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TEAM

EXCELent
GROUP 4
Abhinav Bhatia - 1412101
Arsh Singh Parmar - 1412106
Evan Tiwari - 1412108
Jay Kumar Parakh - 1412112
Tushar Jain - 1412134
Sanajana Sen - 1412149

Step 1: Decide the data that you want to select


Step 2: Select the cell of the specific row/column you wish to select
Step 3: Press Ctrl+Shift+Right/Bottom Arrow (for the row & column respectively.

To replace the blanks as shown in the screen with a specific name,


follow the steps.
Step 1: Select the row using Ctrl+Shift+Down Arrow.

Step 2: Press Ctrl+H and the Find & Replace box appears as given
below. Write the content you want to see in the blanks. Then click
replace all.

Step 3: The final screen appears as shown below with replacements


made.

After deciding which duplicates to remove, follow the following steps:


Step 1: Go to Data

The column selected here is Product.

Step 2: Select Remove Duplicates. The following screen appears.


Step 3: Select the Column(s) you wish to remove duplicates from.

Step 4: After selecting the desired column(s), press OK. The final screen
appears as shown with all the duplicate values removed.

For adding a row/column with values, follow the steps given:


Step 1: Go to Formulas.
Step 2: Select AutoSum then select Add.

(Or) Step 2: Press Alt+= to sum.

Step 3: Press Ctrl and drag the box down to select all the values you
wish to add. (Fig 1)
Step 4: Press Enter the final value appears as shown in Fig 2.

For finding out the average of the given values, follow the steps:
Step 1: Go to Formulas.
Step 2: Select Average.
The following screen appears.

Step 3: Press Enter.


The following screen with the answer will appear.

CONCATENATE FUNCTION
The CONCATENATE function is used to join two or more words or text strings together.
The syntax for the CONCATENATE is = CONCATENATE( A1,A2A12)

We can also apply this function by


following the steps given below:
Click on the location where the result
of the function should be displayed,
For example Cell F5.

Click on the Formulas tab


Choose TEXT FUNCTIONS from the
ribbon to open the drop down list.

Click on CONCATENATE in the list, this


will allow a functions dialogue box to
appear
on the screen.

In line TEXT 1, of the dialogue box type or just select the cell that you would lik e
CONCATENATE.
In Line TEXT 2 , of the dialogue box type of just select the cell that you like to
CONCATENATE or join with TEXT 1.
Click on OK.
To copy the above function to the subsequent cells, select the cell that contains the
result of the function , click on the right bottom corner and drag it down to the
subsequent cells.

LEN FUNCTION
The LEN function is used to count the number of characters located in a worksheet cell.
The LEN Function would count and return the number of characters for the following:
Text functions
Number data
Special characters - such as hyphens, ampersands, and percent signs
Space characters - including the spaces between words
The syntax for the LEN function is =LEN( TEXT)

TEXT is the data to be counted or the cell reference


Which contains the data to be counted.

We can also apply the LEN function by following the


steps given below:
Click on the location where the result of the
function should be displayed, for example; F5.
Click on the Formulas tab on the ribbon menu.
Choose TEXT from the ribbon to open the
functions drop down list.
Click on LEN from the drop down list to bring up
the functions dialog box.
Enter the cell reference as the functions text
argument.
Click on OK to close the dialog box and return to
the worksheet.
The number of characters present in that cell will
be displayed.
To copy this function to the subsequent cells,
place the mouse pointer over the fill handle in
the bottom right corner of the active cell - the
mouse pointer changes to a black plus sign ( + )
Drag it down till where it should be copied.

MID FUNCTION
There are times when a particular part of the a text string or data
needs to be extracted and when only the characters in the middle are
needed the MID Function is used.
The syntax for MID function is = MID ( Text , Start_num , Num_chars
)
Start_num - specifies the starting character from the left of the string
to be kept.
Num_chars - specifies the number of characters to the right of the
Start_num to be retained.
This function can also be applied by following the steps given below:
Click on the cell, where the result of the function should be
displayed.
Click on the formulas tab on the ribbon menu.
Choose TEXT from the ribbon to open the functions drop down
list.
Click on MID from the drop down list to bring up the functions
dialog box.
In the dialog box click on the text line, and enter the cell reference

Click on Start_num line and enter the number from where the substring should start.
After entering the Start num, click on the Num_chars line and enter the number of characters
that need to be extracted.
Click on OK to complete the function and return to the worksheet
The extracted substring with appear in the cell selected in the beginning.
To copy this function to the subsequent cells, place the mouse pointer over the fill handle in the
bottom right corner of the active cell - the mouse pointer changes to a black plus sign ( + )
Drag it down till where it should be copied

RIGHT
FUNCTION
There are instances when only a part of a text string or data is needed, for
example the first name of a person and not the last name. When the data
needed is on the right side of the text string and you need to extract it
you use the RIGHT function. This function is similar to the MID and the
LEFT functions.
The syntax for this function is : =RIGHT(TEXT,Num_chars)
We can also use this function by using the dialog box,the steps are given
below:
Click on the cell, in which the result of the function should be
displayed.
Click on the formulas tab on the ribbon menu.
Choose TEXT from the ribbon to open the functions drop down list.
Click on RIGHT from the drop down list to bring up the functions dialog
box.
A dialog box will appear on the screen.

Click on the Text line, enter the cell number


which contains the data from which the
characters need to be extracted.
After which you should click on the
Num_chars line and enter the number of
characters to be extracted. For example in
the picture 3 characters.
Click on OK to complete the function and
return to the worksheet.
The extracted substring with appear in the
cell selected at the beginning.
To copy this function to the subsequent
cells, place the mouse pointer over the fill
handle in the bottom right corner of the
active cell - the mouse pointer changes to a
black plus sign ( + )
Drag it down till where it should be copied

LEFT FUNCTION
There are instances when only a part of a text string or data
is needed, for example the first name of a person and not
the last name. When the data needed is on the LEFT side of
the text string and you need to extract it you use the LEFT
function. This function is similar to the MID and the RIGHT
functions.
The syntax for this function is : =LEFT(TEXT,Num_chars)

We can also use this function by using the dialog box, the
steps are given below:
Click on the cell, in which the result of the function
should be displayed.
Click on the formulas tab on the ribbon menu.
Choose TEXT from the ribbon to open the functions drop
down list.
Click on LEFT from the drop down list to bring up the
functions dialog box.
A dialog box will appear on the screen.

Click on the Text line, enter the cell number which contains
the data from which the characters need to be extracted.
After which you should click on the Num_chars line and
enter the number of characters to be extracted. For
example in the picture 3 characters.
Click on OK to complete the function and return to the
worksheet.
The extracted substring with appear in the cell selected at
the beginning.
To copy this function to the subsequent cells, place the
mouse pointer over the fill handle in the bottom right
corner of the active cell - the mouse pointer changes to a
black plus sign ( + )
Drag it down till where it should be copied

AND FUNCTION
This function is used to determine whether the
output would be TRUE or FALSE. The function
evaluates atleast one mathematical expression
located in another cell in the spreadsheet.
The syntax of this function is : =AND (B1>100,
B2>100, B3>100)
The function can also be applied by following the
steps given below:
Click on the cell, in which the result of the
function should be displayed.
Click on the formulas tab on the ribbon menu.
Choose LOGICAL from the ribbon to open the
functions drop down list.
Click on AND from the drop down list to bring
up the functions dialog box.
A dialog box will appear on the screen.

In the dialog box, click on the Logical1 line and click type the
condition that needs to be checked.
NOTE: Apply the dollar sign if needed to keep a row or a column
constant while working on the function. Example $C12, $C$12 etc.
In the dialog box, click on the Logical line and click type the
condition that needs to be checked if required.
Click on OK to complete the function and return to the worksheet.
After comparison the result, I.e TRUE or FALSE will be displayed in
the cell selected in the beginning.
To copy this function to the subsequent cells, place the mouse
pointer over the fill handle in the bottom right corner of the active
cell - the mouse pointer changes to a black plus sign ( + )
Drag it down till where it should be copied

IF FUNCTION
This function is used to find out if a specified condition is fulfilled
or not. If the condition is fulfilled it gives TRUE result, otherwise
false.
The syntax for this function is : =IF(logical_test,value_if
true,value_if false)
The function can also be applied by following the steps given
below:
Click on the cell, in which the result of the function should be
displayed.
Click on the formulas tab on the ribbon menu.
Choose LOGICAL from the ribbon to open the functions drop
down list.
Click on IF from the drop down list to bring up the functions
dialog box.
A dialog box will appear on the screen.

In the dialog box, click on the Logical test Line , type any value or
expression that can be evaluated to TRUE or FALSE.
Click on the value_if true line, enter a value that needs to be returned if
the result isTRUE
Click on the value_if false line, enter a value that needs to be returned if
the result is FALSE.
Click on OK to complete the function and return to the worksheet.
After the logical test the result, i.e TRUE or FALSE will be displayed in the
cell selected in the beginning.
To copy this function to the subsequent cells, place the mouse pointer
over the fill handle in the bottom right corner of the active cell - the
mouse pointer changes to a black plus sign ( + )
Drag it down till where it should be copied

OR FUNCTION
The OR function is used to test whether the data in one or more
worksheet cells meets certain conditions that you specify:
The syntax of this function is: = OR ( Logical1 , Logical2 , ... Logical255 )
This function can also be applied by following the steps given below:
Click on the cell, in which the result of the function should be
displayed.
Click on the formulas tab on the ribbon menu.
Choose LOGICAL from the ribbon to open the functions drop down
list.
Click on OR from the drop down list to bring up the functions dialog
box.
A dialog box will appear on the screen.
In the dialog box, click on the Logical1 line, enter the condition that
needs to be fulfilled.
In the dialog box, click on the Logical1 line, enter the condition that
needs to be fulfilled if needed.

Click on OK to complete the function and return to the


worksheet.
After the logical test the result, i.e TRUE or FALSE will be
displayed in the cell selected in the beginning.
To copy this function to the subsequent cells, place the
mouse pointer over the fill handle in the bottom right
corner of the active cell - the mouse pointer changes to a
black plus sign ( + )
Drag it down till where it should be copied

ABSOLUTE REFERNCING

In Excel and Google Spreadsheets, an absolute cell reference, like other cell references, identifies the
location a cell or group of cells and are used in such things as formulas, functions, and charts.
An absolute cell reference consists of the column letter and row number used in a regular cell
reference but both letter and number are preceded by dollar signs ( $ ).
Examples of absolute cell references would be $C$4, $G$15, or $A$345.

An absolute reference is designated in a formula by the addition of a dollar sign ($). It can precede the column
reference, the row reference, or both.

$D$4
$D2
copied.
D$2

The column and row do not change when copied.


The column does not change when
The row does not change when copied.

The objective in the following matrix is to find the product using Absolute Referencing and to do so, we need
to use the above formulas.

After doing so, you get the product in cell B14


which is the product of the values in cells in
A14 and B13.

Once this is done, drag down the selection


box till the opposite end of the matrix to have
the same functions copied onto the rest of the
cells.

POWER WITH ABSOLUTE

REFRENCING
To find the Power of the value in the cell the formula used is
=$A14^B$13. $ sign is put in front of A so that the column is
locked when copied and $ sign is between B and 5 so that the
row does not change when copied.
After doing so, you get the power of the value in cell B14
which is the power of the values in cells in A14 and B13.
Once this is done, drag down the selection box till the
opposite end of the matrix to have the same functions
copied onto the rest of the cells.

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