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Vacancy Announcement

HIMS OFFICER (1position)


GREDO- Gargaar Relief and Development Organization

Position Title
Reports to
Location/Duty Station
Project Duration
Announcing Date
Closing Date

HIMS Officer
Health Project Manager

Starting Date


Commitment to Diversity

GREDO is an equal opportunities employer.

Submission Email:


Organizational Background
GREDO is an indigenous local NGO.

Non-profit non-partial, non- political and voluntary

organization based in Baidoa. To reach the most affected grass-root communities in Bay and
Bakool regions and lower Shebelle effectively and efficiently, the necessity of local partnership
in relief program appeared. Responding to the partnership need, a group of Somali intellectuals
and well-wishers initiated in December 1992 a local non-governmental organization called
Gargaar Relief and Development Organization (GREDO) the organization has implemented
during these period different projects including relief and emergency programs and later
improved into rehabilitation and developmental programs.
Under the general guidance of health Project manager, HMIS officer will take the overall
responsibility of the day-to-day implementation of the HMIS components in health programme
activities in

Bakool region Southwest Somalia, particularly Health Project supported by

OFDA/and Save the children, Among his/her tasks will be leading coordination of information
management activities with the GREDO staffs at the health facilities and work closely with the
district health management team. Organise M&E activities and assist in the management of
monitoring information, in order to support the delivery of high quality, effective health and

nutrition programme.


Along with the health project manager , HIMS Officer ensure effective start up,
management, implementation, monitoring, reporting and evaluation of the project, as it
pertains to specific HMIS -M&E matters.
Develop comprehensive training plan, and accordingly organize HMIS training for the
GREDO staff in the field,
Provide on the job training to the staffs on the HMIS data collection, data entry and
facility reporting
Support the collection and review of health facilities information, identifying potential
gaps and inconsistencies, through supportive supervision to selected health facilities,
and quarterly data review and feedback meetings with facility staff.(Data management).
Organize training on the HMIS system for medical and non-medical staff(capacity
Prepare and submit timely and regular reports to Project Manager on the achievements
and progress of the HMIS aspects of the OFDA/SCI project
Conduct regular Assessments and Reviews of HMIS/M&E activities of the project.
Support the development and implementation of clear, practical M&E plans.
Support health and nutrition outreach teams through regular meetings and on the job
support to gather, collate, and analyse monitoring data, as well as to report on
findings from monitoring activities.
Coordinate and share learning related to M&E practices at the health facilities and
community levels.
Information Management and reporting:
Set in place Data Quality dimensions to ensure that data used for analysis is of high
Collate accurate and timely top-line output data from all programmes (to feed into
central data base).
Co-ordinate the production of progress reports as per the reporting schedules, in
collaboration with programme teams.
Accountability, communications and training:

provide for their participation and feedback in line with relevant guidelines and
Facilitate M&E meetings, share M&E guidance and deliver training and capacity building
in order to ensure that monitoring activities are conducted effectively and according to
agreed guidelines and procedures.

Work with programme staff to ensure learning is shared across programme sectors
and with head office and fed into the planning and programme design.


Delivers timely and appropriate results using available resources

Takes responsibility for their work and its impact on others

Plans, prioritises and performs tasks well without needing direct supervision

Understands the link between their work and the organizations objectives


Shows awareness of their strength and limitation and actively takes

responsibility for their development

Seeks out feedback to understand their area for improvement

Actively shares knowledge and experience with others


Gathers the right information and uses critical thinking to make effective and
timely decisions

Stays with a problem or challenge until a solution is reached or no longer

reasonably attainable

Knows when to involve others in a decision

Demonstrates awareness of the wider external influences that impact on

decision making


Delivers work that reflects a good knowledge and application of technical and
professional standards

Keeps up to date with trends in their work area

Maintains ethical and professional behaviour in accordance with relevant codes

of conducts


Actively listens to new and different perspectives and experiences of those

they work with

Proactively supports team members and trusts their capabilities

Demonstrates understanding of their skills and how they complement those of

others within diverse teams and groups

Clarifies their role and responsibilities within the team to maximize impact


Commitment to and understanding Save the Childrens aims, values and principles.
Experience in Ministry of Health information system management at all health care
levels (district hospital, health centre and primary health unit)
University degree in social sciences/Statistics/Computer Science/another relevant
field, or equivalent experience.
Training in Monitoring and Evaluation
Three or more years experience in data collection, collation, analysis, and report
Strong organizational and analytical skills and ability to work well under pressure
and with minimal supervision.
Strong interpersonal and community mobilisation skills.
Highly motivated, and flexible.
Excellent computer skills particularly in Access, SPSS, EPI Info and Excel
Willing and able to be based and travel regularly within remote areas, where
services are limited.
Demonstrated understanding of primary health care, HMIS and M&E in humanitarian
Experience working in the Region

Integrity: Honest, encourages openness, transparency and sincere.

All applicants should drop a letter of application and updated CV (including 3 referees) to
hr.gredo@yahoo.com and indicate the position applied for in the subject HIMS Officer The
deadline for application is


August 2016

Only short listed candidates will be contacted.

GREDO is an equal opportunities employer.