CITY OF CARMEL-BY-THE-SEA

AGENDA BILL

AB 1160
August 2, 2016
Consent Calendar

TO:

Honorable Mayor and Members of the City Council

Chip Rerig, City Administrator

FROM:

Janet Bombard, Library and Community Activities Director

SUBJECT:

Consideration of a resolution authorizing 1. a Centennial Celebration street dance on

Dolores Street on October 29, 2016 between 5:00 p.m. and 8:00 p.m., 2. the closure of
Dolores Street between Ocean and 7th Avenues,3. the sale of beer and wine at the dance,
4. the installation of a stage, fencing and other structures on the site, and 5. the playing of
amplified music during the dance.

AMOUNT OF EXPENDITURE

$ 6, 167

$ Expenditure will come

AMOUNT BUDGETED
from the $60,472 that was budgeted for Fiscal Year 2016/17
Centennial celebration expenses
APPROPRIATION REQUIRED

$ N/A

RECOMMENDATION
Adopt a resolution authorizing 1.
29, 2016 between 5:00 p.m. and
Avenues, 3. the sale of beer and
structures on the site, and 5. the

a Centennial Celebration street dance on Dolores Street on October

8:00 p.m., 2. the closure of Dolores Street between Ocean and 7t h
wine at the dance, 4. the installation of a stage, fencing and other
playing of amplified music during the dance.

SUMMARY
The 2016 Centennial Committee is proposing to hold a street dance from 5:00 p.m. - 8:00 p.m. in
conjunction with the Centennial Birthday celebration on October 29, 2016.
The dance will be titled "Centennial Swing - Dancing through the Decades." The Committee has
secured a tentative agreement with popular local band "The Money Band" to perform the music. The
Centennial Committee is expecting approximately 500 people to attend the street dance due to the
popularity of the band and the advertising and newspaper articles that will feature the dance as part of
the day-long Centennial Birthday celebration on October 29th.
The following City Policies and Municipal Code regulations require City Council authorization of certain
aspects of the proposed street dance:

Chapter 9.20 of the City Municipal code, which prohibits the consumption of alcohol in public
places.
City Policy C16-01, which specifies that all events that require downtown street closures require
City Council approval.
City Municipal Code Chapter 12.32, which states it is unlawful to erect or construct any structure
of whatever kind - whether permanent or temporary - on any public property, thereby
necessitating Council authorization of the stage, beer and wine garden fencing, and other
structures such as the tables, chairs, wine barrels, temporary lighting, waste receptacles and
portable restrooms.
City Municipal Code Chapter 8.56, which states it is unlawful for any person to operate any
sound broadcasting equipment in such a manner as to cause sound to be projected out of doors
within the City limits, necessitating Council authorization to play live music at the dance.

City staff and the Centennial Dance Committee will take the following steps In order to facilitate a safe
and successful event:

The Centennial Committee will notice all business and residents within a 100 foot radius of
Dolores Street regarding the dance and street closure.
Barricades will be placed on each end of Dolores between Ocean and 7th. The street will be
closed the entire day and evening for this event in order to allow staff and the Centennial
Committee time to set up a stage for the musicians; set up the beer and wine garden; place
tables and chairs at the event; and get battery powered/solar lighting and decorations in place
prior to the start of the event.
The wine and beer garden will be surrounded by fencing, and will be clearly distinct from the
dance area. Hired security will patrol the area.
Battery/solar lighting will be placed at the venue to help provide ambiance and safety for the
event. The lighting will be reused for other special events in the City.
Security will be hired for the event.
Recycling and trash containers will be placed in and around the event.
Portable restrooms will be placed on the street during the event.

In order to serve alcohol, the event will require a Daily Use License from the California Department of
Alcoholic Beverage Control. Because only nonprofit organizations are eligible to obtain a Daily Use
License, two non-profit organizations - the Carmel Public Library Foundation and the Monterey County
Vintners Association - have agreed to sponsor and sell beer and wine during the event. The two
organizations have also agreed to give all profits from the sales of alcohol to the City. The Dance
Committee has also secured sponsorship of commemorative high-end plastic glasses to be used in the
wine and beer garden from Realtor Monika Campbell. Non-alcoholic beverages will be available for
purchase outside of the garden area.
Local restaurateurs Gaston Georis, Rich Pepe and David Fink have been engaged to sell small plates
of food at the event.
The Community Activities and Cultural Commission considered the request to hold the street dance at
its May 17, 2016 meeting. At that time, the Street Dance Committee did not have a firm commitment
from a nonprofit organization to sponsor and sell alcohol. The Commission voted to send the following

recommendation to the City Council: "to approve the sale of beer and wine during the event with the
condition that a nonprofit agency sponsor and serve the alcohol, and that all profits from the sale of
beverages be returned to the City to offset the cost of the event. In addition, approve the street dance
on October 29, 2016; the closure of Dolores Street between Ocean and 71h ; the installation of stage,
fencing and equipment; and the playing of amplified music for the dance".
PRIOR CITY COUNCIL ACTION
N/A
ATTACHMENTS
1. Resolution

APPROVED:

CK.__

Chip Rerig, City Administrator

Date:

1.ZG-tb

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2016A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AUTHORIZING 1. A CENTENNIAL CELEBRATION STREET DANCE ON DOLORES
STREET ON OCTOBER 29, 2016 BETWEEN 5:00 P.M. AND 8:00 P.M., 2. THE
CLOSURE OF DOLORES STREET BETWEEN OCEAN AND 7 T H AVENUES,3. THE
SALE OF BEER AND WINE AT THE DANCE, 4. THE INSTALLATION OF A STAGE,
FENCING AND OTHER STRUCTURES ON THE SITE, AND 5. THE PLAYING OF
AMPLIFIED MUSIC DURING THE DANCE.

WHEREAS, the 2016 Centennial Committee is proposing to hold a street dance from
5:00 p.m. - 8:00 p.m. in conjunction with the Centennial Birthday celebration on October 29,
2016;and
WHEREAS, per City policy and the City Municipal Code, the following elements of the
dance necessitate City Council authorization: the closure of Dolores Street between Ocean and
7th Avenues; the sale of beer and wine at the dance; the installation of a stage, fencing and
other structures on the site; and the playing of amplified music during the dance; and
WHEREAS, City staff and the Centennial Committee have agreed to take all steps
necessary that will be required to ensure a safe and successful event; and
WHEREAS, a Daily Use License to serve alcohol will be secured by the nonprofit
organizations sponsoring the sale of beer and wine at the dance; and
WHEREAS, the nonprofit organizations sponsoring the sale of beer and wine have
agreed to remit the income from said sales to the City.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
CARMEL-BY-THE-SEA DOES:
Authorize the following: 1. a Centennial Celebration street dance on Dolores Street on
October 29, 2016 between 5:00 p.m. and 8:00 p.m., 2. the closure of Dolores Street
between Ocean and 7th Avenues,3. the sale of beer and wine at the dance, 4. the
installation of a stage, fencing and other structures on the site, and 5. the playing of
amplified music during the dance.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 2nd day of August 2016, by the following roll call vote:
AYES:

COUNCIL MEMBERS:

NOES:

COUNCIL MEMBERS:

ABSENT:

COUNCIL MEMBERS

SIGNED:

ATTEST:

Steve G. Dallas, Mayor

Ashlee Wright
City Clerk