MD 50 Application Extensions Functional Design

Receipts Web Adi

MD050 APPLICATION EXTENSIONS FUNCTIONAL DESIGN

RECEIPTS WEB ADI

Document#: DU_MD 50_Receipts Web Adi v 1.0
Document Date : 15th May 2016
Last Updated Date : 15th May 2016
Submitted to

By

Wipro Limited

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MD 50 Application Extensions Functional Design

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1.

----------------------------------------------

Document Control

1.1 Prepared by
4
S. No.
1

Name

Position

Amr Sherif Fahmy

Date

Oracle Financials Consultant

15-May-2016

1.2 Reviewed by
S. No.
1
2

Name

Position

Mr. Sreeram P N

Date

Lead Consultant

16-May-2016

Senior Manager, Finance Systems Development

Support
Reporting & Analysis Specialist- Systems
Development Support

Mr. Sameh El Khouly

Ms. Shailaja Viswanathan

Ms. Asma AlMousa

Manager - Accounts Receivables

Mr. Alaa Yassin

Manager Revenue Accounting

Ms. Fayza Rameshi

Ms. Nesrin Alkhouri

Senior Accountant - AR

Mr. Damian Porcare

Senior Accountant - Revenue

Wipro COE

Wipro Center of Excellence Team

Specialist, Accounts Receivables

18-May-2016

1.3 Approved by
S. No.

Name

Position

Signature

Date

Manager Operations & Support

Solution Design

Moussa Al Akkad

1.4 Distribution
Copy
No.

Name

Location

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MD 50 Application Extensions Functional Design

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1.5 Change Record

S. No.
1
2
3

Date
15-May-2016

Author
Amr Sherif Fahmy

Version
1.0

Change Reference
Initial Version

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MD 50 Application Extensions Functional Design

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CONTENTS
1.

DOCUMENT CONTROL

TOPICAL ESSAY
2.1
2.2
2.3
2.4

BASIC BUSINESS NEEDS

MAJOR FEATURES
BUSINESS PROCESS
ASSUMPTIONS
WEB ADI DESIGN

3
3.1
3.2
3.3
3.4
3.5

FIELD DESIGN
RESPONSIBILITY NAVIGATION
WEB ADI LAYOUT
WEB ADI FIELDS AND VALIDATIONS
PROGRAM SCREENSHOT REFERENCES

LOG REPORT LAYOUT

REPORT DETAILS
5.1
5.2
5.3
5.4

REPORT NAME
BUSINESS RULE
REPORT PARAMETER
COLUMN HEADINGS
TECHNICAL OVERVIEW

Considerations.............................................................................................................................................19
7

OPEN AND CLOSED ISSUES FOR THIS DELIVERABLE

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Topical Essay
The objective of this document is to develop a Custom AR Receipts Web Adi.

2.1

Basic Business Needs

Du Finance needs to enter a large number of Receipts in Oracle Receivables through Spreadsheets, and
apply receipts on Transactions.

2.2

Major Features
Upload the AR Receipts header and Application lines (on Different Transactions) for
different Customers in the same web adi sheet to Oracle Receivables.
Check the Status of the Upload Process and identify lines uploaded and lines that are
not uploaded to Oracle.
Generate
Oracle.

an

error

message

for

the

lines

that

are

not

uploaded

to

2.3 Business Process

The Upload Receipts Web ADI will automatically upload the AR Receipts to Oracle Accounts Receivables.
Hereunder the process details:1. Retrieve Receipts from External Systems (e.g. WINCASH)
2. Add the invoice information (Header and Application lines) to excel sheet.
3. User Logs in with his/her Credentials and navigated to the Receivables Responsibility.
4. Download the Web ADI from oracle applications.
5. Import the Receipt information from Excel sheet to Web ADI this is will be done manually by
accountant.
6. Uploading the invoice information from Web ADI to Oracle interface.
7. Import interface program will run automatically.
8. Data is then Validated and Imported to Oracle.
9. Status of the upload process will show after the Upload is finished with Uploaded & not Uploaded
Lines.
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2.4 Assumptions
This design assumes that the following statements are true:
-

The main components of Receipts are defined in the System

o

Receipt Classes & Methods

Customers

Banks, Bank Branches & Bank Accounts (DUs & Customers Banks)

Receivables Activities (for Miscellaneous Receipts & Refunds)

Existing Complete Transactions for Receipt Application.

This design assumes that Bank Accounts for each Receipt method are properly defined to successfully
populate Account Codes in Receipts.
o

Any missing data in Receipt Methods Bank Accounts will result in failure of the Upload process,
and will require a rerun after completing the functional Setup.

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MD 50 Application Extensions Functional Design

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Web Adi Design

3.1

Field Design

To run this Interface, the following steps must be performed:

1. Prepare Excel file including Receipts header and Application lines as below :

Receipts Header:o

Mandatory fields:

Receipt Method

Receipt Number

Receipt Date

GL Date

Currency

Receipt Amount

Customer name

Customer number

Location

Optional Field:

Maturity Date

Rate Date

Exchange Rate Type

Rate

Receipt Header DFF

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Application Lines:o

3.2

Mandatory field:

Apply To

Apply Date

GL Date

Amount Applied

Responsibility Navigation

EITC AR SUPERVISOR Receipts Web Adi

Note: A Custom Function will be created and assigned to Receivables Responsibility, which will be run
to call and generate the Web Adi Template.

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1.

3.3 Web Adi Layout

Layout is attached here.

EITC Receipts Web

Adi Layout.xlsx

3.4 Web Adi Fields and Validations

Field

Mandatory /
Optional

Field Type

Validation

Mandatory

LOV

Display Bank Account

Attribute in LOV along with
the Receipt Method Values.

1. Receipt
Method

Technical point of view to be

checked for Feasibility, other
option to add an extra Bank
Account Field, with
validating on the Receipt
Method selected in the
previous field.

2. Receipt
Number

Mandatory

Free Text

3. Receipt Date

Mandatory

Date

4. GL Date

Mandatory

Date

5. Maturity Date

Optional

Date

6. Currency

Mandatory

LOV

Optional

Date

7. Rate Date

Condition

Will be required only

when a Currency other
than the functional

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MD 50 Application Extensions Functional Design

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Currency (AED) is
Selected.

8. Exchange
Rate Type

Optional

LOV

Will be required only

when a Currency other
than the functional
Currency (AED) is
Selected.

Optional

Free Text Numbers

Will be required only

when a Currency other
than the functional
Currency (AED) and
Rate Type User is
Selected, if not
disregard any value
entered here.

Mandatory

Free Text
Numbers

Optional

DFF

9. Rate

10. Receipt
Amount

If Structure is based on
a context Value,
display only Structures
linked to Context
Value selected.

11. Receipt
Header DFF

Note: if there are no

structures
implemented, discard
any value entered here.

12. Customer
name

Mandatory

LOV

13. Customer
number

Mandatory

LOV

Number of the customer

selected in previous field.

Mandatory

LOV

Location of the customer

selected in previous field.

15. Customer
Bank

Optional

LOV

Banks defined on the

Customers Account

16. Customer
Bank Account

Optional

LOV

Bank Accounts on the

Customer Account and

14. Location

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MD 50 Application Extensions Functional Design

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belong to the Bank
Selected in previous field.

17. Apply To

Mandatory

LOV

18. Apply Date

Mandatory

Date

Mandatory

Free Text Numbers

Mandatory

Date

19. Amount
Applied
20. GL Date

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3.5 Program Screenshot References

Receivables Receipts
Responsibility: EITC AR SUPERVISOR
Navigation: Receipts Receipts

Receipts Header

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MD 50 Application Extensions Functional Design

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Application Lines

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MD 50 Application Extensions Functional Design

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Receipt Classes
Responsibility: EITC AR SUPERVISOR
Navigation: Setup Receipts Receipt Classes

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MD 50 Application Extensions Functional Design

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Receipt Methods Bank Accounts

Responsibility: EITC AR SUPERVISOR
Navigation: Setup Receipts Receipt Classes Bank Accounts (B)

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Log Report Layout

Report Layout is attached here.

EITC Web Adi Log

Report.xlsx

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Report Details

5.1 Report Name

Report Name should be displayed as EITC Receipts Web Adi Log Report.

5.2

Business Rule
This report should capture all imported and not imported Receipts in Receipts Web Adi, with
highlighting the Status on each record (Receipt) of the Web Adi whether it is imported or failed to
import to Oracle Receivables.

5.3

Report Parameter
This is a Log report of the Web Adi Import of Oracle Receipts that will be run as a part of the
process.

5.4

Column Headings
The Log Report will run as a part of the process with retrieving data of the Upload process from the
Web Adi, with adding a Column to the Right that records the Status of each record as per the
Template previously attached.

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Technical Overview
Considerations
If any Oracle tables change in future versions of Oracle, or any customization is implemented,
components of this customization may also require changes to work correctly.
Evaluating and undertaking the impact of such changes on custom programming is the responsibility
of Du.

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Open and Closed Issues for this Deliverable

Open Issues
ID

Issue

Resolution

Responsibility

Target
Date

Impact Date

Issue

Resolution

Responsibility

Target
Date

Impact Date

Closed Issues
ID

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