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David Salamanek
Managing Director, CEO
April 2010
2009 LeverX, Inc.
Page 1
1
Agenda
Assisting Companies Leverage
Investments in SAP Solutions
Introduction
Requirements for Document Conversion and Long Term
Storage using SAP DMS
LeverX will discuss requirements and solutions for conversion of native files
(e.g., Word & Excel) to long term storage format (e.g., PDF & TIF) in SAP
DMS. Discussion will include the necessity for stamping converted files with
data (e.g., release status, date, owner, & digital signatures) from the SAP
system, controlling access to non-stamped native files at certain points in the
documents lifecycle, and as required, making sure that certain users can
never open a non-stamped file.
SEAL Systems will present an integrated solution for SAP DMS including the
conversion of document originals, on-demand viewing of DMS records, and
document control through stamps and watermark information. Additional
demonstration of the seamless integration with the SAP DMS, will show you
how to save time and money when handling document originals in your
enterprise.
Agenda
Assisting Companies Leverage
Investments in SAP Solutions
Introduction
Requirements for Document Conversion and Long Term
Storage using SAP DMS
Solutions to Support Document Conversion, Stamping, and
Viewing
Question and Answer
SAP DMS
Assisting Companies Leverage
Investments in SAP Solutions
Our discussion today revolves around the premise that you are
using or thinking about using SAP DMS for management your
documents
If you are using SAP DMS today, the basic scenario is users
are storing application files such Word, Excel, PowerPoint,
Visio, PDF, etc. files in SAP
The system does not include method for automated conversion
of original files (i.e. MS Word) to neutral format (i.e. PDF)
A common goal is to get to something similar to the below:
Document State:
In-Work, Review
Document State:
Released
You are then counting on the user doing the action and then a set of
manual checks to make sure action has taken place
Retention Policies:
Document State:
In-Work, Review
Document State:
Released
What SAP
Provides?
What SAP
Provides?
What SAP
Provides?
Input
Person or
Systems Sets
Status On
Document
There is a
check to see if
conversion is
required?
Output
SAP Content
Server
If conversion is
required, documents
are exchanged
between content and
conversion server
Input/Output
Assisting Companies Leverage
Investments in SAP Solutions
TIFF
PDF/A
PDF/A is a constrained form of Adobe PDF intended to be
suitable for long-term preservation of page-oriented documents
for which PDF is already being used in practice
Agenda
Assisting Companies Leverage
Investments in SAP Solutions
Introduction
Requirements for Document Conversion and Long Term
Storage using SAP DMS
Solutions to Support Document Conversion, Stamping, and
Viewing
Question and Answer
Company
Assisting Companies Leverage
Investments in SAP Solutions
Page 15
DIR
SEAL
DIR
Document control
Convert on status change
Server side processing
Long term archive (PDF)
Stamps and watermarks (Static, Dynamic)
Digital signatures
Multi-application support (Office, Graphics)
SEAL Conversion Cockpit (COCO)
2010 Copyrighted by LeverX, Inc. and Seal Systems, Inc.
Page 16
DIR
SEAL
DIR
Live demonstration
Page 17
DIR
SEAL
User
Document control
Server side processing
Viewable in PDF or TIF
Native SAP viewer or Adobe Reader
Stamps and watermarks (Static, Dynamic)
Digital signatures
Multi-application support (Office, Graphics)
Page 18
DIR
SEAL
User
Live demonstration
Page 19
Summary
Assisting Companies Leverage
Investments in SAP Solutions
Page 20
Agenda
Assisting Companies Leverage
Investments in SAP Solutions
Introduction
Requirements for Document Conversion and Long Term
Storage using SAP DMS
Solutions to Support Document Conversion, Stamping, and
Viewing
Question and Answer
Questions:
Assisting Companies Leverage
Investments in SAP Solutions
Your turn