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Fusion Applications

Process Payments
Overview Of Manual Receipts
And
Manual Receipt Batches

Author: Annapurna Chittilla


Version: 1.0
Created: 08-Sep-2011

Process Payments Manual Receipts And Manual Receipt Batches

Table of Contents
Process Customer Payments Multiple Receipt Creation Methods ............................................................ 3
1.

Manual Receipt Entry:....................................................................................................................... 4


1.1.

Create Receivables Receipt ....................................................................................................... 5

1.2.

Update Receivables Receipt.................................................................................................... 11

1.3.

Receipt Reversal ...................................................................................................................... 18

1.3.1.

Perform Standard Receipt Reversal ................................................................................ 18

1.3.2.

Perform Debit Memo Receipt Reversal .......................................................................... 22

1.4.
2.

Delete Receivables Receipt ..................................................................................................... 29

Receipts via Spreadsheet Upload (Manual Receipt Batches): ........................................................ 33


2.1.

Confirm / Post Receivables Receipt Batch .............................................................................. 33

2.2.

Update Receivables Receipt Batch ......................................................................................... 45

Process Payments Manual Receipts And Manual Receipt Batches

PROCESS CUSTOMER PAYMENTS MULTIPLE RECEIPT CREATION METHODS

Out of the above 4 ways, the Manual Receipt Entry and the Receipts via
Spreadsheet Upload are covered in this document.

Process Payments Manual Receipts And Manual Receipt Batches

1. Manual Receipt Entry:


We can use the Receipts Workbench to create receipt batches and enter,
apply, reverse, reapply, and delete individual receipts.
We can enter receipts manually, import them using AutoLockbox, or create
them automatically. We can also use this workbench to clear or risk
eliminate factored receipts, remit automatic receipts, create chargebacks
and adjustments, and submit Post QuickCash to automatically update the
customer's account balance.
We can enter receipts and apply them to transactions in either Open or
Future accounting periods. We can also create chargebacks or
adjustments against these transactions.
We can apply receipts to invoices, debit memos, deposits, on-account
credits, and chargebacks. We can partially or fully apply a receipt to a
single debit item or to several debit items.
We can also apply receipts to other open receipts.

Process Payments Manual Receipts And Manual Receipt Batches

1.1.

Create Receivables Receipt

Step 1: Launch the Instance and Enter Login Information (Login:


AR_MGR_OPERATIONS /Welcome1)

Process Payments Manual Receipts And Manual Receipt Batches

Fusion Applications Main Page is displayed

Step 2: Click on Navigator -> Receivables -> Receivables Balances

Process Payments Manual Receipts And Manual Receipt Batches

Receivables Landing Page is displayed

Step 3: Click -> Create Receipt Task Pane Link

Process Payments Manual Receipts And Manual Receipt Batches

It will open Create Receipt UI

Step 4: Create Receipt with the following details:


Header Information - General:
Receipt Type - Standard
Status - New
Business Unit - Vision Operations
Receipt Method - AR_ManRec_02
Receipt Number - AR_Receipt1
Currency - USD
Entered Amount - 1,200
Receipt Date - sysdate
Accounting Date - sysdate
Maturity Date - sysdate
Remittance Bank Details - Remittance Bank:
Name - Bank of America
Account - 10271-17621-619-BofA-204
Branch - New York
Deposit Date - sysdate

Process Payments Manual Receipts And Manual Receipt Batches

Customer Information - Customer:


Customer Account number - 1001
Name - A T & T SOLUTIONS INC
After entering all the details the page would look like:

Step 5: Select "Submit" Option from top

Process Payments Manual Receipts And Manual Receipt Batches

Step 6: You will get an information window with following message


"Receipt Number: AC Receipt 1 was created. Click on OK on the message
window.

It will take you back to Receivables Work area landing page.

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Process Payments Manual Receipts And Manual Receipt Batches

1.2.

Update Receivables Receipt

For updating a Receivables Receipt, the following steps can be used.


Step 1: Launch the Instance and Enter Login Information (Login:
AR_MGR_OPERATIONS /Welcome1)
Fusion Applications Main Page is displayed
Step 2: Click on Navigator -> Receivables -> Receivables Balances
Receivables Landing Page is displayed

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Process Payments Manual Receipts And Manual Receipt Batches

Step 3: Click Receipts --> Manage Receipts

Step 4: Query the receipt using the parameters available.


Say here Receipt Number - Start With - AC Receipt 6 and click on Search
Button

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Process Payments Manual Receipts And Manual Receipt Batches

Step 5: Click on the Receipt Number

Manage Receipt Window is Displayed

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Process Payments Manual Receipts And Manual Receipt Batches

Step 6: Perform the changes/modifications required.


Here in this case, added a new application to this receipt.
Click on Add Application Button

Step 7: Click on Search Icon Against the Application Reference Field

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Process Payments Manual Receipts And Manual Receipt Batches

Step 8: Search by Providing the Transaction Number and click on Search


Button

Step 9: From the Transactions Listed, Select the One Required and Click
On OK

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Process Payments Manual Receipts And Manual Receipt Batches

The Selected Transaction is Shown Under the Receipt Details Section

Step 10: Once done with all the changes, Click on Save and Close Button

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Process Payments Manual Receipts And Manual Receipt Batches

The receipt is saved and the Manage Receipts window is displayed

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Process Payments Manual Receipts And Manual Receipt Batches

1.3.

Receipt Reversal

You can use this action to reverse receipts or refunds. This action raises a
business event, reverses the receipt, reopens the original transaction, and
removes payment.
1.3.1. Perform Standard Receipt Reversal

For Performing a Standard Receipt Reversal, the following steps can be


used.
Step 1: Launch the Instance and Enter Login Information (Login:
AR_MGR_OPERATIONS /Welcome1)
Fusion Applications Main Page is displayed
Step 2: Click on Navigator -> Receivables -> Receivables Balances
Receivables Landing Page is displayed

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Process Payments Manual Receipts And Manual Receipt Batches

Step 3: Click Receipts --> Manage Receipts

Query for the receipt to be reversed.


It navigates to Manage Receipt UI .
Click on Actions at Header level and Select Reverse:

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Process Payments Manual Receipts And Manual Receipt Batches

Step 4: It will navigate to Reverse Receipt window


Enter the following details
Date - Sys Date
Category - Reverse Payment
Accounting Date - Sys Date
Reason - Payment Reversal
Reverse Receipt window after entering all the data would look like

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Process Payments Manual Receipts And Manual Receipt Batches

Step 5: Click on Reverse Button


The following page is opened

Observe that the status of the receipt is 'Reversed' Now.

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Process Payments Manual Receipts And Manual Receipt Batches

1.3.2. Perform Debit Memo Receipt Reversal

For Performing a Debit Memo Receipt Reversal, the following steps can be
used.
Step 1: Launch the Instance and Enter Login Information (Login:
AR_MGR_OPERATIONS /Welcome1)
Fusion Applications Main Page is displayed
Step 2: Click on Navigator -> Receivables -> Receivables Balances
Receivables Landing Page is displayed

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Process Payments Manual Receipts And Manual Receipt Batches

Step 3: Click -> Create Receipt Task Pane Link

It will open Create Receipt UI

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Process Payments Manual Receipts And Manual Receipt Batches

Step 4: Create Receipt with the following details:


Header Information - General:
Receipt Type - Standard
Status - New
Business Unit - Vision Operations
Receipt Method - AR_ManRec_02
Receipt Number - AC Receipt 2
Currency - USD
Entered Amount - 1,000
Receipt Date - sysdate
Accounting Date - sysdate
Maturity Date - sysdate
Remittance Bank Details - Remittance Bank:
Name - Bank of America
Account - 10271-17621-619-BofA-204
Branch - New York
Deposit Date - sysdate
Customer Information - Customer:
Customer Account number - 1001
Name - A T & T SOLUTIONS INC
After entering all the details the page would look like

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Process Payments Manual Receipts And Manual Receipt Batches

Step 5: Click on Submit and Create Another --> Submit and Apply Manually
Option

Step 6: It navigates to Manage Receipt UI


Click on Actions at Header level and Select Reverse

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Process Payments Manual Receipts And Manual Receipt Batches

Step 7: It will navigate to Reverse Receipt window


Enter the following details
Date - Sys Date
Category - Reverse Payment
Accounting Date - Sys Date
Reason - Payment Reversal
Check Debit Memo Reversal Checkbox
Type - AR_TransType_16
Reverse Receipt window after entering all the data.

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Process Payments Manual Receipts And Manual Receipt Batches

Step 8: Click on Reverse


The following page is opened.

Make sure that debit memo reversal was done by doing the following:
Click on History Tab

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Process Payments Manual Receipts And Manual Receipt Batches

Click on View --> Columns --> Debit Memo --> Number

Make sure that Under "Status change History" Region, Able to See the
Debit memo Number

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Process Payments Manual Receipts And Manual Receipt Batches

1.4.

Delete Receivables Receipt

For performing the Deletion of any receipt, the following steps may be
followed
Step 1: Launch the Instance and Enter Login Information (Login:
AR_MGR_OPERATIONS /Welcome1)
Fusion Applications Main Page is displayed
Step 2: Click on Navigator -> Receivables -> Receivables Balances
Receivables Landing Page is displayed

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Process Payments Manual Receipts And Manual Receipt Batches

Step 3: Click -> Manage Receipts Task Pane Link

Step 4: In Manage Receipts Page and Query with Receipt Number


Starts With AC

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Process Payments Manual Receipts And Manual Receipt Batches

Step 5: Select the Receipt Number - AC Receipt 4

Step 6: It navigates to Manage Receipt UI.


Click on Actions at Header level and Select Delete

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Process Payments Manual Receipts And Manual Receipt Batches

Step 7: Delete Confirmation window is displayed. Click on 'Yes'

The Manage Receipts window is displayed and observe that the receipt
with number 'AC Receipt 4' is not displayed when queried with Receipt
Number Starts With AC.

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Process Payments Manual Receipts And Manual Receipt Batches

2. Receipts via Spreadsheet Upload (Manual Receipt


Batches):

2.1. Confirm / Post Receivables Receipt Batch


For Creating and Confirming a Receivables Receipt Batch, the following
steps can be used.
Pre-Requisite - MS Office-2007 should be available and ADFDI Client
installed.
Step 1: Launch the Instance and Enter Login Information (Login:
AR_MGR_OPERATIONS /Welcome1)
Fusion Applications Main Page is displayed
Step 2: Click on Navigator -> Receivables -> Receivables Balances
Receivables Landing Page is displayed

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Process Payments Manual Receipts And Manual Receipt Batches

Step 3: Click -> Create Receipt Via SpreadsheetTask Pane

Step 4: Message will Popup, Select the Option "Save File"

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Process Payments Manual Receipts And Manual Receipt Batches

Goto the Saved Location and Double click on the saved file
Message window will Open, Select "Yes" Option

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Process Payments Manual Receipts And Manual Receipt Batches

Enter Login Information: AR_MGR_OPERATIONS/Welcome1

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Process Payments Manual Receipts And Manual Receipt Batches

It leads to Open CreateReceiptBatches.xlsx Spreadsheet.

Step 5: Enter Receipt Header Information - Enter the following data in


Spreadsheet:
Business Unit: Vision Operations
Batch Source: Lockbox Receipts - BofA
Batch Name: AC Batch 6
Receipt Method: AR_ManRec_02
Remittance Bank: Double click and select "Bank Of America"
Remittance Bank Account: 10271-17621-619-BofA-204
Batch Date: Sys Date
Accounting Date: Sys Date
Deposit Date: Sys Date
Currency: USD
Control: Count: 1
Control: Amount: 1000

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Process Payments Manual Receipts And Manual Receipt Batches

Step 6: Upload Spreadsheet Receipt:


Seq No: 1
Under Receipt Information Tab
Receipt Number: AC Bat Rec 1
Receipt Amount: 1500
Receipt Date: Sys Date
Accounting Date: Sys Date
Currency: USD
Customer Account Number: Double click on this cell and select
1001
Click on Upload Button

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Process Payments Manual Receipts And Manual Receipt Batches

Make sure that "Status" Column is shown as "Row inserted successfully"

Step 7: Switch back to the Instance and from the Receivables Landing
Page, Click -> To Be Posted Tab and Click on Query By Example

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Process Payments Manual Receipts And Manual Receipt Batches

Step 8: Query with Batch Number: AC

Step 9: Select the Batch from Search Result table and Click Batch Number

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Process Payments Manual Receipts And Manual Receipt Batches

Step 10: It leads to open "Review Receipt Batch " UI. Click on Post Button

Information window will open with Process Id, Note down the process id

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Process Payments Manual Receipts And Manual Receipt Batches

Step 11: Click on Navigator -> Tools -> Scheduled Processes

Step 12: Scheduled Process Page is displayed.


Search with the Process ID noted above and Click on Search
The status of the above request ID will be displayed and the status should
be Succeeded

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Process Payments Manual Receipts And Manual Receipt Batches

Step 13: Click on Navigator -> Receivables -> Receivables Balances

Receivables Landing Page is displayed

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Process Payments Manual Receipts And Manual Receipt Batches

Step 14: Click Manage Receipts and in Manage Receipts UI, Search with
Batch Number (If Batch Number is not known, search with Receipt
Number) and Click on Search

The search results will display the details of the receipt/receipts created
through Spreadsheet. Observe the Status is Confirmed for the receipts

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Process Payments Manual Receipts And Manual Receipt Batches

2.2. Update Receivables Receipt Batch


For Updating a Receivables Receipt Batch, the following steps will be
useful.
Pre-Requisites - Receipt Batch with Batch Number 'AC Batch 6' is already
created using the Process 'Confirm / Post Receivables Receipt Batch'
which would be used for Updating.
Step 1: Launch the Instance and Enter Login Information (Login:
AR_MGR_OPERATIONS /Welcome1)
Fusion Applications Main Page is displayed
Step 2: Click on Navigator -> Receivables -> Receivables Balances
Receivables Landing Page is displayed

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Process Payments Manual Receipts And Manual Receipt Batches

Step 3: Click -> To Be Posted Tab and Click on Query By Example

Step 4: Query with Batch Number: AC

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Process Payments Manual Receipts And Manual Receipt Batches

Step 5: Select the Batch from Search Result table Click Batch Number 'AC
Batch 6'

It leads to open "Review Receipt Batch " UI

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Process Payments Manual Receipts And Manual Receipt Batches

Step 6: Perform the changes required.


Like in this case, I have changed the Comments field value and added a
new receipt in the Receipts Section by clicking on the 'Add' button

Step 7: After all the modifications are done, click on 'Save and Close'

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Process Payments Manual Receipts And Manual Receipt Batches

Step 8: The record is saved and the Receivables Landing is displayed

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Process Payments Manual Receipts And Manual Receipt Batches