Recruitment

Solutions by SMD
consultants Pvt.
Thursday, March 30th, 2016
Ltd.

Turbo-charge your recruitmen

Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved. No part of this document may be
reproduced in any form or by any electronic or mechanical means, including information storage
and retrieval devices or systems, without prior written permission from SMD Consultants Pvt. Ltd.

Our Value Proposition

Benchmark
against best
industry
practices

Access
Reach out and
attract the best
suitable talent

Service
spectrum
across TA
supply chain

Wide access
to multi
disciplinary
talent pool
Value
Proposition

Assess
Evaluate candidates
across a range of
competencies, skills
& Knowledge

Technology
enabled
Service
Delivery
Platform

Pan India
Logistics &
Partner
Network

Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved

Economies of
Scale

Process
Seamlessly manage
the entire process of
candidate selection
till onboarding

Pan India coverage

GURGAON
HQ Office

Pune
Branch
Office

Coming Soon
Mumbai Branch
Office
Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved

Hyderaba
d
Branch
Office
Bangalore
Branch
Office

Group Services Overview

IT & ITES
Talent Acquisition
(TA) Consulting &
Advisory

BPO

Telecommunic
ation

Large

Campus to
Boardroom hiring

Mid

Manage entire TA
supply chain
Multi skill
Assessment

Automobile &
Engineering

Scalability

Solutions

Consistency

Impact
SME

Efficiency

Workflow
Start
Transparency
automation Service
Up
Delivery Platform
Transforming Talent Acquisition
Eco Systems
Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved

Solution Overview

Executive Summary
In multi location hiring scenarios, our solutions aim to offer scale and
standardization by deployment of client team extensions & relevant tool
to manage every step of the supply chain.
Our response to scale in the proportions of Clients, therefore, lies in the
following crucial factors A.Automation

B.Scalability

We provide platform that

enables configuration,
mapping & tracking of
every applicant in the
supply chain from
application to onboarding
C.Accountability

Our ability to mobilize and

manage
large onshore + off shore
teams
enable the ability to quickly
scale up or down
D.Standardization

Our senior operations team

is drawn from some of the
best academic/professional
backgrounds in the
country .

We breaks down the client

objectives to measurable
activities
that can be then improvised
through self service
modules

Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved

Recruitment Process
SMDs solution will provide value addition to each activity in recruitment
supply chain
Managing
business
interface

Talent
mapping &
landscaping

Campaignin
g across
various
channels

Candidate
sourcing

Pre-Offer
Process

Candidate
interview
scheduling

Event &
logistics
planning/
scheduling

Candidate
screening
and fitment

Offer roll
out

On
Boarding

Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved

1. Talent Acquisition Strategy & Planning

Talent
Mapping
and
Branding

Sourcing
Plan

Job
Descriptio
n
workshop

Based on the recruitment plan & skills, conduct market landscape

study across regions
Plan campaigns (job portals, SMS and e-mailers) for the target
candidate segment
Develop content for candidate interactions
Leverage on automated campaign and response management
Based on the nature of skill set that needs to be fulfilled and market
landscape/ talent availability, determine the sourcing channels to be
used for developing pipeline of resumes
Set targets for different sourcing channels and allocate resources
accordingly
Develop an estimate on the number of profiles to be sourced for
better sourcing to hire efficiency
Interaction with the key stakeholders on the following
Skill availability (combination of skills, experience range)
Size of the pipeline
Current compensation
Timelines

Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved

2. Candidate source management

Vendor Management through the Unified Vendor Model
SMD, through its Unified Vendor Mode (UVM) provides client access to a
consortium of vendors who will be responsible for maximizing candidate
reach. The highlights are:
A consortium of vendor partners specializing across skills with presence in
multiple geographies
SMD provides necessary governance through AMS system covering
Selectively publishing requisitions to vendors depending on their
capabilities
Program management of the consortium
Working with vendors to provide steady inflow of the applicants
Process implementation on resume duplication / validity period
Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved

2. Candidate source management

ER Campaign

Resume
Management

ER
Automation

Employee
Helpdesk

Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved

Employee Referral
Management
ER Help Desk
Setup a help desk for ER
management
Manage & update job postings on
ER job board
Launch ER campaigns
Acknowledge responses &
provide timely updates
Enable profile rotation for various
job opportunities

2. Candidate source management

Ensure positions are updated on the companys website and portals subscribed by the
company
Reactivate suitable candidates for current job openings
Profiles Source
Job Postings &
Portal Campaigns

Advertisements

Career Website

Skill CV
categorization &
Grading

Resume Parsing
& Info Extraction

CV Screening and
elimination

Matching interested
resumes
Client Candidate Repository

Resume Screening
Job Matching
Candidate Interest
Check
Applicant Co-ordination
POFU (Post Offer Follow
Up)
Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved

3. Recruitment Co-ordination
Resume
Database
Managem
ent

Resume
Duplicatio
n check

Resume
Screening

Set up and maintain centralized resume repository

Resume entry into centralized database with relevant tags and fields
Updating various field lists regularly (Skills, Roles, Functions)
Performing regular sanity checks on database entries
Publishing regular reports to drive compliance in resume entry

Defining profile duplication and validity policies

Establishing mechanism for duplication check and integrating it with
the workflow
Addressing concerns and providing clarification to various sourcing
Designing comprehensive and customized resume screening
channels
framework
Profile Screening & Telephonic Screening
Performing various hygiene checks of profile including academic
credentials, role fitment, skill fitment, basic validation professional
credentials etc.,
Validation of details entered into the tool and mentioned in the
resume

Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved

3. Recruitment Co-ordination
Candidate
Interest
check

Short
listing
and
Resume
matching
Interview
Schedulin
g

Evaluate the candidates understanding of the role and provide

basic orientation
Understanding key drivers and motivation of the candidate in the
context of role under consideration
Exercise various probing techniques to understand the underlying
factors that could drive candidates decisions
Understand candidate expectations, preferences and constraints
Drawing skill matrix for the position
Designing a basic screening template to be developed along with
key stakeholders
Standardization of scheduling systems and procedures
Creating alert mechanisms for reminders (Candidates, Interview
Panel)
Performing analysis of interview drop-outs and taking corrective
actions
Standardizing candidate engagement procedures

Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved

3. Recruitment Co-ordination
Offer
Coordination

Post Offer
Follow Up
(POFU)

Candidate
Joining
related
Document
ation

Standardization of offer approval workflows

Follow-up with candidate for offer processing related document
collection
Validation of the documents against the master check list
Uploading the documents
Interaction with all stakeholders to facilitate offer fitment & release
Customization of POFU plan and integration of workflows
Candidate grading based on joining probability and accordingly
aligning the POFU activities
Communication of any variations (joining date, offer declines) to all
stakeholders
Follow-up with the candidate for confirmed joining date.
Make calls/ e-mails to ensure speedy joining
Create
workflow
for candidate
record
creation
and of
document
Triggering
candidate
replacement
exercise
in case
offer declines
tracking
Collect all relevant joining related documents from the candidates
Upload the candidate joining form and related documents for online
access
Create Employee Joining File by collating all candidate joining
related documents

Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved

Organization Structure &

SLAs

Proposed Organization Structure

Principal Account Manager
Onsite Recruitment Lead + Coordinator(s)
Onsite Process Management
ER Help
Desk

Vendor
Mgmt.

Database
Mgmt.

Reporting,
MIS

Offer Mgmt.
& POFU

SMD Source Management

Vendor 1

Vendor 2

Market
Mapping

Talent
Landscaping

Lead/Name
Generation

Database
Search

Job Posting

Internet
Sourcing

Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved

SMD Sourcing Team

Head Hunting

Role & Responsibilities of key people

Role of SMD Team
Principal
Account
Manager

Review SLAs, Metrics &

Compliance

Engagement
Satisfaction

2nd Level of escalation

Project Compliance and

governance

Recruitm Talent Landscaping

ent Lead Niche & Source Planning &
management
Ageing Requisition Mgmt.
Vendor Management
Career site Mgmt. & Direct
Applicants

Candidate offer
management
Engagement with HR
business partners/
Hiring Managers
1st Level of escalation

ER Management & Help Desk

Coordina Profile screening and short listing
tor
Scheduling
Offer roll out

Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved

Post offer follow up

Data management &
MIS

SLA / KPI
SLA/ KPI

Definition

Time to Fill

Date of job requisition opening (fully approved) to the

date the candidate accepts the offer made by the
company

Offer Acceptance
Rate

Candidates joining the organization as a percentage

of total job offers made

Response Time

Date of job requisition opening (fully approved) to the

date the first relevant profile is shared

Resume Shortlist
Ratio

Number of profiles shortlisted vis. a vis. Number of

profiles shared by the RPO Partner

Job Offer Ratio

Number of interviews leading to an offer

Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved

SMDs Assessment
Solution
Enabling standardization in screening

Assessment Design
Assessment Design Process
1.Discussion with client and business
stakeholders to initiate the
customized content development
2.Finalize type of assessment required.
Example Objective assessment,
coding test, technical interview,
psychometric etc.
3.Deconstructing the job
description/role
(KSAP Analysis) to arrive at required
technical and analytical skills to be
assessed
4.Finalize assessment blueprint which
defines section and subsection wise
question distribution along with
difficulty level
5.Pilot to benchmark the designed
assessment. This is done by
. Mapping the current skill level in
employees
. Determining threshold for
elimination/selection
. Bucketing candidates for Skill
Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved
groups

Define
skills
and
identify
appropriat
e
assessme
nts
Present test blueprint
to business

Gather inputs through

feedback sessions

Run pilot tests with

incum-bents, match
data perfor-mance with
assessment data

Identify most effective

type of assessment,
Difficulty Level, cut-off
scores for each
Statistically analyze
data to determine
which assessment scale
would be most effective

Develop final
assessment design and
test

Contact us

CONTACT:
Dinesh Bansal / V.B. Bansal
Email: hr@smdconsultants.com
Ph: +91 0124-4985075-79
+91 9910704910, 9929758333
Visit us at www.smdconsultants.com
SMD Consultants Pvt. Ltd.
Gurgaon: 401, 4th Floor, Tower B4, Spaze i-Tech Park, Sohna Road,
Gurgaon-122002
Bangalore: #9, 5th Cross, MR Garden, V Nagenahalli, Bangalore560032
Hyderabad : 103, Nature Gift, Radhanagar, Suncity, Hyderabad500069
Pune: 8/8, Swatantrya Sainik Nagar, Alandi Road, Yerawada, Pune-

Copyright 2010, SMD Consultants Pvt. Ltd. All Rights Reserved