Вы находитесь на странице: 1из 9

$%

&'& " #
Governor's Office

1,427
Agency 1 Agency 2 DOAS Office of 4,505
Fleet Fleet Fleet Mgt.
5,235 Assigned
Duties Duties Statewide
Passenger 3,078 15,744
Purchase Purchase Track
Track Track Monitor
Maintain Maintain Compliance
730
Dispose Dispose Report
Motor pool Motor pool

• Information for managing fleet is scattered Individually assigned with


< 14,000 miles per year Individually Assigned
and inconsistent
• Agency-based vehicle management
Unassigned Non-passenger
information systems operate separately
• Responsibility fragmented
! " #
1600
Sedans
1400
Other
Number of Vehicles

1200

1000

800

600

400

200

0
10 30 50 70 90 110 130 150 170 190 210 230 250
Miles (000)

• No centralized plan for making optimal • Average age of fleet 8.5 years
disposal/replacement
• No accurate statewide information on maintenance
• 2.6 million commute miles reported in 2003 costs
) *
Utilize Fleet Anywhere (FA) system across all agencies
Current Problem
• Fleet Anywhere (FA) purchased – not fully utilized
• No central tracking system
• No measurement of statewide fleet utilization
• Cannot determine annual operating cost by vehicle type
Vision
• Utilize existing FA system to track all state vehicles leading to lower operating costs, increased utilization,
lower procurement costs, and improved fuel and maintenance contracts

Discussion/Rationale
Potential Maintenance Cost Reductions for GA Fleet
• FA provides reports, keeps maintenance histories, (based on Utah Fleet results)
tracks usage, and captures all associated costs + ,%
$$$%
$$$

+ %
$$$%
$$$
• Utah’s FA reduced cost by 26% over 4 years
+ $%
$$$%
$$$
• Georgia owns 25,000 FA licenses
+.%
$$$%
$$$
– DOT holds 13,000
– Remaining 12,000 not fully utilized +-%
$$$%
$$$

+,%
$$$%
$$$
• Partial FA functionality used by GBI, Dept. of Public
Safety, and Corrections + %
$$$%
$$$

+$
$$$ $$ $$ $$(

(
) *
Evaluate total cost of vehicle ownership past economic life
3 #" # 4 0
Current Problem + $%
$$$
+ .%
$$$
• Average age of GA fleet is 8.5 years vs. Utah’s + -%
$$$
3.6 years + ,%
$$$ 4 0
• 60% of Georgia fleet > 6 years (12,712) + %
$$$ 0

• Costs for additional 2.5 years: ~$3,000 per vehicle


+ $%
$$$
+.%
$$$
• Excess cost is potentially $15M annually +-%
$$$

+,%
$$$

Vision + %
$$$ /0
/ #0
+$
• Change budget process to support vehicle $ ( ,
1
2 - ' . & $

replacement policy based on operating cost


5 1

Discussion/Rationale
Average Optimal Disposal Point
2000
Sedans
1800
• Fleet Anywhere provides vehicle specific data for Other
1600
analysis of when to surplus a vehicle
1400

• Private sector business practice


" #

1200

–Evaluate vehicle lifecycle analysis on 1000

individual basis 800


5

–Consider criteria beyond age or mileage 600

400
• Evaluate cost to maintain vs. purchase vs. lease
200
–Develop financial analysis tool
0
2004 2002 2000 1998 1996 1994 1992 1990 1988 1986 1984 1982 1980
1 " #
,
) *(
Centralize authority to Office of Fleet Management
Current Situation
Current Problem
Governor's Office
• Inconsistent and inefficient approach to managing vehicles
• Operating costs, utilization, and policy compliance vary Agency 1 Agency 2 DOAS Office of
widely across agencies Fleet Fleet Fleet Mgt.
Duties Duties Statewide
Vision Purchase Purchase Track
Track Track
• One statewide fleet with one set of standards for Maintain Maintain
Monitor
Compliance
procurement, assignment, utilization, maintenance, and Dispose Dispose Report
disposal that yields lowest possible cost per mile Motor pool Motor pool

• 3-5 year business plan Future Vision

Discussion/Rationale Governor's Office

• Create a protected internal service fund for vehicle Agency 1 Agency 2 DOAS Office of
purchase and maintenance Fleet Fleet Fleet Mgt.
Duties Duties Statewide
• Create one statewide vehicle pool
Lease from Lease from Track
• Empower Office of Fleet Management to manage and OFM OFM Monitor
compliance
enforce fleet policy Report
Purchase
Track
Maintain
Dispose
Motor pool
2
) *,
Modify and enforce vehicle assignment and commuting policy

Current Problem Georgia Virginia


Population 8.4M (2001) Population 7.2M (2001)
• 4,505 individually assigned vehicles
• Excessive commuting miles
– 870 employees reported commuting miles
– 2.6 million miles/year 870 Commuting Vehicles 60 Commuting Vehicles

Vision Ratio: 14.5 : 1


• Statewide compliance with assignment and
commuting policy 870 X 2900 miles per commuter (GA)
• Eliminate unnecessary assigned vehicles 60 X 2000 miles per commuter (VA)

Discussion/Rationale 2003 Commute Miles per Employee


• Virginia implemented in 1989 (%
$$$%
$$$ 2.6 million
– Prior to policy, hundreds of commuting employees
%
2$$%
$$$
– By 2003, only 60 commuting employees
• Eliminate agency head exception %
$$$%
$$$

• Modify “on call” exception to reflect %


2$$%
$$$
– On-call 24 hours
– First responder %
$$$%
$$$
– History of being called >10 times over 6 months 120,000
2$$%
$$$
• Charge and reimburse employees for commuting
miles at IRS rate of $0.375/mile $
6 "6
Source: GA Dept of Administrative Services, Office of Fleet Management 2003
Audit of State Fleet; VA, BearingPoint interview with William M. Colavita, VA
Dept. of Transportation, Office of Fleet Management.
-
# 7 0

! "
# $ $

'
5
65 9 #% < # 4 ; # % < #
% & $)& - + &0 ! "

; #
6 5 #
0 $, (
$ ' *
:# ; <
& $ '* + $( /+ *
) 5 6
% & $)& ' * . &
)
' ' $( ; > #
4 /8
4 . $ )& / 0 $
% &
=
9 #
% & $)&
% &
# 09 #
?
+ , $- #
' 0 ' $#

.
)
0

% ' (
– 1 2- ' 0 0

- 0
– 1 2 0

' ( *
– 1 2# 0 3
(
– 1 2)

Potential annual savings of $25 million when fully implemented


(based on historical data from Utah)

&