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Activity Guide (Student Practices)

D60125GC10

Edition 1.0

March 2010

D65852

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R12.x Oracle Receivables


Management Fundamentals

Disclaimer
This document contains proprietary information and is protected by copyright and other intellectual property laws. You may copy and
print this document solely for your own use in an Oracle training course. The document may not be modified or altered in any way.
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Author
Mathew Daniel, Robert MacIsaac, Sanjay Mall, Vijay Tiwary
Technical Contributors and Reviewers
Victoria Anderson, Nigel Chapman, Tina Cook, Terry Erb, Julie Gustafson, Carol King,
Shivranjini Krishnamurthy, Robin Love, Suzanne Miller, Doug Myers, Pamela Rietz, Aalok
Shah, Brian Wolfe, Yogendra Joshi, Ivy Farren
This book was published using:

Oracle Tutor

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Copyright 2010, Oracle. All rights reserved.

R12.x Oracle Receivables Management Fundamentals ...............................................................................1-1


R12.x Oracle Receivables Management Fundamentals Supplemental Practices...........................................1-3
Objectives ......................................................................................................................................................1-4
Setup..............................................................................................................................................................1-5
Practice - Create a New Employee (Required) ..........................................................................................1-6
Solution - Create a New Employee (Required) .........................................................................................1-8
Practice - Create a New User (Required)...................................................................................................1-10
Solution - Create a New User (Required) ..................................................................................................1-12
Managing Parties and Customer Accounts ....................................................................................................1-14
Practice - Create a Profile Class (Required) ..............................................................................................1-15
Solution - Create a Profile Class (Required)..............................................................................................1-17
Practice - Create a Customer (Required) ...................................................................................................1-20
Solution - Create a Customer (Required)...................................................................................................1-23
Practice - Create a Customer Relationship (Required) ..............................................................................1-25
Solution - Create a Customer Relationship (Required)..............................................................................1-27
Practice - Submit Customer Related Reports (Optional) ...........................................................................1-28
Solution - Submit Customer Related Reports (Optional) ..........................................................................1-30
Process Invoices Using AutoInvoice .............................................................................................................1-31
Guided Demonstration - Create a Sales Order and Generate an Invoice (Required).................................1-32
Process Invoices ............................................................................................................................................1-36
Guided Demonstration - Open Receivables Periods (Required)................................................................1-37
Guided Demonstration - Review a Transaction Source (Required)...........................................................1-38
Guided Demonstration - Review a Transaction Type (Required)..............................................................1-39
Guided Demonstration - Review AutoAccounting Setup (Required)........................................................1-40
Practice - Enter a Manual Invoice (Required) ...........................................................................................1-41
Solution - Enter a Manual Invoice (Required)...........................................................................................1-43
Practice - Enter an Invoice with Standard Memo Lines (Required) ..........................................................1-45
Solution - Enter an Invoice with Standard Memo Lines (Required)..........................................................1-47
Practice - Copy Invoices (Required)..........................................................................................................1-49
Solution - Copy Invoices (Required) .........................................................................................................1-52
Practice - Enter an Invoice with a Bill in Arrears Invoicing Rule (Required) ...........................................1-55
Solution - Enter an Invoice with a Bill in Arrears Invoicing Rule (Required) ..........................................1-57
Guided Demonstration - Run Revenue Recognition (Required) ...............................................................1-59
Correct Transactions......................................................................................................................................1-61
Practice - Enter a Debit Memo for Missed Freight (Required)..................................................................1-62
Solution - Enter a Debit Memo for Missed Freight (Required) .................................................................1-64
Practice - Update an Invoice (Required)....................................................................................................1-65
Solution - Update an Invoice (Required) ...................................................................................................1-66
Practice - Create a Write-Off Adjustment (Required) ...............................................................................1-67
Solution - Create a Write-Off Adjustment (Required)...............................................................................1-70
Practice - Issue a Credit Memo Against a Specific Invoice (Required).....................................................1-73
Solution - Issue a Credit Memo Against a Specific Invoice (Required)....................................................1-75
Practice - Create an On-Account Credit (Required) ..................................................................................1-76
Solution - Create an On-Account Credit (Required) .................................................................................1-78
Practice - Apply an On-Account Credit to an Invoice (Required).............................................................1-79
Solution - Apply an On-Account Credit to an Invoice (Required) ............................................................1-80
Process Commitments ...................................................................................................................................1-81
Guided Demonstration - Update a Transaction Type (Required) ..............................................................1-82
Practice - Enter a Deposit (Required) ........................................................................................................1-83
Solution - Enter a Deposit (Required) .......................................................................................................1-84
Practice - Apply Invoices Against the Deposit (Required)........................................................................1-85
Solution - Apply Invoices Against the Deposit (Required) .......................................................................1-87
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Table of Contents

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Print Invoices, Statements, and Reports ........................................................................................................1-88


Practice - Print Selected Invoices (Optional).............................................................................................1-89
Solution - Print Selected Invoices (Optional) ............................................................................................1-90
Practice - Print Statements (Optional) .......................................................................................................1-91
Solution - Print Statements (Optional).......................................................................................................1-92
Practice - Print Invoice Related Reports (Optional) ..................................................................................1-93
Solution - Print Invoice Related Reports (Optional)..................................................................................1-95
Implement Customer Invoicing .....................................................................................................................1-97
Guided Demonstration - Define a Credit Transaction Type ......................................................................1-98
Guided Demonstration - Define an Invoice Transaction Type ..................................................................1-99
Guided Demonstration - Define a Transaction Source ..............................................................................1-100
Practice - Accounts Receivable Case Study (Optional).............................................................................1-101
Manual Receipts ............................................................................................................................................1-103
Practice - Enter a Manual Receipt Batch (Required).................................................................................1-104
Solution - Enter a Manual Receipt Batch (Required) ................................................................................1-106
Practice - Enter a QuickCash Receipt Batch and Post QuickCash (Required) ..........................................1-108
Solution - Enter a QuickCash Receipt Batch and Post QuickCash (Required)..........................................1-111
Practice - Enter a Miscellaneous Receipt (Required) ................................................................................1-113
Solution - Enter a Miscellaneous Receipt (Required)................................................................................1-114
Practice - Reverse a Receipt (Required) ....................................................................................................1-115
Solution - Reverse a Receipt (Required) ...................................................................................................1-117
Practice - Apply an Unidentified Receipt (Required) ................................................................................1-118
Solution - Apply an Unidentified Receipt (Required) ...............................................................................1-119
Practice - Reverse and Re-Apply a Receipt (Required).............................................................................1-120
Solution - Reverse and Re-Apply a Receipt (Required) ............................................................................1-122
Guided Demonstration - Cash Application Work Queue (Required) ........................................................1-123
Practice - Print Receipt Related Reports (Optional) ..................................................................................1-125
Solution - Print Receipt Related Reports (Optional) .................................................................................1-126
Implement Receipts .......................................................................................................................................1-127
Guided Demonstration - Define Receivable Activities..............................................................................1-128
Guided Demonstration - Define a Remittance Bank .................................................................................1-129
Guided Demonstration - Define a Receipt Class and Receipt Method ......................................................1-133
Guided Demonstration - Define a Receipt Source.....................................................................................1-134
Guided Demonstration - Define Tiered Interest Rate ................................................................................1-136
Guided Demonstration - Define Late Charges Schedule ...........................................................................1-137
Guided Demonstration - Attach a Late Charge Schedule to a Customer...................................................1-138
Guided Demonstration - Create Overdue Transactions .............................................................................1-140
Guided Demonstration - Generate the Late Charges Invoices...................................................................1-142
Guided Demonstration Set Up Revenue Contingencies .........................................................................1-143
Supplemental Practices..................................................................................................................................1-145
Practice - Create a Customer Profile Class ................................................................................................1-146
Solution - Create a Customer Profile Class ...............................................................................................1-147
Practice - Create a Customer Using the Customers Set of Pages...............................................................1-148
Solution - Create a Customer Using the Customers Set of Pages..............................................................1-150
Practice - Add Customer Details Using the Customers Set of Pages.........................................................1-152
Solution - Add Customer Details Using the Customers Set of Pages........................................................1-155
Practice - Add Account Details Using the Customers Set of Pages...........................................................1-158
Solution - Add Account Details Using the Customers Set of Pages..........................................................1-161
Practice - Add Account Site Details Using the Customers Set of Pages ...................................................1-165
Solution - Add Account Site Details Using the Customers Set of Pages...................................................1-168
Practice - Create a Customer Account Relationship ..................................................................................1-172
Solution - Create a Customer Account Relationship .................................................................................1-173
Practice - Create a Sales Order and Generate an Invoice (Required) ........................................................1-174
Solution - Create a Sales Order and Generate an Invoice (Required)........................................................1-178
Guided Demonstration Correcting AutoInvoice Errors ..........................................................................1-182
Practice - Create an Invoice .......................................................................................................................1-185
Solution - Create an Invoice ......................................................................................................................1-186

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Practice - Copy an Invoice.........................................................................................................................1-187


Solution - Copy an Invoice ........................................................................................................................1-188
Practice - Create a Credit Memo................................................................................................................1-189
Solution - Create a Credit Memo ...............................................................................................................1-190
Practice - Print a Transaction.....................................................................................................................1-191
Solution - Print a Transaction ....................................................................................................................1-192
Practice - Print Balance Forward Bills.......................................................................................................1-193
Solution - Print Balance Forward Bills......................................................................................................1-195
Practice - Enter a Manual Receipt .............................................................................................................1-199
Solution - Enter a Manual Receipt.............................................................................................................1-200
Practice - Apply and Update Receipt at Line Level...................................................................................1-201
Solution - Apply and Update Receipt at Line Level..................................................................................1-202
Practice - Apply a Receipt .........................................................................................................................1-205
Solution - Apply a Receipt ........................................................................................................................1-206
Practice - Use Mass Apply ........................................................................................................................1-207
Solution - Use Mass Apply........................................................................................................................1-208

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Profile
Before You Begin This Course

Thorough knowledge of Oracle Applications.

Working experience with Accounts Receivables.

Prerequisites

There are no prerequisites for this course.

How This Course Is Organized


R12 Oracle Receivables Management Fundamentals is an instructor-led course featuring lecture
and hands-on exercises. Online demonstrations and written practice sessions reinforce the
concepts and skills introduced.

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Preface

Oracle Publications
Title Part

Number

Oracle Receivables User Guide

E13522-03

Oracle Receivables Implementation Guide

E13510-03

Oracle Receivables Reference Guide

E13512-03

Oracle E-Business Tax User Guide

E13631-02

Oracle E-Business Tax Implementation Guide

E13629-02

Oracle E-Business Tax Reporting Guide

E13630-02

Additional Publications

System release bulletins

Installation and users guides

Read-me files

International Oracle Users Group (IOUG) articles

Oracle Magazine

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Related Publications

Typographic Conventions in Text


Convention Element
Bold italic
Glossary term (if
there is a glossary)
Caps and
Buttons,
lowercase
check boxes,
triggers,
windows
Courier new, Code output,
case sensitive directory names,
(default is
filenames,
lowercase)
passwords,
pathnames,
URLs,
user input,
usernames
Initial cap

Arrow
Brackets
Commas

Graphics labels
(unless the term is a
proper noun)
Emphasized words
and phrases,
titles of books and
courses,
variables
Interface elements
with long names
that have only
initial caps;
lesson and chapter
titles in crossreferences
SQL column
names, commands,
functions, schemas,
table names
Menu paths
Key names
Key sequences

Plus signs

Key combinations

Italic

Quotation
marks

Uppercase

Example
The algorithm inserts the new key.
Click the Executable button.
Select the Cant Delete Card check box.
Assign a When-Validate-Item trigger to the ORD block.
Open the Master Schedule window.
Code output: debug.set (I, 300);
Directory: bin (DOS), $FMHOME (UNIX)
Filename: Locate the init.ora file.
Password: User tiger as your password.
Pathname: Open c:\my_docs\projects
URL: Go to http://www.oracle.com
User input: Enter 300
Username: Log on as scott
Customer address (but Oracle Payables)

Do not save changes to the database.


For further information, see Oracle7 Server SQL Language
Reference Manual.
Enter user_id@us.oracle.com, where user_id is the
name of the user.
Select Include a reusable module component and click Finish.
This subject is covered in Unit II, Lesson 3, Working with
Objects.

Use the SELECT command to view information stored in the


LAST_NAME column of the EMP table.

Select File > Save.


Press [Enter].
Press and release keys one at a time:
[Alternate], [F], [D]
Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]

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Typographic Conventions

Convention Element
Caps and
Oracle Forms
lowercase
triggers
Lowercase
Column names,
table names

Example
When-Validate-Item
SELECT last_name
FROM s_emp;
DROP USER scott
IDENTIFIED BY tiger;
OG_ACTIVATE_LAYER
(OG_GET_LAYER (prod_pie_layer))

Passwords
PL/SQL objects

Lowercase
italic
Uppercase

CREATE ROLE role

Syntax variables

SQL commands and SELECT userid


FROM emp;
functions

Typographic Conventions in Oracle Application Navigation Paths


This course uses simplified navigation paths, such as the following example, to direct you
through Oracle Applications.
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
This simplified path translates to the following:

1.

(N) From the Navigator window, select Invoice then Entry then Invoice Batches
Summary.

2.

(M) From the menu, select Query then Find.

3.

(B) Click the Approve button.

Notations:
(N) = Navigator
(M) = Menu
(T) = Tab
(B) = Button
(I) = Icon
(H) = Hyperlink
(ST) = Sub Tab
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Typographic Conventions in Code

This course uses a navigation path convention to represent actions you perform to find
pertinent information in the Oracle Applications Help System.
The following help navigation path, for example
(Help) General Ledger > Journals > Enter Journals
represents the following sequence of actions:
1.

In the navigation frame of the help system window, expand the General Ledger entry.

2.

Under the General Ledger entry, expand Journals.

3.

Under Journals, select Enter Journals.

4.

Review the Enter Journals topic that appears in the document frame of the help system
window.

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Typographical Conventions in Oracle Application Help System Paths

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Chapter 1

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Management Fundamentals

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R12.x Oracle Receivables Management Fundamentals


Supplemental Practices

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Objectives

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Setup

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Chapter 1 - Page 5

Overview
In this practice you will enter yourself as a new employee.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Log into Oracle Applications
1.

Log on to the Oracle Applications.

2.

Navigate to Human Resources, Vision Enterprises responsibility.

Enter a New Employee


3.

Navigate to the Define Person window.

4.

Enter the following information for a new employee:


Last = Your last name
First = Your first name
Gender = Choose a gender

5.

Create the following employment information:


Person Type for Action = Employee
Social Security = Enter a nine digit number (xxx-xx-xxxx)
Birthday = Enter a birthday (dd-mmm-yyyy)
Note: If you get a message indicating that the social security number is a duplicate, accept it.
For the purposes of the exercise, it doesnt matter whether it is a duplicate.

6.

Save your work and assign the following information for the employee:
(B) Assignment
Organization = Vision Operations

7.

Assign the following group information for the employee:


Team = Financials

8.

Assign the following supervisory information for the employee:


Name = Brown, Ms. Casey
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Practice - Create a New Employee (Required)

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9.
Close all windows and return to the Navigator.

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Chapter 1 - Page 7

Log into Oracle Applications


1.

Log on to the Oracle Applications.


User = operations
Password = welcome

2.

Click (B) Login and select the following:


Responsibility = Human Resources, Vision Enterprises

Enter a New Employee


3.

Navigate to the Define Person window.

(N) People > Enter and Maintain

4.

Click (B) New and enter the following information:


Last = Your last name
First = Your first name
Gender = Choose a gender

5.

Select Action = Create Employment


Person Type for Action = Employee

6.

Enter a nine digit number (xxx-xx-xxxx) for Social Security.


Note: If you get a message indicating that the social security number is a duplicate, accept it.
For the purposes of the exercise, it doesnt matter whether it is a duplicate.

7.

Enter the employee birth date (dd-mmm-yyyy).

8.

Click (I) Save.

9.

Click (B) Assignment.

10. Select Organization = Vision Operations.


Click (B) Correction
Team = Financials
12. Click (B) OK.
13. Click (T) Supervisor and enter the following information:
Name = Brown, Ms. Casey
Click (B) Correction, if required.
14. Click (I) Save.
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Solution - Create a New Employee (Required)

16. Close all windows and return to the Navigator.

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15. Click (B) Yes to accept defaults.

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Chapter 1 - Page 9

Overview
In this practice you will create a new user.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Create a New User
1.

Click (M) File > Switch Responsibilities.


Responsibility = System Administrator

2.

Click (B) OK.

3.

Navigate to the Define Users window.

4.

Enter the following information for a new user:


User Name = XXUSER (where XX is your terminal ID)
Password = oracle (press Tab and re-enter password to verify.)
Person Name = Your employee name from the previous practice

4.

Click (I) Save.

5.

Add the following responsibilities to your new username:


Responsibility

6.

Security Group

System Administrator

Standard

Workflow

Standard

General Ledger, Vision Operations (USA)

Standard

Order Management Super User, Vision Operations (USA)

Standard

Receivables, Vision Operations (USA)

Standard

Cash Management, Vision Operations (USA)

Standard

iReceivables Internal, Vision Operations (USA)

Standard

Click (I) Save.


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Practice - Create a New User (Required)

Click (M) File > Exit Oracle Applications.

8.

Click (B) OK.

9.

Navigate to the Oracle Applications Home Page.

10. Click (L) Logout.


Log in as a New User
13. Log in as a New User using the following information:
Username = XXUSER
Password = oracle
12. Click (B) Log in and enter the following information:
Old Password = oracle
New Password = welcome (press Tab and re-enter password to verify)
13. Click (B) Submit.
Responsibility = Receivables, Vision Operations (USA)

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7.

Create a New User


1.

Click (M) File > Switch Responsibilities.


Responsibility = System Administrator

2.

Click (B) OK.

3.

Navigate to the Define Users window.

(N) Security > User > Define

4.

Enter the following information for a new user:


User Name = XXUSER (where XX is your terminal ID)
Password = oracle (press Tab and re-enter password to verify)
Person Name = Your employee name from the previous practice

5.

Click (I) Save.

6.

Add the following responsibilities to your new username:


Responsibility

Security Group

System Administrator

Standard

Workflow

Standard

General Ledger, Vision Operations (USA)

Standard

Order Management Super User, Vision Operations (USA)

Standard

Receivables, Vision Operations (USA)

Standard

Cash Management, Vision Operations (USA)

Standard

iReceivables Internal, Vision Operations (USA)

Standard

7.

Click (I) Save.

8.

Click (M) File > Exit Oracle Applications.

9.

Click (B) OK.

10. Navigate to the Oracle Applications Home Page.


11. Click (L) Logout.
Log in as a New User
12. Log in as a New User using the following information:
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Solution - Create a New User (Required)

13. Click (B) Log in and enter the following information:


Old Password = oracle
New Password = welcome (press Tab and re-enter to verify.)
14. Click (B) Submit.
Responsibility = Receivables, Vision Operations (USA)

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Username = XXUSER
Password = oracle

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Managing Parties and Customer Accounts

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Overview
In this practice you will create a customer profile class. Profile classes speeds up the creation of
new customers by collecting default values that apply to similar classifications of customers
(credit terms and invoicing requirements, for example).
Use Customer Profiles to group customer accounts with similar credit worthiness, business
volume, and payment cycles. For each profile class, you can define information such as credit
limits, payment terms, statement cycles, invoicing, and discount information. You can also
define amount limits for your late charges, dunning, and statements for each currency in which
you do business.
To determine the number of profile classes you will need, start by identifying groups of similar
customers. For each group, specify characteristics that describe the group (credit requirements,
payment terms, invoice and statement distributions and so on). For each group, create a new
class.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Create a Profile Class
1.

Navigate to the Customer Profile Classes window.

2.

Create the customer profile class using the following details:


Name = XXGOOD CREDIT
Description = XXGood Credit Rating

3.

Click (T) Profile Class.

4.

Verify the following information in the Balance Forward Billing region:


Enable = Deselected

5.

Enter the following information in the Terms region:


Payment Terms = 30 NET
Allow Discount = Deselected
Override Terms = Selected

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Practice - Create a Profile Class (Required)

Enter the following information in the Collectors region:


Name = Jamie Jones
Periodic Review Cycle = Annually
Analyst = Stock, Ms. Pat
Tolerance (percentage) = 5
Credit Check = Selected

7.

Enter the following information in the Invoicing region:


Tax Printing = Total Tax Only
Grouping Rule = DEFAULT

8.

Enter the following information in the Statements and Dunning region:


Send Statement = Selected
Send Credit Balance = Selected
Send Dunning Letters = Selected
Cycle = Monthly 25th (25th day of every month)

9.

Enter the following information in the Receipts region:


Match Receipts By = Transaction Number
Auto Cash Rule Set = Standard
Remainder Rule Set = Standard

10. In the Late Charge Profile tabbed region, make sure the Enable Late Charges check box is
deselected.
11. Click (I) Save.
12. Click (T) Profile Class Amounts and enter the following information:
Currency = USD
Credit Limit = 500000
Order Credit Limit = 100000
13. Click (I) Save.
14. Select Do not update existing profiles and click OK.
15. Close all windows and return to the Navigator.

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6.

Create a Profile Class


1.

Navigate to the Customer Profile Classes window.

(N) Customers > Profile Classes

2.

Create the customer profile class using the following details:


Name = XXGOOD CREDIT
Description = XXGood Credit Rating

3.

Click (T) Profile Class.

4.

Verify the following information in the Balance Forward Billing region:


Enable = Deselected

5.

Enter the following information in the Terms region:


Payment Terms = 30 NET
Allow Discount = Deselected
Override Terms = Selected
Note: You set up payment terms in (N) Setup > Transactions > Payment Terms. Here you
can specify the default payment terms, determine if you can override on the invoice,
determine if discounts are allowed (and if so, how many grace days are allowed when
customers can pay late...but still take the discount) and grace days after the due date that are
allowed prior to beginning to calculate finance charges.

6.

Enter the following information in the Collectors region:


Name = Jamie Jones
Periodic Review Cycle = Annually
Analyst = Stock, Ms. Pat
Tolerance = 5 (this is a percent)
Credit Check = Selected
Note: You must set up collectors prior to assigning them. (N) Setup > Collections >
Collectors. If you don't use a collector, set up one named "None."

7.

Enter the following information in the Invoicing region:


Tax Printing = Total Tax Only
Grouping Rule = DEFAULT
Note: Invoicing determines how to print tax on the invoice, for example, Total Tax Only.
Grouping rules are used by AutoInvoice when importing invoices and determine how
shipped items are grouped to create line items on an invoice. The Grouping Rule is created
with a Line Ordering Rule. The bottom line is that we can determine how to group, and then
in what order to place the lines on the invoice we create during invoice import.
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Solution - Create a Profile Class (Required)

Enter the following information in the Statements and Dunning region:


Send Statement = Selected
Send Credit Balance = Selected
Send Dunning Letters = Selected
Cycle = Monthly 25th (25th day of every month)
Note: Statement Cycles are QuickCodes. Statement cycles are set up in advance. They are
defined using seeded intervals (Monthly, Quarterly, and Weekly) or specified intervals
(exact day of each month, for example).
Note: Checking the Send Dunning Letters check box enables Oracle Advanced Collections
to send dunning letters to customers with past due items.

9.

Enter the following information in the Receipts region:


Match Receipts By = Transaction Number
Auto Cash Rule Set = Standard
Remainder Rule Set = Standard
Note: The Match Receipts By option is used during the Lockbox receipt application.
Note: The Auto Cash Rule sets determine the sequence of the rules that the Post Quick
Cash program uses to apply cash receipts. For example, the one here applies receipts in the
following order:
Clear the account (if payment = account balance, then apply the receipt).
Clear past due invoices (if payment = total of past due items, apply the receipt).
Match Payment with invoice (if the remaining amount due for a single invoice
matches the receipt, apply the receipt)
Apply to the oldest invoice first (use the transaction due date to apply to the oldest
invoice; partial receipts may or may not be allowed depending on system setup)
The AutoCash Rule set determines the definition of a balance (discounts, items in dispute,
late charges) and where to put any remaining amounts (unapplied cash receipts or on
account) and if partial receipt application is allowed. For example, the Standard Auto Cash
Rule Set records any excess cash to Unapplied.

10. Click (T) Late Charge Profile and verify that Enable Late Charges = Deselected.
11. Click (I) Save.
12. Click (T) Profile Class Amounts and enter the following information:
Currency = USD
Credit Limit = 500,000.00
Order Credit Limit = 100,000.00
13. Click (I) Save.
14. Select Do not update existing profiles and click OK.
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8.

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15. Close all windows and return to the Navigator.

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Chapter 1 - Page 19

Overview
Before creating a customer, use the Customer Search page to determine if the customer already
exists and minimize the possibility of creating a duplicate.
The Create Customer page displays differently, depending upon your customer type selection,
Organization, or Person on the Customer Search page.
In this practice, you will create an Organization customer.

Assumptions

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

You have the Receivables, Vision Operations (USA) or Order Management Super User,
Vision Operations (USA) responsibility.

Replace XX in the practice with a unique identifier such as your initials or terminal
number. (For Instructor-Led Training classes, this number will be assigned to you.)
This is necessary in order to create unique records within the database when you are
performing the practice.

Tasks
Create an Organization Customer
1.

Navigate to the Customer Search page.

2.

Search for the customer XXMegamart.

3.

If the customer does not exist, click (B) Create.

4.

Enter the following customer information:


Field Name

5.

Value

Organization Name

XXMegamart

Alias

Platinum

Enter the following account information:


Field Name

Value

Account Description

XX- XXMegamart Account1

Reference

XX-7556

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Practice - Create a Customer (Required)

XXGOOD CREDIT

Account Type

External

Note: The Account Number must be unique. You need not enter a customer account number
if the Automatic Customer Numbering System Option is enabled on the (T) Trans and
Customers of the System Options window.
6.

Enter the following account site information:


Field Name

Value

Country

United States

Address Line 1

200 E Randolph Street

City

Chicago

County

Cook

State

IL

Postal Code

60601

Address Description

Western United States

Operating Unit

Vision Operations

Business Purposes

Bill To

Primary

Select the box

7.

Click (B) Save And Add Details to go to the Account Overview page. (Alternatively, click
(B) Apply to go to the Customer Overview page.)

8.

Click (I) Details for the address site (bottom of the page, lower-right corner).

9.

Click (T) Business Purposes.

10. Click (I) Details for the Bill To business purpose.


11. Go to the section called Site Use Details.
12. Add Sprague, Mr. Howard as the salesperson.
13. Click (B) Apply.
14. Add another Business Purpose by doing the following:

Click (B) Add Another Row.

Select Ship To from the drop down list.

Enter Bill to Location = Use the Location Value from the prior line.

Enter Primary = Selected.


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Profile Class

16. Click (B) Apply.


17. Repeat these steps 2-20 to create a second customer named XXGiant Distributors (change
the reference number to XX-8556).

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15. Click (B) Apply.

18. Return to the Navigator.

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Chapter 1 - Page 22

Create an Organization Customer


1.

Navigate to the Customer Search page.

(N) Customers > Create/Maintain Customers

2.

Search for the customer XXMegamart.

3.

If the customer does not exist, click (B) Create.

4.

Enter the following customer information:


Field Name

5.

Value

Organization Name

XXMegamart

Alias

Platinum

Enter the following account information:


Field Name

Value

Account Description

XX- XXMegamart Account1

Reference

XX-7556

Profile Class

XXGOOD CREDIT

Account Type

External

Note: The Account Number must be unique. You need not enter a customer account number
if the Automatic Customer Numbering System Option is enabled on the (T) Trans and
Customers of the System Options window.
6.

Enter the following account site information:


Field Name

Value

Country

United States

Address Line 1

200 E Randolph Street

City

Chicago

County

Cook

State

IL

Postal Code

60601

Address Description

Western United States

Operating Unit

Vision Operations

Business Purposes

Bill To

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Solution - Create a Customer (Required)

Select the box

7.

Click (B) Save And Add Details to go to the Account Overview page. (Alternatively, click
(B) Apply to go to the Customer Overview page.)

8.

Click the (I) Details for the address site (bottom of the page, lower-right corner).

9.

Click (T) Business Purposes.

10. Click (I) Details for the Bill To business purpose.


11. Go to the section called Site Use Details.
12. Add Sprague, Mr. Howard as the salesperson.
13. Click (B) Apply.
14. Add another Business Purpose by doing the following:

Click (B) Add Another Row.

Select Ship To from the drop down list.

Enter Bill to Location = Use the Location Value from the prior line.

Enter Primary = Selected.

15. Click (B) Apply.


16. Click (B) Apply.
17. Repeat these steps 2-20 to create a second customer named XXGiant Distributors (change
the reference number to XX-8556).
18. Return to the Navigator.

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Primary

Overview
In this practice you will create a relationship between the customers XXMegamart and XXGiant
Distributors.
Define relationships between customers to control the payment and commitment application.
You can create relationships between any two customers and indicate that the relationship is
either one-way or reciprocal. Relationships are also for sharing Bill To and Ship To addresses
and Pricing entitlements in Order Management.
When you apply receipts to an invoice in a one-way relationship, the parent customer can apply
receipts to the related customers invoices but not the other way around. A reciprocal
relationship works both ways.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Create a Reciprocal Customer Relationship
1.

Navigate to the Customer Search page.

2. Search and select XXMegamart in the Name field.


3. Select XX-XXMegamart Account1 in the Account Description field. This displays the
Account Details for XXMegamart.
4.

Click the Relationships subtab; this displays the Account Relationships region.

5.

Click (B) Create Account Relationship.

6.

Search and select XXGiant Distributors as a related account.

7.

Select the Vision Operations operating unit.

8.

Select the Reciprocal relationship type.

9.

Click (B) Apply on the Create Account Relationship.

10. Click (B) Save to return to the Account Overview page.


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Practice - Create a Customer Relationship (Required)

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11. Click (B) Apply to return to the Customer Search page.

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Chapter 1 - Page 26

Create a Reciprocal Customer Relationship


1.

Navigate to the Customer Search page.

(N) Customers > Create/Maintain Customers

2.

Search and select XXMegamart in the Name field.

3.

Select XX-XXMegamart Account1 in the Account Description field. This displays the
Account Details for XXMegamart.

4.

Click the Relationships subtab; this displays the Account Relationships region.

5.

Click (B) Create Account Relationship.

6.

Click the (I) Search for Related Account field. Change your Search By field from Account
Number to Customer. Search and select XXGiant Distributors.

7.

Select the Vision Operations operating unit.

8.

Select the Reciprocal relationship type.

9.

Click (B) Apply on the Create Account Relationship.

10. Click (B) Save to return to the Account Overview page.


11. Click (B) Apply to return to the Customer Search page.

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Solution - Create a Customer Relationship (Required)

Overview
In this practice you will submit and view various customer related reports.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Submit the Customer Listing - Detail Report
1.

Navigate to the Standard Request Submission window.

2.

Click (B) OK to submit a single request with the following information:


Name = Customer Listing - Detail
Order by = Customer Name
Customer Name Low = XXGiant Distributors
Customer Name High = XXMegamart

3.

Click (B) OK.

4.

Click (B) Submit.


Note: Do not submit another request.

Review Report Output


5.

Navigate to (M) View > Request.

6.

Click (B) Find.

7.

Click (B) Refresh until the request completes.

8.

Click (B) View Output.

Submit the Customer Relationships Listing Report


9.

Click (B) Submit a New Request.

10. Click (B) OK to submit a single request with the following information:
Name = Customer Relationships Listing
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Practice - Submit Customer Related Reports (Optional)

12. Click (B) Submit.


Note: Do not submit another request.
Review Report Output
13. Click (B) Refresh until the request completes.
14. Click (B) View Output.

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11. Click (B) OK.

Submit the Customer Listing - Detail Report


1.

Navigate to the Standard Request Submission window.

(N) Reports > Listing

2.

Click (B) OK to submit a single request with the following information:


Name = Customer Listing - Detail
Order by = Customer Name
Customer Name Low = XXGiant Distributors
Customer Name High = XXMegamart

3.

Click (B) OK.

4.

Click (B) Submit.


Note: Do not submit another request.

Review Report Output


5.

Navigate to (M) View > Request.

6.

Click (B) Find.

7.

Click (B) Refresh until the request completes.

8.

Click (B) View Output.

Submit the Customer Relationships Listing Report


9.

Click (B) Submit a New Request.

10. Click (B) OK to submit a single request with the following information:
Name = Customer Relationships Listing
11. Click (B) OK.
12. Click (B) Submit.
Note: Do not submit another request.
Review Report Output
13. Click (B) Refresh until the request completes.
14. Click (B) View Output.
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Solution - Submit Customer Related Reports (Optional)

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Process Invoices Using AutoInvoice

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Chapter 1 - Page 31

Overview
In this demo your instructor will enter, pick, and ship a sales order in Order Management and run
AutoInvoice to create an invoice in Receivables.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Grant a Shipping Role to Your User
1.

Change the responsibilities to the Order Management Super User, Vision Operations (USA).

(M) File > Switch Responsibility


Responsibility = Order Management Super User, Vision Operations (USA)

2.

Click (B) OK.

3.

Navigate to the Grants window.

(N) Setup > Shipping > Grants and Role Definitions > Grants

4.

Enter the following information:


User = Your user name
Role = Upgrade Role

5.

Click (I) Save.

6.

Close all windows and return to the Navigator.

Enter a Sales Order


7.

Navigate to the Sales Orders window.

8.

(N) Orders, Returns > Sales Orders

Enter the following information:


Customer = XXMegamart
Order Type = Mixed
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Guided Demonstration - Create a Sales Order and Generate an


Invoice (Required)

Click (I) Save.

10. Click (T) Line Items and enter the following information:
Ordered Item = AS4888
Qty = 10
UOM = Ea
11. Place your cursor on the next line and enter the following information:
Ordered Item = CM13375
Qty = 10
UOM = Ea
12. Click (T) Order Information.
13. Click (B) Book Order.
14. Record your sales order number: __________________.
Release the Sales Order for Picking
15. Navigate to the Release Orders window.

(N) Shipping > Release Sales Orders > Release Sales Orders

16. Click (T) Order and enter the following information:


Order Number = Your sales order number
Scheduled Ship Dates = Delete all dates
Requested Dates = Delete all dates
17. Click (T) Inventory and enter the following information:
Warehouse = M1
18. Click (T) Shipping and enter the following information:
Autocreate Delivery = Yes
Ship Confirm Rule = Make it blank.
19. Click (B) Concurrent.
20. Click (B) OK to acknowledge message.
Note: Make sure that this job has completed before moving on to the next step.
21. Navigate to (M) View > Requests.
22. Click (B) Find.
23. Verify that the Pick Selection List Generation request completes normally.
24. Close all windows and return to the Navigator.
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9.

25. Navigate to the Shipping Transactions window.

(N) Shipping > Transactions

26. Enter the following information:


Order Number = Your sales order number
27. Click (B) Find.
28. Verify that the line status for both lines is Staged/Pick Confirmed.
29. Click (T) Delivery and enter the following information:
Actions = Ship Confirm
30. Click (B) Go.
31. Click (B) OK.
32. Click (B) OK to acknowledge messages.
33. Navigate to (M) View > Requests.
34. Click (B) Find.
35. Verify that the Interface Trip Stop request completes normally.
36. Close all windows and return to the Navigator.
Run the Workflow Background Process
37. Responsibility = Order Management Super User, Vision Operations (USA)

(N) Inventory > Workflow Background Engine

38. Enter the following information:


Item Type = OM Order Line
Process Deferred = Yes
Process Timeout = No
Process Stuck = No
39. Click (B) OK.
40. Click (B) Submit.
Note: Do not submit another request.
41. Navigate to (M) View > Requests.
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Confirm Shipment of the Delivery

43. Verify that the Workflow Background Process and all AutoInvoice processes have
completed normally.
44. Close all windows and return to the Navigator.
Note: If there are any executed delivery lines, the OM Order Line workflow will close the
line and automatically start the AutoInvoice process. Keep in mind that starting the
AutoInvoice concurrent request is a customization to the workflow process in the Vision
environment.
View the Invoice in Receivables
45. Change the responsibilities to Receivables, Vision Operations (USA).

(M) File > Switch Responsibility


Responsibility = Receivables, Vision Operations (USA)

46. Navigate to the Transaction window.

(N) Transactions > Transactions

47. Click (M) View > Find to query the transaction using your sales order number:
Sales Order Number = Your sales order number
Ship To Name = XXMegamart
48. Click (B) Find.
Note: The source is order entry and the reference is your sales order number. Navigate to the
line items to see the items from your sales order.

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42. Click (B) Find.

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Process Invoices

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Chapter 1 - Page 36

Overview
In this demo, the instructor will open the appropriate receivables periods.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Open Receivables Periods
1.

Navigate to the Open/Close Accounting Periods window.

2.

(N) Control > Accounting > Open/Close Periods

Make sure that the current period is open and at least the next two are future enterable.

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Guided Demonstration - Open Receivables Periods (Required)

Overview
In this demo, the instructor will discuss what transaction sources are used for and where they are
defined.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Review a Transaction Source
1.

Navigate to the Transaction Sources window.

(N) Setup > Transactions > Sources

2.

Enter Query Mode and enter the following information:


Operating Unit = Vision Operations
Name = Manual

3.

Execute the Query.


Note: Automatic Transaction Numbering and Automatic Batch Numbering are turned on.
Note: The transaction type is the default value.

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Guided Demonstration - Review a Transaction Source (Required)

Overview
In this demo, the instructor will discuss what transaction types are used for and where they are
defined.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Review a Transaction Type
1.

Navigate to the Transaction Types window.

(N) Setup > Transactions > Transaction Types

2.

Enter Query Mode and enter the following information:


Operating Unit = Vision Operations
Name = Invoice

3.

Execute the Query.


Note: Transaction types let you determine the following: the ability to update receivables
balances (pro-forma invoices), to post to GL, to allow freight, and to determine (depending
on the autoaccounting setup) accounting.

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Guided Demonstration - Review a Transaction Type (Required)

Overview
In this demo, the instructor will discuss the AutoAccounting setup that determines how GL
Accounts are created in Receivables.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Review AutoAccounting Setup
1.

Navigate to the AutoAccounting window.

2.

(N) Setup > Transactions > AutoAccounting

Query the Revenue and Receivables Account AutoAccounting Setups.


Note: AutoAccounting determines how the GL Accounts will be created for Receivables
Transactions. These accounts will later be transferred to the GL during the transfer to the GL
process.

3.

Change the following values to:


Department = Transaction Types
Product = Transaction Types

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Guided Demonstration - Review AutoAccounting Setup


(Required)

Overview
In this practice you will enter a manual invoice using various methods of entering items.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Enter a Transaction (Invoice) Header
1.

Navigate to the Transactions window.

2.

Enter the following information:


Source = Manual
Class = Invoice
Type = Invoice
Reference = XXConsulting Services
Ship-To Name = XXMegamart

3.

Click (T) More.


Note: Default values like print option and status are derived from the transaction type
selected.

4.

Click (I) Save.

Enter Line Items


5.

Click (B) Line Items.

6.

Enter Lines according to the following table:

Num

Item

Description

UOM

Quantity

Unit
Price

Senior Consultant (LOV)

Day

350

Network Tech. (free form)

Day

10

150

Sentinel Standard Desktop

Each

1400

AS54888

Note: Use the following methods to enter Line items:


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Practice - Enter a Manual Invoice (Required)

7.

Click (I) Save.

8.

Close the Lines window.

9.

Click (B) Complete.

10. Record your Transaction Number: ________________


11. Close all windows and return to the Navigator.
Note: An invoice may only be completed if the period status is set to Open or Future.

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Free-form entry
List of values to choose a system item
Standard Memo Lines

Enter a Transaction (Invoice) Header


1.

Navigate to the Transactions window.

2.

(N) Transactions > Transactions

Enter the following information:


Source = Manual
Class = Invoice
Type = Invoice
Reference = XXConsulting Services
Ship-To Name = XXMegamart
Note: When you tab out of the Ship To field, the Bill To address fills in automatically.
Thats because we linked the Bill To to the Ship To when we defined the customer!

3.

Click (T) More.


Note: Default values like print option and status are derived from the transaction type
selected.

4.

Click (I) Save.

Enter Line Items


5.

Click (B) Line Items.

6.

Enter Lines according to the following table:

Num

Item

Description

UOM

Quantity

Unit
Price

Senior Consultant

Day

350

Network Tech. (free form)

Day

10

150

Sentinel Standard Desktop

Each

1400

AS54888

Note:

Use the following methods to enter Line items:


Free-form entry
List of values to choose a system item
Standard Memo Lines

7.

Click (I) Save.

8.

Close the Lines window.

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Solution - Enter a Manual Invoice (Required)

Click (B) Complete.

10. Record your Transaction Number: ________________


11. Close all windows and return to the Navigator.
Note: An invoice may only be completed if the period status is set to Open or Future.

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9.

Overview
Your company charges new customers a one-time, start-up fee of $200 plus $1,200 in advance
for one year of technical support. You enter these two services using the transaction type of
Invoice - Service.
In this practice you will create standard memo lines and then use them to enter the technical
support contract and the start-up fee.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Create Standard Memo Lines
1.

Navigate to the Memo Lines window.

2.

Enter the following information:


Operating Unit = Vision Operations
Name = XXStart-up Fee
Description = XXStart-up Fee
Type = Line
Unit List Price = 200
Unit of Measure = Each

3.

Click (M) File > Save and Proceed.

4.

Enter the following information:


Operating Unit = Vision Operations
Name = XX-1 Year Support Agreement
Description = XX-1 Year Support Agreement
Type = Line
Unit List Price = 1200
Unit of Measure = Year

5.

Click (I) Save.

6.

Close all windows and return to the Navigator.

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Practice - Enter an Invoice with Standard Memo Lines (Required)

7.

Navigate to the Transactions window.

8.

Enter the following information:


Source = Manual
Class = Invoice
Type = Invoice
Reference = XXStart-up Fee
Ship-To Name = XXGiant Distributors (Tab out of the Ship To Name field)
Payment Term = 30 NET
Note: If necessary, use the Ship To field to choose additional required information.

9.

Click (T) More.


Change the Salesperson from Sprague, Mr. Howard to Salesperson = Abbott, Ms.
Rachel.

10. Click (I) Save.


11. Click (B) Line Items.
12. Enter Lines according to the following table. Use the List of Values on the description field
to choose your memo lines.
Num

Description

UOM

Quantity

Unit Price

XXStart-up Fee (LOV)

Each

200

XX-1 Year Support Agreement (LOV)

Year

1200

13. Click (I) Save.


14. Close the Lines window.
15. Click (B) Complete.
16. Record your Transaction Number: ____________________
17. Close all windows and return to the Navigator.

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Enter a Transaction Using Standard Memo Lines

Create Standard Memo Lines


1.

Navigate to the Memo Lines window.

(N) Setup > Transactions > Memo Lines

2.

Enter the following information:


Operating Unit = Vision Operations
Name = XXStart-up Fee
Description = XXStart-up Fee
Type = Line
Unit List Price = 200
Unit of Measure = Each

3.

Click (M) File > Save and Proceed.

4.

Enter the following information:


Operating Unit = Vision Operations
Name = XX-1 Year Support Agreement
Description = XX-1 Year Support Agreement
Type = Line
Unit List Price = 1200
Unit of Measure = Year

5.

Click (I) Save.

6.

Close all windows and return to the Navigator.

Enter a Transaction Using Standard Memo Lines


7.

Navigate to the Transactions window.

8.

(N) Transactions > Transactions

Enter the following information:


Source = Manual
Class = Invoice
Type = Invoice
Reference = XXStart-up Fee
Ship-To Name = XXGiant Distributors (Tab out of the Ship To Name field)
Payment Term = 30 NET
Note: If necessary, use the Ship To field to choose additional required information.

9.

Click (T) More.


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Solution - Enter an Invoice with Standard Memo Lines (Required)

10. Click (I) Save.


11. Click (B) Line Items.
12. Enter Lines according to the following table. Use the List of Values on the description field
to choose your memo lines.
Num

Description

UOM

Quantity

Unit Price

XXStart-up Fee (LOV)

Each

200

XX-1 Year Support Agreement (LOV)

Year

1200

13. Click (I) Save.


14. Close the Lines window.
15. Click (B) Complete.
16. Record your Transaction Number: ____________________
17. Close all windows and return to the Navigator.

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Change the Salesperson from Sprague, Mr. Howard to Salesperson = Abbott, Ms.
Rachel.

Overview
The customer who contracted for one year of service following a one-time start-up fee has
entered into a one-year software license agreement with a total cost of $120,000 for the year.
The customer has requested invoicing on a monthly basis during the life of the agreement.
In this practice, you will enter a manual invoice and then use the invoice as a template for
creating invoice copies.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Enter an Invoice to be used as a Template
1.

Navigate to the Transactions window.

2.

Enter the following information:


Source = Manual
Class = Invoice
Type = Invoice
Reference = XXSoftware License
Ship To Name = XXGiant Distributors

3.

Use the list of values to specify any ship-to and bill-to information that did not default.

4.

Click (T) More.


Update Salesperson = Abbott, Ms. Rachel.

5.

Click (I) Save.

6.

Click (B) Line Items.

7.

Click (T) Main and enter the following information:


Description = Software License (Free Form Entry)
UOM = Week
Quantity = 1
Unit Price = 10000

8.

Click (I) Save.


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Practice - Copy Invoices (Required)

Close the Lines window.

10. Click (B) Complete.


11. Record your transaction number: _________________
Copy your COMPLETED Transaction
12. Navigate to the Copy Transactions window.
13. Enter the following information:
Rule = Monthly
Number of Times = 11
14. Click (I) Save.
15. Record the transaction numbers.
Number

Transaction Number

The original

2
3
4
5
6
7
8
9
10
11
12

Note: After the invoices are saved, the Recurring Invoice process creates the invoices.
Review Report Output
16. Navigate to (M) View > Request.
17. Click (B) Find.
18. Click (B) Refresh until the request completes.
19. Click (B) View Output.

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9.

20. Close all windows and return to the Navigator.


21. Navigate to the Transactions Summary window.
22. Navigate to (M) View > Find.
23. Enter the following information:
Ship To = XXGiant Distributors
Reference Numbers = XXSoftware License (LOV)
24. Click (B) Find.
25. Scroll right to see the Complete column.
26. Place your cursor on the invoice you would like to complete. Remember you will only be
able to complete transactions that are in an Open or Future Enterable GL Period.
27. Click (B) Complete.
28. Continue this process until all invoices are completed.
29. Close all windows and return to the Navigator.

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Note: The process may have completed with a Warning to indicate that any invoices created
in a closed period will not be completed and must be completed after the period is opened
using the following steps.

Enter an Invoice to be used as a Template


1.

Navigate to the Transactions window.

(N) Transactions > Transactions

2.

Enter the following information:


Source = Manual
Class = Invoice
Type = Invoice
Reference = XXSoftware License
Ship To Name = XXGiant Distributors

3.

Use the list of values to specify any ship-to and bill-to information that did not default.

4.

Click (T) More.


Update Salesperson = Abbott, Ms. Rachel.

5.

Click (I) Save.

6.

Click (B) Line Items.

7.

Click (T) Main and enter the following information:


Description = Software License (Free Form Entry)
UOM = Week
Quantity = 1
Unit Price = 10000

8.

Click (I) Save.

9.

Close the Lines window.

10. Click (B) Complete.


11. Record your transaction number: _________________
Copy your COMPLETED Transaction
12. Navigate to the Copy Transactions window.

(M) Actions > Copy To

13. Enter the following information:


Rule = Monthly
Number of Times = 11
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Solution - Copy Invoices (Required)

15. Record the transaction numbers.


Number

Transaction Number

The original

2
3
4
5
6
7
8
9
10
11
12

Note: After the invoices are saved, the Recurring Invoice process creates the invoices.
Review Report Output
16. Navigate to (M) View > Request.
17. Click (B) Find.
18. Click (B) Refresh until the request completes.
19. Click (B) View Output.
Note: The process may have completed with a Warning to indicate that any invoices created
in a closed period will not be completed and must be completed after the period is opened
using the following steps.
20. Close all windows and return to the Navigator.
21. Navigate to the Transactions Summary window.

(N) Transactions > Transaction Summary

22. Navigate to (M) View > Find.


23. Enter the following information:
Ship To = XXGiant Distributors
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14. Click (I) Save.

24. Click (B) Find.


25. Scroll right to see the Complete column.
26. Place your cursor on the invoice you would like to complete. Remember you will only be
able to complete transactions that are in an Open or Future Enterable GL Period.
27. Click (B) Complete.
28. Continue this process until all invoices are completed.
29. Close all windows and return to the Navigator.

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Reference Numbers = XXSoftware License (LOV)

Overview
The customer who used the services of a network technician in a prior practice has decided to
proceed with a project that requires one year of consulting service from a network technician.
The customer will not be invoiced until the project has been completed but revenue must be
recognized monthly as the consulting service is provided. The total amount to be invoiced to the
customer when the project is completed will be $150,000.
In this practice you will define an accounting rule and then enter a manual invoice using the
accounting rule and a bill in arrears invoicing rule.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Define an Accounting Rule
1.

Navigate to the Accounting Rules window.

2.

Enter the following information:


Name = XXAnnual - Monthly
Type = Fixed Schedule
Period = Month
Number of Periods = 12

3.

Place the cursor in the Percent field to see your period percent values populate.

4.

Click (I) Save.

Enter an Invoice with Rules


5.

Navigate to the Transactions window.

6.

Enter the following information:


Source = Manual
Class = Invoice
Type = Invoice
Reference = XXArrears
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Practice - Enter an Invoice with a Bill in Arrears Invoicing Rule


(Required)

7.

Click (T) Main and enter the following information:


Invoicing Rule = In Arrears
Note: You must assign the invoicing rule prior to saving the invoice header or navigating to
the line items region!

8.

Click (I) Save.

9.

Click (B) Line Items and enter the following information:


Description = Project Network Tech
UOM = Year
Quantity = 1
Unit Price = 150000

10. Click (T) Rules and enter the following information:


Accounting = XXAnnual - Monthly
11. Click (I) Save and (B) OK to accept defaults.
12. Close the Lines window.
13. Change the Dates in the Date and GL Date fields from next year to this year before
proceeding to the next step.
Check the Unbilled Receivables Account
14. Click (B) Distributions.
15. View Accounting Distributions.
Note: These distributions are created using AutoAccounting rules.
16. Close the Distribution and Lines windows.
17. Click (B) Complete.
18. Record your transaction number: ___________________
Note: Even though the invoice is complete, Tools > View Accounting doesn't show any
accounting. The Revenue Recognition program and Accounting need to be run and created
first.
19. Close all windows and return to the Navigator.

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Ship To = XXMegamart

Define an Accounting Rule


1.

Navigate to the Accounting Rules window.

(N) Setup > Transactions > Accounting Rules

2.

Enter the following information:


Name = XXAnnual - Monthly
Type = Fixed Schedule
Period = Month
Number of Periods = 12

3.

Place the cursor in the Percent field to see your period percent values populate.

4.

Click (I) Save.

Enter an Invoice with Rules


5.

Navigate to the Transactions window.

(N) Transactions > Transactions

6.

Enter the following information:


Source = Manual
Class = Invoice
Type = Invoice
Reference = XXArrears
Ship To = XXMegamart

7.

Click (T) Main and enter the following information:


Invoicing Rule = In Arrears
Note: You must assign the invoicing rule prior to saving the invoice header or navigating to
the line items region!

8.

Click (I) Save.

9.

Click (B) Line Items and enter the following information:


Description = Project Network Tech
UOM = Year
Quantity = 1
Unit Price = 150000

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Solution - Enter an Invoice with a Bill in Arrears Invoicing Rule


(Required)

11. Click (I) Save and (B) OK to accept defaults.


12. Close the Lines window.
13. Change the Dates in the Date and GL Date fields from next year to this year before
proceeding to the next step.
Check the Unbilled Receivables Account
14. Click (B) Distributions.
15. View Accounting Distributions.
Note: These distributions are created using AutoAccounting rules.
16. Close the Distribution and Lines windows.
17. Click (B) Complete.
18. Record your transaction number: ___________________
Note: Even though the invoice is complete, Tools > View Accounting doesn't show any
accounting. The Revenue Recognition program and Accounting need to be run and created
first.
19. Close all windows and return to the Navigator.

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10. Click (T) Rules and enter the following information:


Accounting = XXAnnual - Monthly

Overview
You can run the revenue recognition program manually, as will be demoed here, or it will run
automatically when accounting is transferred to the Oracle General Ledger from Receivables.
In this demonstration, the instructor will run the revenue recognition program. This program
generates the appropriate GL Accounts and amounts to be passed to the GL over the life of the
invoice with rules entered in the previous practice.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Submit the Revenue Recognition Request
1.

Navigate to the Standard Request Submission window.

(N) Control > Accounting > Revenue Recognition

2.

Click (B) OK to submit a single request with the following information:


Name = Revenue Recognition

3.

Click (B) OK to accept defaults.

4.

Click (B) Submit.


Note: Do not submit another request.

Review the Request Output


5.

Navigate to (M) View > Requests.

6.

Click (B) Find.

7.

Click (B) Refresh Data until the request completes.

8.

Click (B) View Output.

9.

Close the Output window and click (B) Submit a New Request.

10. Click (B) OK to submit a single request with the following information:
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Guided Demonstration - Run Revenue Recognition (Required)

11. Click (B) Submit.


Note: Do not submit another request.
12. Click (B) Refresh Data until the request completes.
14. Close all windows and return to the Navigator.
View Accounting for the Transaction
15. Navigate to the Transactions window.

(N) Transactions > Transactions

16. Query the transaction from the previous lab using the following information:
Reference = XXArrears
Ship-To Name = XXMegamart
17. Navigate to (M) Tools > Create Accounting.
18. Click (B) OK.
19. Click (B) OK to accept defaults.
20. Click (M) Tools > View Accounting.
21. Close all windows and return to the Navigator.

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Name = Create Accounting


Ledger = Vision Operations (USA)
End Date = Current Month End Date

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Correct Transactions

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Overview
In this practice, you will enter a debit memo to bill XXMegamart for freight charges from a
previous invoice. Note that an alternate way of handling this would be to do an invoice
adjustment for freight (Transactions Summary window).

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Enter a Debit Memo for Missed Freight
1.

Navigate to the Transactions window.

2.

Enter the following information:


Source = Manual
Class = Debit Memo
Type = Debit Memo
Reference = XXFreight Correction
Ship To = XXMegamart
Bill To = XXMegamart

3.

Click (I) Save.

4.

Click (B) Freight and enter the following information:


Carrier = DHL
Ship Date = Todays Date
Amount = 100

5.

Click (I) Save.

6.

Close the Freight and Lines windows.

7.

Click (B) Complete.

8.

Record the transaction number: ___________________


Note: Invoices and debit memos cannot be linked. Utilize the More tab to choose a value in
the Cross Reference field or add a note in special instructions. The Cross Reference value
does not appear on the invoice, but any special instructions will.
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Practice - Enter a Debit Memo for Missed Freight (Required)

9.

Close all windows and return to the Navigator.

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Note: If you want to use different numbering sequences for debit memos and credit memos,
set up different transaction sources.

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Enter a Debit Memo for Missed Freight


1.

Navigate to the Transactions window.

(N) Transactions > Transactions

2.

Enter the following information:


Source = Manual
Class = Debit Memo
Type = Debit Memo
Reference = XXFreight Correction
Ship To = XXMegamart
Bill To = XXMegamart

3.

Click (I) Save.

4.

Click (B) Freight and enter the following information:


Carrier = DHL
Ship Date = Todays Date
Amount = 100

5.

Click (I) Save.

6.

Close the Freight window.

7.

Click (B) Complete.

8.

Record the transaction number: ___________________


Note: Invoices and debit memos cannot be linked. Utilize the More tab to choose a value in
the Cross Reference field or add a note in special instructions. The Cross Reference value
does not appear on the invoice, but any special instructions will.
Note: If you want to use different numbering sequences for debit memos and credit memos,
set up different transaction sources.

9.

Close all windows and return to the Navigator.

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Solution - Enter a Debit Memo for Missed Freight (Required)

Overview
In this practice, you will update an invoice that has not been transferred to the GL and has no
account activity against it. To update an invoice you must incomplete it, make the necessary
changes, and then recomplete it.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Update an Unposted Invoice
1.

Navigate to the Transactions window.

2.

Navigate to (M) View > Find and enter the following information:
Ship To Name = XXGiant Distributors
Reference Numbers = XXSoftware License

3.

Click (B) Find.

4.

Select the first invoice (Hint: Place the cursor in the Number field for the first invoice.).

5.

Scroll across to view the Complete column. If necessary, mark the invoice as incomplete by
clicking (B) Incomplete.

6.

Click (B) Open.

7.

Click (B) Line Items and update the following information:


Unit Price from 10000 to 12000.

8.

Click (I) Save.

9.

Close the Lines window.

10. Click (B) Complete.


Note: If the period does not have a status of Open or Future, you will be warned and will not
be able to complete the invoice.
11. Close all windows and return to the Navigator.
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Practice - Update an Invoice (Required)

Update an Unposted Invoice


1.

Navigate to the Transactions window.

(N) Transactions > Transaction Summary

2.

Navigate to (M) View > Find and enter the following information:
Ship To Name = XXGiant Distributors
Reference Numbers = XXSoftware License

3.

Click (B) Find.

4.

Select the first invoice (Hint: Place the cursor in the Number field for the first invoice.).

5.

Scroll across to view the Complete column. If necessary, mark the invoice as incomplete by
clicking (B) Incomplete.

6.

Click (B) Open.

7.

Click (B) Line Items and update the following information:


Unit Price from 10000 to 12000.

8.

Click (I) Save.

9.

Close the Lines window.

10. Click (B) Complete.


Note: If the period does not have a status of Open or Future, you will be warned and will not
be able to complete the invoice.
11. Close all windows and return to the Navigator.

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Solution - Update an Invoice (Required)

Overview
In this practice you will enter approval limits, create an adjustment, and log in as a different user
to approve the adjustment. The adjustment is to write off the debit memo for freight (from a
previous practice) that was an error.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Enter Approval Limits
1.

Navigate to the Approval Limits window.

2.

Enter the following information:


Username = XXUSER
Document Type = Adjustment
Currency = USD
From Amount = -25
To Amount = 25

3.

Click (I) Save.


Note: The AR Credit Memo Approval Request workflow process uses the Credit Memo
document type. The Primary flag is set to indicate that the user is the primary approver for a
currency and a currency range.

Create the Write-Off Adjustment


4.

Navigate to the Transactions Summary window.

5.

Navigate to (M) View > Find and enter the following information:
Ship To Name = XXMegamart
Reference Numbers = XXFreight Correction

6.

Click (B) Find.

7.

Click (B) Adjust and enter the following information:


Activity Name = Write-Off
Type = Invoice
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Practice - Create a Write-Off Adjustment (Required)

8.

Click (I) Save.


Note: The amount is outside of your approval limit. Make the following update:
Pending Adjustments = -100
Note: Invoice type adjustments must make the balance 0. In addition, approval amounts are
validated on a line-by-line basis.

Log in as a Different User and Approve the Pending Adjustment


9.

Navigate to (M) File > Exit Oracle Applications

10. Click (B) OK.


11. Navigate to the Oracle Applications Home Page.
12. Click (L) Logout.
13. Log in as a New User using the following information:
User Name = operations
Password = welcome
14. Click (B) Login and select the following:
Responsibility = Receivables, Vision Operations (USA)
15. Navigate to the Approve Adjustments window.
16. Enter the following information:
Creator = XXUSER
Status = Pending
17. Change Status from Waiting Approval to Approved.
Status = Approved
18. Click (I) Save.
19. Click (B) Action History.
20. Note the Action History.
21. Close all the windows and return to the Navigator.
22. Follow the preceding steps from 9 to 13 to Exit Oracle Applications and sign back on using
your XXUSER username.

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Amount = -100

23. Select the following responsibility:


Responsibility = Receivables, Vision Operations (USA)
24. Navigate to the Standard Request Submission window.
25. Click (B) OK to submit a single request with the following information:
Name = Adjustment Approval Report
Order By = Customer
26. Click (B) OK to accept defaults.
27. Click (B) Submit.
Note: Do not submit another request.
28. Navigate to (M) View > Requests.
29. Click (B) Find.
30. Click (B) Refresh Data until the request completes.
31. Click (B) View Output.
Note: Once the "Create Accounting" has been generated, you can view the adjusted amount
and the accounting associated with your debit memo by querying the transaction in the
Transaction Summary window, selecting Adjust and using (M) Tools > View Accounting.
Also, note that the adjustment has moved from the Pending Adjustments to the Adjustments
bucket.
32. Close all windows and return to the Navigator.

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Run the Adjustment Approval Report

Enter Approval Limits


1.

Navigate to the Approval Limits window.

(N) Setup > Transactions > Approval Limits

2.

Enter the following information:


Username = XXUSER
Document Type = Adjustment
Currency = USD
From Amount = -25
To Amount = 25

3.

Click (I) Save.


Note: The AR Credit Memo Approval Request workflow process uses the Credit Memo
document type. The Primary flag is set to indicate that the user is the primary approver for a
currency and a currency range.

Create the Write-Off Adjustment


4.

Navigate to the Transactions Summary window.

(N) Transactions > Transactions Summary

5.

Navigate to (M) View > Find and enter the following information:
Ship To Name = XXMegamart
Reference Numbers = XXFreight Correction

6.

Click (B) Find.

7.

Click (B) Adjust and enter the following information:


Activity Name = Write-Off
Type = Invoice
Amount = -100

8.

Click (I) Save.


Note: The amount is outside of your approval limit. Make the following update:
Pending Adjustments = -100
Note: Invoice type adjustments must make the balance 0. In addition, approval amounts are
validated on a line-by-line basis.

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Solution - Create a Write-Off Adjustment (Required)

9.

Navigate to (M) File > Exit Oracle Applications

10. Click (B) OK.


11. Navigate to the Oracle Applications Home Page.
12. Click (L) Logout.
13. Log in as a New User using the following information:
User Name = operations
Password = welcome
14. Click (B) Login and select the following:
Responsibility = Receivables, Vision Operations (USA)
15. Navigate to the Approve Adjustments window.

(N) Control > Adjustments > Approve Adjustments

16. Enter the following information:


Creator = XXUSER
Status = Pending
17. Change Status from Waiting Approval to Approved.
Status = Approved
18. Click (I) Save.
19. Click (B) Action History.
20. Note the Action History.
21. Close all the windows and return to the Navigator.
22. Follow the preceding steps from 9 to 13 to Exit Oracle Applications and sign back on using
your XXUSER username.
Run the Adjustment Approval Report
23. Select the following responsibility:
Responsibility = Receivables, Vision Operations (USA)
24. Navigate to the Standard Request Submission window.

(N) Reports > Accounting

25. Click (B) OK to submit a single request with the following information:
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Log in as a Different User and Approve the Pending Adjustment

26. Click (B) OK to accept defaults.


27. Click (B) Submit.
Note: Do not submit another request.
28. Navigate to (M) View > Requests.
29. Click (B) Find.
30. Click (B) Refresh Data until the request completes.
31. Click (B) View Output.
Note: Once the "Create Accounting" has been generated, you can view the adjusted amount
and the accounting associated with your debit memo by querying the transaction in the
Transaction Summary window, selecting Adjust and using (M) Tools > View Accounting.
Also, note that the adjustment has moved from the Pending Adjustments to the Adjustments
bucket.
32. Close all windows and return to the Navigator.

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Name = Adjustment Approval Report


Order By = Customer

Overview
In this practice you will enter a credit memo against the invoice created for Network Technician
services during the 3rd month.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Issue a Credit Memo against a Specific Invoice
1.

Navigate to the Credit Memo window.

2.

Select the following number:


Number = the 3rd invoice number associated with XXSoftware License transaction.
(Hint: Look at the table you recorded your invoice numbers in Practice Copy Invoices.)
Make sure that you put your invoice number in the second number field in the Find
window.

3.

Click (B) Find.

4.

Enter the following information in the Credit Memo region:


Reason = Service
Type = Credit Memo

5.

Click (B) Credit Balance.

6.

Click (B) OK to acknowledge the message that we are crediting the entire balance of the
invoice.
Note: The Credit Balance button is for creating a credit memo for the entire outstanding
balance of the invoice. You can also use this window for crediting a certain amount or
percent of the invoice or you could credit a specific invoice line in the credit lines window.

7.

Click (I) Save.

8.

Click (B) Complete.

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Practice - Issue a Credit Memo Against a Specific Invoice


(Required)

Click (B) Credit Lines.


Note: You can use the credit lines window to credit specific invoice lines and to view
accounting information created by the credit. The sales credits would be appropriately
reversed if there were one or more salespersons associated with this invoice.

10. Close the Credit Lines window.


11. Record your Credit Memo number: ________________
12. Click (I) Save.
13. Close all windows and return to the Navigator.

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9.

Issue a Credit Memo against a Specific Invoice


1.

Navigate to the Credit Memo window.

2.

(N) Transactions > Credit Transactions

Select the following number:


Number = the 3rd invoice number associated with XXSoftware License transaction.
(Hint: Look at the table you recorded your invoice numbers in Practice Copy Invoices.)
Make sure that you put your invoice number in the second number field in the Find
window.

3.

Click (B) Find.

4.

Enter the following information in the Credit Memo region:


Reason = Service
Type = Credit Memo

5.

Click (B) Credit Balance.

6.

Click (B) OK to acknowledge the message that we are crediting the entire balance of the
invoice.
Note: The Credit Balance button is for creating a credit memo for the entire outstanding
balance of the invoice. You can also use this window for crediting a certain amount or
percent of the invoice or you could credit a specific invoice line in the credit lines window.

7.

Click (I) Save.

8.

Click (B) Complete.

9.

Click (B) Credit Lines.


Note: You can use the credit lines window to credit specific invoice lines and to view
accounting information created by the credit. The sales credits would be appropriately
reversed if there were one or more salespersons associated with this invoice.

10. Close the Credit Lines window.


11. Record your Credit Memo number: ________________
12. Click (I) Save.
13. Close all windows and return to the Navigator.
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Solution - Issue a Credit Memo Against a Specific Invoice


(Required)

Overview
In this practice you will create an on-account credit for $500.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Create an On-Account Credit
1.

Navigate to the Transactions window.

2.

Enter the following information:


Source = Manual
Class = Credit Memo
Type = On-Account Credit
Reference = XXOn Account
Ship To Name = XXGiant Distributors

3.

Click (T) More and update the following information.


Salesperson = Abbott, Ms. Rachel

4.

Click (I) Save.

5.

Click (B) Line Items and enter the following information:

Num
1

Description
Marketing Rebate

UOM
N/A

Quantity

Unit Price

-500

6.

Click (I) Save.

7.

Click (B) Distributions.

8.

Review the GL Account field.

9.

Close the Distribution and Lines windows.

10. Click (B) Complete.


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Practice - Create an On-Account Credit (Required)

12. Close all windows and return to the Navigator.

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11. Record your On-Account Credit Memo number: ______________

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Create an On-Account Credit


1.

Navigate to the Transactions window.

(N) Transactions > Transactions

2.

Enter the following information:


Source = Manual
Class = Credit Memo
Type = On-Account Credit
Reference = XXOn Account
Ship To Name = XXGiant Distributors

3.

Click (T) More and update the following information.


Salesperson = Abbott, Ms. Rachel

4.

Click (I) Save.

5.

Click (B) Line Items and enter the following information:

Num
1

Description
Marketing Rebate

UOM
N/A

Quantity

Unit Price

-500

6.

Click (I) Save.

7.

Click (B) Distributions.

8.

Review the GL Account field.

9.

Close the Distribution and Lines windows.

10. Click (B) Complete.


11. Record your On-Account Credit Memo number: ______________
12. Close all windows and return to the Navigator.

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Solution - Create an On-Account Credit (Required)

Overview
In this practice you will apply $200 of the on-account credit that you created in the previous
practice to an invoice.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Apply the On-Account Credit to an Invoice
1.

Navigate to the Transactions Summary window.

2.

Navigate to View > Find and enter the following information:


Ship To Name = XXGiant Distributors
Reference = XXOn Account

3.

Click (B) Find.


Select the on-account credit memo from the prior exercise.

4.

Click (B) Applications and enter the following information:


Apply To = Any invoice from the LOV
Amount Applied = 200
Note: The balance due has decreased by the amount of the on-account credit.

5.

Click (I) Save.

6.

Close all windows and return to the Navigator.

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Practice - Apply an On-Account Credit to an Invoice (Required)

Apply the On-Account Credit to an Invoice


1.

Navigate to the Transactions Summary window.

(N) Transactions > Transactions Summary

2.

Navigate to View > Find and enter the following information:


Ship To Name = XXGiant Distributors
Reference = XXOn Account

3.

Click (B) Find.


Select the on-account credit memo from the prior exercise.

4.

Click (B) Applications and enter the following information:


Apply To = Any invoice from the LOV
Amount Applied = 200
Note: The balance due has decreased by the amount of the on-account credit.

5.

Click (I) Save.

6.

Close all windows and return to the Navigator.

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Solution - Apply an On-Account Credit to an Invoice (Required)

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Process Commitments

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Overview
In this demo, the instructor will update the Application Rule Set to "Line and Tax Prorate".

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Update the Deposit Transaction Type to Include Tax and Freight
1.

Navigate to the Transaction Types window.

(N) Setup > Transactions > Transaction Types

2.

Enter Query Mode and enter the following information:


Operating Unit = Vision Operations
Name = Inv-Misc-Central

3.

Execute the Query.

4.

Update Application Rule Set = Line and Tax Prorate.

5.

Click (I) Save.

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Guided Demonstration - Update a Transaction Type (Required)

Overview
In this practice you will enter a deposit for up to ten days of the services of a senior consultant at
a rate of $1,750 per day.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Enter a Deposit
1.

Navigate to the Transactions window.

2.

Enter the following information:


Source = Manual
Class = Deposit
Type = Deposit
Reference = XXDeposit

3.

Click (T) Main and enter the following information:


Ship To = XXMegamart
Bill To = XXMegamart

4.

Click (T) Commitment and enter the following information:


Amount = 17500
Description = Consulting

5.

Click (B) Ok on the Line Transaction Flexfield window.

6.

Click (B) Distributions and enter the following information:


Revenue GL Account = 01-410-2555-0000-000
Close the Distributions window.

7.

Click (I) Save.

8.

Click (B) Complete.

9.

Record the transaction number for your Deposit: _________________

10. Close all windows and return to the Navigator.


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Practice - Enter a Deposit (Required)

Enter a Deposit
1.

Navigate to the Transactions window.

(N) Transactions > Transactions

2.

Enter the following information:


Source = Manual
Class = Deposit
Type = Deposit
Reference = XXDeposit

3.

Click (T) Main and enter the following information:


Ship To = XXMegamart
Bill To = XXMegamart

4.

Click (T) Commitment and enter the following information:


Amount = 17500
Description = Consulting

5.

Click (B) Ok on the Line Transaction Flexfield window.

6.

Click (B) Distributions and enter the following information:


Revenue GL Account = 01-410-2555-0000-000
Close the Distributions window.

7.

Click (I) Save.

8.

Click (B) Complete.

9.

Record the transaction number for your Deposit: _________________

10. Close all windows and return to the Navigator.

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Solution - Enter a Deposit (Required)

Overview
In this practice you will enter an invoice for a senior consultant who has spent three days
working for the customer (in the previous practice) that committed to a deposit. You will apply
this invoice against the deposit from the previous practice and then check the remaining balance
on the deposit.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Apply Invoices Against the Deposit
1.

Navigate to the Transactions window.

2.

Enter the following information:


Source = Manual
Class = Invoice
Type = Invoice
Reference = XXDeposit Application
Ship To = XXMegamart
Bill To = XXMegamart
Commitment = Choose from list of valuestheres only one!

3.

Click (B) Line Items.

Num
1

Description
Senior Consultant (LOV)

UOM
Day

Quantity
3

4.

Click (I) Save.

5.

Close the Lines window.

6.

Record your invoice number.______________________

7.

Click (B) Complete.

8.

Click (B) Details.


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Unit Price
1750

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Practice - Apply Invoices Against the Deposit (Required)

9.

Close all windows and return to the Navigator.

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Note: Commitments are handled like adjustments. You will see that the balance of the
invoice has been reduced to reflect that it has been applied to the Deposit commitment.

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Chapter 1 - Page 86

Apply Invoices Against the Deposit


1.

Navigate to the Transactions window.

(N) Transactions > Transactions

2.

Enter the following information:


Source = Manual
Class = Invoice
Type = Invoice
Reference = XXDeposit Application
Ship To = XXMegamart
Bill To = XXMegamart
Commitment = Choose from list of valuestheres only one!

3.

Click (B) Line Items.

Num
1

Description
Senior Consultant (LOV)

UOM
Day

Quantity
3

4.

Click (I) Save.

5.

Close the Lines window.

6.

Record your invoice number.______________________

7.

Click (B) Complete.

8.

Click (B) Details.

Unit Price
1750

Note: Commitments are handled like adjustments. You will see that the balance of the
invoice has been reduced to reflect that it has been applied to the Deposit commitment.
9.

Close all windows and return to the Navigator.

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Solution - Apply Invoices Against the Deposit (Required)

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Print Invoices, Statements, and Reports

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Overview
In this practice you will print some of the invoices entered in previous practices.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Print Invoices
1.

Navigate to the Print Invoices window.

2.

Click (B) OK to submit a single request with the following information:


Name = Invoice Print Selected Invoices
Customer = XXMegamart

3.

Click (B) OK.

4.

Click (B) Submit.


Note: Do not submit another request.

5.

Navigate to (M) View > Requests.

6.

Click (B) Find.

7.

Click (B) Refresh until the request completes.

8.

Click (B) View Output.

9.

Close all windows and return to the Navigator.

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Practice - Print Selected Invoices (Optional)

Print Invoices
1.

Navigate to the Print Invoices window.

(N) Print Documents > Invoices

2.

Click (B) OK to submit a single request with the following information:


Name = Invoice Print Selected Invoices
Customer = XXMegamart

3.

Click (B) OK.

4.

Click (B) Submit.


Note: Do not submit another request.

5.

Navigate to (M) View > Requests.

6.

Click (B) Find.

7.

Click (B) Refresh until the request completes.

8.

Click (B) View Output.

9.

Close all windows and return to the Navigator.

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Solution - Print Selected Invoices (Optional)

Overview
In this practice you will print a statement for your XXMegamart customer.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Print Statements
1.

Navigate to the Standard Request Submission window.

2.

Click (B) OK to submit a single request with the following information:


Operating Unit = Vision Operations
Option = Print Statements
Bucket = Statement
Customer Name = XXMegamart
Cycle = Monthly (25th)
Date = The 25th of the current month
Standard Message Name = Standard

3.

Click (B) Submit.

4.

Navigate to (M) View > Requests.

5.

Click (B) Find.

6.

Click (B) Refresh until the request completes.

7.

Click (B) View Output.

8.

Close all windows and return to the Navigator.

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Practice - Print Statements (Optional)

Print Statements
1.

Navigate to the Standard Request Submission window.

(N) Print Documents > Statements

2.

Click (B) OK to submit a single request with the following information:


Operating Unit = Vision Operations
Option = Print Statements
Bucket = Statement
Customer Name = XXMegamart
Cycle = Monthly (25th)
Date = The 25th of the current month
Standard Message Name = Standard

3.

Click (B) Submit.

4.

Navigate to (M) View > Requests.

5.

Click (B) Find.

6.

Click (B) Refresh until the request completes.

7.

Click (B) View Output.

8.

Close all windows and return to the Navigator.

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Solution - Print Statements (Optional)

Overview
In this practice you will print various invoice related reports.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Print the Transaction Register
1.

Navigate to the Standard Request Submission window.

2.

Click (B) OK to submit a single request with the following information:


Name = Transaction Register
GL Date From = First day of current month
GL Date To = Last day of current month

3.

Click (B) OK.

4.

Click (B) Submit.


Note: Do not submit another request.

5.

Navigate to (M) View > Requests.

6.

Click (B) Find.

7.

Click (B) Refresh until the request completes.

8.

Click (B) View Output.


Note: The invoices open in a Rich Text Format (.rtf) file through BI Publisher.

9.

Close output window.

Print the Billing History Report


10. Click (B) Submit a New Request.
11. Click (B) OK to submit a single request with the following information:
Name = Billing History
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Practice - Print Invoice Related Reports (Optional)

12. Click (B) OK.


13. Click (B) Submit.
Note: Do not submit another request.
14. Navigate to (M) View > Requests.
15. Click (B) Find.
16. Click (B) Refresh until the request completes.
17. Click (B) View Output.
18. Close all windows and return to the Navigator.

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Customer Name Low = XXGiant Distributors


Customer Name High = XXMegamart
Transaction Date High = Last day of current month

Print the Transaction Register


1.

Navigate to the Standard Request Submission window.

(N) Reports > Accounting

2.

Click (B) OK to submit a single request with the following information:


Name = Transaction Register
GL Date From = First day of current month
GL Date To = Last day of current month

3.

Click (B) OK.

4.

Click (B) Submit.


Note: Do not submit another request.

5.

Navigate to (M) View > Requests.

6.

Click (B) Find.

7.

Click (B) Refresh until the request completes.

8.

Click (B) View Output.

9.

Close output window.

Print the Billing History Report


10. Click (B) Submit a New Request.
11. Click (B) OK to submit a single request with the following information:
Name = Billing History
Customer Name Low = XXGiant Distributors
Customer Name High = XXMegamart
Transaction Date High = Last day of current month
12. Click (B) OK.
13. Click (B) Submit.
Note: Do not submit another request.
14. Navigate to (M) View > Requests.
15. Click (B) Find.
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Solution - Print Invoice Related Reports (Optional)

17. Click (B) View Output.


Note: The invoices open in a Rich Text Format (.rtf) file through BI Publisher.
18. Close all windows and return to the Navigator.

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16. Click (B) Refresh until the request completes.

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Implement Customer Invoicing

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Overview
In this demo, the instructor will establish a unique transaction type to process credit notes.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Define Transaction Type
1.

Navigate to the Transaction Type window.

(N) Setup > Transactions > Transaction Types

2.

Enter the following information:


Operating Unit = Vision Operations
Name = XXCredit Note
Class = Credit Memo
Creation Sign = Negative Sign
Transaction Status = Open
Printing Option = Print
Allow Freight = Checked
Allow Overapplication = Checked (Deselect Natural Application Only option
before)

3.

Enter accounts as necessary or use accounts from a linked Invoice transaction type.

4.

Click (I) Save.

5.

Close all windows and return to the Navigator.

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Guided Demonstration - Define a Credit Transaction Type

Overview
In this demo, the instructor will establish a unique transaction type to process invoices.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Define an Invoice Transaction Type
1.

Navigate to the Transaction Type window.

(N) Setup > Transactions > Transaction Types

2.

Enter the following information:


Operating Unit = Vision Operations
Name = XXInvoice
Class = Invoice
Creation Sign = Positive Sign
Transaction Status = Open
Printing Option = Print
Credit Memo Type = XXCredit Note
Allow Freight = Checked
Allow Overapplication = Checked (Deselect Natural Application Only option
before)

3.

Enter the appropriate Receivables and Revenue accounts.

4.

Click (I) Save.

5.

Close all windows and return to the Navigator.

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Guided Demonstration - Define an Invoice Transaction Type

Overview
In this demo, the instructor will set up a transaction source.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Define a Transaction Source
1.

Navigate to the Transaction Sources window.

(N) Setup > Transactions > Sources

2.

Enter the following information:


Operating Unit = Vision Operations
Name = XXTrx Source
Type = Manual
Description = XX Manual Transaction Source
Last Number = 0
Standard Transaction Type = XXInvoice

3.

Click (I) Save.

4.

Close all windows and return to the Navigator.

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Guided Demonstration - Define a Transaction Source

Overview
You have been hired by JPATT, Ltd., an international environmental engineering firm, to set up
Oracle Receivables. Your goal is to recommend a set up strategy and the navigation path where
the strategy will be implemented.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Accounts Receivable Case Study

The firm is also purchasing: Oracle General Ledger, Oracle Projects, and Oracle
Payables.

Revenue is tracked by the type of services rendered (non-project) for financial


reporting.

Revenue is also tracked by office location to calculate bonuses for non-project related
services.

Their GL flexfield has an intercompany designated segment.

They have complex "intra/inter" company transactions (recommend a set up)

Invalid transactions must be voided (recommend a set up)

A transaction can not be updated after a client receives a bill. (recommend a set up)

They offer yearly service contracts to monitor/maintain water purification/desalination


ventures; contracts must be paid for in advance. (recommend a set up)

Non-project/service contract related activities could be paid for on a 30/60/90/120 day


installment. (recommend a set up)

They will not be using an item master; however they do want standardization of charges
listed on billing invoices for services rendered that are not related to projects.
(recommend a set up)

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Practice - Accounts Receivable Case Study (Optional)

If the client is new, they must pay a 20% deposit towards the cost of the estimated nonproject services. (recommend a set up)

If the client has an established relationship (at least 1 year), they can pay for services on
a net 30 basis(recommend a set up)

Related parties can pay for any service incurred(recommend a set up)

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Manual Receipts

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Overview
Use the Applications window to apply your receipts or on-account credits. You can apply all or
part of a receipt or on-account credit to a single debit item or to several debit items. For example,
your customer may send a single check to pay all of one invoice and part of another invoice. Or,
a customer may have an on-account credit he will expect you to use with his receipt to close an
open debit item. You cannot apply an unidentified receipt; you must specify the customer who
remitted the receipt before you can apply it to a transaction.
Use a Manual-Regular batch to view the difference between your control and actual batch counts
and amounts as you process your receipts. These differences can alert you to data entry errors,
missing or lost receipts, or duplicate entries. Batches also group related receipts together to
share default attributes such as receipt class, payment method, and automatic numbering.
In this practice you will enter a batch of manual receipts. XXGiant Distributors has made two
payments: one for $2,200 and another for $10,000. Create a regular manual batch receipt for
these payments. Apply these cash receipts to any of the open invoices in the XXGiant
Distributors account.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Enter the Manual Receipt Batch Header
1.

Navigate to the Receipts window.

2.

Enter the following information:


Batch Type = Manual-Regular
Control Count = 2
Control Amount = 12200

3.

Click (B) Receipts.

Enter the First Receipt in the Batch


4.

Click (B) Open and enter the following information:


Receipt Number = XX-01a
Receipt Type = Standard
Receipt Amount = 2200
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Practice - Enter a Manual Receipt Batch (Required)

5.

Click (B) Apply and enter the following information:


Apply To = Select any invoice
Amount Applied = 2200

6.

Click (I) Save.

Enter the Second Receipt


7.

Close the Applications window.

8.

Navigate to (M) File > New and enter the following information:
Receipt Number = XX-01b
Receipt Type = Standard
Note: There are two types of receipts: Standard and Miscellaneous. Standard
receipts are applied to invoices and Miscellaneous receipts are for deposits
resulting from transactions that do not have invoices in the system (that is, Interest
income).
Receipt Amount = 10000
Customer Name = XXGiant Distributors

9.

Click (B) Apply and enter the following information:


Apply To = Select any invoice
Amount Applied = 10000

10. Click (I) Save.


11. Close windows until you are at the Receipt Batches window.
Note: The Actual totals equal the Control totals, that both receipts are Applied, and that the
batch status is Closed.
12. Close all windows and return to the Navigator.

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Customer Name = XXGiant Distributors

Enter the Manual Receipt Batch Header


1.

Navigate to the Receipts window.

(N) Receipts > Batches

2.

Enter the following information:


Batch Type = Manual-Regular
Control Count = 2
Control Amount = 12200

3.

Click (B) Receipts.

Enter the First Receipt in the Batch


4.

Click (B) Open and enter the following information:


Receipt Number = XX-01a
Receipt Type = Standard
Receipt Amount = 2200
Customer Name = XXGiant Distributors

5.

Click (B) Apply and enter the following information:


Apply To = Select any invoice
Amount Applied = 2200

6.

Click (I) Save.

Enter the Second Receipt


7.

Close the Applications window.

8.

Navigate to (M) File > New and enter the following information:
Receipt Number = XX-01b
Receipt Type = Standard
Note: There are two types of receipts: Standard and Miscellaneous. Standard
receipts are applied to invoices and Miscellaneous receipts are for deposits
resulting from transactions that do not have invoices in the system (that is, Interest
income).
Receipt Amount = 10000
Customer Name = XXGiant Distributors

9.

Click (B) Apply and enter the following information:


Apply To = Select any invoice
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Solution - Enter a Manual Receipt Batch (Required)

10. Click (I) Save.


11. Close windows until you are at the Receipt Batches window.
Note: The Actual totals equal the Control totals, that both receipts are Applied, and that the
batch status is Closed.
12. Close all windows and return to the Navigator.

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Amount Applied = 10000

Overview
You create a Manual-Quick batch when you need to enter and apply receipts quickly. The
QuickCash window requires only minimal information for each receipt and application.
QuickCash also provides an extra level of control for entering high volume receipts because it
does not immediately affect your customers account balance.
When you enter receipts and applications in a QuickCash batch or import them using
AutoLockbox, Receivables stores the data in an interim table. You can then use the QuickCash
window to review receipts and ensure that application information is correct. After reviewing a
QuickCash batch for accuracy, run Post QuickCash to update your customers account balances.
In this practice you will enter a QuickCash receipt batch.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Create a QuickCash Receipt Batch Header
1.

Navigate to the Receipt Batches window.

2.

Enter the following information:


Batch Type = Manual-Quick
Batch Source = Hand Deposit BofA
Control Count = 5
Control Amount = 57250

3.

Click (I) Save.

4.

Record your batch number: ________________

Enter Receipts into the Batch


5.

Click (B) Receipts.

6.

Enter receipts according to the following table:

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Practice - Enter a QuickCash Receipt Batch and Post QuickCash


(Required)

Amount

Application Type

Customer Name

Apply To

XX-02

$19,250

Single

XXMegamart

Any invoice for XXMegamart

XX-03

$5,000

On-Account

XXMegamart

NONE

XX-04

$20,000

Multiple
(B) Multiple to enter
the invoices

XXGiant Distributors

Any invoices for XXGiant Distributors

XX-05

$10,000

Auto Cash Rule

XXGiant Distributors

Will be automatically applied to


Transactions based on Auto Cash
Rules

XX-06

$3,000

Unidentified

NONE

NONE

7.

Click (I) Save.

8.

Close the QuickCash window.

9.

Check Batch Status.

10. Note that Status = Open


11. Verify that Control and Actual accounts match.
Post QuickCash
12. Click (B) Post Quick Cash.
13. Click (B) Yes.
14. Navigate to (M) View > Requests.
15. Click (B) Find.
16. Click (B) Refresh until the request completes.
17. Click (B) View Output.
18. Close all windows and return to the Navigator.
Note: You run Post QuickCash to update your customers account balances for batches
created either in the QuickCash window or using AutoLockbox. You can select batches that
contain on-account, unapplied, and unidentified receipts and you can submit a receipt batch
for posting regardless of its status. Your batch will generally have a status of either Open or
Out of Balance before submitting Post QuickCash.
After you run Post QuickCash, you can fully or partially apply any unidentified, on-account,
or unapplied amounts in the Receipts window. After you fully apply or place on-account
each receipt in the batch, Receivables updates the batch status to Closed and changes the
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Receipt
Number

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batch type to Manual Regular (This is true for both manually entered batches and those
created by AutoLockbox.).

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Create a QuickCash Receipt Batch Header


1.

Navigate to the Receipt Batches window.

(N) Receipts > Batches

2.

Enter the following information:


Batch Type = Manual-Quick
Batch Source = Hand Deposit BofA
Control Count = 5
Control Amount = 57250

3.

Click (I) Save.

4.

Record your batch number: ________________

Enter Receipts into the Batch


5.

Click (B) Receipts.

6.

Enter receipts according to the following table:

Receipt
Number

Amount

Application Type

Customer Name

Apply To

XX-02

$19,250

Single

XXMegamart

Any invoice for XXMegamart

XX-03

$5,000

On-Account

XXMegamart

NONE

XX-04

$20,000

Multiple
(B) Multiple to enter
the invoices

XXGiant Distributors

Any invoices for XXGiant Distributors

XX-05

$10,000

Auto Cash Rule

XXGiant Distributors

Will be automatically applied to


Transactions based on Auto Cash
Rules

XX-06

$3,000

Unidentified

NONE

NONE

7.

Click (I) Save.

8.

Close the QuickCash window.

9.

Check Batch Status.

10. Note that Status = Open

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Solution - Enter a QuickCash Receipt Batch and Post QuickCash


(Required)

Post QuickCash
12. Click (B) Post Quick Cash.
13. Click (B) Yes.
14. Navigate to (M) View > Requests.
15. Click (B) Find.
16. Click (B) Refresh until the request completes.
17. Click (B) View Output.
18. Close all windows and return to the Navigator.
Note: You run Post QuickCash to update your customers account balances for batches
created either in the QuickCash window or using AutoLockbox. You can select batches that
contain on-account, unapplied, and unidentified receipts and you can submit a receipt batch
for posting regardless of its status. Your batch will generally have a status of either Open or
Out of Balance before submitting Post QuickCash.
After you run Post QuickCash, you can fully or partially apply any unidentified, on-account,
or unapplied amounts in the Receipts window. After you fully apply or place on-account
each receipt in the batch, Receivables updates the batch status to Closed and changes the
batch type to Manual Regular (This is true for both manually entered batches and those
created by AutoLockbox.).

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11. Verify that Control and Actual accounts match.

Overview
In this practice you will enter a miscellaneous receipt for $500 of interest income from excess
cash being held in an interest-bearing account. Miscellaneous receipts are receipts that are not
associated with an invoice or other transaction.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Process the Misc. Receipt
1.

Navigate to the Receipts window.

2.

Enter the following information:


Receipt Method = Check - BofA
Receipt Number = XXMisc-01
Receipt Amount = 500
Receipt Type = Miscellaneous

3.

Click OK to accept the warnings.

4.

Click (T) Main and enter the following information:


Activity = Interest Income

5.

Click (I) Save.

View Distribution Information


6.

Click (B) Distributions.

7.

Close windows until you are back at the Navigator.


Note: The Interest revenue accounts were set up in the Miscellaneous Cash Receivables
Activity called Interest Income. These are the credit accounts you see when you look at
distributions. The Debit account comes from the bank associated with the Receipt Method.

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Practice - Enter a Miscellaneous Receipt (Required)

Process the Misc. Receipt


1.

Navigate to the Receipts window.

(N) Receipts > Receipts

2.

Enter the following information:


Receipt Method = Check - BofA
Receipt Number = XXMisc-01
Receipt Amount = 500
Receipt Type = Miscellaneous

3.

Click OK to accept the warnings.

4.

Click (T) Main and enter the following information:


Activity = Interest Income

5.

Click (I) Save.

View Distribution Information


6.

Click (B) Distributions.

7.

Close windows until you are back at the Navigator.


Note: The Interest revenue accounts were set up in the Miscellaneous Cash Receivables
Activity called Interest Income. These are the credit accounts you see when you look at
distributions. The Debit account comes from the bank associated with the Receipt Method.

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Solution - Enter a Miscellaneous Receipt (Required)

Overview
In this practice you will reverse a receipt entered in a previous practice. The bank has sent you
notification that the payment for $10,000 made by XXGiant Distributors has been returned
because sufficient funds are not available in its bank account. Reverse the receipt and note that it
was reversed as NSF (non-sufficient funds).

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Reverse a Receipt
1.

Navigate to the Receipts Batches window.

2.

Navigate to (M) View > Find.

3.

Enter the following information:


Batch Number = Your batch number from the QuickCash Receipt Batch practice.

4.

Click (B) Find.

5.

Click (B) Receipts.

6.

Click in the Receipt Number field for Receipt Number = XX-05 (this is your $10,000
receipt).

7.

Click (B) Reverse and enter the following information:


Category = Non-sufficient Funds
Reason = NSF

8.

Click (B) Reverse.

9.

Click (B) Open.

10. Note that the State is now Reversed.


11. Click (T) More.
Note: The reversal information for this receipt has been recorded.
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Practice - Reverse a Receipt (Required)

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12. Close all windows and return to the Navigator.

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Reverse a Receipt
1.

Navigate to the Receipts Batches window.

(N) Receipts > Batches

2.

Navigate to (M) View > Find.

3.

Enter the following information:


Batch Number = Your batch number from the QuickCash Receipt Batch practice.

4.

Click (B) Find.

5.

Click (B) Receipts.

6.

Click in the Receipt Number field for Receipt Number = XX-05 (this is your $10,000
receipt).

7.

Click (B) Reverse and enter the following information:


Category = Non-sufficient Funds
Reason = NSF

8.

Click (B) Reverse.

9.

Click (B) Open.

10. Note that the State is now Reversed.


11. Click (T) More.
Note: The reversal information for this receipt has been recorded.
12. Close all windows and return to the Navigator.

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Solution - Reverse a Receipt (Required)

Overview
In this practice you will apply a receipt that was left unidentified in a previous practice. After
doing some research, you discover that the unidentified receipt for $3,000 was made by a
company affiliated with XXGiant Distributors. Apply this receipt on-account for XXGiant
Distributors.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Find the Unidentified Receipt
1.

Navigate to the Receipts Summary window.

2.

Navigate to (M) View > Find.

3.

Click (B) Open and enter the following information:


Receipt Number = XX-06

4.

Click (B) Find.

Apply the Receipt


5.

Enter the following information:


Customer Name = XXGiant Distributors

6.

Click (B) Apply and enter the following information:


Apply To = On Account
Amount Applied = $3,000

7.

Click (I) Save.

8.

Close the Applications window.

9.

Review the Balances Region.


Note: The receipt is now showing as On-Account instead of Unidentified.

10. Close all windows and return to the Navigator.


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Practice - Apply an Unidentified Receipt (Required)

Find the Unidentified Receipt


1.

Navigate to the Receipts Summary window.

(N) Receipts > Receipts Summary

2.

Navigate to (M) View > Find.

3.

Click (B) Open and enter the following information:


Receipt Number = XX-06

4.

Click (B) Find.

Apply the Receipt


5.

Enter the following information:


Customer Name = XXGiant Distributors

6.

Click (B) Apply and enter the following information:


Apply To = On Account
Amount Applied = $3,000

7.

Click (I) Save.

8.

Close the Applications window.

9.

Review the Balances Region.


Note: The receipt is now showing as On-Account instead of Unidentified.

10. Close all windows and return to the Navigator.

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Solution - Apply an Unidentified Receipt (Required)

Overview
XXMegamart contacts you to tell you that receipt XX-03 for $5,000 should be applied to the
account of XXGiant Distributors. Since you applied this amount to the XXMegamart account,
you have to reverse the receipt and reapply it to the XXGiant Distributors account.
Note that since XXMegamart and XXGiant Distributors are related customers, you could have
used the Application window to unapply and re-apply this receipt without reversing it.
In this practice you will reverse a receipt that was applied to an invoice for the wrong customer
and then re-apply it to the correct invoice.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Find your receipt
1.

Navigate to the Receipts Summary window.

2.

Navigate to (M) View > Find.

3.

Enter the following information:


Receipt Numbers = XX-03
Note: This is your $5000 receipt that you originally applied to XXMegamart.

4.

Click (B) Find.

Reverse your receipt


5.

Click (B) Open.

6.

Click (B) Reverse and enter the following information:


Category = Reverse Payment
Reason = Wrong Customer

7.

Click (B) Reverse.

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Practice - Reverse and Re-Apply a Receipt (Required)

8.

Navigate to (M) File > New.

9.

Enter the following information:


Receipt Method = Check - BofA
Receipt Number = XX-03
Receipt Amount = 5000
Receipt Type = Standard
Customer Name = XXGiant Distributors

10. Click (B) Apply and enter the following information:


Apply To = Select any invoice for XXGiant Distributors
Amount Applied = 5000
11. Click (I) Save.
12. Close all windows and return to the Navigator.

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Reapply your receipt to XXGiant Distributors

Find your receipt


1.

Navigate to the Receipts Summary window.

(N) Receipts > Receipts Summary

2.

Navigate to (M) View > Find.

3.

Enter the following information:


Receipt Numbers = XX-03
Note: This is your $5000 receipt that you originally applied to XXMegamart.

4.

Click (B) Find.

Reverse your receipt


5.

Click (B) Open.

6.

Click (B) Reverse and enter the following information:


Category = Reverse Payment
Reason = Wrong Customer

7.

Click (B) Reverse.

Reapply your receipt to XXGiant Distributors


8.

Navigate to (M) File > New.

9.

Click (B) Open and enter the following information:


Receipt Method = Check - BofA
Receipt Number = XX-03
Receipt Amount = 5000
Receipt Type = Standard
Customer Name = XXGiant Distributors

10. Click (B) Apply and enter the following information:


Apply To = Select any invoice for XXGiant Distributors
Amount Applied = 5000
11. Click (I) Save.
12. Close all windows and return to the Navigator.

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Solution - Reverse and Re-Apply a Receipt (Required)

Overview
In this demo, the instructor will display the work items in a work queue for a cash application
owner.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Open Receivables Periods
1.

Navigate to the Cash Application Work Queue window.

(N) Receipts > Cash Application Work Queue

2.

Enter Cash Application Owner for whom you wish to see the queue for.

3.

You can also search on Customer Name, Customer Number, Customer Location, and
Receipt From or To Date.

4.

Click Show More Option to view all the search options as listed below:

Receipt Method

Operating Unit

Currency

Customer Profile Class

Work Item Status

Exception Reason

Review From or To Date

Receipt From or To Amount

Unapplied From or To Amount


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Guided Demonstration - Cash Application Work Queue


(Required)

Click Go to view the work queue items.

6.

You can save the search by clicking Save Search. You can export the data to an spreadsheet
using Export.

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5.

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Overview
In this practice you will print various receipt related reports.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Print the Receipt Register
1.

Navigate to the Standard Request Submission window.

2.

Click (B) OK to submit a single request with the following information:


Name = Receipt Register
Customer Name Low = XXGiant Distributors
Customer Name High = XXMegamart

3.

Click (B) OK.

4.

Click (B) Submit.


Note: Do not submit another request.

5.

Navigate to (M) View > Requests.

6.

Click (B) Find.

7.

Click (B) Refresh until the request completes.

8.

Click (B) View Output.

9.

Close all windows and return to the Navigator.

10. Repeat the preceding steps to print any of the following reports that you would like to see:
Applied Receipts Register
Unapplied and Unresolved Receipts Register
Billing and Receipt History Report

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Practice - Print Receipt Related Reports (Optional)

Print the Receipt Register


1.

Navigate to the Standard Request Submission window.

(N) Reports > Accounting

2.

Click (B) OK to submit a single request with the following information:


Name = Receipt Register
Customer Name Low = XXGiant Distributors
Customer Name High = XXMegamart

3.

Click (B) OK.

4.

Click (B) Submit.


Note: Do not submit another request.

5.

Navigate to (M) View > Requests.

6.

Click (B) Find.

7.

Click (B) Refresh until the request completes.

8.

Click (B) View Output.

9.

Close all windows and return to the Navigator.

10. Repeat the preceding steps to print any of the following reports that you would like to see:
Applied Receipts Register
Unapplied and Unresolved Receipts Register
Billing and Receipt History Report

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Solution - Print Receipt Related Reports (Optional)

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Implement Receipts

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Overview
It is company policy to record earned discounts in the earned discount account. In this demo, the
instructor will define a receivable activity to record the earned discount.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Define Receivable Activities
1.

Navigate to the Receivable Activities window.

(N) Setup > Receipts > Receivable Activities

2.

Enter the following information:


Operating Unit = Vision Operations
Name = XXEarned Discount
Type = Earned Discount

3.

Select an appropriate Activity GL Account.

4.

Click (I) Save.

5.

Close all windows and return to the Navigator.

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Guided Demonstration - Define Receivable Activities

Overview
In this demo, the instructor will define a remittance bank and set up a bank branch and bank
account.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Responsibility: Receivables, Vision Operations (USA)
Create a Bank
1.

Navigate to Manage Banks and Branches.

(N) Setup > Banks

2.

Click (T) Banks.

3.

Click (B) Create.

4.

Select Create a New Bank and enter the following data:


Field Name

Value

Country

United States

Bank Name

XXDelegates Bank

5.

Click (B) Save and Next.

6.

On the Create Bank: Bank Address page, click (B) Create.

7.

Enter the following data:


Field Name
Country

Value
United States

Address Line 1 1 High Street


City

New York

County

New York

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Guided Demonstration - Define a Remittance Bank

NY

Postal Code

10001

8.

Click (B) Apply.

9.

Click (B) Finish

Create a Bank Branch


10. Click (T) Bank Branches.
11. Click (B) Create.
12. Enter the following Bank Branch Information:
Country = United States
Bank Name = XXDelegates Bank
13. Click (B) Continue.
14. Select the Create New Branch option.
15. Enter the following bank branch data:
Field Name

Value

Branch Name XXNew York


Branch Type

OTHER

16. Click (B) Finish.


Create Bank Account
17. Click (I) Create Account.
18. Enter the following data.
Field Name

Value

Country

United States

Bank Name

XXDelegates Bank

Bank Branch XXNew York

19. Click (B) Continue.


20. Define the Account Owner and Use information.
Bank Account Owner = Vision Operations
Account Use
Payables = Checked
Payroll = Checked
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State

21. Click (B) Next.


22. Enter the following information on the Account Information page:
Field Name

Value

Account Name

XXCurrent Account

Account Number

XX-xxxx-xxxx (Any
number)

Currency

USD

Account Type

Checking

23. Click (B) Save and Next.


24. Enter the following information in the General Controls section of the Account Controls
page:
Field Name

Value

Cash

01-000-1110-0000-000

Cash Clearing

01-000-1250-0000-000

Bank Charges

01-710-7870-0000-000

Bank Errors

01-710-7880-0000-000

25. Click (B) Save and Next.


26. Click (B) Add Organization Access.
Account Use
Payables = Checked
Receivables = Checked
Organization = Vision Operations
27. Click (B) Continue.
28. Set up the Accounts for Receivables:
Field Name

Value

Unidentified Receipts

01-000-1240-0000-000

Confirmed Receipts

01-000-1245-0000-000

Remitted Receipts

01-000-1245-0000-000

Unapplied Receipts

01-000-1240-0000-000

On Account Receipts

01-000-1240-0000-000

Unearned Discounts

Unearned Discounts

Claim Investigations

Claim Investigation
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Receivables = Checked

Earned Discounts

Receivable Activity

Miscellaneous Receipts

29. Click (B) Apply.


30. Click (B) Save and Next.
31. Click (B) Finish.
32. Close all windows and return to the Navigator.

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Earned Discounts

Overview
Your company processes receipts that are manually entered and that require no further
verification to be posted to your cash account in the general ledger. You do not send remittances
for manual receipts. In this demo, the instructor will define a receipt class and receipt method.
Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Define a Receipt Class
1.

Navigate to the Receipt Classes window.

(N) Setup > Receipts > Receipt Classes

2.

Enter the following information for Receipt Class:


Name = XXManual Receipt

3.

Enter the following information for Receipt Method:


Name = XX Manual Receipts
Printed Name = XX Manual Receipts

Define a Receipt Method


4.

Click (B) Bank Accounts.

5.

Enter the following information for Receipt Method:


Bank Name = XXDelegates Bank
Account Name = XXCurrent Account

6.

Click (I) Save.

7.

Close all windows and return to the Navigator.

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Guided Demonstration - Define a Receipt Class and Receipt


Method

Overview
Your company deposits cheques every day into your bank account. To save time and effort,
create a unique and meaningful receipt source to default all bank and receivable account
information for each batch processed. You can then assign this receipt source to be the default
source for all payment processing. In this demo, the instructor will define a receipt source.
Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Define a Receipt Source
1.

Navigate to the Receipt Source window.

(N) Setup > Receipts > Receipt Sources

2.

Enter the following information:


Name = XXReceipt Source
Description = XXReceipt Source
Receipt Class = XXManual Receipt
Payment Method = XX Manual Receipts
Bank Account = XXCurrent Account
Last Number = 0

3.

Click (I) Save.

4.

Close all windows and return to the Navigator.

Setting the Receipt Source as Default


5.

Navigate to the Profile Options window.

(N) Control > Profile Options

6.

Query the following information:


Profile Name = AR: Receipt Batch Source

7.

Set XXReceipt Source as the User Value.

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Guided Demonstration - Define a Receipt Source

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8.
Click (I) Save.

9.
Close all windows and return to the Navigator.

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Overview
In this demo, the instructor will define the tiered interest rate.
Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Define Tiered Interest Rate
1.

Navigate to the Aging Buckets and Interest Tiers window.

(N) Setup > Collections > Aging Buckets and Interest Tiers

2.

Enter the following information:


Name = XXInterest Tier
Type = Interest Tier

3.

In the Lines section, enter the following information:


Sequence Type Days
Number
From

Days
To

Column Heading
First

Past Due

90

1-90 overdue

Past Due

91

9999999 90 plus overdue

4.

Click (I) Save.

5.

Close all windows and return to the Navigator.

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Guided Demonstration - Define Tiered Interest Rate

Overview
In this demo, the instructor will define the late charges schedule.
Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Define Late Charges Schedule
1.

Navigate to the Charge Schedules window.

(N) Late Charges > Charge Schedules

2.

Enter the following information:


Schedule Name = XX2 Tier Schedule
Interest Tier = XXInterest Tier
Schedule Type = Percentage

3.

In the Tiers section, enter the following information:


Tier Value
1-90 overdue

10

90 plus overdue

20

4.

Click (I) Save.

5.

Close all windows and return to the Navigator.

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Guided Demonstration - Define Late Charges Schedule

Overview
In this demo, the instructor will attach a late charge schedule to a new customer.
Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Attach a Late Charge Schedule to a Customer
1.

Navigate to the Customers window.

(N) Customers > Create/Maintain Customers

2.

Click (B) Create.

3.

Enter the following information:


Organization Name = XXLate Charges

4.

Enter the following account site information:


Field Name

Value

Country

United States

Address Line 1

201 E Randolph Street

City

Chicago

County

Cook

State

IL

Postal Code

60601

5.

Click (B) Save And Add Details to go to the Account Overview page.

6.

Click (T) Late Charges and enter the following information:


Enable late charges = Checked
Mandatory Late Charges = Overdue invoices only
Credit Items = Deselected
Receipt Grace Days = 1 day
Late Charge Type = Invoice
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Guided Demonstration - Attach a Late Charge Schedule to a


Customer

Interest Calculation Formula = Simple


Payment Terms = Immediate
Interest Days Period = 30 days
Charge Beginning Date = Start of current month
Currency = US Dollar
Exchange Rate Type = Corporate
Interest Charge Type = Fixed Rate
Rate = 10
Penalty Type Fixed Amount
Amount = 25

7.

Click (B) Save.

8.

Click (B) Apply.

9.

Close all windows and return to the Navigator.

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Overview
In this demo, the instructor will create overdue transactions in order to view the late charges filed
for those transactions.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Create Overdue Transactions
1.

Navigate to the Transactions window.

(N) Transactions > Transactions

2.

Enter the following information:


Source = Manual
Class = Invoice
Type = Invoice
Date = Last date of the previous month
Bill-To Name = XXLate Charges
Payment Term = Immediate

3.

Click (I) Save.

4.

Click (B) Line Items.

5.

Enter Lines according to the following table. Use the List of Values on the description field
to choose your memo lines.

Num
1

Description
Principal Consultant

6.

Click (I) Save.

7.

Close the Lines window.

8.

Click (B) Complete.

UOM
Each

Quantity
1

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Unit Price
425

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Guided Demonstration - Create Overdue Transactions

Record your Transaction Number: ____________________

Copy Invoice
10. Navigate to the Copy Transactions window.

(N) Transactions > Copy Transactions

11. Query the transaction you had created in the previous exercise.
12. Create invoices using the following information:
Rule: Weekly
Number of Times: 10
13. Accept all other defaults.
14. Click (I) Save.
15. Note the Transaction Numbers: ___________________________________________
View the completed copy report
16. Navigate to (M) View > Requests
17. Click (B) Find.
18. Select your concurrent request for the program Recurring Invoice Program.
19. Click (B) View Output.
20. Close all windows and return to the Navigator.

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9.

Overview
In this demo, the instructor will create overdue transactions in order to view the late charges filed
for those transactions.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Generate the Late Charges Invoices Report
1.

Navigate to the Late Charges window.

(N) Late Charges > Generate Late Charges

2.

Enter the following information:


Name = Late Charges Generate
Customer Name Low = XXLate Charges

3.

Click (B) OK.

4.

Click (B) Submit.

5.

Navigate to (M) View > Requests

6.

Click (B) Find.

7.

Select your concurrent request for the program Late Charges Report.

8.

Click (B) View Output.

9.

Close all windows and return to the Navigator.

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Guided Demonstration - Generate the Late Charges Invoices

Overview
In this demo the instructor will set up revenue contingencies.

Assumptions

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

You have the Revenue Management Super User, Vision Operations (USA)
responsibility.

Replace XX in the practice with a unique identifier such as your initials or terminal
number. (For Instructor-Led Training classes, this number will be assigned to you).
This is necessary in order to create unique records within the database when you are
performing the practice.

Tasks
Define Revenue Policy and Create Contingency and Define Assignment Rules
1.

Define a Revenue Policy using the following information:


Field Name

2.

Value

Operating Unit

Vision Operations

Credit Classification 1

Guarantor

Standard Payment Term

15

Create a Revenue Contingency using the following information:


Field Name

3.

Value

Deferral Reason

Extended Payment

Start Date

17-May-2009

Description

Non-standard Payment Term

Related General Policy

Payment Term Policy

Removal Event

Payment

Define Assignment Rules using the following information:


Field Name

Value

Rule Name

Extended Pay Rule

Name

Query your Deferral Reason -- Extended


Payment.
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Guided Demonstration Set Up Revenue Contingencies

Match Any Criteria

Parameter

Bill to Customer

Condition

In

Value

ABC Corporation Americas

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Criteria

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Supplemental Practices

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Overview
In this practice you will create a customer profile class

Assumptions

If you are not attending training at an Oracle University or Authorized Partner


Education Center, you must have access to an Oracle Application Vision database or
comparable training or test instance on which to complete this practice.

Replace XX in the practice with a unique identifier such as your initials or a number.
(For Instructor-Led Training classes, this number will be assigned to you). This is
necessary in order to create unique records within the database when you are
performing the practice.

Tasks
Create a new customer profile class: XX-New
Responsibility = Order Management Super User, Vision Operations (USA)
1.

Navigate to Profile Classes window and enter the following information:


Name: XX-New
Description (unnamed field): XX New

2.

Use the following information to define your profile class:


Payment Terms: 30 NET
Collector: Pat Beasley
Tax Printing: Itemize and Sum
Statement Cycle: Monthly 25th
Match Receipts By: Transaction Number
Auto Cash Rule Set: Standard
Remainder Rule Set: Standard

3.

Use the following information in the Profile Class Amounts tabbed region to specify limits
in USD:
Currency: USD
Credit Limit: 100,000.00
Order Credit Limit: 10,000.00
Min Receipt Amount: 15.00
Min Statement Amount: 100.00

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Practice - Create a Customer Profile Class

Create a new customer profile class: XX-New


Responsibility = Order Management Super User, Vision Operations (USA)
1.

Navigate to the Profile Classes window.

(N) Customers > Profile Classes

2.

Enter the following information:


Name: XX-New
Description (unnamed field): XX New

3.

Click (T) Profile Class and enter the following information:


Payment Terms: 30 Net
Collector: Pat Beasley
Tax Printing: Itemize and Sum
Statement Cycle: Monthly 25th
Match Receipts By: Transaction Number
Auto Cash Rule Set: Standard
Remainder Rule Set: Standard

4.

Leave all the other defaults.

5.

Click (T) Profile Class Amounts and enter the following information:
Currency: USD
Credit Limit: 100,000.00
Order Credit Limit: 10,000.00
Min Receipt Amount: 15.00
Min Statement Amount: 100.00

6.

Click (I) Save.

7.

Close all windows and return to the Navigator.

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Solution - Create a Customer Profile Class

Overview
Before creating a customer, use the Customer Search page to determine if the customer already
exists and minimize the possibility of creating a duplicate.
The Create Customer page displays differently, depending upon your customer type selection,
Organization, or Person on the Customer Search page.
In this practice, you will create an Organization customer.

Assumptions

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

You have the Receivables, Vision Operations (USA) or Order Management Super User,
Vision Operations (USA) responsibility.

Replace XX in the practice with a unique identifier such as your initials or terminal
number. (For Instructor-Led Training classes, this number will be assigned to you.)
This is necessary in order to create unique records within the database when you are
performing the practice.

Tasks
Create an Organization Customer
1.

Navigate to the Customer Search page.

2.

Search if the customer XX-Big City exists.

3.

If customer does not exist, then create an Organization customer using the following
information:
Use the following customer information:
Field Name

Value

Organization Name

XX-Big City

Alias

Goldmine

Use the following account information:


Field Name

Value

Account Description

XX-Big City Account1

Profile Class

XX-New
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Practice - Create a Customer Using the Customers Set of Pages

XX-5735

Account Type

External

Note: The Account Number must be unique. You need not enter a customer account number
if the Automatic Customer Numbering System Option is enabled on the (T) Trans and
Customers of the System Options window.
Use the following account site information:
Field Name

Value

Country

United States

Address Line 1

102 N. LaSalle

City

Chicago

County

Cook

State

IL

Postal Code

60601

Address Description

Western United States

Operating Unit

Vision Operations

Business Purposes

Bill To

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Reference

Create an Organization customer


Responsibility = Receivables, Vision Operations (USA) or Order Management
Super User, Vision Operations (USA)
1.

Navigate to the Customer Search page.

(N) Customers > Create/Maintain Customers

2.

Search for the customer XX-Big City (Business Practice: Check to see if customer already
exists).

3.

If the customer does not exist, click (B) Create.

4.

Enter the following information:


Use the following customer information:
Field Name

Value

Organization Name

XX-Big City

Alias

Goldmine

Use the following account information:


Field Name

Value

Account Description

XX-Big City Account1

Profile Class

XX-New

Reference

XX-5735

Account Type

External

Note: The Account Number must be unique. You need not enter a customer account number
if the Automatic Customer Numbering System Option is enabled on the (T) Trans and
Customers of the System Options window.
Use the following account site information:
Field Name

Value

Country

United States

Address Line 1

102 N. LaSalle

City

Chicago

County

Cook

State

IL

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Solution - Create a Customer Using the Customers Set of Pages

60601

Address Description

Western United States

Operating Unit

Vision Operations

Business Purposes

Bill To

Primary

Check the box

5.

Click (B) Save And Add Details to go to the Account Overview page. (Alternatively, click
(B) Apply to go to the Customer Overview page).

6.

Click the (I) Details for the address site (bottom of the page, lower-right corner)

7.

Click (T) Business Purposes.

8.

Click (I) Details for the Bill To Business Purpose

9.

In the Site Use Details section, enter the following information:


Salesperson = Sprague, Mr. Howard

10. In the Order Management section, enter the following information:


Price List = Corporate
11. Click (B) Apply.
12. Click (B) Add Another Row.
Business Purpose = Ship To
Bill to Location = use the Location Value from the prior line
Primary = Selected
13. Click (B) Apply to save the account site and to return to Customer Overview page.
14. Click (B) Apply to return to the Customer Search page.
Note: On the Account Overview page, you can add more account details, such as new sites
and related details, account profile, profile amounts, payment details, communication
details, relationships, order management details, and late charges.
On the Customer Overview page, you can add more customer details, such as new accounts,
profile, communication details, party relationships, and tax profile.
You will add these details as part of the following practices:
Practice - Add Account Details
Practice - Add Account Site Details
Practice - Add Customer Details
15. Click (L) Home to return to the Applications Home page.

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Postal Code

Overview
In this practice you will add customer details, such as new accounts, profile, communication
details, party relationships, and tax profile, to an existing customer.

Assumptions

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

You have the Receivables, Vision Operations (USA) or Order Management Super User,
Vision Operations (USA) responsibility.

Replace XX in the practice with a unique identifier such as your initials or terminal
number. (For Instructor-Led Training classes, this number will be assigned to you.)
This is necessary in order to create unique records within the database when you are
performing the practice.

Tasks
Add customer details for the customer XX-Big City
1.

Navigate to the Customer Overview page for XX-Big City.

2.

Search for XX-Big City customer.

3.

Click (B) Go.

4.

Add a new account to the XX-Big City customer.


Use the following account information to add a new account to the customer:
Field Name

Value

Account Description

XX-Big City Account2

Profile Class

Commercial

Account Type

External

Reference

XX-12345

Cust GL Class:

INTL (International Sales)

Tax Loc Code

NY (New York)

Tax Calc Code:

STD (Standard Default Taxation Method Code)

Cust Price Cls:

Key (Key Customers)


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Practice - Add Customer Details Using the Customers Set of


Pages

Field Name

5.

Value

Address Line 1

1211 Telegraph Road

City

New York

County

New York

State

NY

Postal Code

10013

Add profile related details to the customer XX-Big City.


Use the following information to add the customer profile:
Field Name

6.

Value

Year Established

1980

Customer Category

Financial Services

Organization Total

1000

Corporate Total

1500

Industrial Classifications Type

1972 edition of U. S. Industrial Classification


Codes

Fiscal Year End

December

Currency Preference

USD : US dollars

Annual Revenue

50000000

Add communication information to the customer XX-Big City.


Use the following information to add the customer communication information:
Field Name

7.

Value

Phone Numbers:

+1 (404)8286000

E-mail Addresses

XX.contact@xx-bigcity.com

URL

www.xx-bigcity.com

Define a party relationship for the customer XX-Big City.


Use the following information to define a party relationship:
Field Name

Value

Name

AT&T Universal Card

Relationship Role

Partner

Start Date

23-Apr-2007

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(Optional) Use the following information to create a new address for the new account.
Alternatively, use an existing address.

Create a tax profile for the customer XX-Big City.


Use the following information to add the customer tax profile:
Field Name

Value

Allow Tax Applicability

Checked

Rounding Level

Line

Rounding Rule

Nearest

Default Reporting Country


Name

United States

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8.

Add customer details for the customer XX-Big City


Responsibility = Receivables, Vision Operations (USA) or Order Management
Super User, Vision Operations (USA)
1.

Navigate to the Customer Overview page for XX-Big City.

(N) > Customers > Create/Maintain Customers

2.

Search for XX-Big City customer.

3.

Click (B) Go.

4.

Click (B) Create Account.

5.

Enter the following information on the Create Account page:


Field Name

6.

Value

Account Description

XX-Big City Account2

Profile Class

Commercial

Account Type

External

Cust GL Class:

INTL (International Sales)

Tax Loc Code

NY (New York)

Tax Calc Code:

STD (Standard Default Taxation Method Code)

Cust Price Cls:

Key (Key Customers)

Click (B) Create Address to create a party address to specify as the address for the account
site. Use the following information to create the new address:
Field Name

Value

Address Line 1

1211 Telegraph Road

City

New York

County

New York

State

NY

Postal Code

10013

7.

Click (B) Finish on the Create Account Site page.

8.

Click (B) Apply on the Site Details subtab of the Account Site Overview page to save the
new account and its site and to return to the Customer Overview page.
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Solution - Add Customer Details Using the Customers Set of


Pages

9.

Click the Name link for the customer on search page.

10. Click (T) Profile and enter the following information:


Field Name

Value

Year Established

1980

Customer Category

Financial Services

Organization Total

1000

Corporate Total

1500

Industrial Classifications Type

1972 edition of U. S. Industrial Classification


Codes

Fiscal Year End

December

Currency Preference

USD : US dollars

Annual Revenue

50000000

1099 Eligible

No (accept default)

11. Click (B) Save.


12. Click (T) Communications:
13. Select Telephone from the dropdown list and click Go.
14. Enter the following information:
Field Name

Value

Country Code

1 (United States)

Area Code

404

Number

8286000

15. Click (B) Apply.


16. Click (B) Create in the Email Addresses section.
17. Enter the following information:
Field Name
Email

Value
XX.contact@xx-bigcity.com

18. Click (B) Apply.


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Note: Alternatively, you can click (B) Save on the Site Details subtab of the Account Site
Overview page to add more account site details (such as site details, new business purposes,
communication details, payment details, profile, profile amounts, and late charges) to the
newly created account site. When you are done click Apply. You will add these details as
part of a subsequent practice (Practice - Add Account Site Details).

20. Enter the following information:


Field Name

Value

URL

www.xx-bigcity.com

21. Click (B) Apply.


22. Click (B) Save.
23. Click (T) Party Relationships.
24. Click (B) Add Another Row.
25. Enter the following information:
Field Name

Value

Customer

AT&T Universal Card

Relationship Role

Partner

Start Date

23-Apr-2009

26. Click (B) Save.


27. Click (T) Tax Profile.
28. Enter the following information:
Field Name

Value

Allow Tax Applicability

Checked

Rounding Level

Line

Rounding Rule

Nearest

Default Reporting Country


Name

United States

29. Click (B) Apply to save the account site tax profile and return to the Account Site Overview
page.
30. Click (B) Apply to save the account site and to return to Customer Overview page.
31. Click (B) Apply to return to the Customer Search page.
30. Click (L) Home to return to the Applications Home page.

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19. Click (B) Create in the URLs section.

Overview
In this practice you will add account details, such as new sites and related details, account
profile, profile amounts, payment details, communication details, relationships, order
management details, and late charges, to an existing account.

Assumptions

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

You have the Receivables, Vision Operations (USA) or Order Management Super User,
Vision Operations (USA) responsibility.

Replace XX in the practice with a unique identifier such as your initials or terminal
number. (For Instructor-Led Training classes, this number will be assigned to you.)
This is necessary in order to create unique records within the database when performing
the practice.

Tasks
Add account details for XX-Big City Account1
1.

Navigate to the Customer Overview page for XX-Big City.

2.

Search for XX-Big City customer.

3.

Click (B) Go.

4.

Click the XX-Big City link.

5.

In the Account Details section, click the XX-Big City Account1 link.

6.

Enter the following information to add a new account site to the account:
Field Name

7.

Value

Address Line 1

487 Beverly

City

Palo Alto

County

San Mateo

State

CA

Postal Code

94301

Enter the following information to update the account profile:


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Practice - Add Account Details Using the Customers Set of Pages

8.

Value

Automatic Cash Rule Set

Account

Remainder Rule Set

Account

Statement Cycle

Quarterly

Tax Printing

Itemize With Recap

Enter the following information to update the profile amounts for the account:
Field Name

9.

Value

Credit Limit

150,000.00

Order Credit Limit

18,000.00

Min Statement Amount

120.00

Enter the following information to add payment details for the account:
Field Name

Value

Receipt Methods

Automatic Receipts

Receipt Method Start Date

23-Apr-2009

Receipt Method End Date:

25-Jan-2011

Credit Card Number

XX987654321985678

Credit Card Expiration Date:

23-Apr-2015

Statement Billing Address

487 Beverly, Palo Alto, San Mateo, CA, 94301

Bank Name

Bank of America

Bank Number

163281189

Branch Name

New York

Branch Number

736198273

Account Number

XX-0012

10. Enter the following information to add order management details for the account:
Field Name

Value

Price List

Corporate

Free On Board Point

Destination

Item Identifier Type

Customer

11. Enter the following information to add the late charges profile for the account:
Field Name

Value

Enable Late Charges

Selected

charge calculation method

Overdue Invoices Only

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Field Name

Invoice

Interest Calculation Formula

Simple

Interest Calculation Period

Daily

Interest Days Period

30

Charge Beginning Date

01-Jan-2000

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Late Charge Type

Add account details for -XX-Big City Account1


Responsibility = Receivables, Vision Operations (USA) or Order Management
Super User, Vision Operations (USA)
1.

Navigate to the Customer Overview page for XX-Big City.

(N) Customers > Create/Maintain Customers

2.

Search for XX-Big City customer.

3.

Click (B) Go.

4.

Click the XX-Big City link.

5.

In the Account Details section, click the XX-Big City Account1 link.

6.

Click (B) Create Site.

7.

Click (B) Create Address on the Create Account Site page.

8.

Enter the following information on the Create Account Site page:


Field Name

9.

Value

Address Line 1

487 Beverly

City

Palo Alto

County

San Mateo

State

CA

Postal Code

94301

Click (B) Finish on the Create Account Site page to save this account site.

10. Click (B) Apply.


11. Click (T) Account Profile.
Note: The values for most fields on the Account Profile subtab are defaulted from the
assigned customer profile class, XX-New, and are modifiable.
12. Update the account profile as follows:
Field Name

Value

Automatic Cash Rule Set

Account

Remainder Rule Set

Account
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Solution - Add Account Details Using the Customers Set of Pages

Quarterly

Tax Printing

Itemize With Recap

13. Click (B) Save.


14. Click (T) Profile Amounts.
Note: The values for most fields on the Profile Amounts subtab are defaulted from the
assigned customer profile class, XX-New, and are modifiable.
15. Update the profile amounts as follows:
Field Name

Value

Credit Limit

150,000.00

Order Credit Limit

18,000.00

Min Statement Amount

120.00

16. Click (B) Save.


17. Click (T) Payment Details.
18. Click (B) Add Receipt Method.
19. Enter the following information:
Field Name

Value

Receipt Methods

Automatic Receipts

Receipt Method Start Date

23-Apr-2009

Receipt Method End Date:

25-Jan-2011

20. Click (B) Create in the Credit Card section.


21. Enter the following information:
Field Name

Value

Credit Card Number

XX987654321985678

Credit Card Expiration Date:

23-Apr-2015

Statement Billing Address

487 Beverly, PALO ALTO, CA 94301

22. Click (B) Apply.


23. Click (B) Create in the Bank Accounts area.
24. Select the Existing Bank and Existing Branch check boxes.
25. Enter the following information:
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Statement Cycle

Value

Bank Name

Bank of America

Bank Number

163281189

Branch Name

New York

Branch Number

736198273

Account Number

XX-0012

26. Click (B) Apply.


27. Click (B) Save.
28. Click (T) Order Management.
29. Enter the following information:
Field Name

Value

Price List

Corporate

Free On Board Point

Destination

Item Identifier Type

Customer

30. Click (B) Save.


31. Click (T) Late Charges.
Note: The values for most fields on the Late Charges subtab are defaulted from the assigned
customer profile class XX-New, and are modifiable.
32. Enter the following information:
Field Name

Value

Enable Late Charges

Selected

Charge calculation method

Overdue Invoices Only

Late Charge Type

Invoice

Interest Calculation Formula

Simple

Payment Terms

Immediate

Interest Days Period

30

Interest Calculation Period

Daily

Charge Beginning Date

01-Jan-2000

33. Click (B) Apply to save the account site and to return to Customer Overview page.
34. Click (B) Apply to return to the Customer Search page.

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Field Name

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35. Click (L) Home to return to the Applications Home page.

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Overview
In this practice you will add account site details, such as site details, business purposes,
communication, payment details, profile, profile amounts, late charges, and tax profile, to an
existing account site.

Assumptions

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

You have the Receivables, Vision Operations (USA) or Order Management Super User,
Vision Operations (USA) responsibility.

Replace XX in the practice with a unique identifier such as your initials or terminal
number. (For Instructor-Led Training classes, this number will be assigned to you.)
This is necessary in order to create unique records within the database when performing
the practice.

Tasks
Add Account Site Details for 487 Beverly, Palo Alto, San Mateo, CA, 94301 site of
XX-Big City Account1
1.

Navigate to the Account Site Overview page for 487 Beverly, Palo Alto, San Mateo, CA,
94301 site of XX-Big City Account1.

2.

Add a Ship To business purpose to the 487 Beverly, Palo Alto, San Mateo, CA, 94301 site
of XX-Big City Account1.

3.

Add payment details for the 487 Beverly, Palo Alto, San Mateo, CA, 94301 site of XX-Big
City Account1.
Use the following information to add payment details:
Field Name

Value

Receipt Methods

Check

Receipt Method Start Date

25-Apr-2006

Receipt Method End Date:

23-Jan-2010

Credit Card Number

XX987654321985876

Credit Card Expiration Date:

23-Apr-2015

Statement Billing Address

487 Beverly, Palo Alto, San Mateo, CA, 94301


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Practice - Add Account Site Details Using the Customers Set of


Pages

Bank of America

Bank Number

163281189

Branch Name

New York

Branch Number

7361982736

Account Number

XX-0122

Update the profile related details for the 487 Beverly, Palo Alto, San Mateo, CA, 94301 site
of XX-Big City Account1.
Use the following information to update the profile:
Field Name

5.

Value

Automatic Cash Rule Set

Invoice Match

Remainder Rule Set

Invoice Match

Statement Cycle

Weekly

Tax Printing

Total Tax Only

Update the profile related details for the 487 Beverly, Palo Alto, San Mateo, CA, 94301 site
of XX-Big City Account1.
Use the following information to update the profile amounts:
Field Name

6.

Value

Credit Limit

135,000.00

Order Credit Limit

12,000.00

Min Statement Amount

150.00

Add late charges profile for the 487 Beverly, Palo Alto, San Mateo, CA, 94301 site of XXBig City Account1.
Use the following information to add the late charges profile:
Field Name

Value

Enable Late Charges

Selected

charge calculation method

Overdue Invoices Only

Late Charge Type

Invoice

Interest Calculation Formula

Simple

Interest Calculation Period

Daily

Interest Days Period

30

Charge Beginning Date

01-Jan-1997

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4.

Bank Name

Add tax profile for the 487 Beverly, Palo Alto, San Mateo, CA, 94301 site of XX-Big City
Account1.
Use the following information to add the tax profile:
Field Name

Value

Allow Tax Applicability

Selected

Rounding Level

Header

Rounding Rule

Up

Default Reporting Country


Name

United States

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7.

Add Account Site Details for 487 Beverly, Palo Alto, San Mateo, CA, 94301 site of
XX-Big City Account1
Responsibility = Receivables, Vision Operations (USA) or Order Management
Super User, Vision Operations (USA)
1.

Navigate to the Account Site Overview page for 487 Beverly, Palo Alto, San Mateo, CA,
94301 site of XX-Big City Account1.

(N) > Customers > Create/Maintain Customers > Customer Search

Search for XX-Big City customer.

Click XX-Big City Account1 link.

2.

Click the (T) Sites.

3.

Click the (I) Details for 487 Beverly, Palo Alto, San Mateo, CA, 94301.

4.

Click (T) Business Purposes.

5.

Click Add Another Row and select the Ship To business purpose.

6.

In the Bill To Location field, enter the location value in the prior line.

7.

Click (B) Save.


Note: Alternatively, you can click (B) Apply to return to the Customer Overview page.

8.

Click (T) Payment Details.

9.

Click (B) Add Receipt Method and enter the following information:
Field Name

Value

Receipt Methods

Check - BofA

Receipt Method Start Date

25-Apr-2009

Receipt Method End Date:

23-Jan-2011

10. Click (B) Create in the Credit Card section and enter the following information:
Field Name

Value

Credit Card Number

XX987654321985876

Credit Card Expiration Date:

23-Apr-2015

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Solution - Add Account Site Details Using the Customers Set of


Pages

487 Beverly, PALO ALTO, CA 94301

11. Click (B) Save.


12. Click (B) Create in the Bank Accounts section.
13. Select the Existing Bank and Existing Branch check boxes.
14. Enter the following information:
Field Name

Value

Bank Name

Bank of America

Bank Number

163281189

Branch Name

New York

Branch Number

7361982736

Account Number

XX-0122

15. Click (B) Apply.


16. Click (B) Save.
17. Click (T) Profile.
Note: The values from the profile class (XX-New) selected on the Create Customer page or
updated on the Create Account pages do not default on the Profile tab of the Account Site
Overview page. Consequently, a newly created account site does not have a profile class
assigned to it.
18. Select Yes in response to the Assign Profile Class confirmation message. The profile class
information defaulted or entered at the account profile level is defaulted at the account site
profile.
19. Enter the following information:
Field Name

Value

Automatic Cash Rule Set

Invoice Match

Remainder Rule Set

Invoice Match

Statement Cycle

Weekly

Tax Printing

Total Tax Only

20. Click (B) Save.


21. Click (T) Profile Amounts.
22. Enter the following information:
Field Name

Value
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Statement Billing Address

USD

Credit Limit

135,000.00

Order Credit Limit

12,000.00

Min Statement Amount

150.00

23. Click (B) Save.


24. Click (T) Late Charges.
Note: Once you select Yes in response to the Assign Profile Class confirmation message, the
values for most fields on the Late Charges subtab are defaulted from the assigned customer
profile class.
25. Enter the following information:
Field Name

Value

Enable Late Charges

Selected

Charge Calculation method

Overdue Invoices Only

Late Charge Type

Adjustment

Interest Calculation Formula

Flat Rate

Interest Days Period

30

Interest Calculation Period

Monthly

Charge Beginning Date

01-Jan-2000

26. Click (B) Save.


27. Click (B) Tax Profile (located at the top of the page.
28. Enter the following information:
Field Name

Value

Allow Tax Applicability

Selected

Rounding Level

Header

Rounding Rule

Up

Default Reporting Country


Name

United States

29. Click (B) Apply to save the account site tax profile and return to the Account Site Overview
page.
30. Click (B) Apply to save the account site and to return to Customer Overview page.
31. Click (B) Apply to return to the Customer Search page.

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Currency

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32. Click (L) Home to return to the Applications Home page.

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Chapter 1 - Page 171

Overview
In this practice you will create a customer relationship.

Assumptions

If you are not attending training at an Oracle University or Authorized Partner


Education Center, you must have access to an Oracle Application Vision database or
comparable training or test instance on which to complete this practice.

Replace XX in the practice with a unique identifier such as your initials or a number.
(For Instructor-Led Training classes, this number will be assigned to you). This is
necessary in order to create unique records within the database when you are
performing the practice.

Tasks
Create a relationship between XX-Big City and Business World (1608)
Responsibility = Order Management Super User, Vision Operations (USA)
1.

Navigate to the Relationships region.

2.

Search for the XX-Big City customer.

3.

Select the Customer Account record for XX-Big City.

4.

Define a reciprocal relationship with Business World (1608).

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Practice - Create a Customer Account Relationship

Create a relationship between XX-Big City and Business World (1608)


1.

Switch to the Order Management Super User, Vision Operations (USA) responsibility
from Receivables, Vision Operations (USA) responsibility.

2.

(M) File > Switch Responsibility

Navigate to the Relationships region.

(N) Customers > Standard> Account Details > Account Overview > (T) Relationships
Name: XX-Big City

3.

Click (B) Find.

4.

Select the Customer Account record for Big City.

5.

Click (B) Ok.

6.

Click (T) Relationships and enter the following information:


Name: Business World
Number: 1608
Type: Reciprocal

7.

Leave all other defaults.

8.

Click (B) Apply.

9.

Click (B) Save on the Relationship subtab of the Account Overview page to add further
account details.

10. Click (B) Apply to return to the Customer Search page.


11. Close all windows and return to the Navigator.

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Solution - Create a Customer Account Relationship

Overview
In this practice you will enter, pick and ship a sales order in Order Management, and run
AutoInvoice to create an invoice in Receivables.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Instructor: Demonstrate How to Grant a Shipping Role
1.

Switch responsibility to Order Management Super User, Vision Operations (USA) from
Receivables, Vision Operations (USA).

2.

Navigate to the Grants window.

3.

Enter the following information:


User = Your user name
Roll = Upgrade Role

Students: Start Here - Enter a Sales Order


4.

Navigate to the Sales Orders window.

5.

Enter the following information.


Customer = XX-Big City
Order Type = Mixed

6.

Click (T) Line Items and enter the following information:


Ordered Item = CM13139
Qty = 10
UOM = Ea

7.

Place your cursor on the next line.


Ordered Item = CM13375
Qty = 10
UOM = Ea

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Practice - Create a Sales Order and Generate an Invoice


(Required)

Click (B) Book Order.

9.

Record your sales order number: __________________

Release the Sales Order for Picking


10. Navigate to the Release Orders window.
11. Click (T) Order and enter the following information:
Order Number = Your sales order number
Scheduled Ship Dates = Delete all dates
Requested Dates = Delete all dates
12. Click (T) Inventory and enter the following information:
Warehouse = M1
13. Click (T) Shipping and enter the following information:
Autocreate Delivery = Yes
Ship Confirm Rule = Blank
14. Click (B) Concurrent.
15. Record your concurrent request number. _______________
16. Click (B) OK to acknowledge message.
17. Confirm that the process completed normally:
Navigate to (M) View > Requests.
Click (B) Find.
Confirm the Shipment of the Delivery
18. Navigate to the Shipping Transactions window.
19. Enter the following information:
Order Number = Your sales order number
20. Click (B) Find.
21. Verify that the line status for both items is Staged/Pick Confirmed.
22. Click (T) Delivery and enter the following information:
Actions = Ship Confirm
23. Click (B) Go.
24. Click (B) OK.
25. Click (B) OK to acknowledge messages.
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8.

27. Click (B) Find.


28. Verify that the Interface Trip Stop request completes normally.
Instructor: Run the Workflow Background Process
29. Navigate to (M) File > Switch Responsibility
Responsibility = Order Management Super User, Vision Operations (USA)
30. Navigate to Workflow Background Engine window.
31. Enter the following information:
Item Type = OM Order Line
Process Deferred = Yes
Process Timeout = No
Process Stuck = No
32. Click (B) OK.
33. Click (B) Submit.
Note: Do not submit another request.
34. Navigate to (M) View > Requests.
35. Click (B) Find.
36. Verify that the Workflow Background Process and all AutoInvoice processes have
completed normally.
Note: If there are any executed delivery lines, the OM Order Line workflow will close the
line and automatically start the AutoInvoice process. Keep in mind that starting the
AutoInvoice concurrent request is a customization to the workflow process in the Vision
environment.
Students: Continue-View the Invoice in Receivables
37. Navigate to (M) File > Switch Responsibility
Responsibility = Receivables, Vision Operations (USA)
38. Navigate to the Transaction window.
39. Navigate to (M) View > Find and query the transaction using the following information:
Sales Order Number = Your sales order number
Ship To Name = XX-Big City
40. Click (B) Find.
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26. Navigate to (M) View > Requests.

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Note: The source is order entry, the reference is your sales order number, and navigate to the
line items to see the items from your sales order.

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Chapter 1 - Page 177

Instructor: Demonstrate how to Grant a Shipping Role


1.

Switch responsibility to Order Management Super User, Vision Operations (USA) from
Receivables, Vision Operations (USA).

2.

Navigate to the Grants window.

(N) Setup > Shipping >Grants and Role Definitions > Grants

3.

Enter the following information:


User = Your user name
Role = Upgrade Role

4.

Click (I) Save.

5.

Close the window and return to the Navigator.

Students: Enter a Sales Order


6.

Navigate to the Sales Orders window.

(N) Orders, Returns > Sales Orders

7.

Enter the following information.


Customer = XX-Big City
Order Type = Mixed

8.

Click (T) Line Items and enter the following information:


Ordered Item = CM13139
Qty = 10
UOM = Ea

9.

Place your cursor on the next line.


Ordered Item = CM13375
Qty = 10
UOM = Ea

10. Click (I) Save.


11. Click (B) Book Order.
12. Record your sales order number: __________________
13. Close the window and return to the Navigator.
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Solution - Create a Sales Order and Generate an Invoice


(Required)

14. Navigate to the Release Orders window.

(N) Shipping > Release Sales Orders > Release Sales Orders

15. Click (T) Order and enter the following information:


Order Number = Your sales order number
Scheduled Ship Dates = Delete all dates
Requested Dates = Delete all dates
16. Click (T) Inventory and enter the following information:
Warehouse = M1
17. Click (T) Shipping and enter the following information:
Autocreate Delivery = Yes
Ship Confirm Rule = Blank
18. Click (B) Concurrent.
19. Record your concurrent request number. _______________
20. Click (B) OK to acknowledge message.
21. Confirm that the process completed normally:
Navigate to (M) View > Request.
Click (B) Find.
Confirm the Shipment of the Delivery
22. Navigate to the Shipping Transactions window.

(N) Shipping > Transactions

23. Enter the following information:


Order Number = Your sales order number
24. Click (B) Find.
25. Verify that the line status for both items is Staged/Pick Confirmed.
26. Click (T) Delivery and enter the following information:
Actions = Ship Confirm
27. Click (B) Go.
28. Click (B) OK.
29. Click (B) OK to acknowledge messages.
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Release the Sales Order for Picking

31. Click (B) Find.


32. Verify that the Interface Trip Stop request completes normally.
33. Close all windows and return to the Navigator.
Instructor: Run the Workflow Background Process
34. Navigate to Workflow Background Engine window.

(N) Inventory > Workflow Background Engine

35. Enter the following information:


Item Type = OM Order Line
Process Deferred = Yes
Process Timeout = No
Process Stuck = No
36. Click (B) OK.
37. Click (B) Submit.
Note: Do not submit another request.
38. Navigate to (M) View > Requests.
39. Click (B) Find.
40. Verify that the Workflow Background Process and all AutoInvoice processes have
completed normally.
Note: If there are any executed delivery lines, the OM Order Line workflow will close the
line and automatically start the AutoInvoice process. Keep in mind that starting the
AutoInvoice concurrent request is a customization to the workflow process in the Vision
environment.
41. Close all windows and return to the Navigator.
Students: Continue-View the Invoice in Receivables
42. Navigate to (M) File > Switch Responsibility
Responsibility = Receivables, Vision Operations (USA)
43. Navigate to the Transaction window.

(N) Transactions > Transactions

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30. Navigate to (M) View > Requests.

45. Click (B) Find.


Note: The source is order entry, the reference is your sales order number, and navigate to the
line items to see the items from your sales order.
46. Close all windows and return to the Navigator.

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44. Navigate to (M) View > Find and query the transaction using the following information:
Sales Order Number = Your sales order number
Ship To Name = XX-Big City

Overview
In this demonstration, the instructor will query and correct AutoInvoice errors using the
AutoInvoice Exception Handling feature.

Query records in the Interface Exceptions window.

Correct the error in the Interface Lines window.

Run AutoInvoice.

View AutoInvoice Report.

Assumptions

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Your instructor will provide login information.

Replace XX with the number provided by your instructor or your initials.

Use Receivables, Vision Operations (USA) or comparable Super User Receivables


responsibility.

Tasks
1.

Note to the Instructor: Error transactions may or may not exist in the Interface Exceptions
table. Modify the presentation as needed.

Query Records in the Interface Exceptions


2.

Navigate to the Interface Exceptions window:

(N) Control > AutoInvoice > Interface Exceptions

3.

Run the query: (K) Ctrl + F11.

4.

View the various error(s).

5.

Select a record and view the error message in the Message field.

Correct the Error


6.

Navigate to the Interface Lines window.


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Guided Demonstration Correcting AutoInvoice Errors

Click (B) Details.

8.

Place cursor into the LINE_TYPE field and select Show Field from the Folder menu to
select a corresponding field name that matches the error message. If for example, you are
correcting the payment terms; you would select TERM_NAME from the list.

9.

Select a valid value from the list of values.


Note: As an auditor, why would I have problems with this method of correction? The data
between the Source record and the information in the Receivables module are not connected.

10. The best method for corrections is to fix the transaction in the originating application, and
then resubmit the AutoInvoice program.
11. Click (B) Error.
Verify that the line has no more errors. If it does, correct those errors also.
Write down the Sale Order Number: __________________________
12. Click (I) Save.
Run AutoInvoice
13. Navigate to the Run AutoInvoice window.

(N) Interfaces > AutoInvoice > Single Request > (B) OK

14. Select the AutoInvoice Master Program.


15. Enter the following information:
Invoice Source: Order Entry
Default Date: Todays Date
16. Note your Sales Order Number (so each person gets a chance to see results)
17. Click (B) OK.
18. Click (B) Submit
The other option would be to schedule this process to run on a regular basis.
View AutoInvoice Report
19. Navigate to the Requests window.

(M) View > Requests > (B) Find > (B) View Output

Note: The top portion of the AutoInvoice Validation Report is a summary of the
AutoInvoice Exception Errors for quick reference. This report helps determine what errors
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need to be corrected and can be used as a tool to research the errors before entering the
Interface Exception window.

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Overview
In this practice you will create a receivables invoice.

Assumptions

If you are not attending training at an Oracle University or Authorized Partner


Education Center, you must have access to an Oracle Application Vision database or
comparable training or test instance on which to complete this practice.

Replace XX in the practice with a unique identifier such as your initials or a number.
(For Instructor-Led Training classes, this number will be assigned to you.) This is
necessary in order to create unique records within the database when you are
performing the practice.

Tasks
Create an Invoice
Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Transactions window.

2.

Enter the following information:


Source: Manual
Class: Invoice
Type: Invoice

3.

Create an invoice for XX-Big City using the following information:


Line Number

Item Number

Quantity

Unit Price

Tax

CS03755

10

1500 Location

CS32698

1750 Location

4.

Complete the invoice.

5.

Note the Transaction Number: ____________________________________

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Practice - Create an Invoice

Create an Invoice
Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Transactions window.

(N) Transactions > Transactions

2.

Enter the following information:


Source: Manual
Class: Invoice
Type: Invoice

3.

Click (T) Main and enter the following information:


Ship To Name: XX-Big City

4.

Click (B) Line Items and enter the following information:


Line Number

Item Number

Quantity

Unit Price

Tax

CS03755

10

1500 Location

CS32698

1750 Location

5.

Click (I) Save.

6.

Close the Lines window.

7.

Click (B) Complete.

8.

Note the Transaction Number: ____________________________________

9.

Close the window and return to the Navigator.

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Solution - Create an Invoice

Overview
In this practice you will create a copy an invoice.

Assumptions

If you are not attending training at an Oracle University or Authorized Partner


Education Center, you must have access to an Oracle Application Vision database or
comparable training test instance on which to complete this practice.

Replace XX in the practice with a unique identifier such as your initials or a number.
(For Instructor-Led Training classes, this number will be assigned to you.) This is
necessary in order to create unique records within the database when you are
performing the practice.

Tasks
Copy Invoice
Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Copy Transactions window.

2.

Query the transaction you had created in the previous exercise and create six invoices to be
sent weekly.

View the completed copy report


3.

Select your concurrent request for the program Recurring Invoice Program and view it.

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Practice - Copy an Invoice

Copy Invoice
Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Copy Transactions window.

(N) Transactions > Copy Transactions

2.

Query the transaction you had created in the previous exercise.

3.

Create invoices using the following information:


Rule: Weekly
Number of Times: 6

4.

Accept all other defaults.

5.

Click (I) Save.

6.

Note the Transaction Numbers: ___________________________________________

View the completed copy report


7.

Navigate to (M) View > Requests

8.

Click (B) Find.

9.

Select your concurrent request for the program Recurring Invoice Program.

10. Click (B) View Output.


11. Close all windows and return to the Navigator.

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Solution - Copy an Invoice

Overview
In this practice you will create a credit memo.

Assumptions

If you are not attending training at an Oracle University or Authorized Partner


Education Center, you must have access to an Oracle Application Vision database or
comparable training test instance on which to complete this practice.

Replace XX in the practice with a unique identifier such as your initials or a number.
(For Instructor-Led Training classes, this number will be assigned to you.) This is
necessary in order to create unique records within the database when you are
performing the practice.

Tasks
Create a credit memo associated with your first transaction
Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Credit Transactions window.

2.

Create a credit memo using the following information:


Specify the first transaction you had created in the previous exercise.
Reason: Discount
Line %: 5

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Practice - Create a Credit Memo

Create a credit memo associated with your first transaction


Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Credit Transactions window.

(N) Transactions > Credit Transactions

2.

Specify the first transaction you had created in the previous exercise.

3.

Click (B) Find.

4.

Accept all defaults and enter the following information:


Reason: Discount

5.

Click (T) Transaction Amount and enter the following information:


Select Credit Allocation = Lines Only
Line %: 5

6.

Click (I) Save.

7.

Click (B) Complete.

8.

Close the window and return to the Navigator.

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Solution - Create a Credit Memo

Overview
In this practice you will print a transaction.

Assumptions

If you are not attending training at an Oracle University or Authorized Partner


Education Center, you must have access to an Oracle Application Vision database or
comparable training test instance on which to complete this practice.

Replace XX in the practice with a unique identifier such as your initials or a number.
(For Instructor-Led Training classes, this number will be assigned to you.) This is
necessary in order to create unique records within the database when you are
performing the practice.

Tasks
Print invoices
Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Standard Request Submission window.

2.

Enter the following parameters:


Order By: Transaction Number
Transaction Number Low: your first transaction number
Transaction Number High: your last transaction number

3.

Note the Request Number: __________________________

View printed invoices


4.

View your printed invoices.

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Practice - Print a Transaction

Print invoices
Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Standard Request Submission window.

(N) Print Documents > Invoices

2.

Select Single Request.

3.

Click (B) OK and select the following information:


Name: Invoice Print Selected Invoices

4.

Enter the following parameters:


Order By: Transaction Number
Transaction Number Low: your first transaction number
Transaction Number High: your last transaction number

5.

Click (B) OK.

6.

Click (B) Submit.

7.

Note the Request Number: __________________________


Note: Do not submit another request.

View the printed invoices


8.

Navigate to (M) View > Requests.

9.

Click (B) Find.

10. Click (B) Refresh Data till the process are completed normally.
11. Select the line indicating the concurrent program Invoice Print Selected Invoices that has a
parent id referencing your request.
12. Click (B) View Output and select to open the document.
13. Close all windows and return to the Navigator.

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Solution - Print a Transaction

Overview
A balance forward bill includes all of a customers transactions for the billing period and any
balance carried forward from the previous billing period.

A balance forward bill can have a daily, weekly, or monthly billing period depending on
the balance forward billing cycle assigned to the payment term.

A balance forward bill is consolidated at either the customer account or site level
depending on the Bill Level value at the customer profile and account profile levels.
You can change the Bill Level defaulted from the customer profile class at the account
profile level. The Bill Level at the site profile level is a read-only field defaulted from
the account profile level.

A balance forward bill can be either detail or summary. Both the detail and summary
formats present invoice totals. The detail format lists all line items.

You can generate a balance forward bill in either Draft or Final formats. Generate the
bills in Draft format if you want to review them before printing. Generate the bills in
Final Format if you are confident enough to print them straightaway.

In this practice, you will print a detailed, final balance forward bill that is generated weekly and
consolidated at the account level.

Assumptions

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

You have the Receivables, Vision Operations (USA) responsibility.

Replace XX in the practice with a unique identifier such as your initials or terminal
number. (For Instructor-Led Training classes, this number will be assigned to you.)
This is necessary in order to create unique records within the database when you are
performing the practice.

Tasks
1.

Create a weekly balance forward billing cycle using the following information:
Field Name

Value

Name

XX-BFB CYCLE

Description

XX-WEEKLY BFB CYCLE (where XX is your


unique identifier)

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Practice - Print Balance Forward Bills

Start of Class

Frequency

Weekly

Repeat Every

2 (Weeks)

Day(s) of Week (the billing


should occur)

Friday

Create a balance forward billing payment term using the following information:
Field Name

3.

Value

Name

XX-BFB PT

Description

XX-BFB PT (where XX is your unique


identifier)

Billing Cycle

XX-BFB CYCLE

Discount Basis

Invoice Amount

Effective Date

Start of Class

Print Lead Days

Enable detailed, account level balance forward billing for a customer using the following
information:
Field Name

4.

Value

Bill Level

Site

Bill Type

Detail

Payment Term

XX-BFB PT

Generate and print the final balance forward bill using the following information:
Field Name

Value

Print Option

Final

Billing Cycle

XX-BFB CYCLE

Print Output

Yes

Currency Code

USD

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2.

Start Date

Create a weekly balance forward billing cycle


Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Balance Forward Billing Cycles window.

2.

(N) Setup > Print > Balance Forward Billing Cycles

Enter the following information:


Field Name

Value

Name

XX-BFB CYCLE

Description

XX-WEEKLY BFB CYCLE

Start Date

Start of Class

Frequency

Weekly

Repeat Every

2 (Weeks)

Day(s) of Week (the billing


should occur)

Friday

3.

Click (I) Save.

4.

Close the window and return to the Navigator.

Create a balance forward billing payment term


5.

Navigate to the Payment Terms window.

6.

(N) Setup > Transactions > Payment Terms

Enter the following information:


Field Name

Value

Name

XX-BFB PT

Description

XX-BFB PT

Billing Cycle

XX-BFB CYCLE

Discount Basis

Invoice Amount

Effective Date

Start of Class

Print Lead Days

Relative Amount

100

Due Days

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Solution - Print Balance Forward Bills

Note: Because balance forward bills cannot be split across installments, in the case of a
balance forward payment term:
Any value entered in Base Amount defaults to 100.
Installment Options becomes disabled and any information entered before selecting a
cycle defaults to include tax and freight in first installment.
You can populate only one row in the Payment Schedule section and the Sequence
Number and Relative Amount values for the row default respectively to 1 and 100.
Date Due becomes disabled. However, you should enter Days or Day of Month and
Months Ahead.
7.

Click (I) Save.

8.

Close the window and return to the Navigator.

Enable detail, account level balance forward billing for a customer


Responsibility = Receivables, Vision Operations (USA)
9.

Navigate to the Profile Classes window.

(N) Customers > Profile Classes

10. Query the XX-New profile class assigned to the XX-Big City customer.
11. In the Balance Forward Billing region, select Enable.
12. Select Yes to acknowledge the payment terms message.
13. Enter the following information:
Field Name

Value

Bill Level

Site

Type

Detail

Payment Term s

XX-BFB PT

14. Click (I) Save.


15. Select the Option to Update All Profiles and click (B) OK.
Note: The balance forward billing information entered at the customer profile class level is
defaulted at the account profile and site profile.
16. Click (B) OK to acknowledge the submission.
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Note: You cannot update the billing cycle once a balance forward billing payment term is
attached to a customer, account, or site profile. Instead of creating a new payment term, you
can use an appropriate existing payment term that is not attached to a transaction to create a
balance forward billing payment term by assigning it a balance forward billing cycle.

18. Navigate to Customers page.

(N) Customers > Create/Maintain Customers

19. Query the XX-Big City customer.


20. Click (B) Go.
21. Select the XX-Big City Account1 link.
22. Click (T) Account Profile.
23. Select XX-New profile class.
24. Select Yes in response to the Assign Profile Class confirmation message.
Note: The balance forward billing information defaulted or entered at the account profile
level is defaulted at the account site profile.
25. Click (B) Apply.
26. Close the window and return to the Navigator.
Generate and print the final balance forward bill
Responsibility = Receivables, Vision Operations (USA)
27. Launch the Generate Balance Forward Bill Program.

(N) Print Documents > Balance Forward Bills

28. Select Single Request and click (B) OK.


29. Enter the following information:
Generate Balance Forward Bill Program
30. Enter the following parameters:
Field Name

Value

Print Option

Print final balance forward bills

Billing Cycle

XX-BFB CYCLE

Print Output

Yes

Currency Code

USD

Note: The Generate Balance Forward Bill program has certain optional parameters such as
Operating Unit, Billing Date, Customer Name and Number Low/High, Bill-to-Site
Low/High, and Payment Terms.
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17. Close the window and return to the Navigator.

Note: On the balance forward bills, the Generate Balance Forward Bill program includes the
transactions that meet its entered parameters, and calls the BPA Balance Forward Print
Program to print the bills. You can also launch this program from an external system.
32. Navigate to (M) View > Requests.
33. Click (B) Find.
34. Click (B) Refresh Data till the process completes normally.
35. Click (B) View Output.
36. Close all windows and return to the Navigator.

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31. Click (B) Submit.

Overview
In this practice you will enter a manual receipt.

Assumptions

If you are not attending training at an Oracle University or Authorized Partner


Education Center, you must have access to an Oracle Application Vision database or
comparable training test instance on which to complete this practice.

Replace XX in the practice with a unique identifier such as your initials or a number.
(For Instructor-Led Training classes, this number will be assigned to you.) This is
necessary in order to create unique records within the database when you are
performing the practice.

Tasks
Enter a manual receipt
Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Receipts window.

2.

Enter three receipts from XX-Big City using the following information:

Enter receipt 1.
Receipt Method: Check-BofA
Receipt Number: XX-01
Receipt Type: Standard
Receipt Amount: $ 10946.88

Enter receipt 2.
Receipt Method: Check-BofA
Receipt Number: XX-02
Receipt Type: Standard
Receipt Amount: $8,035.00

Enter receipt 3.
Receipt Method: Check-BofA
Receipt Number: XX-03
Receipt Type: Standard
Receipt Amount: $20,000.00

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Practice - Enter a Manual Receipt

Enter a manual receipt


Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Receipts window.

(N) Receipts > Receipts

2.

Enter the following information:


Receipt Method: Check-BofA (Choose the first line)
Receipt Number: XX-01
Receipt Type: Standard
Receipt Amount: $10,946.88
Customer Name: XX-Big City (Choose the first line)

3.

Click (I) Save.

4.

Click (I) New and enter the following information:


Receipt Method: Check-BofA (Choose the first line)
Receipt Number: XX-02
Receipt Type: Standard
Receipt Amount: $8,035.00
Customer Name: XX-Big City (Choose the first line)

5.

Click (I) Save.

6.

Click (I) New and enter the following information:


Receipt Method: Check-BofA (Choose the first line)
Receipt Number: XX-03
Receipt Type: Standard
Receipt Amount: $8,035.00
Customer Name: XX-Big City (Choose the first line)

7.

Click (I) Save.

8.

Close the window and return to the Navigator.

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Solution - Enter a Manual Receipt

Overview
In this practice you will apply and update receipt at line level.

Assumptions

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

You have the Receivables, Vision Operations (USA) or Order Management Super User,
Vision Operations (USA) responsibility.

Replace XX in the practice with a unique identifier such as your initials or terminal
number. (For Instructor-Led Training classes, this number will be assigned to you.)
This is necessary in order to create unique records within the database when performing
the practice.

Tasks
Apply and Update Receipt at Line Level
1.

Apply receipt XX-01 to the Line Number 1 of your first invoice transaction.

2.

Unapply the line level application of receipt XX-01.

3.

Reapply receipt XX-01 against your entire first invoice transaction.

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Practice - Apply and Update Receipt at Line Level

Apply receipt XX-01 to the Line Number 1 of your first invoice transaction
Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Receipts window.

(N) Receipts > Receipts

2.

Query the XX-01 receipt.

3.

Click (B) Apply.

4.

In the (F) Apply To, select your first invoice transaction

5.

Click (B) Apply in Detail on the Applications window.

6.

In the Application Tree region of the Detailed Application window, expand the tree and
select All Lines.

7.

In the (F) Apply To, select Line Number 1 of the invoice.

8.

Click (I) Save.

9.

Close the Details window.

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Solution - Apply and Update Receipt at Line Level

Responsibility = Receivables, Vision Operations (USA)


10. In the (F) Apply To, select your first invoice transaction.
11. Click (B) Apply in Detail on the Applications window.
12. In the Application Tree region of the Detailed Application window, expand the tree and
select All Lines.
13. In the (F) Apply To, deselect Line Number 1 of the invoice.
14. Click (I) Save.
15. Close the Details window.
16. Deselect the Apply box for the first line.
17. Click the (I) Save.
18. Close the Applications window.

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Unapply the line level application of receipt XX-01

Responsibility = Receivables, Vision Operations (USA)


19. Click (B) Apply.
20. In the (F) Apply To, select your first invoice transaction.
21. Click (B) Apply in Detail in the Applications window.
22. In the Application Tree region of the Detailed Application window, select Transaction on
the tree.
23. Click (I) Save.
24. Close all forms and return to the Navigator.

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Reapply receipt XX-01 against your entire first invoice transaction

Overview
In this practice you will apply a receipt.

Assumptions

If you are not attending training at an Oracle University or Authorized Partner


Education Center, you must have access to an Oracle Application Vision database or
comparable training test instance on which to complete this practice.

Replace XX in the practice with a unique identifier such as your initials or a number.
(For Instructor-Led Training classes, this number will be assigned to you.) This is
necessary in order to create unique records within the database when you are
performing the practice.

Tasks
Apply your receipts
Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Receipts window.

2.

Query your receipt XX-02.

3.

Apply To: your first invoice transaction.

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Practice - Apply a Receipt

Apply your receipts


Responsibility = Receivables, Vision Operatins (USA)
1.

Navigate to the Receipts window.

(N) Receipts > Receipts

2.

Query your receipt XX-02.

3.

Click (B) Apply.

4.

Apply To: your first invoice transaction.

5.

Click (I) Save.

6.

Close the window and return to the Navigator.

Copyright Oracle, 2010. All rights reserved.

R12.x Oracle Receivables Management Fundamentals


Chapter 1 - Page 206

Oracle University and Iware Logic Technologies Private Limited use only

THESE eKIT MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS COMPUTER IS STRICTLY PROHIBITED

Solution - Apply a Receipt

Overview
In this practice you will use Mass Apply.

Assumptions

If you are not attending training at an Oracle University or Authorized Partner


Education Center, you must have access to an Oracle Application Vision database or
comparable training test instance on which to complete this practice.

Replace XX in the practice with a unique identifier such as your initials or a number.
(For Instructor-Led Training classes, this number will be assigned to you.) This is
necessary in order to create unique records within the database when performing the
practice.

Tasks
Mass apply your receipts
Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Receipts window.

2.

Query your receipt XX-03.

3.

Click (B) Search and Apply.

4.

Click (B) Preview.

5.

Select the Apply check box for the following:


Select the transaction from your first invoice.
Select the transaction from your second invoice (if available).
The invoice associated with your sales order(if any)
Place any leftover amount On - Account.

Copyright Oracle, 2010. All rights reserved.

R12.x Oracle Receivables Management Fundamentals


Chapter 1 - Page 207

Oracle University and Iware Logic Technologies Private Limited use only

THESE eKIT MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS COMPUTER IS STRICTLY PROHIBITED

Practice - Use Mass Apply

Mass apply your receipts


Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Receipts window.

(N) Receipts > Receipts

2.

Query your receipt XX-03.

3.

Click (B) Search and Apply

4.

Click (B) Preview.

5.

Select the Apply check box for the following:


Select the transaction from your first invoice.
Select the transaction from your second invoice (if available).
The invoice associated with your sales order (if any)
Place any leftover amount On - Account.

6.

Click (I) Save.

7.

Close all windows and return to the Navigator.

Copyright Oracle, 2010. All rights reserved.

R12.x Oracle Receivables Management Fundamentals


Chapter 1 - Page 208

Oracle University and Iware Logic Technologies Private Limited use only

THESE eKIT MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS COMPUTER IS STRICTLY PROHIBITED

Solution - Use Mass Apply