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July 12, 2016 Board of Education Mrs, Charlotte A. Sebold, President Mrs. Monica Rinker, Vice President Mr, Thomas A. Carr, Member Mr. Matthew Paugh, Member Mrs, Cynthia Downton, Member Ms. Sheyenne A. Tichnell, Student Member Ms, Barbata L. Baker, Interim Superintendent Mr. Brandon Hoover, Attorney BOARDROOM REVIEW WORK SESSION Program Update Learning Beyond the Classroom Bus ~ Mobile Outreach Education Community Center (MOECO) * Dr. Jane Wildesen, Director of Elementary Education and Early Childhood, presented this informational item to update the Board on the Mobile Outreach Education Community Center (MOECC), ‘+ The school system has collaborated with the Judy Center and Community Action (LMB) in this effort. There ate 3 goals involved: 1) Increase school readiness with families that have children in the 0-5 year old population in 10 geographical areas throughout Garrett County. 2) Provide fine arts programs and experiences for the 0-5 year old programs. 3) Provide feeding programs for children throughout Garrett County to reduce childhood hunger. ‘© The outreach, lessons, and activities of MOECC are targeted toward a diverse population: Individuals/families (ages 16-24) with or without children ages 0-4, This targeted population will focus on the school readiness goals within this initiative. ‘© The objectives of MOECC are: 1) A refurbished bus to utilize as a mobile community outreach education center for the purpose of improving. outcomes for disconnected youth, reduce childhood hhunger, and reduce the impact of incarceration on children, families, and communities. 2) The MOECC will visit ten underserved, low-income areas of the county on a regular schedule. This program will promote the health, education, and wellness of children and families. + MOECC started its operation on June 20, 2016. It operates during the third week of the month for ten ‘months a year (excluding January and February). + MOECC™ can be followed on Twitter @gciudycenter and on Facebook @Learning Beyond the Classroom New Business 2016-17 Student Member of the Board Appointment ‘Mrs. Charlotte Sebold, Board President, presented this informational item ‘+ Sheyenne Tichnell, 11" grade student at Southern ett High School, was appointed as the Student Member of the Board for the 2016-17 school year + Ms, Tichnell is secretary of the SGHS Student Council, a member of the School Improvement Team, youth pastor of Living Word Youth Ministry, and secretary of the Maple Mountain 4- H Club, She volunteers at the Garrett County Agricultural Fair and at Mountain Top Christian Assembly. Sheyenne is looking forward to being the liaison between her peers and the Board of Education in order to help accomplish what is best for the students and the entire county. Transgender Guidelines Update - Attorney General Opinion © Ms, Barbara Baker, Interim Superintendent of Schools, and Mr. Brandon Hoover, Attomey, presented this informational item. ‘+ Ms, Baker read and discussed the Opinon of the Maryland Attormey General regarding the directive by the Department of Justice and Department of Education concerning the responsibility of local school systems regarding transgender students in the schools, ‘+ Itis the Attomey General's view that local school boards should comply with the recent directive because failure to comply places them at the risk of liability ot loss of federal funds under Title IX of the Education Amendments of 1972 ("Title IX"), and because the suggestions in the directive are not substantially diferent ftom the suggestions in the guidelines of the Maryland Si Department of Education (MSDE). ‘+ The directive from the Department of Justice and Department of Education states: “Title IX's implementing regulations permit a school to provide sex-segregated restrooms, locker rooms, shower facilities, housing, and athletic teams, as well as single-sex classes under certain circumstances. When a school provides. sex- segregated activities and facilities, transgender students must be allowed to participate in such activities and access such facilities consistent with their gender identity.” ‘The directive also states: “A school may provide separate facilities on the basis of sex, but must allow transgender students access to such facilities consistent with their gender identity. A school may not require transgender students to use facilities inconsistent with their gender identity or to use individual-user facilities when other students are not required to do so. A school may, however, make individual-user options available to all students who voluntarily seek additional privacy.” Click the link to view the Attomey General's Opinion Ms. Baker also indicated that AASA, the School Superintendents Association, released a statement that indicated school systems need to follow the federal mandate and to take responsible steps to protect the privacy of transgender students, as well as non-transgender students, and reinforce the respectfll treatment of all students. Garrett County Public Schools currently does not have policies that address transgender specifically, but will begin to look at the guidance documents to implement policies and procedures to meet the mandate. Mr. Hoover discussed the history of the transgender ruling and the legality of the issue within the U.S Court of Appeals - 4° Circuit Court, which is Maryland’s federal jurisdiction, The opinion of the 4 Circuit Court is that gender discrimination is the same as sex discrimination as covered by Title IX. Therefore, the school system should follow the federal and state guidances that have been presented. Electric Distribution Bid Mr. William Swift, Director of | Faciliti Maintenance, Operations and Security, presente this informational item and provided an update on the Electric Distribution Bid Award (Nov. 2016 — Nov. 2019) through the Frederick Area Cooperative Purchasing Committee The Frederick Arca Cooperative Purchasing Committee, in which Garrett County Public Schools has been a member for years, solicits bids for jurisdictions. CQI Associates, from Columbia, id the actual procurement and bidding process. Through this bid process, the electricity supply provider was awarded to Direct Energy Business, from New Jersey. The company’s rate was the lowest bid for electricity usage. This new contract will save Garrett County Public Schools $33,000 over the next 3 years Child Protection Units — Second Step Program Lessons on Safety ‘+ Dr. Phil Lauver, Supervisor of Pupil Services, presented this informational item and provided an update to the Board on the Child Protection Units which are a part of the Second Step program lessons on safety. ‘+ Dr. Lauver is requesting to display and consider for adoption the Second Step Curriculum: Child Protection Units for instruction in Child Personal Safety. The curriculum is published by the Committee for Children, developers and publishers of the Second Step curriculum, and is geared for students in PreK through grade 5. + This adoption would replace the Second Step curriculum, Tatking About Touching, which is currently being used in the schools, + The revised Child Protection Units curriculum ‘was presented to the Health Advisory Committee, which agreed with the request 1o update the instructional materials ‘+ The materials will be on display until the August 9 Board of Education meeting, at which time they will be submitted for approval. Public comments are welcome. Final Report of the Commission to Review Maryland’s Use of Assessments and Testing in Public Schools + Ms. Barbara Baker, Interim presented this informational item. ‘+ Ms. Baker presented to the Board the Final Report of the Commission to Review Maryland's Use of Assessments and Testing in Public Schools. © In 2015, the Maryland General Assembly established the Commission to Review Maryland's Use of Assessments and Testing in Public Schools to make recommendations on how local school systems and the State can improve the process in which local, state, and federally mandated assessments are administered and used to inform instruction, In formulating its recommendations, the Commission was charged with reviewing, surveying, and analyzing a variety of issues related to assessments, Through this report, the Commission is submitting its findings to the Governor, the General Assembly, and the State and local boards of education. Superintendent, * In accordance with House Bill 452. of the 2015 General Assembly Session, on or before September 1, 2016, each county board of education shall review and consider the Commission's findings and recommendations; make comments and recommendations related to whether they accept or reject the Commission’s findings and recommendations to the State Board; and make the comments and recommendations available to the public on request. + Click the link to view the commission's Final Report Hearing of Constituents ‘There were no comments at this time. BUSINESS MEETING Announcements + July 20, 2016: Business Before Hours, sponsored by the Chamber of Commerce, at 8:00 a.m. + August 4, 2016: New Superintendent Training and Lunch with PSSAM in Annapolis, + August 17, 2016: New Student Board Orientation, MABE Office in Annapolis 9:00 - 3:00 pm. August 25, 2016: County Wide Staff Development + October 5-7, 2016: MABE Annual Conference 2016 in Ocean City, MD Hearing of Constituents ‘© There were no comments at this time, Continuing Business ‘Student Handbook: Rights, Responsibilities and Discipline 2016-17 + Dr. Phil Lauver, Supervisor of Pupil Services, presented this action item. + During the Work Session in June, Dr. Lauver reviewed the revisions and updates to the Student Handbook: Rights, Responsibilites, and Discipline for 2016-17. * The Board unanimously voted to accept the Student Handbook: Rights, Responsibilites, and Discipline for 2016-17. FY2018 Capital Improvement Plan (CIP) + Mr. William Swift, Director of Facilities, Maintenance, Operations, and Security, presented this action item, + At last month’s Work Session, Mr. Swift reviewed the FY2018 CIP regarding the Southern Middle School partial renovation, the Northem High Parking Lot and Bus Loop renovation, the Northern and Southern High School HVAC upgrades, and the Broad Ford Elementary School roof replacement. The CIP is outlined through school year 2021-22. ‘+ The Board unanimously voted to accept the FY2018 Capital Improvement Plan (CIP), Board Business ‘MABE Report + Mr. Thomas Carr, Board Member, presented informational items. ‘© Mr. Carr provided an update on MABE meetings. He will be attending the Board of Directors meeting this week, Mr. Carr also attended the State Board of Education meeting at the end of June. jext Meeting + The next regular meeting of the Board of Education will be held on Tuesday, August 9, 2016. Details will be announced prior to the meeting.