THE GOWRIE (QLD) INC

CHILDRENS RECORD KEEPING POLICY

CONSIDERATIONS:
QIAS

Principle 3.2

REGS

- Child Care Regulation 2003, Sections 100/101/104/105

- Child Care Act 2002, Sections 85/86/87

POLICY STATEMENT:
To ensure that essential records pertaining to children and families are kept at the particular
service the child attends in a secure and confidential manner. Archived files are also kept
confidential and secure until date of expiry.

RELEVANT FORMS/MATERIAL:
- Staff Handbook
- Child Care Act and Regulations
- Privacy and Confidentiality Policy

SOURCES:
- Queensland Child Care Act 2002
- Queenslan Child Care Regulation 2003 Part 4 Division 3 Records

REVIEWED : November 2010

Date to Be Reviewed: November 2011

IMPLEMENTATION:
BEFORE YOU
START
REMEMBER

STAFF WILL
NOT

Personal information relating to a child includes:

information about a parenting order or parenting plan under the Family

Law Act 1975 (Commonwealth) relating to the child

personal details of the child

name of person/s authorized to collect child
information about giving medication to the child
information about the childs health or special needs.
documentation of their individual learning and planning for individual
learning experiences and behaviour support.

Disclose personal information about a child obtained from the Service

records to anyone else other than another staff member or a parent or
guardian of the child to whom the records pertain.

The Director/President is the only person authorised to give access to a

DISCLOSURE record, or to disclose information relating to any child:

OF
- for the purpose of the Child Care Act 2002
INFORMATION - with the consent of the parent or guardian of the child

for a purpose directly related to the childs protection or welfare

- in compliance with lawful process requiring production of documents
in order to give evidence before a court or tribunal
- under another ACT

WHAT THE
LICENSEE
WILL DO:

Under section 85 of the Child Care Act 2002, records on children in

care must be kept as follows:

about an illness or injury sufferred while in the licensees care

until the child turns 21

about a childs death while in the licensees care 6 years after the
death

otherwise 3 years after the last time child care is provided to the
child under the licene.
Records will be kept securely at the child care Service or at a central
storage area.