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III
Flow of Implementation
Freshmen students and transferees are required to fillout the Questionnaire for Initial Interview which also
serve as the Personal Data Sheet
Download List of Officially Enrolled students from the
system
The Applications for Admission together with the
Answer Sheets of the freshmen students and
transferees from the Admissions Office and the
Personal Data Sheets are filed by program
Records of old students are also filed by program and
year level
Interview and counseling notes are reflected in the
students individual Personal Data Sheet
Records of student- leavers are pulled out and filed as
inactive
Records of graduates are also pulled-out and filed by
program and college
Flow of Implementation
Extend career guidance to students who visit the
office or referred by the Career Peer Assistant
Coordinate/collaborate with Career Center Director in
the conduct of activities like OJT Orientation, Preemployment and Job Expo
Perform tasks as assigned by the Career Center
Director
3. Follow-up Service
Description
- an integral part which monitors students progress
with regards to their academic performance, home and
other concerns
Flow of Implementation
Students
previously
counseled
with
serious
problems/concerns are followed-up or advised to come
back for another counseling session
Students referred by Student Affairs Welfare Office for
counseling for certain violations as provided in the
Student Handbook are also followed-up
Students who failed to fill-out the Personal Data Sheets
are also required to visit the Guidance Office and
followed-up
B. Responsive Services
1. Orientation Program
Description
3. Information Service
Description
- designed to provide students with
educational,
personal-social
and
career
information needed to understand themselves and
their environment
Flow of Implementation
V. Systems Support
A. Guidance Staff Professional Development
Description
- The guidance staff is encourage to attend
seminars/workshops/trainings
annually
to
enhance knowledge and skills in the field of
Guidance and Counseling.
Flow of implementation
Inform staff of the invitation to attend
seminars/workshops/ trainings
Interested staff will fill-out the Request to Attend
form and process for approval
B. Committee Participation
Description
- the Guidance Staff is assigned to the
different committees by the administration as
needed. At present, the staff is a member of the
Fact Finding Dialogue of SAWO and Ecumenical
Thanksgiving and Baccalaureate Celebration
Flow of implementation
1. Fact Finding Dialogue
B. Guidance Counselor
Specific Duties and Responsibilities:
Assists the Guidance Coordinator in preparing/consolidating Annual
Work and Financial Plan, Annual Procurement Program/PPMP,
Quarterly Monitoring and Evaluation of Work and Financial Plan and
other periodic reports and documents that may be requested
Assists the Guidance Coordinator in making plans and coordination
in the conduct of guidance activities ( Freshmen Orientation ,
lecture series/symposia, etc. )
VII.
Forms
A. Evaluation
1. Client Satisfaction Survey
____ CIIT
____ CPSEM
____ Uncaring
____ Insensitive
____
Rude
10. Thank you for answering our questions today. Is there any
other
information/comments/suggestions/recommendations
you
would like to provide? Use the space provided below.
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
Title of
Activity_____________________________________________________
Date: _______________Time: ______________ Venue:
____________________
Department: ___________ Course & Year Level: ______________
Sex:________
In an effort to serve you better, we would appreciate it if
you would take a few minutes to evaluate honestly this
activity by checking the column that corresponds to your
rating. Your valuable responses will help us improve in
conducting more activities in the future. Thank you for your
help.
Guidance
Counselor
Rating Scale
3.5 - 4.0
2.5 - 3.49
1.5 - 2.49
1.0 - 1.49
Verbal Description
Excellent
Very Satisfactory
Satisfactory
Needs Improvement
CRITERIA
1. Relevance/appropriateness of the activity
2. Organization of the activity
3. Benefit to the students
4. Extent of audience participation
5. Audio and visual presentation
6. Attainment of objectives of the activity
7. Over-all impression of the activity
Comments/Suggestions/Recommendations:
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
Thank you!
Initial Interview
Course
Male
Female
Total
Male
Female
Total
Course
Male
Female
Total
Course
Male
Female
Total
Course
Male
Female
Total
Course
Male
Female
Total
Referral
Follow-up
Exit Interview
Summary:
Initial Interview
C. INFORMATION SERVICE
Summary of Attendance:
Course
Male
Female
Total
Total
5.Forms (Description)
A. Guidance Forms
a. Students Personal Data Sheet and Guide to Initial
Interview - this form is filled-out by the student during
his/her admission to the university. It contains personal
information about the student and will serve as a guide to
the counselor in getting important details with regards to
adjustment to college life. At the bottom is the
Counselors Notes where counseling and interview notes
are written or recorded by the counselor
b. Call-slip - is used by the counselor to call or invite
student/s to visit the office for interview and counseling
or for other reasons
c. Reasons for Students Failures - is used as a guide for
counselors in conducting interview and counseling to
student/s who obtained academic deficiencies or failing
grades usually during mid-term
d. Referral Slip - is used in making a referral after extending
interview and counseling to a student/s and found to
have other needs that can be helped or facilitated by
other professionals or qualified personnel like Physician,
Chairman of the program, Dentist etc
e. Logbook of Guidance Counselor - a record of the daily or
weekly activities, reminders and upcoming activities.
f.
j.
A. Guidance Forms
Students Personal Data Sheet and Guide to Initial Interview
Call-slip
Reasons for Students Failures
Referral Slip
Logbook of Guidance Counselor
Evaluation of the Activity
Individual Performance Commitment and Review (IPCR)
Office Performance Commitment and Review
Visitor/Client Logbook
Interview and Counseling Profile Form
Exit Interview Form
B. Office Forms
Request of Materials, Equipment, Furniture and Fixtures
Inventory of Materials , Equipment, Furniture and Fixtures
Annual Work and Financial Plan
Quarterly Monitoring and Evaluation of Work and Financial Plan
GUIDANCE SERVICES UNIT
MINDANAO UNIVERSITY OF SCIENCE AND TECHNOLOGY
Cagayan de Oro City
STUDENTS PERSONAL DATA SHEET AND INITIAL INTERVIEW FORM
__________________________________________________________________________________________
__________________________________________________________________________________________
2. Briefly describe yourself:
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
3. How would you describe your family? Please check below:
_________ a. A family with harmonious relationship among family members.
_________ b. A family having conflict with some family members
_________ c. A family with separated parents.
_________ d. A family with parents working abroad.
_________ e. Others
__________________________________________________________________________________________
4. Where do you live right now? Please check on the space provided:
_________at home _________ boarding house _________ relatives _________ friends
________others
5. Describe your living condition. Please check on the space provided:
_______a. conducive for studying
_______ b. not conducive for studying Why?
______________________
__________________________________________________________________________________________
================================DO NOT ANSWER BELOW THIS
LINE=============================
6. Describe your student life. Please check on the space provided:
________ Adjusting
________ Struggling
_______ Enjoying
_______ Excelling
Academically
________ Has Failing Grades
_______ Others _______________
Needs Help (What kind of help or assistance?)
____________________________________________________
7. What factors affect your studies or performance in the class? Please check
on the space provided:
___ a. physical defect or sickness
___ f. home problem
___
texting/chatting
___ b. influence of barkada
___ g. poor attitude
___ computer
games
___ c. poor study habit
___ h. lack of interest
___
surfing the net (FB., etc .)
___ d. love affair/broken hearted
___ I. too many outside ___ others
___________
___ e. financial problem
interests
___________
8. How will you cope such factor/s that affect your studies?
__________________________________________________________________________________________
__________________________________________________________________________________________
Counselor's Notes:
_________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
GUIDANCE SERVICES UNIT
Name:_______________________________________________________
Course/Year & Section:
________________________Date:____________
Please drop by my office
_______________________
Guidance Counselor
Course,
____
Yr.
&
Section:
Instructor:
Directions: Please check the possible cause/s or reason/s below which you
believe made you fail in
the subject
_______
Poor
academic
_______
Assignments
_______
Poor
_______
study
Emotional
REFERRAL SLIP
Name of Student Referred:
________________________________________________________________
Last Name
First Name
M.I.
Course/Year: ____________________________________ Sex: _________ Date:
____________________
Referred to : ________________________________________________________
Department/Unit: ____________________________________________________
Reason/purpose of referral:
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Referred by:
___________________________________________
Signature Over Printed Name
Title of Activity:
_____________________________________________________________
Date: _____________________ Time: _________________ Venue:
___________________
Department: ____________________ Course & Year Level:
__________________________ Sex: ________
In an effort to serve you better, we would appreciate it if you would
take a few minutes to evaluate honestly this activity by checking on the
column that corresponds to your rating. Your valuable responses will help
us improve in conducting more activities in the future. Thank you for your
help. It is greatly appreciated.
SAWS Director
Rating Scale:
3.5
2.5
1.5
1.0
Verbal Description
4.0
3.49
2.49
1.49
Excellent
Very Satisfactory
Satisfactory
Needs Improvement
CRITERIA
No
.
Dat
e
Name
Se
x
Course
and Year
Level
Conta
ct
Numb
er
Remarks
__________________________________________________________________________________
Last Name
First Name
Middle Name
Course/Major: _______ Sex: __ Contact Numbers: _____________ Date of Graduation: __________
Permanent Address: _________________________________________________________________
Email Address: _____________________________________________________________________
Please answer the following questions honestly. Use additional paper if
necessary:
1.
What
do
you
like
most
about
MUST?
__________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
2. What do you like least about MUST? _________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
3. Are you satisfied with the learnings that you get in your 4/5 years stay in MUST? Please Explain.
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
4. Any suggestions for the improvement of any aspects in MUST?
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
5. How do you see yourself 5 to 10 years from now?
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
6. OJT /Work Experiences:
Name of Company
Address
Skills Learned/
Enhanced
Duration of
Training/Work
Participation/Role/
Position
Distinction/
Awards Received
Date