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INTERNSHIP
REPORT
GUILDELINE
MAY 2015

3.1
3.2

1.0

Internship Report

Every Internship student must write an Internship Report, which fully documents their
Internship process on the technical, engineering analysis, working experiences and
outcomes. Two (2) copies of this report together with the industrial training logbook must be
submitted to Faculty of Engineering & Technology before the deadline.

The report must be typewritten, in English Language on one side of A4 size papers. The
length should be at least 20,000 words and must be at least having minimum of 35 pages,
including all the illustrations and photo graphics plates.

Specifically, the Internship Report should consist of the following items and sections:

a. Title page
b. Acknowledgement (optional)
c. Declaration
d. Abstract
e. Content page
f.

List of illustrations

g. List of photographic plates, if any

Appendix
References
Conclusions

h. Body (actual report)

Body

Introduction

Photo list
Illustration list

Company Profile

Contents
Abstract

Job Description
----------------i.

Conclusions

j.

List of references

Declaration
Acknowledge
Title page

......
......
.....
Job Descript.
Comp. Profile
Introduction

k. Appendix
Figure 1.1: Sequence of items and sections in the project
report.

1.1

Format of the Internship Report

The Internship Report must be prepared to a professional standard. All reports must strictly
adhere to the guidelines/format given. Any report that does not follow the guidelines/format
will have their marks penalized. The items and sections in the report must serve their
purpose. Below is a brief description of these items and sections:
a. Abstract:
This is a very short summary describing the contents of the report, which should
enable a reader to decide whether the remainder of the report is worth reading in
detail. The abstract is not intended to replace any other sections of the paper,
e.g. the introduction. It shall be limited with no more than 1 page. Keywords shall
be listed here for easy referencing.
b. Introduction and Body:
The style and content are at the description of the student but the body of the
report should clearly describe the company profile, job description, analysis of the
job in regard to their relevance to the subject study, description of the duties that
have been carried out, analysis of the outcomes of the works that are completed
and insights obtained from the job. Any other related arguments are welcome.
c. Conclusions:
This is the most important section and should contain comments and
recommendations that will give the reader a concise summary of all major
outcomes of the Internship. It should contain both a qualitative and a quantitative
appraisal of Internship and should be readable on a stand alone basis by
someone who has not read the rest of the report. The conclusion should also
include recommendations for further work to be carried out where appropriate.
d. References and Bibliography:
Information obtained from books or journals must be referred to in the text by a
reference number. Other useful information which was not related directly with
the content may be listed in Bibliography. The citation and referencing systems
of the report follows the Harvard Referencing System, as shown in Appendix
A.

e. Appendices:
Data, charts, diagrams, or illustrations that are relevant to the report but were not
inserted into the Body of the report, if deemed necessary, may be placed in this
section.
1.2

Guidelines for Preparing Internship Report

It is important for the project student to follow carefully the guidelines for preparing the
report. The Faculty of Engineering and Technology reserves the right to reject poorly written
project reports that fail to adhere to these guidelines.
The following points are to be observed in the preparation of the project report:
a. Number of pages:
The written report must at least be minimum 35 pages.
b. Page set-up:
Set the page margins with an offset of 1 inch (or 2.5 cm) from the top, bottom,
left, and right. All text, figures and tables must be within this area. Pages should
be numbered with digit centered in the footer area.
c. Paper size:
Use only A4 size white paper. The project report should be printed only on one
side of the paper.
d. Font type:
The project student may choose one of these fonts to type the report in: Times
New Roman with a font size of 12 points. The entire document should be printed
in black ink on white paper. Use color printing only when necessary. Titles of
Chapters and Sections must be bold, in font and capitalized.
e Spacing:
The spacing between each line is one and a half (1.5) spacing distance.
All paragraphs in the report must be separated by double spacing distance.
f.

Numbering format for headings:


The sections and sub-sections in the report must follow the numbering format
below: Try to avoid more than 3 levels of sections. Every Chapter shall start from
a new page.
1.0

Main heading
1.1
Secondary heading
1.1.1 Third grade heading
1.1.1.1 .and so on .

g. Illustrations:
All charts and diagrams may be hand or computer drawn and must be properly
inserted at the relevant sections of the report. A good quality, black-ink drawing
pen must be used if diagrams are hand-drawn. Photographs may be pasted on
the paper but this should be done professionally.
h. References:
The sources of information or references should be placed at the end of the
report in numbered order. In the text, the reference should be indicated with a
subscript, superscript or [X].
i.

Equations:
Equations should be placed on a separate line. The significant equations
(especially those referred to elsewhere) should be numbered sequentially in
round brackets on the right-hand side.

j.

Diagrams/Figures
Each diagram must be numbered sequentially and have a suitable caption
included below the diagram. If diagram are required in landscape mode they
must be oriented so that the reader rotates the report 90 degree clockwise to
read. All figures, tables, diagrams and graphs should be referenced in the
text. Font size of the captions shall be 10 points instead.

k. Graphs:
Graphs must be treated as figures in the numbering system. Axes should be
labeled with quantity and it is units and all data points clearly shown (dots
surrounded by a circle are more visible and easier to plot accurately than
crosses). Normally the independent variable is placed along the X-axis. If
theoretical and experimental results are being compared they should occupy the
same graph.
l.

Tables
Tables should be numbered in a separate series but should also have a title
placed on top.

m. Figures and short tables


Figures and short tables can be placed as near as possible to the text which first
refers to them or together at the end of each chapter.
The internship student should be consistent in the usage of punctuation, figure numberings,
capitalization and abbreviations, and more importantly, the nomenclature and the use of
symbols. After completing the report, the student should check it thoroughly to ensure that all
figures, captions, tables etc. are legible.

The completed Internship Report must be bound with a cover page on top; and the cover
page should be generated according to the format shown in Appendix B. Overall, the
structure of the Internship Report will have the items and sections as indicated in Figure 1.1
and they must be arranged according to that sequence. In addition, a Declaration page
should be included right after the Acknowledgement page. The Declaration page must follow
the format shown in Appendix C.
1.3

Plagiarism

The report must be written by the candidate in his/her own words, except for quotations from
published and unpublished sources, which shall be clearly indicated and acknowledged as
such. The incorporation of material from other works or a paraphrase of such material
without clear acknowledgement will be treated as plagiarism subject to the custom and
usage of the subject. The source of any photograph, map or other illustration shall also be
indicated as shall the source, published or unpublished, of any material not resulting from
the candidates own experimentation, observation or specimen collecting.
In submitting your Internship Report, you are agreeing to the Faculty policy for the detection
of plagiarized work.
When work is submitted which has been done in co-operation with others, the candidates
personal contribution shall be certified by a statement from him/her as to share which he/she
personally has taken in the work. This statement must be included in the report.
You are strongly advised to re-read the advice given on avoiding plagiarism presented in the
course or Faculty Handbook at the beginning of each year.
A project report, an internship report, an examination script, a dissertation or other assessed
work which contains the unacknowledged work of another, either in verbatim or in
substance, will be subjected to the UNIVERSITY ACADEMIC DICIPLINARY PROCEDURE.
It follows that plagiarized materials will be excluded in any assessment.
Please note: The Faculty takes a very serious attitude towards any reported cases of
plagiarism. In recent years several students, for whom cases of plagiarism have been
proven, have either not been permitted to graduate or have had their marks reduced.
YOU ARE RISKING YOUR DEGREE IF YOU SUBMIT PLAGIARISED WORK IT SIMPLY
IS NOT WORTH IT.

Appendix A
The Harvard System
Students are required to use journals and other sources of primary information and to
incorporate their sources in the text and reference their sources in a standard format. The
system of referencing adopted is the Harvard System.
1. WHY IS REFERENCING NECESSARY?
To acknowledge the work of other writers;
To demonstrate the body of knowledge on which you have based your work;
To enable other researcher to trace your sources and loead them on to
further discussion and
To avoid plagiarism
Based on the reasons given above, it is therefore very important to be consistent and
accurate when you record the references that you used in your work.
2. STEPS INVOLVED IN REFERENCING
Take down the full bibliographical details including the page number(s) from
which the information is taken.
Book
Author/editor
Year of publication
Title in italics
Edition
Volume number
Place of distribution
Publisher

Journal Article
Author of article
Year of Publication
Title of article
Journal/serial title in italics
Volume of journal
Issue number of journal
Article pages

Electronic Information
Author/editor
Year of publication
Article title
Journal title in italics
The type of medium
(e.g. CD-ROM, online, etc)
Access date
Available statement
(WWW or e-mail address name
or electronic database, etc)

Insert the citation at the appropriate place within the text of the Document
(refer to citations in text).
Provide a reference list at the end of the document/dissertation (refer to
reference list)

3. REFERENCE LIST
A reference list contains details only of those works, sources cited in the text. If
relevant sources are not cited in the text are included, the list is called a
bibliography.
The references list is arranged alphabetically by author. When an author has no
name, it is cited by its title, and ordered in the reference list or bibliography in
sequence by the first significant word of the title. If you have cited more than one
item by a specific author, they should be listed chronologically (earliest first) and
letter (1993a, 1993b) if more than one item has been published during a specific
year.

The Harvard System requires the second and subsequent lines or reference to
be indented, as shown below, to highlight the alphabetical order.
3.1 Books
3.1.1 Book with single author
Format to use
Surname, initial. Year, Title, ed?, place of
publication, publisher.
Example:
Kanter, R.M. 1995, World Class: Excellent Engineering, New York, Simon
and Schuster.
3.1.2 Book with two authors
Format to use
Surname, initial. and surname, initial. Year, Title,
ed, place of publication, publisher.
Example:
Thompson, K.M. and Kanter, R.M. 1995, Foundation of Engineering, 12th ed,
Boston, McGraw-Hill Irwin.
3.1.3 Book with three or more authors
Format to use
Surname, initial. Surname, initial. And surname,
initials. Year, Title, ed?, place of publication,
publisher.
Example:
Thompson, K.M., Kanter, R.M., and Stricker, A. J. 2001, Latest Engineering,
2nd ed, Boston, McGraw-Hill Irwin.
3.1.4 Book with no author
Format to use
Corporate name or publication name, Year, Title,
place of publication, publisher.
Example:
Bain Associates, 1996, Engineering Tools: An Executive Guide, Boston, Bain
Associate.
3.1.5 Chapters in an edited book
Format to use
Surname, initials. Year, Chapter Title, in
Surname, initials. Title, place of publication,
publisher, page number.
Example:
Single Editor
Chen, X.Y., 2000, Beijing Mirror Corporation, in Beamish, P. Asia Pacific
Cases in Building Management, Boston, McGraw-Hill Irwin, pp 35-53.
Multiple Editors
Craig, P.B. 1991, Designing a house in Smith, N. and Daint, P., eds., The
Concept of a House Handbook, London, Routledge, pp 191-201.

3.2 Journals
3.2.1 Journal article
Format to use

Surname, initials. and surname, initials., year,


Title of article, Journal name, volume number,
issue number of journal, article pages.

Example:
Palmer, J.M.T. and Gray, E.P. 2000, Engineering Facts: Working in United
Kingdom, Industrial and Commercial training, 32(7), 265-277.
3.2.2 Journal article (no obvious author)
Format to use
Corporate name or publication name year, Title
of article, Journal name, volume number, issue
number of journal, article pages.
Example:
Consulting Psychologists Press, 1991, Good Engineering Firms, Strong
Forum, 8(1), 25-30.
3.3 Unpublished Conference Paper
Format to use

Surname, initials. and surname, initials., year,


Title of paper, paper presented at the
Conference name, days, month, location of
conference

Example:
Xue, P.S., 2000, Development of Civil Engineering in Malaysia, paper
presented at the International Conference on Civil Engineering, 29-30
September 2003, Kuala Lumpur.
3.4 Government Publications
Format to use

Country of origin, Year, Title, Place of publication,


publisher.

Example:
Malaysia, 1988, Engineering Act 1988 (Act 133), Kuala Lumpur, Malayan
Engineering Law Journal.
3.5 Newspaper
3.5.1 Newspaper Article
Format to use
Surname, initials. Date, Title of article,
Newspaper name, day, month, pages.
Example:
Raymond, K. 2003, Great Manufacturing System, The Star, 13th February
2002, 1-3.
3.5.2 Newspaper article (no obvious author)
Format to use
Newspaper name date, Title of article,
Newspaper name, day, month, pages
Example:
The Star 2002, Twin Tower The Great Engineers, The Star, 17th May 2004,
p 4/business.

3.6 Thesis
Format to use

Surname, initial. Year, Title of thesis, designation,


name of institution to which submitted.

Example:
Yoong, N.K., 2003, Quality of Engineers. Thesis (Meng), University of
Bradford.
3.7 Electronic Information
3.7.1 Reference to individual works
Format to use
Surname, initial. Year, Title of page, online, date
accessed. Available from URL address.
Example:
Kenny, N.K., 2003, The Perfect Manufacturing System, online, date
accessed 13th May 2004. Available from:
http://www.manufacturingsystem.com
3.7.2 E-Journals
Format to use

Surname, initial. Year, Journal Title, online,


volume, issue, date accessed, available from
URL address.

Example:
Ken, N.R., and Bailey, L. 2001, The Role of Civil Engineers, Journal of
Engineering, 1(1), Spring, date accessed 13th May 2004, available from:
http://www.proquest.com/engineering/issue1.htm
3.7.3 CD-ROMS
Format to use

Surname, initial. Year, Title of CD, edition, place


of publication, publisher.

Example:
Hopkins, S.K. 1995, A Brief History of Mechanical Engineering, CD-ROM,
London, Crunch Media.
3.7.4 E-mail
Format to use

Sender Surname, initial. (senders E-mail


address), Year, Subject of Message, email to
recipient (recipients e-mail address).

Example:
Ali Mohammad, (alim@gmail.com) 2005, Harvard System of Referencing, email to Shawn, M. (shawn_m@yahoo.com).

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Top Margin: 2.5 cm


1.0"

Appendix B
Right
Margin:
2.5 cm,
2 single spacing 1.0
(Times Roman 20)

Left Margin:
2.54 cm,
1.0

INTERNSHIP REPORT
COMPANY NAME IN TIMES ROMAN 20PT, UPPER CASE, BOLD AND
CENTRED
BY

1 single spacing

STUDENT NAME IN TIMES ROMAN 20PT, UPPER CASE, BOLD AND CENTRED(Times Roman 20)

being a report submitted to


INTI INTERNATIONAL UNIVERSITY
as a requirement for
BACHELOR OF ENGINEERING (HONS) in
_____ ENGINEERING

3 single spacing
(Times Roman 20)
Times Roman, 18PT,
Centred)

3 single spacing
(Times Roman 20)

Faculty of Science, Technology, Engineering and Mathematics


INTI INTERNATIONAL UNVERSITY
Times Roman, 18PT, Centred)
3 single spacing
(Times Roman 20)

Supervisor:
(Month, year of submission)
Times Roman, 18PT, Left Aligned)
Bottom Margin: 2.5 cm
1.0"

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Appendix D

10 single spacing
(Times Roman 20)

I declare that this report is entirely my own work except where due references are made
Times Roman, 12PT,
Left Aligned)
3 single spacing
(Times Roman 20)

Students signature
Students name in Times Roman, 20pt, right aligned
Date in Times Roman, 20pt, right aligned

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