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MS Word Shortcuts

Short Cut Key

1 Ctrl + Shift + A
2 Alt + Ctrl + 1
3 Alt + Ctrl + 2
4 Alt + Ctrl + 3
5 Ctrl + Shift + L
6 Alt + F10
7 Alt + F5
8 Ctrl+B
9 Ctrl + PgDn
10 Ctrl + PgUp
11 Alt + Ctrl + Home
12 Esc
13 Ctrl+E
14 Shift+F3
15 Left arrow
16 Shift + Left arrow
17 Rt arrow
18 Shift + Rt arrow
19 Alt + Shift + C

Word Command
AllCaps
ApplyHeading1
ApplyHeading2
ApplyHeading3
ApplyListBullet
AppMaximize
AppRestore
Bold
BrowseNext
BrowsePrev
BrowseSel
Cancel
CenterPara
ChangeCase
CharLeft
CharLeftExtend
CharRight
CharRightExtend
ClosePane

20 Alt+Drag (or press Ctrl +


ColumnSelect
Shift + F8 and drag, but Alt +
Drag is far easier!)
21 Ctrl +Shift+C
CopyFormat
22 Shift + F2
CopyText

Description
Makes the selection all capitals (toggle)
Applies Heading 1 style to the selected text
Applies Heading 2 style to the selected text
Applies Heading 3 style to the selected text
Applies List Bullet style to the selected text
Enlarges the application window to full size
Restores the application window to normal size
Makes the selection bold (toggle)
Jump to the next browse object
Jump to the previous browse object
Select the next/prev browse object
Terminates an action
Centers the paragraph between the indents
Changes the case of the letters in the selection
Moves the insertion point to the left one character
Extends the selection to the left one character
Moves the insertion point to the right one character
Extends the selection to the right one character
Closes the active window pane (if you are in Normal View and have, for example,
the Footnote pane open)
Selects a columnar block of text

Copies the formatting of the selection


Makes a copy of the selection without using the clipboard (press Return to paste)

23 Alt + F3
24 Ctrl+ Backspace
25 Ctrl + Del
26 Ctrl+W, Ctrl+F4

CreateAutoText
DeleteBackWord
DeleteWord
DocClose

Adds an AutoText entry to the active template


Deletes the previous word without putting it on the Clipboard
Deletes the next word without putting it on the Clipboard
Prompts to save the document and then closes the active window. (But doesn't
intercept the menu command)
Enlarges the active window to full size
Changes the position of the active window
Restores the window to normal size
Changes the size of the active window
Splits the active window horizontally and then adjusts the split
Executes the action associated with macrobutton fields
Double underlines the selection (toggle)
Groups the selected drawing objects
Sets up a grid for aligning drawing objects
Ungroups the selected group of drawing objects
Brings up the bookmark dialog
Performs a forward delete or removes the selection without putting it on the
Clipboard
Copies the selection and puts it on the Clipboard
Cuts the selection and puts it on the Clipboard
Finds the specified text or the specified formatting
Jumps to a specified place in the active document
Allows links to be viewed, updated, opened, or removed
Inserts the Clipboard contents at the insertion point
Inserts the Clipboard contents as a linked object, embedded object, or other format

27 Ctrl + F10
28 Ctrl + F7
29 Ctrl + F5
30 Ctrl + F8
31 Alt + Ctrl + S
32 Alt + Shift + F9
33 Ctrl + Shift + D
34 Alt R, G
35 Alt R, I
36 Alt R, U
37 Ctrl+Shift+F5 (Or: Alt I, K)
38 Del

DocMaximize
DocMove
DocRestore
DocSize
DocSplit
DoFieldClick
DoubleUnderline
DrawGroup
DrawSnapToGrid
DrawUngroup
EditBookmark
EditClear

39 Ctrl+C
40 Ctrl+X
41 Ctrl+F
42 F5, Ctrl+G
43 Alt E, K
44 Ctrl+V
45 Alt E, S

EditCopy
EditCut
EditFind
EditGoTo
EditLinks
EditPaste
EditPasteSpecial

46 Alt + Shift + Backspc


47 F4

EditRedo
EditRedoOrRepeat

Redoes the last action that was undone


Repeats the last command, or redoes the last action that was undone (unfortunately,
doesn't work for as many commands in Word 2000 as in Word 97 and below, but this
is still one of Word's most useful shortcuts, if not the most useful)

48 Ctrl+H
49 Ctrl+A
50 Ctrl+Z

EditReplace
EditSelectAll
EditUndo

Finds the specified text or the specified formatting and replaces it


Selects the entire document
Reverses the last action

Short Cut Key

51 Alt + PageDn (to select to end


of column, use Alt + Shift +
PgDn)
52 Ctrl+Shift+End
53 Ctrl+End
54 End
55 Shift+End
56 Alt+End
57 Alt + Ctrl + PgDn
58 Shift + Alt + Ctrl + PgDn
59 F8 (press Esc to turn off)

Word Command
EndOfColumn

Description

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Moves to the last cell in the current table column

63 Ctrl+N
64 Ctrl+O
65 Alt F, U
66 Ctrl + P
67 Ctrl+F2
68 Alt F, I
69 Ctrl+S
70 Alt F, A (or F12)
71 Ctrl+Shift+F
72 Ctrl+Shift+P
73 Alt + Ctrl + K
74 Alt O, B

Extends the selection to the end of the last line of the document
Moves the insertion point to the end of the last line of the document
Moves the insertion point to the end of the current line
Extends the selection to the end of the current line
Moves to the last cell in the current row
Moves the insertion point to the end of the last visible line on the screen
Extends the selection to the end of the last visible line on the screen
Turns on extend selection mode and then expands the selection with the direction
keys
FileCloseOrExit
Closes the current document, or if no documents are open, quits Word. Horrible
command, as it makes it a long winded business to quit Word. But there's a simple
solution - assign Alt+F4 to FileExit instead.
FileExit
Quits Microsoft Word and prompts to save the documents (does intercept the menu
item, but not the keyboard shortcut, or the x button. An AutoExit macro is usually a
better way of intercepting this).
FileNew
Creates a new document or template (brings up the dialog). Note that: Word
pretends that Ctrl+N is assigned to FileNew but it isn't, it's assigned to
FileNewDefault You can fix this in Word 2000 by assigning Ctrl+N to the
FileNewDialog command. In Word 97 the only way to fix it is to create a macro
called FileNew (to do this, press Alt + F8, type "FileNew" without the quotes and
Click "Create". The macro will automatically contain the code needed to make it
work).
FileNewDefault
Creates a new document based on the Normal template.
FileOpen
Opens an existing document or template
FilePageSetup
Changes the page setup of the selected sections
FilePrint
Prints the active document (brings up the dialog)
FilePrintPreview
Displays full pages as they will be printed
FileProperties
Shows the properties of the active document
FileSave
FileSave
FileSaveAs
Saves a copy of the document in a separate file (brings up the dialog)
Font
Activates the Fonts listbox on the formatting toolbar
FontSizeSelect
Activates the Font Size drop-down on the formatting toolbar
FormatAutoFormat
Automatically formats a document (or sometimes, automatically screws it up)
FormatBordersAndShading Changes the borders and shading of the selected paragraphs, table cells, and pictures

75 Alt O, E
76 Alt O, C
77 Alt O, D

FormatChangeCase
FormatColumns
FormatDropCap

78 Ctrl+D
79 Alt + Shift + R

FormatFont
FormatHeaderFooterLink

80 Alt O, P
81 Alt O, S
82 Alt O, T
83 Shift + F5

FormatParagraph
FormatStyle
FormatTabs
GoBack

84 Ctrl + >
85 Ctrl + ]
86 Ctrl + T (or drag the ruler)
87 F1
88 Shift + F1
89 Ctrl + Shift + H
90 Click on it
91 Ctrl + M (or drag the ruler)
92 Alt + Ctrl + M (or Alt I, M)
93 F3

GrowFont
GrowFontOnePoint
HangingIndent
Help
HelpTool
Hidden
HyperlinkOpen
Indent
InsertAnnotation
InsertAutoText

60 Alt + F4 (<9>)

61 Alt + F4 (Word 97)

62 NOT Ctrl+N!!

EndOfDocExtend
EndOfDocument
EndOfLine
EndOfLineExtend
EndOfRow
EndOfWindow
EndOfWindowExtend
ExtendSelection

Changes the case of the letters in the selection


Changes the column format of the selected sections (brings up the dialog)
Formats the first character of current paragraph as a dropped capital (must select it
first)
Brings up the Format + Font dialog
Links the current header/footer to the previous section (but does not intercept the
button on the Header Footer toolbar)
Brings up the Format Paragraph dialog
Applies, creates, or modifies styles
Brings up the Format Tabs dialog
Returns to the previous insertion point (goes back to up to 3 points, then returns to
where you started; this is one of the most useful shortcuts of them all. Also useful
when opening a document, if you want to g straight to where you were last editing
it)
Increases the font size of the selection
Increases the font size of the selection by one point
Increases the hanging indent
Microsoft Word Help
Lets you get help on a command or screen region or examine text properties
Makes the selection hidden text (toggle)
Connect to a hyperlink's address
Moves the left indent to the next tab stop
Inserts a comment
Replaces the name of the AutoText entry with its contents

Short Cut Key

Word Command

94 Alt I, B
95 Alt I, C
96 Ctrl + Shift + Return
97 Alt + Shift + D
98 Alt + Ctrl + D
99 Alt I, F
100 Ctrl+F9
101 Alt I, L
102 Alt I, N
103 Alt + Ctrl + F
104 Ctrl + K
105 Alt I, D
106 Alt + Ctrl + L
107 Alt + Shift + F

InsertBreak
InsertCaption
InsertColumnBreak
InsertDateField
InsertEndnoteNow
InsertField
InsertFieldChars
InsertFile
InsertFootnote
InsertFootnoteNow
InsertHyperlink
InsertIndexAndTables
InsertListNumField
InsertMergeField

108 Ctrl + Return


109 Alt + Shift + P
110 Ctrl + Shift + F3

InsertPageBreak
InsertPageField
InsertSpike

111 Alt + Shift + T


112 Ctrl + I
113 Ctrl + J
114 Ctrl + L
115 Down arrow
116 Shift + down arrow
117 Up arrow
118 Shift + up arrow
119 Ctrl + F11
120 Alt + Shift + K
121 Alt+Shift+E
122 Alt + Shift + N
123 Alt Shift + M
124 Alt + Shift + I
125 Alt + Shift + X
126 Alt + Shift + O

InsertTimeField
Italic
JustifyPara
LeftPara
LineDown
LineDownExtend
LineUp
LineUpExtend
LockFields
MailMergeCheck
MailMergeEditDataSource
MailMergeToDoc
MailMergeToPrinter
MarkCitation
MarkIndexEntry
MarkTableOfContentsEntry

127 Alt or F10


128 Alt + Shift + F11

MenuMode
MicrosoftScriptEditor

129 Alt + Ctrl + F1


130 F2

MicrosoftSystemInfo
MoveText

131 Tab
132 F11
133 Alt + F7
134 Alt + down arrow
135 Ctrl + F6

NextCell
NextField
NextMisspelling
NextObject
NextWindow

136 Ctrl+Shift+N
137 Ctrl + 0
138 F6

NormalStyle
OpenOrCloseUpPara
OtherPane

139 Alt + _
140 Alt+Shift+rt arrow
141 Alt + +
142 Alt+Shift+down arrow
143 Alt+Shift+up arrow
144 Alt+Shift+left arrow
145 Alt + Shift + L

OutlineCollapse
OutlineDemote
OutlineExpand
OutlineMoveDown
OutlineMoveUp
OutlinePromote
OutlineShowFirstLine

Description

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Ends a page, column, or section at the insertion point


Inserts a caption above or below a selected object
Inserts a column break at the insertion point
Inserts a date field
Inserts an endnote reference at the insertion point without displaying the dialog
Inserts a field in the active document
Inserts an empty field with the enclosing field characters
Inserts the text of another file into the active document
Inserts a footnote or endnote reference at the insertion point
Inserts a footnote reference at the insertion point without displaying the dialog
Insert Hyperlink
Inserts an index or a table of contents, figures, or authorities into the document
Inserts a ListNum Field
Brings up a dialog to insert a mail merge field at the insertion point. (It does not
intercept the button on the Mail merge. toolbar)
Inserts a page break at the insertion point
Inserts a page number field
Empties the spike AutoText entry and inserts all of its contents into the document
Inserts a time field
Makes the selection italic (toggle)
Aligns the paragraph at both the left and the right indent
Aligns the paragraph at the left indent
Moves the insertion point down one line
Extends the selection down one line
Moves the insertion point up one line
Extends the selection up one line
Locks the selected fields to prevent updating
Checks for errors in a mail merge
Lets you edit a mail merge data source
Collects the results of the mail merge in a document
Sends the results of the mail merge to the printer
Marks the text you want to include in the table of authorities
Marks the text you want to include in the index
Inserts a TC field (but it is far better to use Heading Styles to generate your Table of
Contents instead)
Makes the menu bar active
Starts or switches to Microsoft Development Environment application, allowing you
to view the HTML/XML source code that would be behind the document if it were
in .htm format (or that is behind it if it already is in .htm format).
Execute the Microsoft System Info application
Moves the selection to a specified location without using the clipboard (press Return
to execute the more)
Moves to the next table cell
Moves to the next field
Find next spelling error
Moves to the next object on the page
Switches to the next document window, equivalent to selecting a document from the
Window menu.
Applies the Normal style
Sets or removes extra spacing above the selected paragraph
Switches to another window pane in Normal View (for instance, if you have if you
have a Footnotes pane open in Normal view and want to switch to the main
document and back without closing the pane).
Collapses an Outline in Outline View by one level
Demotes the selected paragraphs one heading level
Expands an Outline in Outline View by one level
Moves the selection below the next item in the outline
Moves the selection above the previous item in the outline
Promotes the selected paragraphs one heading level
Toggles between showing the first line of each paragraph only or showing all of the
body text in the outline

Short Cut Key

Word Command

Description

4 of 5

146 Ins
147 PgDn
148 Shift+ PgDn

Overtype
PageDown
PageDownExtend

Toggles the typing mode between replacing and inserting


Moves the insertion point and document display to the next screen of text
Extends the selection and changes the document display to the next screen of text

149 PgUp
150 Shift + PgUp

PageUp
PageUpExtend

151 Ctrl + down arrow


152 Shift + Ctrl + down arrow
153 Ctrl + up arrow
154 Shift + Ctrl + up arrow
155 Ctrl+Shift+V
156 Shift + Tab
157 Shift + F11
158 Alt + up arrow
159 Ctrl + Shift + F6
160 Sfift+F4
161 Ctrl+Spacebar
162 Ctrl+Q
163 Ctrl +R
164 Ctrl + *
165 Alt + Shift + A
166 Ctrl + <
167 Ctrl + [
168 Ctrl + Shift + K
169 Ctrl + 1
170 Ctrl + 5
171 Ctrl + 2
172 Ctrl + F3

ParaDown
ParaDownExtend
ParaUp
ParaUpExtend
PasteFormat
PrevCell
PrevField
PrevObject
PrevWindow
RepeatFind
ResetChar
ResetPara
RightPara
ShowAll
ShowAllHeadings
ShrinkFont
ShrinkFontOnePoint
SmallCaps
SpacePara1
SpacePara15
SpacePara2
Spike

173 Alt + PgUp


174 Ctrl+Shift+Home
175 Ctrl +Home
176 Home
177 Shift+Home
178 Alt+Home
179 Alt+Ctrl+PgUp
180 Shift+ Alt+Ctrl+PgUp
181 Strl + Shift + S
182 Ctrl + =
183 Ctrl + +
184 Ctrl + Shift + Q
185 Alt A, F
186 Alt A, H
187 Alt + click
(Alt + drag to select several)
188 Click in left margin
189 Alt + double-click
190 Alt + Ctrl + U
191 Shift + F9 (Alt + F9 toggles all
field codes on or off)
192 Alt T, C

StartOfColumn
StartOfDocExtend
StartOfDocument
StartOfLine
StartOfLineExtend
StartOfRow
StartOfWindow
StartOfWindowExtend
Style
Subscript
Superscript
SymbolFont
TableAutoFormat
TableHeadings
TableSelectColumn

Moves the insertion point and document display to the previous screen of text
Extends the selection and changes the document display to the previous screen of
text
Moves the insertion point to the beginning of the next paragraph
Extends the selection to the beginning of the next paragraph
Moves the insertion point to the beginning of the previous paragraph
Extends the selection to the beginning of the previous paragraph
Applies the previously copied formatting to selection
Moves to the previous table cell
Moves to the previous field
Moves to the previous object on the page
Switches back to the previous document window
Repeats Go To or Find to find the next occurrence
Makes the selection the default character format of the applied style
Makes the selection the default paragraph format of the applied style
Aligns the paragraph at the right indent
Shows/hides all nonprinting characters
Displays all of the heading levels and the body text in Outline View
Decreases the font size of the selection
Decreases the font size of the selection by one point
Makes the selection small capitals (toggle)
Sets the line spacing to single space
Sets the line spacing to one-and-one-half space
Sets the line spacing to double space
Deletes the selection and adds it to the "Spike" AutoText entry (which allows you to
move text and graphics from nonadjacent locations)
Moves to the first cell in the current column
Extends the selection to the beginning of the first line of the document
Moves the insertion point to the beginning of the first line of the document
Moves the insertion point to the beginning of the current line
Extends the selection to the beginning of the current line
Moves to the first cell in the current row
Moves the insertion point to the beginning of the first visible line on the screen
Extends the selection to the beginning of the first visible line on the screen
Activates the Style drop-down on the Formatting toolbar
Makes the selection subscript (toggle)
Makes the selection superscript (toggle)
Applies the Symbol font to the selection
Applies a set of formatting to a table
Toggles table headings attribute on and off
Selects the current column in a table

TableSelectRow
TableSelectTable
TableUpdateAutoFormat
ToggleFieldDisplay

Selects the current row in a table


Selects an entire table
Updates the table formatting to match the applied Table Autoformat settings
Shows the field codes or the results for the selection (toggle)

ToolsCustomize

Allows you to customizes the Word user interface (menus, keyboard and toolbars)
and store the customizations in a template (defaults to Normal.dot, so be careful!)

193 Alt + F8
194 F7
195 Ctr.l + Shift + E

ToolsMacro
Runs, creates, deletes, or revises a macro
ToolsProofing
Checks the spelling and grammar in the active document
ToolsRevisionMarksToggle Toggles track changes for the active document

196 Shift + F7
197 Ctrl+U
198 Ctrl + Shift + T
(or drag the ruler)

ToolsThesaurus
Underline
UnHang

Finds a synonym for the selected word


Formats the selection with a continuous underline (toggle)
Decreases the hanging indent

Short Cut Key

199 Ctrl + Shift + M


(or drag the ruler)
200 Ctrl+Shift+F9
201 Ctrl + Shift + F11
202 F9
203 Ctrl + Shiift + F7
204 Hover over comment
205 Dbl-click the endnote
reference

Word Command

Description

5 of 5

UnIndent

Moves the left indent to the previous tab stop

UnlinkFields
UnlockFields
UpdateFields
UpdateSource
ViewAnnotations
ViewEndnoteArea

Permanently replaces the field codes with the results


Unlocks the selected fields for updating
Updates and displays the results of the selected fields
Copies the modified text of a linked file back to its source file
Show or hide the comment pane
If in Normal View, opens a pane for viewing and editing the endnote (toggle). If in
Page/Print Layout View, switches from the body text to the endnote or vice versa

206 At + F9
207 Dbl-click the footnote
reference

ViewFieldCodes
ViewFootnoteArea

Shows the field codes or results for all fields (toggle)


If in Normal View, opens a pane for viewing and editing the footnote (toggle). If in
Page/Print Layout View, switches from the body text to the footnote or vice versa.

208 Alt V, F

ViewFootnotes

209 Alt V, H
210 Alt V, N
(or Alt + Ctrl + N)
211 Alt V, O
(or Alt + Ctrl + O)
212 Alt V, P
(or Alt + Ctrl + P)
213 Alt + F11
214 Alt + left arrow

ViewHeader
ViewNormal

If in Normal View, opens a pane for viewing and editing footnotes and endnotes
(toggle). If in Page/Print Layout View, switches from the body text to the
footnotes/endnotes or vice versa.
Displays header in page layout view
Changes the editing view to normal view

ViewOutline

Displays a document's outline

ViewPage

215 Alt + rt arrow


216 Alt W, A
217 Ctrl + left arrow
218 Shift + Ctrl + left arrow
219 Ctrl + rt arrow
220 Shift + Ctrl + rt arrow
221 Ctrl + Shift + W

WebGoForward
WindowArrangeAll
WordLeft
WordLeftExtend
WordRight
WordRightExtend
WordUnderline

Displays the page more-or-less as it will be printed, and allows editing (In Word
2000 the menu item is called Print Layout, but fortunately the command hasn't
Shows the VB editing environment (Tools + Macro + Visual Basic Editor)
Backward hyperlink (useful if you clicked on a page number hyperlink in the table of
contents and then want to return to the TOC)
Forward hyperlink
Arranges windows as non-overlapping tiles
Moves the insertion point to the left one word
Extends the selection to the left one word
Moves the insertion point to the right one word
Extends the selection to the right one word
Underlines the words but not the spaces in the selection (toggle)

ViewVBCode
WebGoBack