CONTRACT

AND

RATE MANAGEMENT

Rate Service Details

Air Schedule | Day Duration | Distance Duration | External
Drive | Ground
Schedule | Lookup | Simulation | Voyage | Accessorials | Related
Topics
After you have defined the generic rate service options, you can define
additional attributes based on the rate service types you selected on the
previous tab. This is accessed via Contract and Rate Management >
Contract Management > Rate Service. Then select the Rate Service
Details tab.

The fields displayed on this page vary depending on the rate service
type you selected on the Header tab.

Air Schedule
Air schedules determine departure and arrival dates as well as transit times
for a shipment. You must load and update air schedules into OTM for this to
work.
Air Schedule
Inter Air Connect Time is the minimum amount of connection time
required to change flights using any airline. For example, if the connection
time between two flights is 3 hours and you have Inter Air Connect Time set
to 4 hours, then the flight is not valid.
Intra Air Connect Time is the minimum amount of connection time
required to change flights to another flight on the same airline. For example,
if the connection time between two flights is 3 hours, and you have Intra Air
Connect Time set to 4 hours, then the flight is not valid.
Accessorials
See below.

Day Duration
OTM calculates the necessary transport time for a lane based on a calendar
and the number of service days. Use Day Duration with business schedules
such as those for overnight delivery companies, where the rules for delivery
are well-defined and the drop-off time depends upon meeting a specific

pickup schedule. For instance, you may need to schedule a pickup prior to 5
p.m., which guarantees a delivery by 10:30 the next morning.
Enter data for lanes or rate zone profiles. You can also enter data for both.
Lane ID: Select the Lane ID for the area this rate service covers.
Service Days: Enter the amount of days allowed to transport goods on this
lane.
Rate Zone Profile ID: The rate service only uses rate zones associated with
the Rate Zone Profile ID you select.
Service Days: Enter the amount of days allowed to transport goods in this
Rate Zone.
Example
This example creates a setup where goods can be dropped off on a work day
anytime between 8:00 and 5:00, and will be delivered the next day at
10:30.
1. Enter "1" in the Service Days field meaning that goods will be
delivered the next day at the time you specified in your calendar with
the RECEIVE activity (this works out to be less than a full 24 hour day
in most cases).
2. Enter your next day delivery date in the Calendar field.
3. In this cyclical calendar you will enter:

For your drop-off times, you need the calendar activity PICKUP this can be a range such as 8:00 a.m. to 5:00 p.m. You can have a
range for the PICKUP times, unless you want the start of all the
shipments to be exactly 5:00. The range should mirror the opening
hours until the cut-off time. If the order is ready at noon, it can be
shown that it was picked-up at noon and will be delivered the next
day at 10:30.

For your delivery times, you need the calendar activity RECEIVE this should be a fixed time, such as from 10:30 a.m. to 10:30a.m.

4. Repeat these settings for every day of the week that your next day
delivery service is in effect.
Also see the distance duration example, which is similar.
Accessorials
See below.

Distance Duration
OTM plans shipments with the distance and number of service days you
enter here. Distance Duration allows you to enter service time by mileage
bands rather than by lane or rate zone.
Calendar
Calendar: Choose the days on which the service is in effect. Use the
activities PICKUP and RECEIVE in your calendar.
Distance Service Time
Distance: Enter a maximum distance.
Service Days: Enter the number of days it should take to travel that
distance. This number calculates the distance instead of looking at the
distance table or using simulation.
Example
Your calendar is 24-hours a day Monday through Friday. Meaning that
weekends do not count in service time calculations.
Create the following distance service time:
Distance
(Miles)

Service
Days

50

300

500

800

1200

2000

3000

4000

9999

10

Since you have a 24 hour calendar, the arrival will always be at 00:00
(midnight) on the nth weekday after the departure. Therefore, assuming you
ran these around lunchtime Tuesday, the result would be:
Distance
(Miles)

Calculated Duration
(hours)

Time of
Departure

Time of
Arrival

702

131.24

Tue 12:45

Mon 00:00

548

131.19

Tue 12:48

Mon 00:00

11.16

Tue 12:50

Wed 00:00

3261

230.11

Tue 12:53

Tue 00:00

231

34.51

Tue 13:06

Thu 00:00

External Drive
OTM can use service time data from a third party application. OTM currently
supports external service engines from ALK (PC Miler) and PTV (Map and
Guide's iNetServer). This allows service time to be calculated externally.
When External Drive is selected as the Rate Service Type, OTM calls out to
the external program defined here to obtain stop-to-stop times. It then
applies any appropriate break, work, and stop times. These times are used
during the planning process.
Max Transit Time is the maximum time per day that a person is allowed to
transport goods.
Max Work Time is the maximum amount of time allowed before the person
transporting the goods must rest. When calculating the time required to
transport goods, Max Work Time or a combination of the other fields is used.
Max Work Time includes all driving, waiting, and any other activity time.
Anything longer is considered infeasible.
Min Rest Time is the amount of rest time allotted for a break for every
number of hours specified in the Max Transit Time field. For example, if your
Max Transit Time is 12 hours and your Min Rest Time is 5 hours, that means
for every 12 hours the driver is on the road, he needs to rest 5 hours. This
time is factored into the delivery time.
Initial Rest Time is the amount of rest time that must be considered to
account for a driver that is not fully rested. For example, a driver may arrive
at the first stop not fully rested, so he will need to rest at some point

between the first and second stops. Therefore, a shipment that would
normally take 9 hours will now take longer. The value entered here is added
to the total service time to determine if a shipment can be delivered within a
certain time window. If the drive time is 9 hours, and the Initial Rest Time is
4 hours, then it will take the driver 13 hours to deliver the shipment. For
multi-stop shipments, the Initial Rest Time is only factored into the second
stop.
Service External Engine ID is the external engine that you want this rate
service to use. Service External Engines are defined and maintained in Power
Data.
Accessorials
See below.

Ground Schedule
Ground Schedules determine the frequency and location routing for a
shipment and are typically created for repetitive rail and truck routes.
Rail schedules are typically supplied with an origin and several destinations
along with the cut-off time for the origin and freight availability time for each
of the destinations. The railroad manages everything behind the scenes;
they basically supply information that if the freight is given to them at a
specified location by a certain time, it will be available at other locations at
other times.
Truck schedules have most of the same characteristics as rail, such as
occurring on certain days of the week and being at certain locations at
certain times. However, the route of the truck can actually be followed on
the schedule from location to location.
Repetition Schedule Service identifies the service that is associated with a
particular Ground Schedule.
Accessorials
See below.

Lookup
Lookup is used when a service time duration is defined by lane or rate zone.
OTM searches for the requested distance in the rate distance table. You
enter rate distances in Power Data.
Lane and Service Times

Lane ID: Select the Lane ID for the area this rate service covers.
Service Time: Enter the amount of time allowed to transport goods on this
lane.
Rate Zones and Service Times
Rate Zone Profile ID: The rate service only uses rate zones associated with
the Rate Zone Profile ID you select.
Service Time: Enter the amount of time allowed to transport goods in this
rate zone.
Accessorials
See below.

Simulation
Simulation calculates your distance and time based on the zip codes you
provide, as well as taking into account specific time windows that you define.
Service Details
When Simulation is selected as the Rate Service Type, the Rate Service
Details tab is where you define specific distances, speeds and time windows.
Max Transit Time is the maximum time per day that a person is allowed to
transport goods. For a truck driver, this value is typically 10 hours.
Max Work Time is the maximum amount of time allowed before the person
transporting the goods must rest. When calculating the time required to
transport goods, Max Work Time or a combination of the other fields is used.
Max Work Time includes all driving, waiting, and any other activity time.
Anything longer is considered infeasible.
Min Rest Time is the amount of rest time allotted for a break for every
number of hours specified in the Max Transit Time field.
For example, if your Max Transit Time is 12 hours and your Min Rest Time is
5 hours, for every 12 hours the driver is on the road, he needs to rest 5
hours. This time is factored into the delivery time when the driver simulation
engine is run.
Initial Rest Time is the amount of rest time that must be considered to
account for a driver that is not fully rested. For example, a driver may arrive
at the first stop not fully rested, so will need to rest at some point between
the first and second stops. Therefore, a shipment that would normally take 9
hours, now takes longer. The value entered here is added to the total service

time to determine if a shipment can be delivered within a certain time

window. If the drive time is 9 hours, and the Initial Rest Time is 4 hours,
then it will take the driver 13 hours to deliver the shipment. For multi-stop
shipments, the Initial Rest Time is only factored into the second stop.
Max Work Time Usage Type allows you to indicate if you want to force a
rest period or mark the shipment infeasible if the time exceeds the allowed
time as identified in the Max Work Time field. This is only for a rate service
type of "Simulation".
Service Speed
Rate service speed determines the average speed at which a vehicle moves
while transporting goods from one point to another. This figure is then used
with the distance value to determine how long it takes to transport a
shipment.
Distance and Speed are used together to compute how long a trip takes.
When assigning distance, assume the corresponding average speed applies.
For example, you may enter:
Distance

Speed

30 miles

25 MPH

100 miles

40 MPH

3000 miles

55 MPH

Min Transit Time is the absolute minimum amount of time required to

travel from one point to another.
Accessorials
See below.

Voyage Schedule
Voyage schedules determine departure and arrival dates as well as transit
times for a shipment. Transit time is calculated based on speed, distance and
rest time. You must load and update voyage schedules into OTM for this to
work.
Voyage Service
Voyage Service Type ID: Choose the Voyage Service Type ID of the
voyage service you want to use with this rate service.
Accessorials

See below.

Accessorials
The Accessorial section appears for all rate service types. This section allows
you to define specific accessorial charges for a specific lane in a rate service,
as well as associate an activity and a fixed amount of time that the
accessorial activity takes to perform. These accessorials add time not cost.

This functionality is helpful for companies manufacturing automobiles

where certain work may need to be done on some cars at specific
stops. For example, it may take 3 hours to install a sun roof which is
not installed in every car. An accessorial code can be created for
installing a sun roof and a fixed accessorial time of 3 hours added. This
is similar to contractual lead time.

Also, this can be used to add time because of rush-hour or congestion.

You can add a fixed amount of time to the regular transit time for
shipments between congested areas. For example, we have shipments
from New York to Philadelphia with a transit time of 2 hours. However,
in peak times, transit time is estimated at 3 hours. A time-based
accessorial can be added. An accessorial code needs to be added to
role profiles. Also, define a calendar entry for Rush hour Mon-Fri 4PM7PM on the rate service header. Then, on the Rate Service Detail, add
the same accessorial code as on the role profile and set the accessorial
time to 1 hour. Then if a shipment leaves New York at 4PM, 1 hour is
added to the regular transit time.

Fixed accessorial time is only applied once per lane, per activity. If
more than one lane is matched to the stop location, the most specific
lane is chosen.

Accessorial Code ID: Enter an Accessorial Code that will charge the correct
accessorial cost for performing the activity.
Lane ID: Enter a Lane ID for which the accessorial applies. This allows you
to assign this activity and charge to a specific lane, rather than have it apply
to the entire rate service.
Activity ID: Enter the specific activity that is to be performed.
Fixed Accessorial Time: Enter the number of days, hours, and minutes
that are required to perform the activity.