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FRISCO ISD

BUDGET WORKSHOP
September 6, 2016

Agenda
What happens now?
What happens next?
Process Leadership
Work Plan
Budget Principles, Goals & Vision
Timeline

What happens now?


2016-2017
Prioritize savings where possible within the already adopted
budget
Reduce staff travel
Reduce professional development
Scrutinize hiring

Utilize fund balance as necessary


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What happens next?

What happens next?


2017-2018
Memorial HS
Administrators
Teachers

Lawler MS
$391,000
$4,560,000

Administrators
Teachers

Tally & Liscano ES


$256,000
$2,670,000

Administrators
Teachers

$338,000
$4,380,000

Other
Professionals

$428,500

Other
Professionals

$345,500

Other
Professionals

$374,000

Paraprofessionals

$345,500

Paraprofessionals

$232,250

Paraprofessionals

$356,500

Auxiliary

$237,000

Auxiliary

$120,000

Auxiliary

$148,000

Total Staffing

$5,962,000

Total Staffing

$3,623,750

Total Staffing

$5,596,500

Total staffing costs for 4 new schools = $15,182,250


*note this does not include additional costs related to opening schools, such as utilities, maintenance or transportation

What happens next?


2017-2018
Reduce central administration costs as much as possible

Freeze salaries
Delay opening of new schools until 2018-2019
Utilize fund balance if needed

Priorities Based Budgeting

What happens next?


Reset our budget based on priorities
How can the district pay for those
priorities?

What are the districts priorities?


Budget

Priorities

Savings Options

Fund high priority areas that will have the greatest


impact on students

Reduce or eliminate spending in areas that dont align


with priorities

Within both investments and


savings options, there are
opportunities to make current
spending more efficient

Process Leadership
1
Steering Committee

Outside
Support

Project
Manager

Provide
technical
assistance
support to
district for
one or
multiple
efforts within
process

Manage overall
process and
coordinate
efforts
between each
team involved

(If needed)

Community &
District
Stakeholder
Committee
Contribute
guidance to
the process
from
perspectives
of key
community
and district
stakeholders

Oversee overall direction and decisions of the priorities-based


budget process

Board of
Trustees
Contribute
guidance to
the process
from a
governance
perspective

Working Group
Manage day to day aspects of the work; oversee analysis of the
action teams; synthesize findings into concrete recommendations
for final approval from the Steering Committee

Action
Team

Action
Team

Action
Team

Action
Team

Conduct the analysis and investigation into each of the


instructional priorities and cost savings options
(one Action Team per area)

Process Leadership
Steering Committee
Dr. Jeremy Lyon

Superintendent

Katie Kordel

Deputy Superintendent Curriculum &


Instruction

Richard Wilkinson

Deputy Superintendent Business Services

Todd Fouche

Director of Finance

Doug Zambiasi

Deputy Superintendent Support Services

Pam Linton

Assistant Superintendent Human Resources

Kenny Chandler

Assistant Superintendent Student Services

Melissa Fouche

Executive Director Technology & Media


Services

Chris Moore

Executive Director Communications &


Community Relations

Kimberly Pickens

Chief Financial Officer

Responsibilities

Set overall district vision and goals for


process

Determine district priorities and associated


investments; review proposals of savings
areas to pay for those priorities

Meet regularly to review the work from the


Working Group and to make key decisions
based on the findings

Assess the level of stakeholder


understanding and support
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Process Leadership
Working Group
Doug Becker Transportation

Cheryl McDonald Digital Learning

Mia Bennett Elementary Instruction

Allison Miller FEF

Brenda Berry Guidance & Counseling

Mark Mimms Heritage HS

Terri Gladden Roach MS

Gary Nye Assessment/Accountability

Pete Hazzard Fine Arts

Deidre Parish Professional Learning

James Iorio Robertson ES

Angela Romney Secondary Instruction

Duana Kindle Human Resources

Brenna Rose Benefits

Sue Kirk Alternative Programs

Tim Sanz Risk Management

David Kuykendall Athletics

Marcia Shannon Special Education

Kacey Maas Smith ES

Debra Tredennick Child Nutrition

Dianna Manuel CTE Center

Blake Vaughn Maintenance

Cory McClendon Human Resources

Barbara Warner Scoggins MS

Jaime McCracken Communications

Robin Turnbull & Terry Latimer


Accounting

Responsibilities

Primary coordinators of initiative

Produce deliverables and monitor regular


output

Convene every 2 weeks to mark milestones


and ensure accountability

Recommend decisions to the steering


committee

Oversee the work of action teams

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Process Leadership
Action Teams

Responsibilities

Team size and structure will vary based on


the budget area and/or initiative assigned

Conduct deep-dive analysis/research

Size the investment or savings opportunities

Focus areas depend on savings options and


priorities

Create implementation plans to achieve


goals

Each team will include a representative


from the Working Group and stakeholders
(district employees) relating to the area of
focus

Synthesize results

Present findings and recommendations to


the Working Group

12

Process Leadership
Stakeholder Committee

Responsibilities

Parents/Community members

Campus Administrators

Support the Steering Committee and


Working Group

Teachers

Paraprofessionals

Provide a reality check on messaging and


outreach throughout the process

Auxiliary Staff

Meet approximately 6 times to reflect on


the process

Serve as champions of the process with


their peers and the community at large

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Work Plan

Month
1

1. Organize Process
Plan and
Prepare

2. Assess Landscape

9
Submit
Budget

1
2

Introduce
process

Announce
Priorities

Feedback on
Savings Options

3. Engage Stakeholders
4. Develop Priorities
Set Priorities

5. Estimate Cost of Priorities


Pay for
Priorities

6. Identify Top Savings


Options
7. Analyze Top Savings
Options

8. Balance Budget Tradeoffs


Implement
Plan

9. Adopt Strategic Finance


Plan

10. Adopt Annual Budget


Ensure
Sustainability

Ongoing

11. Build Internal Capacity


12. Plan for Continuous
Improvement

Steering Committee Meeting

Stakeholder Committee Meeting

14

Budget Principles, Goals & Vision


Budget Principles
Ensure development and maintenance of the instructional program at the highest possible level of
excellence while addressing the needs created by growth in the student population
Allocate personnel units in a manner that will maintain the effective and efficient practices adopted
by the district
Prioritize the distribution of funds to address the needs of the district in relation to both the
academic and operational functions of the district
Meet the community standards and goals and objectives adopted by the Board of Trustees
Maintain the district's efforts to continue as one of the top rated school districts in the state

15

Budget Principles, Goals & Vision


Goals & Vision

A successful priorities based budget process will result in a balanced and sustainable budget that is aligned with
the districts mission of knowing every student by name and need.

Throughout this process, our focus will be on student learning, and we will be cautious not to be short-sighted in
the long-term impact of our decisions.

FISD will build support for this initiative with staff and the community by listening, encouraging input, and
maintaining transparency.

As a district, our priorities are:

Protect the classroom by guiding and supporting high levels of learning for all students.

Recruit, retain and support an effective teacher in every classroom and an effective principal in every school.

Commit to the whole child by providing social, emotional, physical and academic support.

Provide a safe, secure and well maintained learning environment.

Continue to maximize student opportunities through the small schools model.

As part of the budget development process, we will work to reduce or eliminate spending in areas that do not
align with our identified priorities.

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Timeline
Introduce the
process, review the
district landscape,
and determine
objectives

Sep.

Oct.

Continue evaluating
the cost of priorities
and begin to
identify top savings
options.

Nov.

Set district priorities


and begin
estimating costs.
Begin setting up
action teams as
necessary.

Dec.

Prepare 2017-18
budget document
based on the
strategic financial
plan.
(Apr Jun)

Review budget
trade-offs and
evaluate budget
recommendations.
(Jan Mar)

Jan.

Continue to
evaluate savings
options and begin
reviewing budget
trade-offs.

Feb.

Mar.

Apr.

May

Jun.

Develop the
strategic financial
plan based on
budget
recommendations.
(Feb May)

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Questions?

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