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ZKTime.Net User Guide ZKTime.Net ME User Manual [An Official Description] [ This document describes the

ZKTime.Net User Guide

ZKTime.Net User Guide ZKTime.Net ME User Manual [An Official Description] [ This document describes the installation

ZKTime.Net ME User Manual

[An Official Description]

[This document describes the installation and unloading of ZKTime.Net MEMEand the functions of its interface menus.]

[Ver. 3.1]

[May,2013]

ZKTeco Inc.

www.zktime.me

MEMEand the functions of its interface menus. ] [Ver. 3.1] [May,2013] ZKTeco Inc. www.zktime.me Page [

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Table of Contents: Copyright & Legal Notices Chapter at a Glance Glossary & Conception 1.

Table of Contents:

Copyright & Legal Notices Chapter at a Glance Glossary & Conception

1.Software Intallation & Registration

1.1. Basic Information about ZKTime.Net

1.2. Software Installation

1.3.

1.4.

1.5. ZKTime.Net MEMETray

Software

Software

2.Setting up Attendance Rules

2.1. System Setting Steps

2.2. Set up General

2.3. Email Set. 12

2.4. Plan Task.13

2.5.

2.6. Setup Company

2.7.

2.8.

2.9.

2.10.

Employee

Setup Pay Setup Pay Setup Time Break Rounding Shift Set 22 Set Cycle Set Work Department

2.11.

2.12.

2.13.

2.14.

2.15.

2.16. Employees Management

3.Network & Data Sync & Terminals Management

3.1. Terminal Management

3.2. Data Sync 31

4.Get Report & Attendance Calculation

4.1. Attendance Record Processing

4.2. Exceptions Assign

4.3. Attendance Calculation

4.4. Modify Attendance Log

4.5. Export/Import Data to USB Pen Driver

4.6. Attendance Record Management

4.7. Export/Import Attendance

5.Set Privilege & Add System Administrator

5.1. System User Management

5.2. Role Management

6.Setting up Attendance Rules

6.1. Employee Report Processing

6.2. Attendance Report Processing

6.3. Salary Export

6.2. Attendance Report Processing 6.3. Salary Export ZKTime.Net User Guide - 3 - - 4 -

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ZKTime.Net User Guide Copyright & Legal Notices END‐USER LICENSE AGREEMENT FOR THIS SOFTWARE  Important

ZKTime.Net User Guide

Copyright &

Legal Notices

END‐USER LICENSE AGREEMENT FOR THIS SOFTWARE Important Read Carefully:

This End‐User License Agreement ("EULA") is a legal agreement between you (either an individual or a single entity) and the mentioned author of this

Software for the software product identified above, which includes computer software and may include associated media, printed materials, and "online" or electronic documentation ("SOFTWARE PRODUCT"). By installing, copying, or otherwise using the SOFTWARE PRODUCT, you agree to be bound by the terms of this EULA. If You Do Not Agree To The Terms Of This EULA, Do Not Install Or Use The SOFTWARE PRODUCT.

SOFTWARE PRODUCT LICENSE The SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties, as well as other intellectual property laws and treaties. The SOFTWARE PRODUCT is licensed, not sold.

1. GRANT OF LICENSE.

This EULA grants you the following rights: Installation and Use. You may install and use an unlimited number of copies of the SOFTWARE PRODUCT. Reproduction and Distribution. You may reproduce and distribute an unlimited number of copies of the SOFTWARE PRODUCT; provided that each copy shall be a true and complete copy, including all copyright and trademark notices, and shall be accompanied by a copy of this EULA. Copies of the SOFTWARE PRODUCT may be distributed as a standalone product or included with your own product.

2. DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS.

Limitations on Reverse Engineering , De compilation , and Disassembly. You may not reverse engineer, decompile, or disassemble the SOFTWARE PRODUCT, except and only to the extent that such activity is expressly permitted by applicable law notwithstanding this limitation. Separation of Components. The SOFTWARE PRODUCT is licensed as a single product. Its component parts may not be separated for use on more than one computer. Software Transfer . You may permanently transfer all of your rights under this EULA, provided the recipient agrees to the terms of this EULA. Termination. Without prejudice to any other rights, the Author of this Software may terminate this EULA if you fail to comply with the terms and conditions of this EULA. In such event, you must destroy all copies of the SOFTWARE PRODUCT and all of its component parts. Distribution. The SOFTWARE PRODUCT may not be sold or be included in a product or package which intends to receive benefits through the inclusion of the SOFTWARE PRODUCT. The SOFTWARE PRODUCT may be included in any free or non‐profit packages or products.

3.

COPYRIGHT.

All title and copyrights in and to the SOFTWARE PRODUCT(including but not limited to any images, photographs, animations,

video, audio, music, text, and "applets" incorporated into the SOFTWARE PRODUCT), the accompanying printed materials,

and any copies of the SOFTWARE PRODUCT are owned by the Author of this Software. The SOFTWARE PRODUCT is

protected by copyright laws and international treaty provisions. Therefore, you must treat the SOFTWARE PRODUCT like

any other copyrighted material except that you may install the SOFTWARE PRODUCT on a single computer provided you

keep the original solely for backup or archival purposes.

LIMITED WARRANTY

1. NO WARRANTIES.

The Author of this Software expressly disclaims any warranty for the SOFTWARE PRODUCT. The SOFTWARE PRODUCT and

any related documentation is provided "as is" without warranty of any kind, either express or implied, including, without

limitation, the implied warranties or merchantability, fitness for a particular purpose, or non in fringement. The entire risk

arising out of use or performance of the SOFTWARE PRODUCT remains with you.

2. NO LIABILITY FOR DAMAGES.

In no event shall the author of this Software be liable for any damages whatsoever (including, without limitation, damages

for loss of business profits, business interruption, loss of business information, or any other pecuniary loss) arising out of the

use of or inability to use this product, even if the Author of this Software has been advised of the possibility of such damages.

product, even if the Author of this Software has been advised o f the possibility of

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ZKTime.Net User Guide Chapter at a Glance Main Setting Menu N a v i g

ZKTime.Net User Guide

Chapter at

a Glance

Main Setting Menu Navigation Bar

Flow Chart Help Main Time Attendance Setting Tools
Flow Chart
Help
Main Time Attendance Setting Tools
List of Person & Shifts
List of Person & Shifts
Time Attendance Setting Tools List of Person & Shifts Status Bar Calendar & Shifts Setting Page

Status Bar

Time Attendance Setting Tools List of Person & Shifts Status Bar Calendar & Shifts Setting Page

Calendar & Shifts Setting

Time Attendance Setting Tools List of Person & Shifts Status Bar Calendar & Shifts Setting Page

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ZKTime.Net User Guide Glossary & Conception Here is some basic conception for better using: Pay

ZKTime.Net User Guide

Glossary &

Conception

Here is some basic conception for better using:

Pay Classdefines the payment period, weekend setting, and over‐time. Over Timesets over‐time levels 1, 2, and 3 to different lengths of

working hours and sets whether the weekend over‐time is included into the weekday working hours if the weekday working hours falls short of the normal working hours. Pay Codedefines the type of salary payment. Shift Startthe time of day employees in this shift is scheduled to begin work. Shift EndThe time of day employees in the shift are scheduled to stop working. Before Check Indefines the time range within which check‐in before office hours start is valid. Note:

For example, office hours start at 07:00 and Time before Check In is set to 60 minutes. Check‐in before 06:00 is invalid. After Check Outdefines the Time range within which check‐out after office hours end is valid. For example, office hours end at 17:00 and Time after Check out is set to 30 (minutes). Check‐out after 17‐>30 is invalid. Count Latedefines the Time interval (in the unit of minutes) between the Time when office hours start and the start Time when check‐in is considered late. Count Earlydefines the Time interval (in the unit of minutes) between the Time when office hours end and the start Time when check‐out is considered early. Breakfor each break code, you may define up to two break slots. You must specify the start and end Time for each of the slots, as well as whether any incident applies (optional). Round Value In/Outdefines the smallest unit for rounding the Time of check‐in/check‐out. For example, if Round Value In/out is set to 10, the smallest unit of Time that can be included in attendance records is 10 minutes. Round Down In/Outrounds up values greater than the value of Round Down and rounds down values smaller than or equal to the value of Round Down. In and Out correspond to check‐in and check‐out. Round Up In/Outcorresponds to Round Down In/out. Round rulethe number of minutes before the Shift Start Time or after the Shift End Time in which employees’ transactions will be treated as if they occurred exactly at the Start or End Times Schedulesets the attributes of shift scheduling, including shifts and dates of the shifts and the use of cyclic shift scheduling. You can assign the configured shifts to departments or a single employee. Date of Hiredefines the date when an employee is hired. When adding an employee, you can take the current system date as the date of hire by default, or you can change the date. This information is very important. Enter the correct date. Operation Modedefines the mode of attendance check. The Hours and salary options are available. If you select the Hours option, the result of attendance check is independent of parameters such as Shift, Over‐time, Late Come, Early Out, and absence. If you select the salary option, the result of attendance check is related to parameters such as the shift Time, rounding details during shifts, break rounding, over‐time, check‐in late, check‐out early, and absence. Statusdefines the status of the device. If you click Actives, the device is enabled and you can perform the following operations on the device‐> user uploading/downloading, work code uploading, and record downloading. If you click Inactive, the device is not enabled. Data Syncsynchronizes data between the system and the device.

the device is not en abled. Data Sync  synchronizes data between the system and the

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1 ZKTime.Net User Guide Software Installation & Registration In this section, you will learn: 

1

ZKTime.Net User Guide

Software Installation

& Registration

In this section, you will learn:

Basic information about ZKTime.Net ME Running Environment.

Software Installation.

Information about Third Party Fingerprint Sensor Driver.

Software Un installation.

Software Registration.

Registration Document Backup.

1.1. Basic Information about ZKTime.Net ME Running Environment. Microsoft .NET Framework is a technology that supports building and running the next generation of applications. And it fulfills .NET development technologies and application patterns for creating business applications. ZKTime.Net ME software is based on Microsoft .NET framework. It provides a long time and stable data support, powerful system compatibility.

Component

Minimum System Requirements

Processor

1 gigahertz (GHz) or faster x86‐bit or x64‐bit processor

Memory (RAM)

1 gigabyte (GB) RAM (32‐bit); 2 gigabytes (GB) RAM (64‐bit)

Hard Disk

3.0 gigabytes (GB) available

Multi‐touch Display

1024 x 576 or higher resolution monitor Not Support Multi‐Touch Screen

Operating System

ZKTime.Net ME products are supported on the following Windows operating systems:

Windows XP (32‐bit or 64‐bit) Windows Vista (32‐bit or 64‐bit) Windows 7 (32‐bit or 64‐bit) Windows 8 (32‐bit or 64‐bit) Windows Server 2008 R2 (64‐bit)* Windows Server 2012 (64‐bit)** *Windows Server 2008 R2 is available only in 64‐bit **Windows Server 2012 is available only in 64‐bit

.NET Version

4.0/4.5

1.2. Software Installation. Please insert the installation CD‐ROM into the CD‐ROM drive (you may need to log in as the operating system administrator to perform this step). Then installation program runs automatically.

Note: If this guide is inconsistent with the actual installation steps, please install the software based on the actual steps of the disk.

Access the ZKTime.Net ME Setup Wizard and click “ Next”.

on the actual steps of the disk.  Access the ZKTime.Net ME Setup Wizard and click

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ZKTime.Net User Guide  Read the following license agreement. Click “ I accept the agreement

ZKTime.Net User Guide

ZKTime.Net User Guide  Read the following license agreement. Click “ I accept the agreement ”,

Read the following license agreement. Click “ I accept the agreement”, if you accept the terms of this agreement; otherwise, click “Cancel” to exit installation.

otherwise, click “ Cancel ” to exit installation.  Select the software installation path. You can

Select the software installation path. You can click “ Browser” to check the free disk space. You are advised to use the default path. Select permissions to the software. Click “ Next ”.

You are advised to use the default path. Select permissions to the software. Click “ Next
You are advised to use the default path. Select permissions to the software. Click “ Next

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 Click “ Next ” as instructed by the setup wizard. ZKTime.Net User Guide Note:

Click “ Next” as instructed by the setup wizard.

ZKTime.Net User Guide

” as instructed by the setup wizard. ZKTime.Net User Guide Note: Install .NET Framework 4.0 before
Note: Install .NET Framework 4.0 before you install the ZKTime.NET Time and Attendance System. You
Note: Install .NET Framework 4.0 before you install the ZKTime.NET Time and
Attendance System. You can download the installation package of .NET
Framework 4.0 at
http://www.microsoft.com/en ‐us/download/details.aspx?id=17718 .

Note: Cancel the installation of the fingerprint reader driver if you have not purchased the fingerprint reader.

After successful installation, click “ Finish” to exit the installation.

click “ Finish” to exit the installation.  After installation is complete, a shortcut of
click “ Finish” to exit the installation.  After installation is complete, a shortcut of

After installation is complete, a shortcut of ZKTimeNet.exe ( ) will be created on the desktop. 1.3. Software Un installation. If you no longer require use of the software and wish to delete it, remove it as follows:

1, Click StartPrograms ZKTime.Net ME Uninstall ZKTime.Net.

2, Exit the ZKTime.Net ME program;

Choose Start Control Panel Add or Remove Programs ZKTime.Net, click Remove.

Click “Yes” to remove the software.

or Remove Programs  ZKTime.Net , click Remove .  Click “Yes” to remove the software.

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1.4. Software Registration. ZKTime.Net User Guide  For First Time Log In: Double click the

1.4. Software Registration.

ZKTime.Net User Guide

For First Time Log In:

Double click the desktop shortcut, or choose StartProgramsZKTime.Net ME to enter the login interface. If you log in to the system for the first Time (this means the system has no users), the system displays the register administrator interface. Set your password in this window.

administrator interfac e. Set your password in this window. Note: this administrator is a top password

Note: this administrator is a top password of this system. Please keep it well.

If you have previously logged in to the system, enter the correct registered user name and password.

system, enter the corre ct registered user name and password.  Send your “Unique Product” 1

Send your “Unique Product”

1
1
system, enter the corre ct registered user name and password.  Send your “Unique Product” 1

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ZKTime.Net User Guide Steps To Get License And Use It: 1, Click “ Copy” 

ZKTime.Net User Guide

Steps To Get License And Use It:

1, Click “ Copy” Paste in Email” ZKTime.Net MEUninstall ZKTime.Net.

2, Click Start Programs ZKTime.Net MEUninstall ZKTime.Net.

Note: ZKTime.Net will write the registration words into Microsoft register. We suggest you copy this to your note or into a word document in case of third part register clean tools or software delete your registration words.

1.5. ZKTime.Net ME Tray Menu. In the right corner of the Taskbar .Rightclick the ZKTime.Net ME icon ( ). The following menu is displayed.

ZKTime.Net ME icon ( ). The following menu is displayed. “Check update”  Check for software
ZKTime.Net ME icon ( ). The following menu is displayed. “Check update”  Check for software

“Check update”Check for software updates. “Configuration”Configure software shutdown and prompt messages as shown below. “Exit” Exit the software.

Configure software shutdown and prompt messages as shown below. “Exit”  Exit the software. Page [
Configure software shutdown and prompt messages as shown below. “Exit”  Exit the software. Page [

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2 ZKTime.Net User Guide Setting up Attendance Rules In this section, you will learn: 

2

ZKTime.Net User Guide

Setting up

Attendance Rules

In this section, you will learn:

System Setting Steps Overview.

Set Up Attendance Rules.

Communication & Devices.

Enroll Employees & Sync To Device.

2.1. System Setting Steps Overview. First, please log in ZKTime.Net. You will see a flow chat to guide you fulfill the basic information about your certain company attendance rules.

3, Set late come & early out. 4, Arrange shifts for employees & departments. 2,
3, Set late come &
early out.
4, Arrange shifts for
employees & departments.
2, Set Up How To
Pay & Over Time.
5, Add department
information.
9, Export Reports.
7, Add device & sync data.
8, Calculate attendance log.

1, Fulfill Company Information & holiday.

6, Enroll personal information & private calendar.

Company Information & holiday. 6 , Enroll personal information & private calendar. Page [ ‐ 11

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ZKTime.Net User Guide 2.2. Set up General Information. On the menu of Configuration we can

ZKTime.Net User Guide

2.2. Set up General Information. On the menu of Configuration we can do the regulation of equipment, regulation of user setting the System option. Click “ System“General” . The following page is displayed.

”  “General” . The following page is displayed. Minimum Time between two punches  this

Minimum Time between two punchesthis is the minimum Time period (in the unit of minutes). If two checks are recorded within this Time range, only the Time of the first check is recorded in attendance check. Delete the punches from the devices after downloadingwhether attendance records are deleted from the attendance device after they are downloaded. Date and Time Formatset date and Time formats for the system. Click “Save” after you set these parameters.

2.3. Email Set. Click “ System“Email Setting” . The following page is displayed.

“Email Setting” . The following page is displayed. Set SMTP Server  set the E‐mail SMTP

Set SMTP Serverset the E‐mail SMTP server address and port number (You may get help from your network administrator). Send Datayou can set whether to send notification mails about check‐in late, check‐out early, and absence. Click “Save” after you set these parameters.

l ate, check‐out early, and absence.  Click “Save” after you set these parameters. Page [

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ZKTime.Net User Guide E‐mail Message Notification Note: ZKTime.Net E ‐ mail function does not depend

ZKTime.Net User Guide

ZKTime.Net User Guide E‐mail Message Notification Note: ZKTime.Net E ‐ mail function does not depend on

E‐mail Message Notification

Note: ZKTime.Net E mail function does not depend on mail management software. Attendance log only send to customers with mailboxes.

2.4. Plan Task. You can set data scheduled maintain tasks. Currently, only the scheduled task of attendance record downloading is supported. Click “ System“Plan Task” . The following page is displayed.

 “Plan Task” . The following page is displayed. Using data collection schedule  after you

Using data collection scheduleafter you click this option, you can specify the day when attendance records are scheduled to be downloaded. Start atspecifies the Time at which downloading of attendance records starts. Restart after Several Minutesspecifies the Time interval between completion of attendance record downloading and device restart. Click “Save” after you set these parameters.

Note: the auto download functions can only work with running ZKTime.Net software. If you stop the software, then it will sync when you log in again.

2.5. Employee Group. You can divide employees by department or by group. Click “ System “Employee Group” . The following page is displayed.

by group.  Click “ System ”  “Employee Group” . The following page is displayed.

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ZKTime.Net User Guide 2 1 1, “ Employee Group”  here, only eight first level

ZKTime.Net User Guide

2 1
2
1

1, Employee Group” here, only eight first level groups.

2, Item Name” in the corresponding group (for example, first level group “ZKGPS”), you can set up more groups. Click “Save” after you set these parameters. When you finished the group settings. That will be applied to the user groups in employee profiles.

2.6. Setup Company Management. You need to describe the organizational structure of your company before you manage staff. You can set the company profile in the Companies menu. Click “ Setup “Companies” . The following page is displayed.

 “Companies” . The following page is displayed. 1, Set Basic Parameters. Specify basic company

1, Set Basic Parameters. Specify basic company information, including parameters such as Company Code, Company Name, Pay Class, Operation Mode, and Logo. Company Codeis generated by the system automatically. Company NameSet the name of your company. Pay ClassSelect the type of pay class. Photo SizeSelect a picture as the logo of your company.

 Select the type of pay class. Photo Size  Select a picture as the logo

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ZKTime.Net User Guide Operation Mode  This mode consists of “ Hours, Salary” . Note:

ZKTime.Net User Guide

Operation ModeThis mode consists of “ Hours, Salary” .

Note: Hours” , Salary” . Generally refers to pay by the hour

the If you select Hours, do not count working hours based on parameters such as shifts, overtime, early, absence. If you select Salary, count working hours based on shifts, rounding details, break round off, overtime, late, early, and absence. E mail address is required parameters for automatically pushing attendance in formation to certain p erson.

AddressSpecify company address information, including parameters such as Address, City, Country, Fax, Email, State, Phone, and Website. Click “Save” after you set these parameters.

2, Set Up Holiday. Holidays include statutory holidays and custom holidays, such as the company public rest days, annual leave, etc. Click “ Setup “Holiday” . The following page is displayed.

”  “Holiday” . The following page is displayed.  Click “Items” to set holiday names,

Click “Items” to set holiday names, as shown in the above figure; Click “ ” to set holiday names in the text box; And in this way, set all statutory holidays and required holidays then close the Holiday Type Edit window. Click “Save” to complete holiday names text entry.

3, Apply Holiday Names in Calendar Days. For flexible and convenient to adjust holiday time and adapt to different calendars, ZKTime.Net MEdoes not support automatic holidays carrying on, you need according to your local holidays and the company's time of relaxing, manually enter the holidays settings for each year.

and the company's time of relaxing, manuall y enter the holidays settings for each year. Page
and the company's time of relaxing, manuall y enter the holidays settings for each year. Page

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ZKTime.Net User Guide  Press and holding the left mouse button, select date blocks in

ZKTime.Net User Guide

ZKTime.Net User Guide  Press and holding the left mouse button, select date blocks in the

Press and holding the left mouse button, select date blocks in the calendar, as shown in the above figure; if you need to select multiple blocks, hold the “Ctrl” key and click or drag the mouse to select the blocks, and the selected blocks color will change. Select “ Apply to Days ” and “ Save ” to complete;

Note: Count Work Time”: Generally when employees are present at work during the specified holiday, you can select the way of salary calculation.

Click “ View All” to list all holidays;

way of salary calculation.  Click “ View All ” to list all holidays; 2.7. Setup

2.7. Setup Pay Class.

way of salary calculation.  Click “ View All ” to list all holidays; 2.7. Setup

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ZKTime.Net User Guide You can define the payment period, weekend setting, and over‐ti me. 

ZKTime.Net User Guide

You can define the payment period, weekend setting, and over‐time. Click “ Setup “Pay Class” “General” . The following page is displayed.

 “General” . The following page is displayed. General  You can set the payment period

GeneralYou can set the payment period and rest days. CodeSet a number automatically assigned to the pay class, which can be modified. NameName of the certain pay class. Period Setting You can set the payment period to daily, weekly, bi‐weekly, semi‐monthly, or monthly, or customize the payment period. If you set the payment period to weekly, bi‐weekly, semi‐monthly, or monthly, you need to set the start date and end date of the current payment. The system automatically works out the start date and end date of the next payment. Weekend Set Select weekend rest days based on company conditions.

Payment Period Conception

Daily

Give payment by the day

Weekly

Give wages weekly

Bi‐Weekly

Pay salary once every two weeks,

Semi‐Monthly

usually 14 days Pay salary in the middle of a month,

Monthly

usually 15days Pay salaries at end of each month,

Custom

usually 30 days Custom the time to pay salaries

Set up Over‐time:

end of each month, Custom usually 30 days Custom the time to pay salaries Set up

Page [‐ 17 ‐]

ZKTime.Net User Guide  Click “ Setup ”  “Pay Class”  “Overtime” . The

ZKTime.Net User Guide

Click “ Setup “Pay Class” “Overtime” . The following page is displayed.

T T 2 T 3 1 T T 5 T 6 4
T
T 2
T 3
1
T
T 5
T 6
4

Overtime (OT) SettingSet up the over time working level. Saturday counts towardsSet Saturday overtime work calculation method. Sunday counts towardsSet Sunday overtime work calculation method. Fill normal hours from weekend first?Duration of working time is not met, whether to use overtime to cover.

Method of Overtime Level Calculation: (Calculated in subparagraph) Assume that the values of T1 to T6 are specified as above. T represents the end point of working time.

T

1

T

2

T

3

Overtime Hours

 

T

OT Level 1=T‐T 1

   

T

OT Level 1=T 2 ‐T 1 ; OT Level 2=T‐T 2

     

T

OT Level 1=T 2 ‐T 1 ; OT Level 2=T 3 ‐T 2 ; OT Level 3=T‐T 3 ;

If an employee’s actual daily working hours “T” are greater than T 1 but less than T 2 , then over‐time at OT Level 1 is the daily working hours T minus T 1 . If the actual daily working hours “T” are greater than T 2 but less than T 3 , the over‐time at OT Level 1 is T 2 minus T 1 , and the over‐time at OT Level 2 is the daily working hours T minus T 2 . The over‐time greater T 3 can be calculated in the same way. If an employee’s actual weekly working hours are greater than T 4 but less than T 5 , the over‐time at OT Level 1 is weekly working hours minus T 4 . If the actual weekly hours are greater than T 5 , the over‐time at OT Level 1 is T 5 minus T 4 , and the over‐time at OT Level 2 is the weekly working hours minus T 5 . The over‐time between T 5 and T 6 can be calculated in the same way.

2.8. Setup Pay Code.

The over‐time between T 5 and T 6 can be calculated in the same way. 2.8.

Page [‐ 18 ‐]

ZKTime.Net User Guide You can define the type of salary payment. Set all parameters t

ZKTime.Net User Guide

You can define the type of salary payment. Set all parameters that need to be included in the attendance check summary & reports, such as Total Work Hours, Regular Hours, Over‐time, Late Come, Early Out, Absence, and Exception. Click “ Setup “Pay Code”. The following page is displayed.

”  “Pay Code”. The following page is displayed. Code  a number automatically assigned by

Codea number automatically assigned by the system to the pay code. DescriptionSpecific description of the pay code.

2.9. Setup Time Period. You can set all Time period that may be used in the Time period menu and assign Time period to departments or employees in the Schedule menu. The on‐duty Time, off‐duty Time, and rest Time of an employee are determined by the setting of the Time period assigned to the employee. Click “ Setup “Time Period” “General”. The following page is displayed.

 “General”. The following page is displayed. Time Period Name  Set up the name of

Time Period NameSet up the name of the Time Period. FlexibleSpecific description of the pay code.

Name  Set up the name of the Time Period. Flexible  Specific description of the

Page [‐ 19 ‐]

Base  Specific description of the pay code. ZKTime.Net User Guide  Start: Specific description

BaseSpecific description of the pay code.

ZKTime.Net User Guide

Start: Specific description of the pay code. The Time of day employees in this Time period are scheduled to begin work.

End: Specific description of the pay code. The Time of day employees in the Time period are scheduled to stop working.

Before Check in : Time range before the check‐in Time, out of which employees’ check‐in is invalid. For example, if the check‐in Time is 07‐>00 and the Before Check In is set at 60 (minutes), checking in before 06‐>00 is invalid.

After Checkout: The Time range after the check‐out Time, out of which employeescheck‐out is invalid.

AdditionalSpecific description of the pay code.

Count Late & Late Come: defines the Time interval (in the unit of minutes) between the Time when office hours start and the start Time when check‐in is considered late.

Count Early & Early Out: defines the Time interval (in the unit of minutes) between the Time when office hours end and the start Time when check‐out is considered early.

Note: For example, if the check-out Time is 17->00 and the After Check out is set at 30 (minutes), checking out after 17->30 is invalid.

2.10. Break Manage. For each break code, you may define up to two break slots. You must specify the start and end Time for each of the slots, as well as whether any incident applies (optional).

Click “ Setup“Time Period” “General” “Manage”. The following page is displayed.

”  “Time Period”  “General”  “Manage”. The following page is displayed. Page [ ‐
”  “Time Period”  “General”  “Manage”. The following page is displayed. Page [ ‐

Page [‐ 20 ‐]

ZKTime.Net User Guide Break ID  A break code automatically generated by the system. Break

ZKTime.Net User Guide

Break IDA break code automatically generated by the system. Break NameThe name of the break. Start TimeThe break start time. End TimeThe break end time. Break (mins)After you enter Time in from and to, the system automatically counts the break time period. No PaidThe break end time. AutoDeductThe break end time.

2.11. Rounding Set.

Click “ Setup“Time Period” “Rounding Setting”. The following page is displayed.

“Rounding Setting”. The following page is displayed. Rounding  Specific description of the pay code. 

RoundingSpecific description of the pay code.

Round Value IN/OUT: The minimum round‐off unit of working hours. As shown in the previous figure, if the Round To = 10, take 10 minutes as the minimum unit when counting the working hours.

Round Down IN/OUT: Round up values greater than the Round Down value. Round down values smaller than or equal to the Round Down value. In and Out correspond to check‐in and check‐out respectively.

Round Up IN/OUT: corresponds to Round Down In/out respectively.

Note: Round Down In/Out + Round Up In/out = Round To. The system allows you
Note: Round Down In/Out + Round Up In/out = Round To. The system
allows you to change only the value of Round Down In/Out and Round To.
Assume that the Time period set in the preceding figure are assigned to
employees.
If an employee checks in at 08:02 and checks out at 17->55 in this Time
period mode, the system rounds down the check-in Time as 08->00 and
rounds up the check-out Time as 18->00. This means the employee is
h
ll
d t
k i
2
i
t
l
t
h
k
t 5
i
t
li
th
th
18->00. This means the employee is h ll d t k i 2 i t l

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ZKTime.Net User Guide Round Rule  The number of minutes before the T ime period

ZKTime.Net User Guide

Round RuleThe number of minutes before the Time period Start Time or after the Time period End Time in which employee’s transactions will be treated as if they occurred exactly at the Start or End Times. Click ( ), add a rounding rule, and input corresponding data.

( ), add a rounding rule, and input corresponding data.  Round Time: defines the Time

Round Time: defines the Time interval (in the unit of minutes) between the Time when office hours start and the start Time when check‐in is considered late.

Start Time: defines the Time interval (in the unit of minutes) between the Time when office hours end and the start Time when check‐out is considered early.

End Time: defines the Time interval (in the unit of minutes) between the Time when office hours end and the start Time when check‐out is considered early.

Set an attendance Time range on this interface. Start Time ≤ Round Time ≤ End Time is required. As for any attendance Time during this Time range, the system records it as the Time in Round Time. Click Add to continue adding Round Time. For example, enter 07‐>05 in Round Time, 07‐>00 in Start Time, and 07‐>10 in End Time. After the setting is completed, the system records any attendance Time in the range of 07‐>00 to 07‐>10 as 07‐>05.

Avoid setting Round Time as Time period Start or Time period End. The Time range of Start Time to End Time must be Start Time to End Time < Time period Start or Time period Start < Start Time to End Time < Time period End or Start Time to End Time > Time period End.

2.12. Shift Set To schedule shifts, perform the following steps. It includes 2 main steps.

Click “ Setup“Shift”. The following page is displayed.

”  “Shift”. The following page is displayed. Shift Name  Name of the shift schedule.

Shift NameName of the shift schedule. Pay Codewhether to define the type of salary payment. Time PeriodTime Period to be scheduled.

 whether to define the type of salary payment. Time Period  Time Period to be

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ZKTime.Net User Guide 1,  Set the attributes of shift sch eduling, including shifts and

ZKTime.Net User Guide

1,Set the attributes of shift scheduling, including shifts and dates of the shifts and the use of cyclic shift scheduling .

Click the date(s) for shift scheduling in the date table and set corresponding parameters on the right of the date table. Click “Apple to Days”. Shifts on the selected date(s) are scheduled. If you need to schedule the same Time Period on multiple dates, hold down the Ctrl key and click the dates required or drag the mouse to select the dates required.

2,Assign the configured shifts to departments or a single employee.

Click “ Assign ”. The following page is displayed.

. Click “ Assign ”. The following page is displayed. Select the departments or a single

Select the departments or a single employee to which shifts will be assigned and click

Save ”.

2.13. Set Cycle Shift. Whether cyclic shift scheduling is required. If an employee's work time (working hours) repeats in a cycle.

Click “ Setup“Shift” “Cycle Shift”. The following page is displayed.

Page [‐ 23 ‐]
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 Click “ Setup ”  “Shift”  “Cycle Shift”. The following page is displayed. Page
ZKTime.Net User Guide Start Date  Set the start date of the cycle. Cycle Type

ZKTime.Net User Guide

Start DateSet the start date of the cycle.

Cycle Type and CyclesSet the type of the cycle, which can be set to daily or weekly.

Assign shifts to departments or employees.

2.14. Set Work Code.

Employees’ salaries are subject to their attendance records. Employees may be engaged in different types of work which may vary with Time periods. Considering the salaries vary with work types, the system provides a parameter to indicate the corresponding work type for every attendance record to facilitate rapid understanding of different attendance situations during the handling of attendance data.

Click “ Setup“Work Code” “Cycle Shift”. The following page is displayed.

 “Cycle Shift”. The following page is displayed. Code  Number of the work code. Name

CodeNumber of the work code.

NameName of the work code.

After you set the preceding parameters and click “Save”, the new work code will be added to the left list.

After you set the work code, you can go to Terminal > Data Sync to synchronize the work code to the device.

2.15. Department Management.

You can set up the organizational structure of departments after you set up your company.

Click “ Setup“Department”. The following page is displayed.

Click “ Setup ”  “Department”. The following page is displayed. Set Basic Parameters: Page [

Set Basic Parameters:

Click “ Setup ”  “Department”. The following page is displayed. Set Basic Parameters: Page [

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ZKTime.Net User Guide Specify basic company information, including parameters such as Company Code, Company Name,

ZKTime.Net User Guide

Specify basic company information, including parameters such as Company Code, Company Name, Pay Class, Operation Mode, and Logo.

Company NameName of the company to which the added department belongs.

Department Codeis generated by the system automatically.

Operation Mode This mode consists of Hours, Salary. If you select Hours, do not count working hours based on parameters such as shifts, over‐time, early, absence. If you select Salary, count working hours based on shifts, rounding details, break round‐off, over‐time, late, early, and absence. See “Attendance Calculation” in section 4.4.2 for more information. Pay Class type of the pay class of the department.

Name Name of a department, which is configurable.

Shift shift type of a department.

2.16. Employees Management

You can enroll employee profiles, including basic user information, fingerprints, shifts, and personal settings. You can import/export employee information to/from the system. To add or edit employee information, perform the following steps.

1, Specify Basic information. Click “ Setup employees” “General”. The following page is displayed.

 “General”. The following page is displayed. Click the date(s) for shift sche duling in the

Click the date(s) for shift scheduling in the date table and set corresponding parameters on the right of the date table. Click “Apple to Days”. Shifts on the selected date(s) are scheduled. If you need to schedule the same Time Period on multiple dates, hold down the Ctrl key and click the dates required or drag the mouse to select the dates required.

StatusStatus of an employee. If you do not click Active, the attendance records of the employee are ignored and not uploaded to the device. First NameThe first name of the employee. Last NameThe last name of the employee. Emp NumEmployee ID on the device Departmentdepartment to which an employee belongs.

Emp Num  Employee ID on the device Department  department to which an employee belongs.

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ZKTime.Net User Guide Pay Class  type of salary payment of an employee. Password 

ZKTime.Net User Guide

Pay Classtype of salary payment of an employee. PasswordPassword registered by an employee. Employees that have registered their own passwords can perform check‐in using the registered passwords. Card NumberEach card has a number, which is assigned to each of the employees. There cannot be two cards with the same number, i.e., each employee will have a unique card number. An employee's code and card number do not have to be the same, although it is recommended.

Note: When the terminals do not have card readers, you may leave the card number field blank.

Enrollment DateThe date when an employee is employed. When adding an employee, you can take the current system date as the date of hire by default, or you can change the date. This information is very important, please enter the correct date. Operation ModeThis mode consists of Hours, Salary. If you select Hours, do not count working hours based on parameters such as shifts, over‐time, early, absence. If you select Salary, count working hours based on shifts, rounding details, break round‐off, over‐time, late, early, and absence.

2, Register fingerprints.

Click “ Setup employees” “Enroll FP”. The following page is displayed.

 “Enroll FP”. The following page is displayed. Select the device (terminal or sensor) for fingerprint

Select the device (terminal or sensor) for fingerprint registration. If you click Terminal, select an existing machine of the system from the Machines drop‐down list (see section 4.4.1 "Terminal Management") and click Connect.

Click one of the numbered fingers shown in the preceding figure and press the finger on the fingerprint collector of the fingerprint reader correctly for three Times. A prompt is displayed when the fingerprint is registered successfully. Repeat the operations if the registration fails.

3, Schedule shifts for employees.

Click “ Setup employees” “Calendar”. The following page is displayed.

“ Setup ”  “ E employees”  “Calendar”. The following page is displayed. Page [

Page [‐ 26 ‐]

ZKTime.Net User Guide Click the date(s) for shift sche duling in the date table. If

ZKTime.Net User Guide

ZKTime.Net User Guide Click the date(s) for shift sche duling in the date table. If yo

Click the date(s) for shift scheduling in the date table. If you need to schedule the same shift on multiple dates, hold down the Ctrl key and click the dates required or drag the mouse to select the dates required.

Pay CodeType of salary payment ShiftShift to be scheduled Click “Apply to Days” to schedule the shift.

4, Configure personal settings.

Click “ Setupmployees” “Calendar”. The following page is displayed.

 “Calendar”. The following page is displayed. Specify the fields in the Address, Emergency Contact Info,

Specify the fields in the Address, Emergency Contact Info, and Additional areas.

E‐mail: If no E‐mail address information, the employee does not receive an event reminder system sends.

5, Import or export employee information.

Find the tools bar.

an event reminder system sends. 5, Import or export employee information.  Find the tools bar.
an event reminder system sends. 5, Import or export employee information.  Find the tools bar.

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ZKTime.Net User Guide IMPORT GUIDE : If you need to import em ployee information to

ZKTime.Net User Guide

IMPORT GUIDEIf you need to import employee information to the system. Click “Import. The following page is displayed.

Click “ Import ” . The following page is displayed.  Select the type and path

Select the type and path of the data to be imported and click “Next”.

and path of the data to be imported and click “ Next”.  Click “ Start

Click “ Start ” to import data.

EXPORT GUIDEIf you need to export employee data from the system to the local device. Select the information to be exported in the Employees Export Wizard window. Click “Export. The following page is displayed.

in the Employees Export Wizard window.  Click “ Export ” . The following page is

Page [‐ 28 ‐]

ZKTime.Net User Guide  Click “ Export ” . The following page is displayed. 

ZKTime.Net User Guide

ZKTime.Net User Guide  Click “ Export ” . The following page is displayed.  Click

Click “ Export . The following page is displayed.

Click “ Export ” . The following page is displayed.  Click “ Start ” to

Click “ Start ” to export data.

Click “ Export ” . The following page is displayed.  Click “ Start ” to

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3 ZKTime.Net User Guide Network & Data Sync & Terminals Management In this section, you

3

ZKTime.Net User Guide

Network & Data Sync &

Terminals Management

In this section, you will learn:

Connect the Terminals.

Terminals Management.

Sync Data & Information between ZKTime.Net ME and Terminals.

Backup and Recovery Attendance Data.

3.1. Terminal Management

In this window, you can define the terminals you are going to use, both the model and the communication options.

Click “ Terminal “Terminal Management”. The following page is displayed.

“Terminal Management”. The following page is displayed. Status  Status of the device.  Active: the

StatusStatus of the device.

Active: the device is enabled and you can perform the following operations on the device: user uploading/downloading, work code uploading, and record downloading. Inactive: the device is not enabled. Connection Information Configuration of the network. Name: Name of the connected device. Port: The port number is 4370 by default. You do not need to change the default port number. IP Address: IP address of the device. Password: A password for terminals. After you set the preceding information, click “ Test Connect” to check whether the device is connected to the system. If the device fails to be connected to the system, check whether the

is connected to the system. If the device fails to be connected to the system, check

Page [‐ 30 ‐]

ZKTime.Net User Guide connection parameters of the device are consistent with the com munication parameters

ZKTime.Net User Guide

connection parameters of the device are consistent with the communication parameters in the menu of the device or communication cable is connected appropriately.

Terminal Info Show all information of the selected terminal in the text boxes. When the device is successfully connected to the system, device information will be displayed, including the terminal type, algorithm version, fingerprints, punches, date format, users, and faces.

Management Sync the parameters to terminals. Apply to device: Set the date format of the device. Sync Time: Set the synchronization Time of the device. Clear All Fingerprints: Clear all fingerprints in the device. Clear Administrator: Clear the administrator in the device. Clear All Punches: Delete all punching records from the device. Clear All Users: Clear all users from the device. Clear All Data: Clear all data from the device. After you set communication parameters, click “ Save ”. Device information is added to the left list.

3.2. Data Sync You can synchronize data between the system and device. Generally, we need following steps.

1, Download Data from Terminals.

Click Terminal “Data Sync” “Download Data from Terminals”. The following page is

displayed.

Data from Terminals”. The following page is displayed.  Select a device in the left list

Select a device in the left list by clicking the box behind the device name. Click Overwrite exists data if you want to overwrite the existing data. Click “Download” to start downloading. The system downloads user information (Including fingerprints and faces) from the device. The downloaded user Information is displayed in the list below. Click “Save” after downloading to save the downloaded user information (fingerprints and faces) to the software. Click “ Delete ” if you need to delete data from the device. You can delete user information or delete only fingerprints, faces, or passwords.

2, Upload Data to Terminals .

us er information or delete only fingerprints, faces, or passwords. 2, Upload Data to Terminals .

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ZKTime.Net User Guide  Click “ Terminal ”  “Data Sync”  “Upload Data to

ZKTime.Net User Guide

Click “ Terminal “Data Sync” “Upload Data to Terminals”. The following page is

displayed.

Data to Terminals”. The following page is displayed.  Select a device in the left list

Select a device in the left list by clicking the box behind the device name.

Click employees in the list below that you need to upload to the device.

Select the data to be uploaded to the device and click “Upload”. You can Upload user information or upload only fingerprints or faces.

3, Upload Work Code to Terminals.

Click Terminal “Data Sync” “Upload Work Code to Terminals”. The following page is

displayed.

Code to Terminals”. The following page is displayed.  Select a device in the left list

Select a device in the left list by clicking the box behind the device name.

Click the work codes to be uploaded in the list below and click “Download ”.

Select the data to be uploaded to the device and click “ Upload”. You can Upload user information or upload only fingerprints or faces.

4, Download Punches. You can download attendance records from the device to the system. Click “ Terminal “Download Punches”. The following page is displayed.

“Download Punches”. The following page is displayed. If data fails to be downloaded, connect to the

If data fails to be downloaded, connect to the device and start downloading again.

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In this section, you will learn:

ZKTime.Net User Guide     Get Report & Attendance Reports Processing. 4 Attendance

ZKTime.Net User Guide

Get Report &

Attendance Reports Processing. 4

Attendance Logs & Calculation Overview.

Attendance Report Calculate Rules & How to Read Out.

Attendance Calculation

How To Back up Your Attendance Reports.

4.1. Attendance Record Processing

You can upload attendance records by using a USD drive or connecting to the device, add attendance records and exception records, and work out the attendance result. Reports can be generated after attendance records are processed.

4.2. Exceptions Assign

You can set exceptions (such as sick leave and vacation) during normal workdays for employees.

Click “ Attendance “Exception Assign”. The following page is displayed.

“Exception Assign”. The following page is displayed.  Select an employee in the left list, for

Select an employee in the left list, for whom you need to set an exception.

Select a date in the calendar, to which the exception will be assigned.

Specify Pay Code, Start Time, and End Time above the calendar and click

Assign”.

4.3. Attendance Calculation

You can work out the attendance result after you have downloaded, modified, and supplemented attendance records.

Click “ Attendance “Calculate”. The following page is displayed.

records.  Click “ Attendance ”  “Calculate”. The following page is displayed. Page [ ‐

Page [‐ 33 ‐]

ZKTime.Net User Guide  Select an employee in the left list, for whom you need

ZKTime.Net User Guide

ZKTime.Net User Guide  Select an employee in the left list, for whom you need to

Select an employee in the left list, for whom you need to work out the attendance result.

Select the date when you will perform attendance calculation from the Date drop‐down list.

Click “ Calculate ” to overview the logs.

4.4. Modify Attendance Log

If you need to supplement the attendance records of some employees .

Click “ Attendance “Calculate” “Modify Punch”. The following page is displayed.

 “Modify Punch”. The following page is displayed.  Select an employee in the left list,

Select an employee in the left list, for whom you need to add attendance records, and “Click”. Specify the date and Time of adding attendance records, work code and work state of the employee, and reason for adding attendance records. Click “ Save ”.

4.5. Export/Import Data to USB Pen Driver

You can import attendance data and employee information and export employee information by using a USB drive. Insert a USB driver first, then

Click “ Attendance “Import/Export”. The following page is displayed.

first, then  Click “ Attendance ”  “Import/Export”. The following page is displayed. Page [

Page [‐ 34 ‐]

ZKTime.Net User Guide  Click one of the terminal types in the Select Terminal Type

ZKTime.Net User Guide

ZKTime.Net User Guide  Click one of the terminal types in the Select Terminal Type ar

Click one of the terminal types in the Select Terminal Type area, including Black and White Screen and Color Screen. When you click Color Screen, you need to choose between Algorithm 9 and Algorithm 10. Select parameters based on the actual conditions of the device. Ensure that you have selected the correct device type; otherwise, data cannot be imported or errors will occur during the import process. Select the USB drive containing attendance data from a list of USB drives that is displayed when the system detects multiple USB drives. Perform one of the following operations:

Import PunchesImport attendance records from the USB drive. Import EmployeesImport employee information from the USB drive. Export EmployeesExport employee information from the system to the USB drive.

Click the operation you need to perform. A prompt is displayed when the operation is successful.

4.6. Attendance Record Management

You can check attendance records, import attendance records to the system, and export specified attendance record from the system.

Click “ Attendance “Punches” . The following page is displayed.

”  “Punches” . The following page is displayed.  Select an employee in the left

Select an employee in the left list, whose attendance records you need to export.

Specify the start date and end date of the attendance records to be exported from the

Start Time and End Time drop‐down lists.

end date of the attendance records to be exported from the Start Time and End Time

Page [‐ 35 ‐]

ZKTime.Net User Guide  Click “ Search ”. All attendance records of the selected employee

ZKTime.Net User Guide

Click “ Search”. All attendance records of the selected employee maintained during the specified period will be displayed in the list below.

Click “ Search”. All attendance records of the selected employee maintained during the specified period will be displayed in the list below.

4.7. Export/Import Attendance

If you need to import attendance records, click Import. You can only import attendance records from the local computer.

Click “ Attendance “Punches” “Import/Export” . The following page is displayed.

 “Import/Export” . The following page is displayed. You can import attendance record s in the

You can import attendance records in the MS Excel, Text File, and CSV File formats. Select a format and the file to be imported. Click “ Next” and wait until the file is imported successfully.

and the file to be imported. Click “ Next ” and wait until the file is
and the file to be imported. Click “ Next ” and wait until the file is

Page [‐ 36 ‐]

ZKTime.Net User Guide 5 Set Privilege & Add System Administrator In this section, you will

ZKTime.Net User Guide

5

Set Privilege &

Add System Administrator

In this section, you will learn:

System User Management.

Role Management.

5.1. System User Management

You can manage system users and roles in the Privilege menu. You can create a system user and assign rights to the system user.

Click “Privilege“User" . The following page is displayed.

”  “User" . The following page is displayed. User Name  user name input by

User Nameuser name input by the user to log in. Passwordpassword input by the user to log in. RoleRole of the user. You can assign rights to the role when you define the role. RemarkSpecify it based on requirements.

5.2. Role Management

You can manage system users and roles in the Privilege menu. You can create a system user and assign rights to the system user.

Click “Privilege“Role" . The following page is displayed.

to the system user.  Click “ Privilege ”  “Role" . The following page is

Page [‐ 37 ‐]

ZKTime.Net User Guide Setting up 6 Attendance Rules Role Name  name of the role

ZKTime.Net User Guide

Setting up 6 Attendance Rules
Setting up
6
Attendance Rules

Role Namename of the role of the user that logs in. RemarkSpecify it based on requirements. Set PrivilegeSet the range of rights assigned to the role based on actual conditions. After you set the role and save the settings, the role will be displayed in the left list.

For example, the super administrator can set a registrar for the administrative department based on actual conditions of the company and the registrar is assigned with the rights to maintain the information of all employees. Therefore, you can select the Companies, Departments, and Employees operation options.

employees. Therefore, you can s elect the Companies, Departments, and Employe es operation options. Page [

Page [‐ 38 ‐]

ZKTime.Net User Guide In this section, you will learn:  Employee Report Processing.  Attendance

ZKTime.Net User Guide

In this section, you will learn:

Employee Report Processing.

Attendance Report Processing.

Salary Export/Import.

6.1. Employee Report Processing You can generate, print, and export different types of reports (including employee information, attendance records, and salaries reports) in the reports menu. You can also generate a report for the specified employee and work out the attendance result of the employee during the specified period. Click “Reports “Employee Report" . The following page is displayed.

“Employee Report" . The following page is displayed. Title  Set the title of the employee

TitleSet the title of the employee report. The default title is the title of the report template. FilterSelect the range of employees to be displayed in the employee report. The report template in the left section of the page contains the “ Employee Report ” and Employee Information Report ”. You can add, save, delete, and preview reports (Click “View”) only after you have selected one of the two report types under the report template. You cannot preview the report template directly.

1, Preview Employee Report.

Click “Employee Information Report “View" . The following page is displayed.

 Click “ Employee Information Report ”  “View" . The following page is displayed. Page

Page [‐ 39 ‐]

ZKTime.Net User Guide Employee Information Report. 2, Preview When you select the employee information report,

ZKTime.Net User Guide

ZKTime.Net User Guide Employee Information Report. 2, Preview When you select the employee information report, you

Employee Information Report.

2, Preview

When you select the employee information report, you can perform relevant setting in the following fields. Click “Employee Information Report“View" . The following page is displayed.

 Click “ Employee Information Report ”  “View" . The following page is displayed. Page
 Click “ Employee Information Report ”  “View" . The following page is displayed. Page

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ZKTime.Net User Guide Select Columns  Select the types of information to be displayed in

ZKTime.Net User Guide

Select ColumnsSelect the types of information to be displayed in the columns of the employee information report. You can set up to 8 columns and select up to 16 information types. After you set the preceding information, click “Accept”. Then you can click “View ”, the following page is displayed.

can click “ View ”, the following page is displayed. You can perform operations on the

You can perform operations on the report by using the menu above the report.

on the report by using the menu abov e the report. 6.2. Attendance Report Processing You

6.2. Attendance Report Processing You can Click “Reports “Attendance Report". The following page is displayed.

Report" . The following page is displayed. Attendance Report  There are 11 types of report

Attendance ReportThere are 11 types of report templates, which are Transactions Report, Daily Totals Report, Time Card Report, Total Time Card Report, Early Out Report, Late Come Report, Absence Report, Employee Shift Report, Exception Report, Hours Summary Report, and Time Card List Report. TitleSet the title of the report. The default title is the title of the report template.

Title  Set the title of the report. The default title is the title of the

Page [‐ 41 ‐]

ZKTime.Net User Guide From/To Date  Select the start date and end date of the

ZKTime.Net User Guide

From/To DateSelect the start date and end date of the report. FilterSelect the range of employees to be displayed in the report. After you set the preceding information, click “Save ”. You can click “ View” to check the report. Report List:

Report Tables

 

Solved Issues

Transactions Report

Attendance punchcard time records

Daily Totals Report

A

daily summary of all staffs

Time Card Report

Display the employees’ punch information

Total Time Card Report

A

summary punch time record of one

Early Out Report

Show leave early case

Late Come Report

Show late case

Absence Report

Absence time statistics

Employee Schedule Report

Show employees’ scheduling records

Time Card List Report

Show staff's daily attendance time by department

Hours Summary Report

Show staff’s time attendance list

Exceptions report

Show exception like sick, holiday

1, Preview Transactions Report.

Click “Transactions Report “View" . The following page is displayed.

”  “View" . The following page is displayed. 2, Preview Daily Totals Report.  Click

2, Preview Daily Totals Report.

Click “Daily Totals Report“View" . The following page is displayed.

Report.  Click “ Daily Totals Report ”  “View" . The following page is displayed.
Report.  Click “ Daily Totals Report ”  “View" . The following page is displayed.

Page [‐ 42 ‐]

6.3. Salary Export ZKTime.Net User Guide You can export attendance statistics from the system to

6.3. Salary Export

ZKTime.Net User Guide

You can export attendance statistics from the system to the salary software through the salary software interface for salary calculation. Click “Reports “Salary Export". The following page is displayed.

 “Salary Export" . The following page is displayed. Name  Name of the certain Payroll

NameName of the certain Payroll software. FilterSelect the range of employees to be displayed in the employee report. ConfigSelect the parameters in the report.

1, Set the export format.

Click “ Reports “Salary Export” “Config”. The following page is displayed.

 “Config”. The following page is displayed. Layout Code  Name of the certain Payroll software.

Layout CodeName of the certain Payroll software. FilterSelect the range of employees to be displayed in the employee report. ConfigSelect the parameters in the report.

Specify Field index and select an item from the Pay Code drop‐down list. Click “Save”.

Specify Field index and select an item from the Pay Code drop‐down list. Click “Save”. Page

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ZKTime.Net User Guide 2, Set the Time range of the attendance statistics to be exported.

ZKTime.Net User Guide

2, Set the Time range of the attendance statistics to be exported.

From/To DateSelect the start date and end date of the report.

FilterSelect the range of employees to be displayed in the report.

3, Set the range of employees whose attendance statistics will be exported.

After you set the preceding information, click “ Export” to export attendance statistics to the salary software.

1 Expiry Alert for employee documents.

This option allows the employees to get the email /popup alert for employee's

documents; we can add any number of documents and its reminder date

accordingly.

Adding document expiry item as below:

System Document Expiry Add After input the name of document Save

it .

 After input the name of document  Save it . Once added expire item it

Once added expire item it will reflect Setup employee's expiry alert

column:

Once added expire item it will reflect Setup  employee's  expiry alert column: Page [

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ZKTime.Net User Guide Expires on column allows to enter the expiry date chose by calendar.

ZKTime.Net User Guide

ZKTime.Net User Guide Expires on column allows to enter the expiry date chose by calendar. 2

Expires on column allows to enter the expiry date chose by calendar.

2

Report localization

i. Daily summery

ii. Employee information report

iii. Monthly summery

iv. Edit log report

v. Missing log report

vi. Department summery statistics

vii. Flexi shift user report

3

Local Language (Arabic , Farsi)

ZKTime.Net MEmiddle east version can offer Arabic , Farsi language support .

The user must choose the language type while installation of the software.

support . The user must choose the language type while installation of the software. Page [

Page [‐ 45 ‐]

ZKTime.Net User Guide 4 Local Calendar ( Arabic , Farsi) Local Calendar can be setup
ZKTime.Net User Guide 4 Local Calendar ( Arabic , Farsi) Local Calendar can be setup

ZKTime.Net User Guide

4 Local Calendar ( Arabic , Farsi) Local Calendar can be setup after login the
4
Local Calendar ( Arabic , Farsi)
Local Calendar can be setup after login the software in system  General 
calendar type .
5
Flexi Schedule

Flexi schedule is for support the employees who are not having the specified

schedule and they can work on ant time in a day with any prescheduled time.

Note : The user must use the function key to specify the verification type

(check in / check out )

Option available in setup schedule general flexible

(check in / check out ) Option available in setup  schedule  general  flexible

Page [‐ 46 ‐]

ZKTime.Net User Guide After choose flexible type you can mention the daily work hours Minimum

ZKTime.Net User Guide

ZKTime.Net User Guide After choose flexible type you can mention the daily work hours Minimum punches

After choose flexible type you can mention the daily work hours

Minimum punches interval

Day change time specification

If choose only consider fist and last punch : The punches in between first and last

punch will be ignored.

6 Easy roster management

7 Software enabled in windows start up

In system General data collection option available to enable punch

download on software start up or by a specified period interval.

option available to enable punch download on software start up or by a specified period interval.
option available to enable punch download on software start up or by a specified period interval.

Page [‐ 47 ‐]

ZKTime.Net User Guide 8 Auto data download when software start up 9 Auto send email

ZKTime.Net User Guide

8 Auto data download when software start up

9 Auto send email notification for employees report

10 Auto send email notification on device disconnection

11 Device monitoring tool in ZKTime.Net ME

To initialize the terminal monitor you can find the icon in system try right

click ZKTime.Net MEicon terminal monitor.

click  ZKTime.Net MEicon  terminal monitor. After enable this function you can see a new

After enable this function you can see a new popup windows as below:

 terminal monitor. After enable this function you can see a new popup windows as below:

Page [‐ 48 ‐]

ZKTime.Net User Guide if we need to show the real time photo we need choose

ZKTime.Net User Guide

ZKTime.Net User Guide if we need to show the real time photo we need choose as

if we need to show the real time photo we need choose as below :

to show the real time photo we need choose as below : We can choose it

We can choose it need to be real time, specified interval, scheduled download

Photos can be stored in a separate folder.

be real time, specified interval, scheduled download Photos can be stored in a separate folder. Page
be real time, specified interval, scheduled download Photos can be stored in a separate folder. Page

Page [‐ 49 ‐]

ZKTime.Net User Guide 12 Reports Must contain company logo and information In Setup  Company

ZKTime.Net User Guide

12 Reports Must contain company logo and information

In Setup Company general

logo and information In Setup  Company  general If choose the show logo in report

If choose the show logo in report it could reflect the same logo in each report

Out put.

could reflect the same logo in each report Out put. 13 Salary interface, Payroll interface. Software

13 Salary interface, Payroll interface.

Software has the function to input the employee operation mode as

Salary or hour basis

Software has the function to input the employee operation mode as Salary or hour basis Page

Page [‐ 50 ‐]

ZKTime.Net User Guide 14 Data base integration tool support MDB, SQL , Oracle . Easy

ZKTime.Net User Guide

ZKTime.Net User Guide 14 Data base integration tool support MDB, SQL , Oracle . Easy data

14 Data base integration tool support MDB, SQL , Oracle .

Easy data base migration tool available with ZKTime.Net MEwhere we can

easily transform the MYSQL data base to access, oracle or SQL Server.

MEwhere we can easily transform the MYSQL data base to access, oracle or SQL Server. Page

Page [‐ 51 ‐]