ASAP

Employee Orientation

Redefining Recruitment

ASAP
Redefining Recruitment

ASAP
Redefining Recruitment

ASAP Info Systems

About Us

ASAP
ASAP Info Systems - About US

ASAP
Redefining Recruitment

Redefining Recruitment

ASAP Info Systems Pvt. Ltd. is a 14 year old

staffing company.
Established on December 29th 1998.
Having Corporate office in Bangalore and
branch offices in Chennai and Hyderabad.
Our Employees are deputed all over the
country with
leading CMM Level 5
companies in India.
ASAP offers the ready to use resources in
most of the critical EAS areas like SAP,
Seibel, PeopleSoft, Oracle Applications,
Business Intelligence, and MS Dynamics.
Total Employee Strength is 1000 Plus and
growing.

ASAP Info Systems - Key Clients

ASAP
Redefining Recruitment

ASAP
Redefining Recruitment

ASAP Info Systems

Accenture Policies

ASAP

ASAP Info Systems -

1 31

Leave Policy

1 Day Leave /
Month - Cannot
be carry
forwarded

Attendance
Collation
&
Salary Credit Date

Batch 1

Batch 2

12

15

Batch 3

18

20

Reimbursement Collation
&
Credit Date

All Previous months (Not

Current Month) Approval
received until 24th of
current month will be
released between 25 31
of the current month

F&F Collation
&
Credit Date

Only 1 Batch

Accenture
Contract

Attendanc
e Cycle

Redefining Recruitment

Only 1 Batch

Client
Name

Accenture Policies

Will be credited between

25 31 of the month that
falls 60 days from the last
working day subject to TS
approval and completion
of Exit formalities

ASAP Info Systems - Escalation Matrix

ASAP
Redefining Recruitment

Contact Level

SPOC Name

SPOC Details

E-mail Address

Phone Number

HR Contact - Level 1

Reshma V

HR Helpdesk

hrhelpdesk@asapinfosystems.com

080-67995567

HR Contact - Level 2

Swarna

HR SPOC

swarnaduvasi@asapinfosystems.c
om

9493815202

Escalation - Level 1

Veronica Gladis

HR Manager

hr@asapinfosystems.com

09448282290

Account Manager

Samuvel E. J

Account Manager

samuvel@asapinfosystems.com

9448282293

Escalation - Level 2

Joseph Lobow

Sr. HR Manager

srhrmgr@asapinfosystems.com

09448282298

All Document Request

Amarnath H

HR SPOC

hrexecutive@asapinfosystems.co
m

080-67995512

Note : Kindly mention your Employee Number and the Client Name that you are deputed with when contacting us with
your query. In case you are not able to reach us over phone, kindly send us an e-mail and we would revert within 12
Business Hrs.

ASAP Info Systems - Employee On boardingASAP

Process
Redefining Recruitment

Document Checklist :

EJF has to be filled only then Offer letter will be released from our end which needs to be acknowledged by the
Employee.

On Joining , the following documents need to be provided:

Education Documents:

Professional Documents:

X class
Intermediate (+2)
Graduation ( All semester mark sheets, provisional certificate, Degree certificate)
Post Graduation (Individual & Semester mark sheets and Provisional Certificate) If any

Current company Offer letter, Hike letter & Relieving Letter

Last 3 months pay slips of current company
Previous company Offer letter, Hike letter & Relieving Letter
Last 3 months pay slips of previous company

Address and ID Proof:

Current address proof ( Electricity bill/Rental agreement/Telephone bill )

Permanent address proof ( Driving license/Ration card/Pan card/Passport )
Photo ID proof ( Driving license/Ration card/Pan card/Passport )
Aadhar Card and Pan Card are mandatory documents

ASAP Info Systems - Employee On boardingASAP

Process
Redefining Recruitment

Document Checklist :

Bank account details

Account Number
Your Name Spelt in Bank
Branch Name
IFSC Code

PF Form (Form 2 in case you want to create a new pf account and close your pf account with your previous employer,
Form 13 to Transfer and continue your previous PF account and Form 11 in case your salary structure is without PF.

IT Declaration for the year 2015-2016 (in case your salary is above 250000 PA)

As per the Accenture policy medical insurance is mandatory for yourself, If you are interested to add your dependents
please send the details along with the soft copy of self as well as dependents photograph. so that once we receive the
below details we will be processing for medical insurance and after receiving the insurance card, the amount will be
deducted as per the age from your salary.

Employee Name:
Age:
Date of Birth:

Educational Documents

ASAP Info Systems - Employee On boardingASAP

Process
Redefining Recruitment

IT Declaration / TDS

TDS would be deducted as per IT Norms for the current financial year. To save tax, you can share your investment
declaration by filling the investment declaration form shared with you. Please note that you would be accountable to
submit the proof of investment made either during your exit or in the month of January, failure to do so would result in
the balance tax recovered from the forthcoming salaries. Investment declaration and Investment proof submission
would be the sole responsibility of the employee.
You can confirm if your investment proof is considered by reviewing the same in your monthly salary Pay Slip, in case
of any discrepancy you can get back to us for further clarification.
Form 16 with IT Trace would be shared with you after the completion of the financial year for all employees, for the
purpose of filing your returns.

Group Medical Insurance

In Case you would want to include yourself and your family into the Group Medical Insurance, Kindly share us your
Employee Number along with Full Name, Gender, DOB, Relationship (Self and Dependent), We would confirm the
details and send you a Quote for the Insurance Premium. Post you confirm the same, we would include your details in
the Insurance list from the coming month and deduct the Insurance premium in equated monthly installments.
In Case you would want to file a claim, kindly share the claim form, Medical Bills, Diagnostic reports, Investigation
reports, Medicine Prescriptions, Detail Bills and Discharge Summary (All Documents is Original) within 30 days from
the date of discharge. We would process the same to the Insurance Company.
Contact Details of the SPOC at Insurance company (TPA) is
- Sudhansu 09740285605
sudhansu@timelinedinical.com

ASAP

ASAP Info Systems - Employee On boarding

Process

Redefining Recruitment

Provident Fund (PF)

In case you are covered under the PF Scheme, You can check your PF balance by activating your UAN Number
online on and creating a login and password for your Account. You would receive your UAN Number within 2
month of your Date of Joining. The Link is https://uanmembers.epfoservices.in/.
In case you have not received your UAN Number till now, kindly share a scanned copy of your Pan Card,
Aadhar Card and a Cancelled Cheque leaf with your Employee Name and Employee Number, We would create
the same and share your UAN Number with one week of receipt of your documents. Also kindly ensure you
have shared the hard copy of the PF Form FORM 2 to create your UAN Number.
In case you have exited from ASAP and would like to withdraw your PF, the same is permissible after
completion of 60 days from your last working day.
To withdraw your PF kindly share a copy of your Pan Card and the respective forms ( Form 19, Form 10 C,
Form 15G) with a cancelled check leaf with your name on it, in case your name is not printed on the cheque
leave, kindly share a self attested copy of your last month bank statement. , Forms available on http://epfindia.co.in.
We would submit the PF withdrawal forms to the PF department once in a month and the acknowledgement of
the same would be shared with you post which you can track the status on the PF Website. The Link is
http://epf-india.co.in.

ASAP
Redefining Recruitment

ASAP Info Systems

Timesheet &
Reimbursement Claims

ASAP Info Systems

Timesheet / Salary

ASAP
Redefining Recruitment

All timesheets have to be filled in CMS tool and approved as per your client process and
policy. In case you have any query on the same kindly contact your HR SPOC at ASAP.
The salary credit date for all employee is on 7th of every month however this is subject to
timely timesheet approval as per client process.
All timesheets that are filled and approved on or before 4th of every month, Salary would
be credited in the 1st batch on 7th of that month. All timesheets that are filled and
approved between 4th and 12th of every month, Salary would be credited in the 2nd batch
on 15th of that month. All timesheets that are filled and approved between 12th and 18th of
every month, Salary would be credited in the 3rd batch on 20th of that month. Any
Approvals that are received post 18th would be considered for processing as arrears in the
next month salary processing only.
To ensure timely salary credit, You are advised to open a salary account with us. We
would be crediting your salary only to a salary account opened with us and not to your
personal saving accounts from the second month salary processing.

Pay Slips

All Pay slips would be released on the 20th of Every month post released of the salaries ( 3
Batches). The same shall be shared to your personal e-mail ID. In case you have not
received the same, kindly share your e-mail ID with your Employee ID to help us validate
our records and update the same if required.

ASAP

ASAP Info Systems - Reimbursement / Allowances

All Claims have to be filled and approved as per your client process and policy. In
case you have any query on the same kindly contact your HR SPOC at ASAP.
All Previous months (Not Current Month) Approval received until 24th of current
month will be released between 25 31 of the current month. This would be subject
to the same being approved as per Client Process. In case you have not received
the same, kindly share the details of your Claim and we would confirm the validity of
the same.

Key Challenges :

Redefining Recruitment

Enterprise ID not Generated

Access to CMS Portal
Partial Approval of timesheets

ASAP
Redefining Recruitment

ASAP Info Systems

Salary Account Opening
Process

ASAP

ASAP Info Systems - Salary Account Opening

Process

Redefining Recruitment

We conduct a walk-in Helpdesk at our Bangalore, Chennai and Hyderabad

offices twice a month on the 2nd & 4th Saturday to help you open your
salary account.

In case you work out the above listed locations and not able to make it,
you can contact Mehaboob from HDFC Bank by emailing him at
Mehaboob.Mohammedali@hdfcbank.com or call him on 9341009212.

In case you do not work out of the listed locations, Kindly email us your
updated current address and we would share a instant kit with you with
procedure to open your salary account.
To ensure timely salary credit, You are advised to open a salary account
with us. We would be crediting your salary only to a salary account opened
with us and not to your personal saving accounts from the second month
salary processing.

ASAP
Redefining Recruitment

ASAP Info Systems

Exit & F&F Process

ASAP

ASAP Info Systems - Exit & F&F

Redefining Recruitment

Employee
Exit Start

Employee
Resigns

No

Employee
Converted

Yes

Yes

1. HR SPOC speaks to the

employee, understands the
reason for resignation and
tries to retain the employee
2. Speak to the PM / TL and
send a mail to get a NOC on
the resignation, Copying us
on the same.
3. HR SPOC needs to get a
NOC from the A/C Manager.
4. On the LWD ,Complete Exit
formalities with the client
and ASAP.
5. Share a scanned copy of the
Exit Form / Acknowledgment
of the exit process
completion from the client.
6. Update Saral as Resigned
Employee.
1. Update MIS / Account
Managers on Bench
Employee availability.
2. Update Saral as Bench
Employee.

No

Employee
Convinced
to be on
Bench.

No

Project Roll
Off

Yes
Yes

1. Employee shares the

Offer letter and
welcome mail from
the client.
2. HR SPOC needs to
get a NOC from the
A/C Manager.
2. On the LWD
,Complete Exit
formalities with the
client and ASAP.
3. Share a scanned
copy of the Exit Form
/ Acknowledgment of
the exit process
completion from the
client..

Yes

Employee
Terminated

1. On the LWD
complete Exit
formalities with the
client.
2. HR SPOC convinces
the candidate on
being ion ASAP
Bench.
3. Share a scanned
copy of the Exit Form
/ Acknowledgment of
the exit process
completion from the
client..

No

1. Update Saral
2. Issue relieving letter and
Service Certificate to the
Employee.

1. Employee has
Absconded, Send a mail
to the employee thrice
regarding the same and
terminate the employee as
Absconded and issue
termination letter.
2. Update Saral as
Absconding Employee.

Employee
Exit End

No

ASAP
ASAP Info Systems - Exit & F&F

Employee Resignation :

On resignation , an approval mail and NOC from your Project manager and the Account manager needs
to be shared with us.
On the LWD , the Exit formality form needs to be filled and shared with HR only then the Relieving Letter
will be provided.

Employee Conversion :

Redefining Recruitment

Conversion is solely in the hands of the client .

Employees getting converted needs to get an NOC from the Project Manager, Account Manager share
the approval mail and Offer Letter and from the client to the HR

Project Roll Off:

Solely in the hands of the Clients

Convince to be on Bench
On the LWD fill up the Exit formality form , complete the process and Get relieved

ASAP
Redefining Recruitment

Questions

For Any Queries Kindly contact your HR Team