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User manual
Introduction
Thank you for choosing a telephone from the IP Touch 4028 Phone/4029 Digital Phone range manufactured by Alcatel-Lucent.
Your IP Touch 4028 Phone (IP)/4029 Digital Phone (digital) terminal has a new ergonomic layout for more effective
communication.
Actions
Keypad
Lift the receiver.
2ab
A large graphic screen, in conjunction with various keys and the navigator, allows you to make calls, configure and program
jkl
ef
3d
mno
Hang up.
your telephone,
a receiver that is pleasant to use: it fits nicely in the hand with a flexible grip section,
Numeric keypad.
Alphabetic keypad.
communication is even more convenient using the audio keys (loudspeaker, handsfree),
Navigator
Move the navigation key up, down, to the left or to the right.
To go back one level (press and release) or to return to the welcome page (press and hold) ;
during a call, can be used to access the different pages (Menu, Main, etc.) and to return to the
telephone screens.
Audio keys
Speaker,
Handsfree.
Display key.
Adjustment reduce.
Adjustment increase.
Line key.
MENU key.
Voice mail access key.
How
Contents
Toc
1.1
1.2
1.3
2.
7.
p. 13
p. 13
p. 13
p. 14
p. 14
p. 14
p. 14
p. 15
p. 15
p. 15
p. 15
8.
Sharing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 17
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
5.11
5.12
5.13
5.14
p. 17
p. 17
p. 17
p. 17
p. 18
p. 18
p. 18
p. 18
p. 18
p. 19
p. 19
p. 20
p. 20
p. 20
9.
p. 21
p. 21
p. 21
p. 21
p. 21
p. 22
p. 22
p. 22
p. 22
p. 22
p. 23
p. 23
p. 23
p. 23
p. 23
p. 24
p. 25
5.
p. 9
p. 9
p. 9
p. 10
p. 10
p. 10
p. 10
p. 10
p. 11
p. 11
p. 11
p. 12
p. 12
During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 13
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
3.11
4.
Welcome screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 7
Call management screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 8
Application screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 8
Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the telephone in "Hands free" mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating the loudspeaker during a call (receiver lifted) . . . . . . . . . . . . . . . . . . . . . . . . .
Calling your party by name (company directory) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Make calls via your programmed call keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Calling from the common directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Screening calls using the voice mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Redial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Requesting automatic callback if internal number is busy . . . . . . . . . . . . . . . . . . . . . . . . .
Answering an internal call in intercom mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending DTMF signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Mute, so that your party cannot hear you . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Keeping in touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 21
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
6.9
6.10
6.11
6.12
6.13
6.14
6.15
6.16
6.17
3.
6.
p. 27
p. 27
p. 27
p. 27
p. 28
p. 28
p. 28
p. 28
p. 29
p. 29
p. 29
p. 29
p. 29
p. 30
p. 30
Agent set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Open an agent session (login). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ACD application welcome screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
The four operating statuses of the agent set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Changing the operating status of the set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Modifying your personal code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Integrating another group/leaving a group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Agent set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Supervisor station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Supervising group mailboxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
p. 31
p. 31
p. 31
p. 31
p. 31
p. 31
p. 32
p. 32
p. 32
p. 32
Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 33
LED
Forward icon: pressing the key next to this icon allows you to program or change the forward feature.
Receiver connected.
Appointment programmed.
Telephone locked.
Display keys: pressing a display key activates the feature shown associated with it on the screen.
Navigation
OK key: used to validate your choices and options while programming or configuring.
transfer
r edial
end
h old
Welcome screens
Menu page: contains all features and applications accessible via the keys associated with
the words on the screen.
Main page: contains call line keys (allowing supervision of calls) and programmable call
keys.
Info page: contains information on the telephone and the status of its features: name, telephone number, number of messages, activation
of forwar feature, appointment reminder, etc.
Call display
Alphabetic keypad
Incoming call.
Audio keys
END key: to terminate a call.
Handsfree/Speaker Key: to make or answer a call without lifting the receiver.
Lit in handsfree mode or headset mode (short press).
Flashing in speaker mode (long press).
Call on hold.
Intercom/Mute key:
During a call: press this key so that your party cannot hear you .
Terminal idle: press this key so that you can automatically answer a call without lifting the
receiver .
To adjust the speaker or receiver volume up or down
If you get two calls at the same time, you can switch from one call
to the other by pressing the display key associated with each call.
Extension unit
Main page: contains call line keys (allowing supervision of calls) and programmable call keys. The up-down navigator is
1.1
used to access all the speed dial keys (apart from those displayed by default).
Welcome screens
Main page
Menu
Info page
Main
Info
Anne
Line
Time and status icon
Date
Menu
Scroll bar: shows
the position on a
page
Pascal
Info
Lock
Settings
Info page: contains information on the telephone and the status of its features: name, telephone number, number of
messages, activation of forwar feature, appointment reminder, etc.
Appointment
Displays the content of the page
selected
Main
Name: Anne
Number: 77942
Menu page: contains all features and applications accessible via the keys associated with the words on the screen.
From this page, it is possible to adjust the ringer volume and screen brightness, program the time of an appointment,
lock the terminal, define the default page displayed, configure voice mail, and access telephone features such as calling
back one of the last numbers or intercepting calls.
Left-right navigator:
used to move from one page to another.
Main
Info
Up-down navigator:
used to scroll through the content of a page.
Lock
Appointment
Info
1
1.2
Date
1.3
Application screen
Date
Time and
status icon
Pop-up display of
features accessible
while the call is taking place
Application name
Events screen
Conference
Each tab corresponds to a call, the status of which is symbolized by its icon (in progress, held, arrival of new call).
When a call is in progress, use the left-right navigator to look at held or incoming calls.
Use the up-down navigator to display the features accessible. These features (transfer, conference, etc.) are directly related to the status of the call consulted. For example, the transfer feature will not be available between
a call in progress or a held call and an incoming call.
Back/Exit key:
used to switch from a telephone screen to an application screen. For example, can be used while a call is in progress to look up a number, program an appointment reminder, etc.
Calls can also be managed from the Main page.
While the call is in progress, press the Back/Exit key and display the Main page.
Calls in progress or waiting are displayed on the different line keys. It is then possible to converse with the caller
of your choice by pressing the key associated with him.
Other
Making a call
2.1
bc
3d
jkl
2a
ef
Dial the
number for
your call
Lift the
receiver
bc
3d
2a
Handsfree
3d
mn
OR
OR
OR
Paul
is calling
Number
required
Lift the
receiver
2.3
ef
o
mn
jkl
Answering a call
ef
bc
jkl
2a
OR
o
mn
2.2
OR
Handsfree
OR
Terminal idle:
Number
required
Programmable line
key
Dial by name
you are in handsfree
mode
Paul
in conversation
Press and
release
Terminate
your call
Call in progress:
To make an external call, dial the outside line access code (9) before dialing your
party's number. The digit 9 is the default code for an outside line.
Paul
in conversation
OR
Broadcast a message on
the loudspeaker of the
free terminal
Callback
Request callback to a
busy terminal
OR
Text
Send a written
message
OR
Go to next screen
2.4
FName
Extend search in
list
Paul
in conversation
Activate loudspeaker
(long press)
OR
List
OR
OR
OR
Show next
name
Show previous
name
OR
Adjust volume
(9 levels)
2.6
Deactivate
loudspeaker
(long press)
pers.
Main
10:30
Main
PERS.
Helen
press and release the loudspeaker key to switch to handsfree mode (light steady).
Access the
'Main' page
2.5
2.7
proposes a name followed by a
corresponding telephone number and
sequence number in list
Dial by name
Paul
001/003
OK
ef
bc
3d
jkl
2a
First letters of
your partys
name
If name is OK:
o
mn
Directory
number
make the call
2.8
pers.
Main
This service lets you screen incoming calls to your voice mailbox. When your caller leaves his message you can choose to
communicate with him.
ef
bc
3d
jkl
2a
o
mn
2
When you receive a call:
2.10
Paul
is screened
Name or number of
the caller
OR
Handsfree to take
the call
Callback
OR
Callback
To stop listening
only
2.9
Redial
Automatic callback is not available if the set of your party is free or if you are put on
hold when the set is busy.
2.11
You can answer without lifting the receiver. When you receive an internal call, your telephone rings and you are connected
directly in handsfree mode. The screen shows the callers identity.
'Redial'
key(short
press)
OR
'Redial' key
(long press)
11
2
2.12
Even if your system is not touchtone by default, during a call you sometimes have to send DTMF signals, to a voice server, an
automated attendant or a remotely consulted answering machine.
DTMF
Paul
in conversation
To activate
2.13
You can hear your party but he/she cannot hear you:
Paul
in conversation
Disable microphone
12
During a call
Other
3.1
3.2
h old
menu
main
info
Paul
Paul
in conversation
bc
3d
jkl
2a
ef
o
mn
Paul
in conversation
OR
bc
3d
jkl
2a
John
in conversation
Number of
Name of
second party
second party
Other methods for calling a second party
5
OR
Answer
John
in conversation
ef
bc
3d
jkl
2a
ef
o
mn
Paul
is calling
o
mn
OR
John
in conversation
Paul
in conversation
OR
John
in conversation
OR
Paul
in conversation
3.3
If you make an error, hang up: your telephone will ring and you will recover your first
call.
Paul
in conversation
John
in conversation
13
OR
During a call
Transferring a call
3.4
transfer
bc
2a
Paul
00:23'
Press 'Transfer'
key
jkl
transfer
f
de
o
mn
Press to perform
the transfer
Dial the
number to be
called
Conf
Cancel the
conference
Transfer between two outside calls may not be possible, depending on system
configuration.
3.7
3.5
Transf
Private hold:
During a call, you may place the call on hold and recover it later, on the same telephone
During the call, you want to transfer your party to the voice mailbox of another party.
Trf>VMU
Paul
in conversation
jkl
3d
ef
o
mn
Paul
on hold
Number of
second party
3.6
bc
2a
h old
Paul
in conversation
h old
Paul
in conversation
Paul
on hold
Conf
ab
Code for
Conference
feature
jkl
3d
ef
Conf
mn
Number of second
party
Hold
Paul
in conversation
14
Paul
on hold
During a call
bc
3d
jkl
2a
Paul
in conversation
3.8
'Communication
protection'
programmed key
Parking a call
ef
o
mn
3.10
Park
Store a number
pers.
Main
Paul
in conversation
RetPrk
Rep
Paul
in conversation
bc
3d
jkl
2a
ef
o
mn
----------
Number of
telephone from
which call was
parked
If the parked call is not recovered within a preset time (1 min 30 by default), it is either
transferred to the attendant or it rings back the extension that parked the call,
depending on system configuration.
3.11
Confirm
3.9
Your partys line is busy. If the number is not protected and if authorized, you can intrude into the call:
BrgIn
BrgIn
15
Other
The 'Meet me' function is used to set up a conference with a maximum of 6 persons: the 'master' of the conference (who has the
rights for initiating the conference) and the participants (maximum of 5) who meet for the conference.
4.2
4.1
Once set-up by the conference master, the participants can join the 'Meet me' conference (5 participants maximum).
In order for the participants to join the conference, you must first decide on a meeting time for the conference and send them
the access code.
When the system prompts you to enter a code or password, you are allowed 3
attempts before the system rejects your request.
bc
3d
jkl
2a
ef
o
mn
OR
bc
3d
jkl
2a
ef
3d
o
mn
o
mn
bc
3d
jkl
2a
OR
ef
o
mn
enter your
telephone number
(internal)
ef
bc
3d
jkl
2a
3d
ef
bc
jkl
2a
o
mn
ef
bc
jkl
2a
o
mn
enter the
conference access
code
Joining code : this code is defined by the administrator during system configuration.
bc
3d
jkl
2a
ef
o
mn
Enter your
personal
code
bc
3d
jkl
2a
ef
o
mn
Call number for joining the 'Meet me' conference: this call number allows the participants to join a conference from an external
set. This number must have been defined previously by the system administrator.
An audible beep sounds when a participant joins the conference. 2 audible beeps sound
when a participant leaves the conference.
Activation code : this code is defined by the administrator during system configuration.
Call number for activating the 'Meet me' conference: this call number is used by the conference master when he wishes to
initiate a conference from an external set. This number must have been defined previously by the system administrator.
Password: the default password cannot be used. If necessary, refer to chapter: "Modifying your personal code".
If th e conference h as not yet b e en set up by th e conference master you are pu t on
h old
until th e conference is initiated (5 minu tes ma ximum).
When the conference master on-hooks, all the communications will be cut-off.
If you cannot directly reach th e conference, you h ave to call first an internal user or
an
au tomatic op erator. This on e dials th e call numb er for joining th e 'M e et-m e'
16
Sharing
Other
5.1
5.4
pers.
Main
Individual pick-up
You hear a telephone ringing in an office where no-one can answer. If authorized, you can answer the call on your own telephone.
Supervised call
ringing programmed
key
5.2
PickUp
When the attendant is absent, outside calls to the attendant are indicated by a general bell. To answer:
PickUp
GenBel
Reach the
'Menu' page
5.3
Manager/assistant screening
3d
ef
o
mn
3d
jkl
2a
OR
bc
jkl
2a
ef
o
mn
System configuration allows manager/assistant groups to be formed, so that the managers calls can be directed to one or more
secretaries.
The system can be configured to prevent call pick-up on certain telephones.
Press
Screening key
17
Sharing
5
5.5
Outside calls to the attendant will ring on your telephone and you can answer the call:
The number called does not answer and you know that the person called has a pager:
Paul
is alerted
Attendant
help
programmed key
Calls to the switchboard:
5.7
'Paging'
programmed key
Attendant help
programmed key
5.8
A call on your pager can be answered from any telephone within the system.
5.6
Hunt groups
bc
3d
jkl
2a
ef
o
mn
Certain numbers can form a hunt group and can be called by dialing the group number.
'Answer paging'
programmed key
bc
3d
jkl
2a
Your group
number
ef
o
mn
5.9
Your internal party does not answer. If authorized, you can remotely activate your partys phone:
bc
3d
jkl
2a
'leave group'
programmed key
ef
Forced
o
mn
Paul
is alerted
Belonging to a group does not affect the handling of speed dials. A specific telephone
within a group can always be called by using its own number.
18
Sharing
5
5.10
SendTxt
ef
bc
3d
jkl
2a
5.11
Voice
OR
o
mn
o
mn
Select the
message to be
sent
Confirm your
choice
Send
Lang
Change language of
message
Personal message:
ef
o
mn
OR
Record
Record a comment*
Voice mail
Ready to record
Voice mail
recording
Record
Confirm your
Create a temporary
choice
personal message
(alphabetic keypad)
The 27 standard messages are shown below:
15
16
17
18
19
20
21
22
23
24
25
26
27
(*)
Dial by name
* To record a comment :
NewMsg
Call me back
Call me back tomorrow
Call me back at _:_ (*)
Call back _____ (*)
Call the attendant
Call the assistant
I will call back at _:_ (*)
Use paging
Please retrieve your fax
Please retrieve your mail
Please cancel your forwarding
Visitors are waiting
You are expected at reception
Meeting at _:_ (*)
OR
Send message
Confirm your
choice
3d
Dial the
number to be
called
Select message
to copy by
consecutive
presses
GoTo
OR
bc
jkl
2a
Text Mail
Call me back
01/27
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Copy
Predefined message:
3d
Personal code
Dial the
number to be
called
ef
bc
jkl
2a
Listen
Stop
End recording
OR
Replay comment
Record
Re-record a comment
19
OR
Send message
Recording
Consult
Sharing
5
Sending a recorded message to a number/a distribution list
5.12
5.14
This feature enables a user with the appropriate rights to modify the automated attendant night or day-time message.
Voice
ab
jkl
Send
de
o
mn
bc
2a
Personal code
c
ab
jkl
de
Voice mail
Ready to record
Other parties if
necessary
Confirm
Access the
'personal
options' menu
Record
Stop
Recording
End recording
Listen
OR
Replay message
5.13
bc
2a
o
mn
jkl
ef
bc
3d
2a
o
mn
Number of your
voice mailbox
jkl
3d
ef
o
mn
Personal code
Dial partys
No. or list No.
(00 to 50)
OR
ef
3d
Add
OR
o
mn
jkl
Confirm
Record
Re-record a message
Confirm
A message not requiring an answer can be broadcast on the loudspeakers within your broadcast group:
ef
bc
3d
jkl
2a
o
mn
OR
number of
broadcast
group
The message will only be broadcast on terminals not in use and which have a
loudspeaker.
20
5
Access the 'welcome
messages
customization' menu
Keeping in touch
Other
6.1
6.4
When a forwarding is applied, you can select the types of call to be forwarded: outside, internal, all.
Forward
Div: Ext/Loc
ExtLoc
Voice
bc
2a
Div
Forward internal
and outside calls
6.2
OR
bc
3d
jkl
Select message
ef
o
mn
OR
Play
Clear
OR
Listen to message
Erase message
Copy
Redial
6.5
Custo
OR
Call
OR
Copy
OR
Dial the
number to be
called
PerSpD
Div
The number can be your home, cell or mobile, voice message, or an internal extension (attendant, etc.).
2a
o
mn
Consult
Immed
ef
3d
Personal code
Type of call
forwarded is
displayed
Div
OR
jkl
Settings
Assistant: OFF
Assist
You can make calls, but only the destination number can call you.
OR
Off
Settings
Assistant: ON
Confirm
6.3
ImmedVM
21
Keeping in touch
6
6.6
Menu
Assist
Custo
6.8
Follo
Reach the
'Menu' page
bc
2a
Select type of
forwarding
IntNum
3d
ef
o
mn
Your extension
number
Mobile
ExtNum
Dial number of a
colleague or other key
individual
jkl
'Follow-me'
programmed key
ef
bc
3d
jkl
2a
OR
o
mn
Your extension
number
Att/Oper
6.9
Activate/deactivate
transfer to the attendant
6.7
Confirm
You can selectively forward calls, according to the callers identity:
'Selective
forwarding'
programmed key
Callers will be able to contact you while you are moving around the company:
Page
OR
6.10
'Forward to paging'
programmed key
You can forward all your group calls to another internal number:
'Group calls
forwarding'
programmed key
22
ef
bc
3d
jkl
2a
o
mn
Number receiving
forwarding
Keeping in touch
6
6.11
6.14
Do not disturb
You can make your terminal temporarily unavailable for all calls.
Cancl
OR
OR
DND
6.12
OR
'DND' programmed
key
Callers wishing to contact you will see the 'Do Not Disturb' message displayed on their
sets when they try to call.
6.15
6.13
You can leave a message on your terminal which will be displayed on the screen of the terminal calling you.
Text
Callers can be forwarded to another telephone if you are already on the line.
OnBusy
bc
3d
jkl
2a
ef
forwarding is acknowledged
mn
Predefined message:
number receiving
forwarding
bc
3d
jkl
2a
OR
'forward on busy'
programmed key
Text Mail
Call me back
01/27
ef
mn
GoTo
OR
number receiving
forwarding
Select the
message to be
sent
Lang
Change language of
message
23
Confirm your
choice
Confirm your
choice
Keeping in touch
6
Personal message:
6.16
Create
Confirm your
Create a temporary
choice
personal message
(alphabetic keypad)
The 27 standard messages are shown below:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Call me back
Call me back tomorrow
Call me back at _:_ (*)
Call back _____ (*)
Call the attendant
Call the assistant
I will call back at _:_ (*)
Use paging
Please retrieve your fax
Please retrieve your mail
Please cancel your forwarding
Visitors are waiting
You are expected at reception
Meeting at _:_ (*)
15
16
17
18
19
20
21
22
23
24
25
26
27
(*)
Messaging
Voice mail: 0
Text mails: 2
ReadTxt
Number of
messages
received
Read+
Next message.
Previous message.
Clear
Erase message.
Call
SendTxt
Rep
Terminate consultation.
24
Keeping in touch
6
6.17
Message notification
A message is left in your mailbox but you are not at your desk. You can configure your telephone so that you receive notification
of the message on another telephone.
Notif
Custo
Change
press consecutively to
activate/deactivate
To pause recording:
Number
bc
3d
jkl
2a
Confirm
ef
o
mn
Confirm
Sched
bc
3d
jkl
2a
ef
o
mn
change times
Confirm
25
Other
7.1
When the internal party who has taken the call on-hooks, you are called back and can:
1. Read information concerning call (cost, duration, number of units...).
You can charge the cost of your outside calls to business account numbers.
OK
c
ab
jkl
de
o
mn
c
ab
jkl
de
mn
Finding out the cost of an outside call made for an internal user from
your terminal
7.2
Paul
in conversation
ef
bc
3d
jkl
2a
o
mn
Outside
number
called
26
3. Terminate consultation.
OK
Other
8.1
8.3
Your personal code is used to access your voice mailbox and to lock your telephone.
Enter your personal code, then record
your name following the voice guide
instructions
Light flashes
Custo
Passwd
Reach the
'Menu' page
Your personal code is used to access your voice mailbox and to lock your telephone.
ef
bc
3d
jkl
2a
8.2
Option
bc
3d
jkl
2a
o
mn
Old code
(4 digits)
ef
o
mn
New code
(4 digits)
MlBox
Custo
As long as your voice mailbox has not been initialized, the personal code is 1515.
Custom
Reach the
'Menu' page
8.4
Voice mail
Ready to record
Voice mail
recording
Record
Custo
OR
Set
Ringing
Recording
Pause
OR
Reach the
'Menu' page
Dfault
To pause recording
Confirm
Tune+
Confirm your
choice
Level+
Confirm your
choice
8
T Activate/deactivate silent mode:
8.6
Silent
On
Off
OR
This feature is used to choose the page displayed by default on the telephone.
To activate
To deactivate
confirm your
choice
Custo
Homepage
Option
Progress.
On
Off
OR
To activate
Todeactivate
confirm your
choice
Select the
default page
Confirm your
choice
Selecting language
8.7
Beeps
On
Off
OR
To activate
To deactivate
Custo
confirm your
choice
Paul
is calling
Your telephone
rings
8.5
Option
8.8
Set
Custo
Cntrst
Main
PERS.
Reach the
'Menu' page
Screen
Name
Confirm your
choice
Icon
Number
bc
3d
jkl
2a
ef
o
mn
pers.
Main
8.9
pers.
Main
Reach the
'Menu' page
10:30
Main
PERS.
Clear
8.11
Reach the
'Menu' page
bc
3d
jkl
2a
You can define the time of a temporary reminder (one in 24 hours) or a permanent reminder (every day at the same time).
Appmnt
Clear
8.10
Change
Appmnt
Change
8.12
You can broadcast background music on the loudspeaker of your telephone (depending on configuration):
ef
o
mn
(Long press)
Confirm the
appointment
time
At the programmed time, your telephone rings:
Enter time of
appointment
The music stops when a call is made or received and starts again when you hang up.
If you are on call, the display flashes and an audio tone is generated. After unanswered
calls, a temporary request is cancelled but a permanent request remains in memory.
If your calls are forwarded to another terminal, the forwarding is not applied to the
reminder call.
8.13
Lock
Reach the
'Menu' page
29
ef
bc
3d
jkl
2a
o
mn
your telephone is
locked/unlocked
8
8.14
By default, the audio jack of your telephone can be used to connect a headset, handsfree kit or loudspeaker.
Jack
Set
Custo
8.15
Handsfree
OR
OR
StSpeaker
'Forced headset' mode must be activated as soon as a headset is installed instead of the receiver.
Set
Custo
Headst
Reach the
'Menu' page
On
OR
Off
30
Other
Agent set
9.1
A call centre solution allows optimum distribution of calls to agents according to their availability and skills.
9.2
jkl
de
An agent's availability is determined by the operating status (of which there are 4), that the agent can change at any time. These
statuses are:
In service, the agent is ready to receive calls.
Withdrawn , the agent has withdrawn from the ACD application.
Additional task, the agent is performing a task concerning a call and is not taking other calls.
Temporarily absent, the agent has taken a break and is not taking calls.
The agent can change the operating status directly by entering codes (on all sets), by pressing the function keys on the set (AlcatelLucent IP Touch 4028 Phone/4029 Digital Phone and Alcatel-Lucent IP Touch 4038 Phone/4039 Digital Phone/4068 sets), or using
the 'Agent Assistant' agent software on PC (if available).
9.5
Login
ACD
info
The operating status change codes are defined when the system is configured. Contact the system administrator to obtain these
codes.
Statuses
in service
withdrawn
o
mn
Depending the
displayed informations,
enter your password or
confirm
135
ACD
Perso
OndutyMenu
T.Abs
Logout
Passwd
A2
[01]
OR
Change by function keys (Alcatel-Lucent IP Touch 4028 Phone/4029 Digital Phone and AlcatelLucent IP Touch 4038 Phone/4039 Digital Phone/4068)
Press the function key of the status to be activated. Information relative to the selected status is displayed on the screen. If a
refusal message is displayed, contact the system administrator.
name of the
agent set
status of the
queues
additional task
temporarily absent
9.3
9.6
On
12:55
PersoC.Work
Info
Offduty
Groups
Password
bc
3d
jkl
2a
ef
o
mn
Codes
[01] means: 1 call waiting (Alcatel-Lucent IP Touch 4028 Phone/4029 Digital Phone - AlcatelLucent IP Touch 4008/4018 Phone/4019 Digital Phone).
31
9
9.7
9.10
Groups
When a mailbox is reviewed by a supervisor, the other supervisors cannot access it.
10:30
Logout
PERS.
Main
access the 'Main' page
9.9
Supervisor station
A supervisor can review the messages left in the voice mailboxes of the call centre groups (maximum 8 groups) using the function
keys on an Alcatel-Lucent IP Touch 4028 Phone/4029 Digital Phone or Alcatel-Lucent IP Touch 4038 Phone/4039 Digital Phone/
4068 set.
A supervisor can also perform the agent function from the same set.
32
Compliance
howtoc
Declaration of compliance
EC countries: we, Alcatel-Lucent Enterprise, declare that the Alcatel-Lucent IP Touch
4028 Phone and 4029 Digital Phone products comply with the essential demands of
Directive 1999/5/CE of the European Parliament and Council. A copy of the original of this
declaration of compliance can be obtained from your installer.
Independently of the legal warranty that covers this appliance, it is guaranteed for 1 year,
parts and labour, counting from the date indicated on your invoice.
The invoice will be demanded if making a claim under the warranty. The warranty does not
however confirm in the following cases: in the event of use that does not comply with the
instructions given in this users manual, faults or damage caused by natural wear, damage
resulting from a cause external to the appliance (e.g. impact, fall, exposure to dampness,
etc.), noncompliant installation or modifications or repairs carried out by people who are
not approved by the manufacturer or retailer.
Warning: never place your telephone in contact with water. To clean your telephone, you
may however use a damp soft cloth. Never use solvents (trichlorethylene, acetone, etc.)
which may damage the plastic parts of your telephone. Never spray it with cleaning
products.
The ear piece and microphone area of the handset may attract metallic objects that may
be dangerous for the ear.
Operating conditions
Operating temperature range: -5C /45C.
Acoustic shock protection
The acoustic level of the signal generated by the handset earpiece is less than 136 dBspl for
a transient signal and less than 125 dBA for a continuous signal.
Directive 2003/10/EC specifying the risks inherent in noise at work
The ring contributes towards overall daily noise; at its maximum setting, the level is 105
dBA at 60 cm from terminal. To reduce the level, the following is recommended:
- reduce the setting (9 levels of 5 dB)
- program a progressive ring.
To avoid accidentally damaging the set telephone line connector, make sure you position
the cord correctly in the compartment intended for this purpose.
The wording is not contractual and may be subject to change. Some features of your
telephone are controlled by a software key and the configuration of the unit.
Alcatel, Lucent, Alcatel-Lucent and the Alcatel-Lucent logo are trademarks of AlcatelLucent. All other trademarks are the property of their respective owners.
The information presented is subject to change without notice.
Alcatel-Lucent assumes no responsibility for inaccuracies contained herein.
Copyright 2007 Alcatel-Lucent. All rights reserved.
33
MU19005USAD-O600ed01-0729