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E-TimeLOG User Manual

E-TimeLOG 9.2 User Manual

E-TimeLOG User Manual

This document has been prepared for E-TimeLOG 9.2c. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on, the user is encouraged to try and correct the interference by one or more of the following measures.

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment to an outlet on a circuit different from that to which the receiver is connected.

• Consult your dealer or an experienced radio/TV technician for help.

All rights reserved. Reproduction of use of editorial; or pictorial content without expressed permission is prohibited. No patent liability is assumed with respect to the use of the information contained herein. While every precaution has been taken in the preparation of this manual, Synel Industries Ltd. assumes no responsibility for errors or omissions. Neither is any liability assumed for damages resulting from the use of the information contained herein. TimeLOG and Synman are trademarks of Synel Industries Ltd. IBM PC is a trademark of IBM Corporation. Windows is a trademark of Microsoft Corporation. All trade names referenced are either trademarks or registered trademarks of their respective companies.

Table of ContentsTimeLOG Version 9.2 - DRAFT

Table of Contents

Table of Contents

3

Chapter 1 -Introduction

4

1.1System requirements

4

1.2Working with e-TimeLOG

5

1.3System Layout

6

Chapter 2 -Installation

7

2.1IIS

7

2.2Parameters

8

2.3ODBC

9

2.4Alerts

10

2.5Update

11

2.6Registration

11

2.7Proxy

12

Chapter 3 -Routine operation

13

3.1The main eTimeLOG menu

13

3.2Sys = System

14

3.3Atn = Attendance

14

3.4Prj = Projects

17

3.5Bal = Balance

18

3.6Mng = Routine Activities

19

4 -Permissions

20

4.1TimeLOG Definitions

20

4.2Implementation in e-TimeLOG

21

4.3Manager Approval

23

Troubleshooting

24

Introduction

E-TimeLOG User Manual

Chapter 1 -Introduction

By using state-of-the-Art technologies e-TimeLOG can interlink to TimeLOG’s database and display that data in numerous forms on intranet display screens. The data is easily accessed, quickly processed and displayed. This system provides on- line attendance s. e-TimeLOG is an internet interface and T&A platform for the TimeLOG software. Its configuration is based on TimeLOG’s definitions involving attendance and project s. Thus, adjustment of fields/headings in the TimeLOG will be simultaneously reflected in e-TimeLOG. This is achievable also for user access levels changes.

1.1 System requirements

Server:

Processor: Pentium 3GHz

• Windows server NT, 2000, 2003

• NT Server version 4 or higher

• IIS version 5 or higher

• 200MB Free Hard disk

• 512Mb RAM (Win NT or 2000)

• The following date formats are supported:

Free Hard disk • 512Mb RAM (Win NT or 2000) • The following date formats are

Introduction

E-TimeLOG User Manual

Client:

• SVGA colour monitor, resolution 800x600

• Internet explorer version 6 or higher

1.2 Working with e-TimeLOG

e-TimeLOG is installed on your main server and connects to TimeLOG’s data base. After a quick tour, using the browser, the user can locate the relevant data base files and process this information as per his authorization level. The user can perform the following activities:

Entry & exit reporting, project reporting, absence reporting (retroactively, future). The user can also view and print various s such as: attendance, absence, projects, exceptions and balance s. The exceptions which is linked directly to the TimeLOG data base enables the user to update his attendance data.

Introduction

E-TimeLOG User Manual

1.3 System Layout

TimeLOG PRO Web Server- IIS
TimeLOG PRO
Web Server- IIS
E-TimeLOG User Manual 1.3 System Layout TimeLOG PRO Web Server- IIS Supervisor ETHERNET 6 Synel Industries

Supervisor

ETHERNET
ETHERNET

Installation

E-TimeLOG User Manual

Chapter 2 -Installation

eTlogCfg.exe is the installation software designated for setting-up all components required for the configuration and operation of the e-TimeLOG Popup HTML interface.

WARNING!:Before running a new version make sure all reports sre approved by the manager. Otherwise, the reports will be deleted.

2.1

IIS

The Internet Information Server, Microsoft’s web server is used in e-TimeLOG for responding to queries of its client browser, it enables running scripts as per the specific application. e-TimeLOG’s working environment set-up requires also integration with the DSN- Data Source Name- providing connectivity to a database via an OBDC driver.

Step 1.

After running the setup, the script directory to be used by default will be:

C:\Program Files\Synel\eTimeLOG8\English.

the script directory to be used by default will be: C:\Program Files\Synel\eTimeLOG8\English. 7 Synel Industries Ltd.

Installation

E-TimeLOG User Manual

2.2

Parameters

Installation E-TimeLOG User Manual 2.2 Parameters Section Description Language Here you can determine which

Section

Description

Language

Here you can determine which interface language will be used.

Log in

Specify your log-in requirements.

Sort by

Specify sorting employee data priorities.

IP Address

Fill-in workstations IP number range.

IP Address

The IP addresses tha can be used for the program.

Server name

Specifies whether the Server name is refered to by IP address or by name.

Transformation

 

Sys/Atn/Prj/Bal/Mng icons

Specify the screens to make available to the user interface.

Report buttons in update

 

Installation

E-TimeLOG User Manual

Approval of Reports

Specifies the manager approval requierments for reports.

Adjust Reporting time

Enables manual editing of time when reporting attendence.

Adjust Reporting date

Enable manual editing of date when reporting attendence.

Adjust popup Reporting date

Enable manual editing of popup (MNG reporting) date when reporting attendence.

Project Reporting

Refers to whether to include projects in your reports.

Promotion Add-ins

On the right-most side of the e-TimeLOG screen it is possible to view flipping images of Synel’s products.

System Operator E-mail

This address appears under the customer support reference.

System Operator E-mail This address appears under the customer support reference. button for

button for

Adjust Parameters to Madaan requirements

The Parameters setting can be adjusted comprehensively.

Additional Email fields

Additional informaiton to include.

 

2.3

ODBC

Abbreviation of Open DataBase Connectivity, a standard database access method developed by Microsoft Corporation. The goal of ODBC is to make it possible to access any data from any application using compatible drivers. In e-TimeLOG the ODBC defines the connection to TimeLOG’s database. Choose the path of the Tabs directory in which all data tables are stored.

Installation

E-TimeLOG User Manual

2.4

Alerts

Installation E-TimeLOG User Manual 2.4 Alerts Any exceptional data management and follow-up is exercised via the

Any exceptional data management and follow-up is exercised via the Alert screen. The first table consists of exception messages that will be displayed as per table

Installation

E-TimeLOG User Manual

definitions. Clicking the

E-TimeLOG User Manual definitions. Clicking the button the following screen appears: Step 1. Under the

button the following screen appears:

Clicking the button the following screen appears: Step 1. Under the Main tab mark the relevant

Step 1.

Under the Main tab mark the relevant exceptions to be alerted.

Step 2.

Mark the days of the week and the hour of alert.

Step 3.

In the Exceptions tab you can fill-in manually any alternate content for all

Step 4.

exception types. Click OK. In the Mail Server section fill-in the server IP address. Then determine

Step 5.

which username and password will the user be required to fill-in. In the Send Message Via section determine how the message will be sent

Step 6.

to the user. The General section enables determining how often the server will query the workstation for employee exceptions.

2.5 Update

Enables updating e-TimeLOG version from the network including a process display.

2.6 Registration

This button enables registrating the TimeLOG DLL, in case the DLL was, for some reason, not registered automatically.

Installation

E-TimeLOG User Manual

2.7

Proxy

Installation E-TimeLOG User Manual 2.7 Proxy Enables defining a proxy serve r for updates via the

Enables defining a proxy server for updates via the network. Fill-in all the relevant information.

Routine operation

E-TimeLOG User Manual

Chapter 3 -Routine operation

In order to log-in to e-TimeLOG you must set the browser by filling in the server address and then your user name and password (up to 6 charecters). e-TimeLOG offers an easy-to-use interface.

6 charecters). e-TimeLOG offers an easy-to-use interface. 3.1 The main eTimeLOG menu The main eTimeLOG menu,

3.1 The main eTimeLOG menu

The main eTimeLOG menu, is user to login to the system and navigate to the various e-TimeLOG screens. This screen also displays the date and the last TimeLOG update. has the following buttons:

The Mng button is used for performing daily activities of attendence reporting.

The Sys, Atn, Prj and Bal buttons are used to generate reports with various types of data filtering.

Routine operation

E-TimeLOG User Manual

This interface supports 5 permission levels (defined under TimeLOG | Personnel) enabling ammending employee data as follows:

Supervisor

Can view all employees and make adjustments.

Manager

Can view and update data relating to the managers department.

Operator

Can view and update data relating to his team.

Operator not

Can only view data for employees that worked on specific projects.

authorized to

com

None

Can view and change his/her data only.

e-TimeLOG’s interface consists of the following sections represented by the buttons displayed.

3.2 Sys = System

represented by the buttons displayed. 3.2 Sys = System Employees - Displays a detailed list of

Employees - Displays a detailed list of the company’s employees. Pertains to updated personnel and organization information:

Projects - Displays a detailed list of all current projects. Projects

Dapartments - Displays a detailed list of all company departments. Dapartments

3.3 Atn = Attendance

Enables issuing periodic attendance s:

Time Card - A monthly (as defined in TimeLOG) issued per employee Time Card for a defined period (as per TimeLOG definitions). The manager can confirm the report for a defined period (as per TimeLOG definitions). The manager can confirm the report by electronic signature.

Routine operation

E-TimeLOG User Manual

Following is an example of the Time Card :

User Manual Following is an example of the Time Card : Daily - Employees issued per
User Manual Following is an example of the Time Card : Daily - Employees issued per

Daily - Employees issued per a predefined time period.

Exceptions - Displays employees entry/exit/exceptions s - read only. Processing of entry and exit s is performed only after TimeLOG’s data collection. Processing of exceptions s is performed immediately including calculations.

Routine operation

E-TimeLOG User Manual

Routine operation E-TimeLOG User Manual Update transaction - Same as exceptions but enables adjusting as follows:

Update transaction - Same as exceptions but enables adjusting as follows:

* Requiring supervisor’s confirmation, thus data is transferred to DBonly after the supervisor has confirmed the .

* No confirmation required - data is transferred directly to the

TimeLOG collection file.

* The time defficiency is displayed in the report Time Edit field.

Note:

Displays the updated report type as on in, out, duty/off duty, break/return and project, according to what is defined in TimeLOG.

It is possible to add a new line.

Please se an example of an Update (see added Entry row!):

Please se an example of an Upda te (see added Entry row!): Period - A depicting

Period - A depicting a periodic employee time classification summary Period by departments. You can select an employee range, a deaprtment range and the period to by departments. You can select an employee range, a deaprtment range and the period to include in the report.

Annual - A depicting employee time classification annual summary by Annual - A depicting employee time classification annu departments. departments.

Note:

If a consists of one record only, it will not be possible to 2 different absence types.

Note:

Entry and exit data will be registered in TimeLOG’s data base only after manually/automatically performing the collect data procedure (Setup--

Routine operation

E-TimeLOG User Manual

>Automate). Absence data such as: Sick, vacation etc. will immediately be updated in the DB.

3.4 Prj = Projects

will immediately be updated in the DB. 3.4 Prj = Projects Daily Projects - Displays daily
will immediately be updated in the DB. 3.4 Prj = Projects Daily Projects - Displays daily

Daily Projects - Displays daily project data per employee.

Hours per project - A graphic displaying hourly project calculation as per user’s definitions.

Routine operation

E-TimeLOG User Manual

3.5 Bal = Balance

Routine operation E-TimeLOG User Manual 3.5 Bal = Balance Balance summary - A graphic report compar

Balance summary - A graphic report comparing between balances of departments and employees. For example you can display and compare the expected vacation time balance of two departments. A report can be displayed as a bar (see below), pie, or area graph.

balance of two departments. A report can be displayed as a bar (see below), pie, or

Routine operation

E-TimeLOG User Manual

3.6 Mng = Routine Activities

The Mng area is used to report employee attendence. Each of the keys uses the funcuanality set for the matching buttons in TimeLOG.

In - Reports employee daily entrance or other use specifies in TimeLOG. For example, Swipe&GO

In - Reports employee daily entrance or other use specifies in TimeLOG. For example, Swipe&GO or return from break.

If using Swip&Go, and the Out button is disabled, this button is used for all reporting and the syatem calculates to report type as in or out.

 

IN-

After reporting entrance (In)you can manually enter an entrance time prior to the entrance time reported. IN/OUT - Is used to report Entrance and Exit simultaneously, before or after the previously reported TimeLOG entrance or exit time. Projects - Is used to report projects

Out - Reports employee daily exit or other use specifies in TimeLOG. For example, Swipe&GO

Out - Reports employee daily exit or other use specifies in TimeLOG. For example, Swipe&GO or out to break. When working in the same shift after 23:59 (midnight) hours can be reported as more than 24 such as 24:30, 26:00, 30”26 ect.

Project - An employee daily project for a specified date.

Project - An employee daily project for a specified date.

Absence - An absence data periodic employee .

Absence - An absence data periodic employee .

date. Absence - An absence data periodic employee . Manager confirmation - Enables the manager to
date. Absence - An absence data periodic employee . Manager confirmation - Enables the manager to

Manager confirmation - Enables the manager to confirm employee exceptions.

Confirmations report - A displaying all manager confirmation of employee exceptions.

Permissions

E-TimeLOG User Manual

4 - Permissions

4.1 TimeLOG Definitions

TimeLOG has 5 permission levels, that can be defined under Personnel | Employment | Access Level:

For all access levels you must choose under Personnel | Employment the required access level for the specific employee, and then perform other complimentary activities for each access level as follows:

1. Supervisor

Designated for an overall view of employee information including reporting. Enables approving/rejecting reporting data.

2. Manager

Designated for department managers - You must assign all the subordinate employees to the specific department. The department is defined in the department field:

Personnel | Employment.

Designated for team managers - Go to Dictionary | Marital Status and define a team name. Then, under Personnel | Family Data choose the relevant team.

|

Project

this

employee.

5. None Access only to the data screen of the employee whose name and password were filled-in when logging-in

3. Operator

4. Operator not

authorized to

comm.

Designated

you

for

project

managers

the

-

Under

Personnel

to

must

assign

relevant

projects

Permissions

E-TimeLOG User Manual

4.2 Implementation in e-TimeLOG

1. Supervisor

2. Manager

3. Operator

4. Operator not

authorized to

comm.

Enables viewing all employee data and update and approve/ reject reporting.

Enables viewing all employee data and update and approve/ reject reporting for his department only. A manager can access the Manager confirmation screen

Enables viewing all employee data and update and approve/ reject reporting for his subordinate team only.

This employee will be able to view the Project Hours -fully- not summarized only. The Summary only check box should be enabled:

- If it is marked the will be displayed graphically summarized only

- If it is unmarked the will be displayed as follows (detailed data included):

Permissions

E-TimeLOG User Manual

Permissions E-TimeLOG User Manual 5. None Access only to the data screen of the employee whose

5. None

Access only to the data screen of the employee whose name and password were filled-in when logging-in

Permissions

E-TimeLOG User Manual

4.3 Manager Approval

Rejected reporting Reject all reporting Approve all reporting Approved reporting Electronic approval
Rejected reporting
Reject all reporting
Approve all reporting
Approved reporting
Electronic approval

This Manager Confirmation can be accessed only by the specific manager. First the manager can view his department’s employee list. Then he chooses an employee. See the above screen. Herein, the manager can change read the data, change it/or not and than approve it.

Note:

As long as the ed data was not approved it will not be transferred to TimeLOG.

The Confirmations that outlines the employee s that were approved, can be issued by the manager only:

that outlines the employee s that were approved, can be issued by the manager only: 23

Troubleshooting

E-TimeLOG User Manual

Troubleshooting

the following are solutions for errors that may occur during the operation of your e- TimeLOG software:

Problem

Solution to solve the problem

It is impossible to log into the system. An error message is displayed: “Data source name not found.”

The vfpodbc.dll file was not copied to the System32 folder. As a result no DSN was created. This file must be copied from the OBDC folder in your Installation folder, and the configuration program must be run again.

It is impossible to log into the system. An error message is displayed: “synel/ default.asp, line 1/”

Click the Registration button in the Configuration program!

It is impossible to log into the system.

Check if a “~” (tilde) character exists in the path specified in your Configurations program’s opening screen under Script Directory.