Annexure-1

REVIEW OF EXPENDITURE DETAIL IN RESPECT OF OTHER THAN GROUP 'A' OFICER OF

AGCG, RAIPUR FOR THE MONTH UPTO AUGUST 2016
(Figures in Thousands of rupees)
Object/ Sub Object/ Sub
Object

Budget
Estimates for
2016-17

Expenditure
to the end of
August 2016

Probable for
Remaining
month of
2016-17

Total
Expenditure of
2016-17

01 SALARIES
02 Wages
03 OTA
06 MT
11 DTE
12 FTE
13 OFFICE EXP.
(i) LPS
(ii) E&WC
(iii) service postage stamp
chages

183417
0
3
1308
1023
0

115071
0
0
483
656
0

183417
0
3
1308
1023
0

446
0
803

80
0
393

68346
0
3
825
367
0
0
366
0
410

230
1485

119
597

111
887

230
1485

2964
0
0
0
809
8
0
0

1189
0
0
0
146
8
0
0

1775
0
0
0
663
0
0
0

2964
0
0
0
809
8
0
0

1415

131

1284

1415

190947
0

117684
0

73263
0

190947
0

( iv)Telephone Trunk Calls

(v) ooE
TOTAL OFFICE EXP.
14 RRT
16 PUBLICATION
27 MINOR WORKS
28 PROF. SERVICES
31 GIA
50 OTHER CHARGES
20 OTHER
ADMNISTRATIVE
EXPS.
99 INFORMATION
TECHONOLY
TOTAL
800 DEPTT.CANTEEN

Note:-AC Bills, TTA/TA/LTC claims pending over 6 months

446
0
803

NIL

Sd/-

Accounts Officer/Admn.

Annexure-II

STATEMENT SHOWING THE FULL EXPENDITURE AND TOTAL REQUIREMENTS ETC., UNDER THE
HEAD SALARIES AND OFFICE EXPENSES UPTO AUGUST 2016 (Group B, C & D)
(figures in Thousands of
Rupees)
Object/Sub Object/Sub object

1
01 Salaries
Pay of Officers
Grade Pay of Officers
Arrear pay of Officers (60%)
Pay of N.G.Estt.
Grade Pay of N.G.Estt.
Arrear Pay of N.G.Estt (60%)
Dearness Allowance
L.T.C. Leave Encashment
Festival Advance
Bonus
07. Other Allowances
HRA & Other fixed Allowances
Honorarium
C. E. A. Scheme
L. T. C.
Transport Allowance
D A on Transport Allowance
Total Other Allowances
Total Salaries
13. Off. Exp.
(i) LPS
(ii) Electricity &Water
Charges
(iii) Telephone & Trunk
Charges
(iv) Postal Stamps & Tel.
Charges
V . OOE.
(1) Special contingency
02. Liveries gr.D
03. Purchase & Repair of
Furniture
04. Pur. Books & Periodicals (English)
Pur. Books & Periodicals
(Hindi)

05. OE (Misc.)
06.(i)Purchase of Staff Car
(II) Maintenance of Staff

Budget
Estimates for
2016-17

Expenditure to the
end of August
2016

Probable for
remaining months
of 2016-17

Total Expenditure of
2016-17

33549
1857
0
73644
4733
0
43510
600
608
936

17868
1857
0
38563
4733
0
39510
366
14
0

12847
352
2450
928
3396
4007
23980
183417

6617
38
1093
291
1817
2304
12160
115071

15681
0
0
35081
0
0
4000
234
594
936
0
6230
314
1357
637
1579
1703
11820
68346

12847
352
2450
928
3396
4007
23980
183417

446
0

80
0

366
0

446
0

230

119

111

230

803

393

410

803

1485
0
34
0

597
0
0
0

888
0
34
0

1485
0
34
0

18

16

18

18

18

18

1100
0
120

474
0
15

626
0
105

1100
0
120

15

15

15

0
0

0
0

0
0

0
0

0
0

0
0

0
0

0
0

100
0

33
0

67
0

100
0

33549
1857
0
73644
4733
0
43510
600
608
936

Car
07. Pur. & Repair of Water
Cooler
08. Purchase of Typewriter
09. Purchase and Repair of AC
Machine

10. Charges of State Govt.

11 .Hot & Cold Weather
Charges
12.Purchase of Photocopier.
13 .Pur.Computer & Printer

14 .Printing & Binding

15.In House Training
16. Enumeration of State Govt.
17. Other items

Total (OOE) :
Total Office Expenses

65
15
0
0
1485
2964

56
3
0
0
597
1189

9
12
0
0
888
1775

65
15
0
0
1485
2964

Sd/Accounts Officer/Admn

ANNEXURE III
STATEMENT SHOWING THE EXPENDITURE IN RESPECT OF GROUP A
OFFICER UPTO AUGUST 2016

Objects/Sub objects/

Budget
Estimates
for 2016-17

(Figures in Thousands of Rupees)

GroupA
Expenditure
Probable for Total
to the end of remaining
Expenditure of
August 2016 months of
2016-17
2016-17

01 Salaries
Pay of Officers
Grade Pay of Officers
Arrear pay of Officers
(60%)

2949
70
0

1013
70
0

1936
0
0

2949
70
0

Dearness Allowance
L.T.C. Leave
Encashment
07. Other Allowances
House Rent Allowance
Honorarium
CEA Scheme
L. T. C.
Transport Allowance
Dearness Allowance on
Transport Allowance

645
0

544
0

101
0

645
0

113
4
0
16
52
61

112
4
0
0
14
18

0
1
0
0
16
38
43

0
113
4
0
16
52
61

Total Other
Allowances
Total Salaries
Medical Treatment
Charges

246

148

98

246

3910
71

1775
22

2135
49

3910
71

Domestic Travel
Expenses
Foreign Travel Expenses
Grand Total

214

74

140

214

0
4195

0
1871

0
2324

0
4195

Sd/Accounts Officer/Admn.

Annexure IV
Statement showing progressive expenditure under specific heads
August 2016
Object
OOE
IT
Professional
Heads
Services
Months

April
May
June
July
August
September
October
November
December
January
February
March
March(Fin
al)
Annexure I
Annexure II
Estt.
Annexure III
Annexure IV
Annexure V

P&MC
(Staff
Car)

Expenditur
e on inspn.
Vehicle

15000

161731

Hardware/Softw
are w.r.t. Admn.
Approval from
HQ IS wing

AMC, UPS &

other
consumable
s stationery
etc.

Housekeepi
ng security
etc. DEOs
Drivers
others/Lega
l Fees

130648

146332

Consultant
s on short
term
contracts

Publication

Minor Works

Audit
reports
Finance
Accounts
other
reports
etc.

w.r.t.
Admn.
Approval
from
Head
quarters
W & PG
wing

Admn.
reports
Magzines
etc.

Othe
expe
e i.e
HOD
pow

ROE in respect of group B & NG estt.

Statement showing full expenditure & total requirement under salaries, & office expenses in r/o Group B & NG
ROE in respect of group A officers.
Statement showing break up under specific heads (from April 2016 onwards)
Statement on Internal control ( from April 2016 onwards)
Sd/Accounts Officer/ Admn

Statement on Internal Control

1. Scope of Responsibility
August 2016
As the Head of the Department of Office of the principal Accountant General of (A&E)
Chhattisgarh Raipur, I am responsible, inter alia, for the preparation of expenditure and
other statements relating to this department. The accounts/statements of the Department
have been prepared accordingly. Rule 64 of the General financial Rule also, inter alia,
stipulates that I shall ensure that the public funds appropriated to the Department as
reflected in the accounts have been used for the purpose for which they were meant. I am
satisfied that the organizational structure of my department as well as internal controls
including internal audit, are geared to effectively ensure that the public monies are expended
for the purposes they are authorized and are correctly brought to Government accounts
without delay and are properly reflected in the accounts.
In my considered view the organizational structure of the Department and the
internal control framework functioned effectively to identify and manage the risks.
2. The Risk & Control Framework
The major areas of risk in the economic, efficient and effective functioning of my department
are:
Nil..
3. Capacity to Handle Risk
In my office risks are handled through specific delegation of responsibilities and powers to
different levels as well as through effective supervision and monitoring. I consider the
arrangements for handling of risk through this process to be adequate.
4. Purpose of the System of Internal Control
The office follows the internal control procedures and other orders issued by the government
including the Ministry of finance. I have monitored the observance of the internal control
procedures and I am satisfied that they were followed effectively.
5. Review of Effectiveness
The effectiveness of the internal control procedures is overseen through the mechanism of
internal audit. The results of such audit are brought to my notice and, wherever necessary,
rectificatory action is taken promptly. I am satisfied that the internal audit was effective in bringing
out the deficiencies of the internal control systems and these were rectified with reasonable
promptness.
Sd/(P. K. Das)
Head of the
Department
Accountant General (A&E),
Chhattisgarh, Raipur