Kuwait HCM Localization 2013

SAP Standard Development

State of Kuwait
HCM Private Sector Solution
Configuration Guide
(Leave Management)

Version
1.0

Version: 1.0
Date: 1st. Jul. 2013

Status
Complete

Date
Jul. 2013

Kuwait HCM Localization 2013

Contents
1.

Organization .................................................................................................................................... 3
1.1

2.

3.

Document Administration ........................................................................................................ 3

1.1.1

Authors ............................................................................................................................ 3

1.1.2

History.............................................................................................................................. 3

1.2

Intended Group of Readers ...................................................................................................... 3

1.3

Glossary ................................................................................................................................... 3

Getting Started ................................................................................................................................ 4

2.1

Related Information ................................................................................................................. 4

2.2

Important Notes....................................................................................................................... 4

Solution Overview ........................................................................................................................... 4

3.1

Configuration .............................................................................. Error! Bookmark not defined.

Version: 1.0
Date: 1st. Jul. 2013

Kuwait HCM Localization 2013

1. Organization
1.1

Document Administration

1.1.1 Authors
1.1.2 History
Date

1.2

Version

Chapter

Name

Intended Group of Readers

Consultants

1.3

Glossary

Term

Definition

Version: 1.0
Date: 1st. Jul. 2013

Change/Enhancement

Agree with

Kuwait HCM Localization 2013

2. Getting Started
This section contains the information about basic pay and allowance wage types for Kuwait.
The content of the document is subjected to be changed depends on needs.

2.1

Related Information
None.

2.2

Important Notes
None.

3. Solution Overview
3.1

Absence Setup

3.1.1 Absence Type

IMG: Time Management -> Time Data Recording and Administration -> Absences ->
Absence Catalog
Group Personnel Subareas for Attendances and Absences (V_001P_D)
New PS grouping for Absence/Attendance: 66
Define Absence Types (V_T554S)
Create new Absence types for PSG: 66
Leave Type
0100
0200
0300
0400
0500
0601
0700
0800
0900
0901
0902

Text
Annual Leave
Paid Academic Leave
Al-Hajj Leave
Other Paid Leave
Unpaid Leave
Long Sick Leave
Maternity Leave
Work Injury Leave
Bereavement - Man
Bereavement-Muslim Women
Bereavement-Non Mu. Women

Day
Check
W
W
W
W
W
W
W
W
W
W
W

Min
duration

Determine Entry Screen and Time Constraint Classes (V_554S_O)

Version: 1.0
Date: 1st. Jul. 2013

Max Duration
999
999
21
999
999
75
999
999
3
130
21

Kuwait HCM Localization 2013

Leave
type
0100

Text
Annual Leave

Att./abs
ence ind.
A

Screen
number
2001

Time cstr.
Class
1

0200

Paid Academic Leave

2000

0300
0400
0500
0601
0700
0800
0900
0901
0902

Al-Hajj Leave
Other Paid Leave
Unpaid Leave
Long Sick Leave
Maternity Leave
Work Injury Leave
Bereavement - Man
Bereavement-Muslim Women
Bereavement-Non Mu. Women

A
A
A
A
A
A
A
A
A

2001
2000
2000
2000
2003
2000
2000
2000
2000

1
1
1
1
1
1
1
1
1

3.1.2 Absence Counting

IMG: Time Management -> Time Data Recording and Administration -> Absences ->
Absence Catalog -> Absence Counting -> Rules for Absence Counting
Define Counting Classes for Period Work Schedule (V_T551C)
New Counting Class for Period Work Schedule NORM: 1
Group Employee Subgroups for Time Quotas (V_503_E)
New ESG for Time Kuwait: 1
Group Personnel Subareas for Time Quotas (V_001P_I)
New PS grouping for Time Kuwait: 66
Define Counting Rules (VC_T556C/T556C)
Counting Rule
Text
001
Annual Leave
002
Paid Academic Leave
003
Al-Hajj Leave
004
Other Paid Leave
005
Unpaid Leave
007
Maternity Leave
008
Work Injury Leave
009
Bereavement Leave
601
Long Sick Leave
General counting rule setup:

Version: 1.0
Date: 1st. Jul. 2013

Kuwait HCM Localization 2013

Version: 1.0
Date: 1st. Jul. 2013

Kuwait HCM Localization 2013

Special Setup for: 001 - Annual Leave, 004 - Other Paid Leave

Special setup for 002 - Paid Acadamic Leave

Assign Counting Rules to Absence Types (V_554S_Q)

Leave type
Text
Counting Rule
0100
Annual Leave
001
0200
Paid Academic Leave
002
0300
Al-Hajj Leave
003
0400
Other Paid Leave
004
0500
Unpaid Leave
005
0601
Long Sick Leave
601
0700
Maternity Leave
007
0800
Work Injury Leave
008
0900
Bereavement - Man
009
0901
Bereavement-Muslim Women
009
0902
Bereavement-Non Mu. Women 009

Quota Deduction
X
X

3.1.3 Maternity Leave Check

IMG: Time Management -> Time Data Recording and Administration -> Absences ->
Special Absence Data -> Maternity Protection
Set Eligibility for Infotype (Feature MASEX)
Molga: KW Value: 1 (only for female) to be done
Maintain Type of Birth
PSG: 66;
Birth Type: 01;

Version: 1.0
Date: 1st. Jul. 2013

Kuwait HCM Localization 2013

Text: Normal
Define Maternity Protection Periods (V_T554M)
PSG
Absence Type
Birth Type
Max Before
66
0700
01
14

Unit
Day

Define Default Absence Types (V_T554V)

Infotype PSG A/A Type
Text
0080
66
0900
Maternity Leave

Max duration
070

Default
X

Infotype 0080 will handle maternity leave.

3.1.4 Personnel subarea grouping for Leave Types

IMG: Time Management -> Time Data Recording and Administration -> Managing Time
Accounts Using Attendance/Absence Quotas -> Managing Leave Using Leave
Entitlement Infotype (0005)-> Leave Quota-> Group Personnel Subareas for Leave Types
(Not Used)
Maintain PS grouping as 66(V_001P_B)
Personnel area
Personnel subarea
PS grouping
KW00
KW00
66

3.1.5 Condition Check when Recording Absence (V_ T7KW08)

PSG

Absence
Type

Messa
ge
Type

66

0200

66
66
66
66
66

0300
0700
0900
0901
0902

E
E
E
E
E

Gend
er

Nation
ality

Religion

Max
Times in
SD

Max
Time in
SY

1825
31
2
1
2
2

31

3.1.6 Check Logic Enhancement

BAdI Definition: HRPAD00INFTY
BAdI Implementation: HRKW_2001_CHECK
Description: implement checks according to conditions set in table above

Version: 1.0
Date: 1st. Jul. 2013

Max Duration
in SD

Kuwait HCM Localization 2013

3.2

Absence Quota Setup

3.2.1 Quota Type

IMG: Time Management -> Time Data Recording and Administrator ->Managing Time
Accounts Using Attendance/Absence Quotas
Group Employee Subgroups for Time Quotas (V_503_E)
Already defined in Absence Counting
Group Personnel Subareas for Time Quotas (V_001P_I)
Already defined in Absence Counting
IMG: Time Management -> Time Data Recording and Administrator ->Managing
Time Accounts Using Attendance/Absence Quotas -> Time Quota Type
Define Absence Quota Types (V_T556A)
Quota
Text
Unit
Time cstr.
Rounding No Comp.
Type
class
10
Annual Leave
Days
01
3
No
40
Al-Hajj Leave
Days
01
3
Check

3.2.2 Quota Accrual

IMG: Time Management -> Time Data Recording and Administrator ->Managing Time
Accounts Using Attendance/Absence Quotas -> Calculating Absence Entitlements ->
Automatic Accrual of Absence Quota
V_556A_B
Quota Type
Text
Accrual method
10
Annual Leave
Increase
40
Al-Hajj Leave
No Generate
IMG: Time Management -> Time Data Recording and Administrator ->Managing
Time Accounts Using Attendance/Absence Quotas -> Calculating Absence
Entitlements -> Rules for Generating Absence Quotas
Specify Rule Groups for Quota Type Selection (Feature QUOMO)
Add MOLGA: KW
Add Return Value: 01
Set Base Entitlements(V_T559E)
Quota
Text
Rule
Seq.No Seniority/Age Entitlement
Related to
Type
Constant
Period
10
Annual Leave 001
001
30
Calendar year
40
Al-Hajj Leave 001
001
S: 002-999 Year 21
01- Tech. Entry
Date:999 Mon.
Determine Validity and Deduction Period (V_T559D)
Quota
Text
Valid
Valid To Deduction
Type
From
from
10

Annual
Leave

Version: 1.0
Date: 1st. Jul. 2013

Calendar Calendar
year
year

Start of
validity
interval

No
Ded.
before
K1

Deduction
to

Relative
position

End of
validity
interval

999
Months

Kuwait HCM Localization 2013

40

Al-Hajj
Leave

Calendar Calendar
year
year

Start of
validity
interval

End of
validity
interval

999
Months

Define Generation Rules for Quota Type Selection (VC_T559L)

Quota Rule Name of
Quota
Accrual Base Accural Transfer Reduction
grp
Rule
Type
Period
enti.
entitl.
time
Rule
Rule
01
001
Annual
10
Month
001
Pro rata Upon
03
Leave
(Annual
Cal.
accrual
Leave)
No
multip.
01
004
Al-Hajj
40 (Al01001
No Pro
Upon
Leave
Hajj
Tech.
rata Cal. accrual
leave)
Entry
No
Date:
multip.
999
Months
Country-exit enhancement to cover the following scenario:
The employee has availed authorized leave of absence (Authorized Unpaid Leave)
during first 9 months as he was not entitled to availed annual leave. The prorated
annual leave shall be accrued.
E.g. The employee has availed 5 days authorized unpaid leave. The accrual is
correspondingly reduced to 2.02 in the month. The base of 26 days in a month is
used to calculate proportionate leave as = ((26 days in month 5 days Unpaid leave)
* 2.5 entitled annual leave per month) / 26 days
HR_QTACC_NUMBER_REDUCE_KW ( country-exit for the enhance, For SAP)
SAP Enhancement: HRPTIM03 - EXIT_SAPLHRV_003 (For Customer)

3.2.3 Quota Deduction

IMG: Time Management -> Time Data Recording and Administrator ->Managing Time
Accounts Using Attendance/Absence Quotas -> Quota Deduction Using
Attendances/Absences
Define Deduction Rules for Absence Quotas (V_556R_B)
Deduction
A
rule
s
001 s
i
004 g
n

10

Text

Unit

Quota Types

Annual
Leave
Al-Hajj
Leave

Days

10 Annual Leave

Days

40 Al-Hajj Leave

Version: 1.0
Date: 1st. Jul. 2013

Further
Deduction
No Further
Deduction
No Further
Deduction

Deduction Priority
Quota Types (Prio 1)
Quota Types (Prio 1)

Kuwait HCM Localization 2013

Deduction Rules to Counting Rules (VC_T556C)
Counting
Text
Rule
001
Annual Leave
003
Al-Hajj Leave

3.3

Deduction
Rule
001
004

Absence Valuation

3.3.1 General Absence Valuation

IMG:Payroll -> Payroll:Kuwait -> Absence
Describe Absence Valuation Rules (V_T554L)
Val. Rule
Description
01
Paid Absense
02
75% Paid Absence
03
50% Paid Absence
04
25% Paid Absence
05
Unpaid Absence
Group Absences for Absence Valuation (V_554S_G)
Att./abs. type
Text
0100
Annual Leave
01
0200
Paid Academic Leave
01
0300
Al-Hajj Leave
01
0400
Other Paid Leave
01
0500
Unpaid Leave
05
0601
Long Sick Leave
01
0700
Maternity Leave
01
0800
Work Injury Leave
01
0900
Bereavement - Man
01
0901
Bereavement-Muslim
01
Women
0902
Bereavement-Non Mu.
01
Women
Define Counting Classes (V_T554E)
CountingCl
Cntg class
01
Full Paid
02
75% Paid
03
50% Paid
04
25% Paid
05
Unpaid
Absence Valuation (V_T554C)
Counting Classes for Absence Valuation

11

Version: 1.0
Date: 1st. Jul. 2013

Val. r

Kuwait HCM Localization 2013

AbsValGrpg
01
01

Valuation Rule
01
02

Description
Paid Absence
75% Paid Absence

01

03

50% Paid Absence

01

04

25% Paid Absence

01

05

Unpaid Absence

Form Count. Classes

01 Full Paid
02 75% Pad
05 Unpaid
03 50% Paid
05 Unpaid
04 25 Paid
05 Unpaid
05 Unpaid

3.3.2 Special Leave Valuation

3.3.2.1 Long Leave Distribution
IMG: Payroll -> Payroll: Kuwait -> Absences-> Refinement of Absences
Define Rule groups for the refinement of absences(V_T556E)
Rule Group
Text
66_SICK
Long Sick Leave Group
66_OH
Work Injury Leave
Determine Rule Group for Refinement of Absences(Feature COVER)
New MOLGA: KW
New Node: AWART (Attendance or Absence Type)
New Sub-node: 0601(Long Sick Leave) Return Value: 66_Sick
Set Up Rules for Absence Refinement(V_T556G)
Rule Group Rule
Text
Start Date
End Date
66_SICK
01
Long Sick Leave
1900.01.01
9999.12.31
66_OH
01
Work Injury Leave
1900.01.01
9999.12.31
Define Absence Distribution
Absence Distribution table for Qatar need be created (V_T7KW09)
Customizing this table for Rule Group: 66_SICK
Con
Grp

Rule Grp

Rule
Refine

AbsValGrp

PSG

Abs Typ

Rule 1

Limt.1

Rule 2

Limt.2

Rule 3

Limt 3

Rule 4

Limt 4

Rule 5

KW

66_SICK

01

01

66

0601

01

15

02

25

03

35

04

45

05

KW

66_OH

01

01

66

0800

01

180

03

Enable function XNAB for Mogla KW

12

Version: 1.0
Date: 1st. Jul. 2013

Kuwait HCM Localization 2013

Active XNAB in Schema KWT0 for processing

Implement the following function modules to support the absence distribtution

HR_COV_DETERMINE_MARK_KW
HR_COV_ENRICH_AB_KW

3.3.3 Absence Quota Compensation

3.3.3.1 Quota Compensation Method
IMG: Personnel Administration -> Payroll Data -> Leave Compensation -> Time Quota
Compensation -> Define Time Quota Compensation Methods
ESG
1

PSGpg
66

Comp.meth
0001

Description
Annual Leave

Rule
001

3.3.3.2 Quota Compensation Wage Type

PU30: Copy wage type to M155 for Annual Leave Compensation
Valuation Basis = 02

13

Version: 1.0
Date: 1st. Jul. 2013

Description
Annual leave

Kuwait HCM Localization 2013

3.3.3.3 Assign Wage Type to Quota Compensation
IMG: Payroll Kuwait-> Time Quota Compensation-> Assign Wage Types to the Quotas to
be compensated

14

ESG

PSGpg

Comp.meth

66

0001

Version: 1.0
Date: 1st. Jul. 2013

Quota
Type
10

No.
001

Comparis
on

Diff

Year

factor

WT

100

M155