Академический Документы
Профессиональный Документы
Культура Документы
Dear Member,>>
1. Having been entrusted to review the Bye-Laws (Rules &
Regulations) of> C-3, RWA, our team would like to reach out to
maximum number of> residents and invite your constructive
suggestions.>>
2. The existing Rules & Regulations of C-3, VK RWA are attached
for easy> reference. Members are requested to peruse the same and
offer> their considered suggestions in the form of
amendments/additions/deletions,> with a view to making our RWA
more effective and vibrant.>>
3. Responses are requested either in writing to any of the team
members,> or> by mail at kushalkavita@gmail.com by 18 March
2010.>>
Warm regards,>> Ms R Vaidyanathan CaptK Dang Mr RK Grover Wg
Cdr> RS> Baidwan> C-3/3130 C-3/3184 C-3/3111> C-3/3016>
-------------------------------------------------------------------------------------------BY-LAWS OF RESIDENTS WELFARE ASSOCIATION OF
SECTOR C, POCKET- 3, VASANT KUNJ, NEW DELHI 110070
1. NAME OF THE : RESIDENTS WELFARE ASSOCIATION (RWA)
OF
ASSOCIATION SECTOR C, POCKET-3, VASANT KUNJ, NEW
DELHI 110070.
2. OFFICE ADDRESS : Office of the Elected RWA President, C-3,
VASANT KUNJ,
NEW DELHI 110070.
3. REGISTRATION: RWA of C-3, Vasant Kunj, New Delhi is duly
registered with the Registrar of Societies, Govt. of Delhi vide
Registration No. S-28856 dated 03 January 1996 and is subject to
the Indian Societies Registration Act XXI of 1860.
4. CHARTER OF RWA: This RWA constitutes the supreme
democratic, lawful and inclusive decision-making forum to address
the societal concerns and issues of the residents of C-3, Vasant Kunj,
March of every year) so that the new EC shall assume office on 1st
of April. Sample Election Notification is placed at Annexure II.
c) Accordingly, the RO shall invite nominations for election to the EC.
Each electoral nominee shall be proposed and seconded by a
member with voting right (see Article 9).
17. DUTIES OF THE RETURNING OFFICER. The responsibility for
effective conduct of Election shall rest with the RO. He shall ensure:a) That each electoral candidate, the proposer and the seconder are
bonafide members of the RWA. If after the election disqualifications
are discovered, the election of such member shall automatically
stand nullified. Sample Electoral Nomination Form is placed at
Annexure III.
b) That if a member has any arrears of subscription or outstanding
dues against his/her name, such member shall not be entitled to
contest the election. For this purpose, the RO shall satisfy him/herself
before preparing an updated Electoral Roll.
c) That if there is any criminal case pending against a member in a
Court of Law or he/she has been convicted of a criminal offence, no
such member be allowed to contest the election. Self- certificate to
this effect will be given by every electoral candidate.
d) That if a member has been adjudged insolvent and is under a
notice from a competent authority (i.e. DDA or MCD etc.) for legal
liability for misuse and/or in illegal occupation of the common land
and/or services of the RWA, no such person shall be entitled to
contest the election.
e) An elector shall be entitled to propose or second only one
nomination paper.
f) No elector shall propose or second a nomination paper for an office
for which he himself is a candidate. If an elector has already
proposed or seconded a nomination paper for an office, his own
subsequent nomination for such office will be invalid.
g) All members of the RWA who are eligible to vote in the elections,
will be informed through wide publicity of the schedule of election,
well in time, in writing. All voters shall bring their Identity Cards,
allotment letters, electricity/telephone bills etc. in their name or other
valid documents with them to substantiate their identity/ membership
while casting their ballots.
18. The RO shall make all efforts to invite at least one neutral
Observer (such as representative of Bhagidari movement of Delhi
Govt. or Federation of RWAs of Vasant Kunj) to oversee the Election.
19. The RO shall promulgate the Election Result giving the names
and portfolios of newly elected/constituted EC immediately after the
election. One copy of the Election Result shall be filed with the office
of the Registrar or Societies, Delhi as required under Section-4 of the
Societies Registration Act.1860, within two weeks of election, through
the newly elected President/Secretary.
20. HANDING OVER OF CHARGE. The office-bearers of the
outgoing EC will be responsible for handing over the charge to the
newly elected office-bearers by 01 April, and in any case within 15
days of the date on which election results are declared by the RO. It
shall be the responsibility of the outgoing President to ensure that
Handing/Taking Over by his/her team is completed smoothly and
expeditiously, and also faithfully recorded in the relevant books. All
documents relating to membership subscription, Accounts including
Pass-Book, Cheque Book, Balance Sheet records and other financial
documents will be handed over to the incoming Treasurer. All other
important documents, registers, files including master copy of these
By-Laws etc. will be handed over to the incoming Secretary. Property
ledgers and other assets/equipment/articles shall be handed over to
the incoming Joint Secretary.
21. In case an outgoing office bearer fails/refuses to hand over
complete charge to the incoming office-bearer within the stipulated
period, such a case shall be brought before the General Body at the
earliest opportunity for necessary disciplinary action, which may
include imposing a debar from holding the post of office bearer,
besides other remedial actions. Similarly, if the conduct of an office
bearer during the currency of tenure is determined to be unbecoming
of an office- bearer (for willful neglect of duty or financial impropriety
etc.), such a case shall be brought before the General Body at the
earliest opportunity for necessary disciplinary action, which may
include impeachment from the post of office bearer, besides other
remedial actions. All such decisions of the General Body will require
to be carried by 2/3rd majority of the members present. Again,
reversal of such decisions after its cause is remedied, shall require to
be carried by 2/3rd majority of members present at the GBM.
22. POWERS & FUNCTIONS OF THE EXECUTIVE COMMITTEE:
a) To perform/ be responsible for all activities as set out in the
Objectives of these By-Laws/ Memorandum of Association of the
RWA.
b) To exercise jurisdiction over the affairs of the RWA, including (but
not limited to) the following activities:i. Taking necessary steps for safety and security of the residents and
their property, ensuring sanitation & hygiene of common areas,
pruning of trees, desilting of drains and sewers, fumigation etc.
ii. Liaise with civic authorities for repair and maintenance of internal
roads, pavements, street lights and other common areas.
iii. Hold community events and other welfare activities with the
consensus of the General Body and subject to funds available.
iv. Effectively manage car parking and road discipline.
c) To take up common cause of the RWA members with the various
authorities, forums and agencies for the welfare of the residents.
d) To lawfully collect and raise funds to meet the objectives of the
RWA, including Membership subscription. The EC shall not go into
debt or take loans for conducting its activities.
e) To constitute various sub-committees, preferably from amongst the
elected members of the EC as may be required to fulfill the
Objectives of the RWA.
f) To perform any other duty assigned by the General Body.
g) To incur non-recurring expenditure upto Rs.10,000/- (Rupees ten
thousand) from the funds of the Society, with the approval of the EC.
Recurring expenditure and expenditure beyond this amount shall
require the prior approval of General Body. However, the President/
Secretary may authorize non-recurring expenditure of upto
Rs.3,000/- (Rupees three thousand).
h) All withdrawals from the bank shall be authorized by the Joint
signatures of the Treasurer and either the President or the Secretary.
The outgoing EC shall not make any withdrawal from the Bank
Account for non-recurring expense after the date of election.
i) The EC shall have the discretion to administer any other schemes
beneficial to or desired by members in general, provided however
that if the implementation of such a plan results in a recurring
expenses, the EC shall take steps to submit the plan for ratification
by the General Body at the earliest opportunity.
j) To maintain updated Master Copy of By-laws, Accounts, Important
Documents & Correspondence and faithfully hand over all such
records to office bearers of the succeeding EC, without delay.
k) To encourage community participation and effective
communication amongst the RWA members through verbal, paperbased or electronic communication.
23. DUTIES OF OFFICE BEARERS.
a) PRESIDENT. He/she shall:
i. Manage the affairs of the Association.
VERIFICATION
The above nomination has been examined and found valid/invalid.
Dated________________________ Signature of Returning
Officer____________________Time__________
******************************************************************************
************************************************
RECEIPT
Received a Nomination form for the post of
_______________________________________in the name of
Shri/Smt./Ms
________________________________________________
Date/Time: Signature of Returning O
fficer