Office button

A button available in Microsoft Office 2007 and introduced

along with the new Ribbon feature. The Office button is found in the
top-left corner of Excel, Word, and other Office 2007 program windows
and looks like the picture to the right.
When the Office button is clicked, many of the same options you'd see in
the File menu, such as New, Open, Save, Print, etc., can be found. Listed
below are the commonly used options found in the Office button menu and
their function.
New - Create a new, blank file in the Office program (e.g. Word
document, Excel spreadsheet, Powerpoint slide deck, etc.).
Open - Open an existing file on the computer.
Save - Save changes to the currently open file.
Save As - Save a new file with a desired file name and to a desired
location on the computer's hard drive.
Print - Print a hard copy of the currently open document on a printer.
Close - Close the current open file.
Share - Share the currently open document to other users through the
use of OneDrive, by sending through e-mail, posting to a blog. (Named
as "Save & Send" in Office 2010.)
Options - Change configuration settings for the Office program,
including display settings, spelling and grammar check settings,
language settings, and the Ribbonconfiguration.
The Office button was later removed in Office 2010. However, all of the
same features can still be found under the File tab.

THE HOME TAB

The Home Tab
The first tab in the Ribbon is the Home tab. This contains the basic formatting tools.

Clipboard
If you recall the section on Windows, Cut, Copy and Paste are functions of the Clipboard.

Cut, Copy, and Paste should be easy to understand. Office 2007, however, adds extra power to the clipboard; by clicking
can see the last 24 things that you copied or cut, and you can paste any one of them.

Additionally, you can use the Format Painter. This is to copy the special formatting of text or other objects. For examp
a specific font and style, you can copy the exact same color and styles to other text. Here's how:
1. First, select the text (or object) which has the desired formatting;
2. Second, click the "Format Painter" button; you will see the cursor change to an I-beam and a paintbrush;
3. Third, select the text (or object) you want to copy the style to.
That's all. The same effect can be performed in Word or Excel.

Slides
This section of the Home tab on the Ribbon deals with Slide basics.

New Slide: just as it says, you get a new slide. When you choose a new slide, you can choose a layout for the slid

Layout: this allows you to choose a new layout for slides you have already made.

Reset: If you changed the location or style of a slide layout, this button returns the placeholders to their original p
types stays the same.

Delete: this deletes the whole slide or slides that you have selected.

Font
This area allows you to change the style of text which has been selected.
Top row:

Font: choose which tyoeface you will use

Size: choose which point size you will use

Increase/Decrease Font Size: will increase or decrease fonts size by steps (not 1 point per click only)

Erase Formatting: this will get rid of all font style changes, but will leave your words as they are

Bottom row:

Bold

Italic

Underline

Strikethrough

Shadow

Character Spacing: this will move the letters closer together or farther apart

Change Case: you can change selected text to UPPERCASE, lowercase, Sentence case, etc.

Font Color

If you click on the Dialog Box, you will get:

Here, you can change more items. We will discuss many of these when we study Microsoft Word.

Paragraph
This area allows you to change the paragraph-level settings:
Top row:

Bullet List: make a list like this one (you can choose the format by clicking on the small arrow)

Numbered List: make a list which is automatically numbered (you can choose the format by clicking on the sma

Decrease/Increase Indent: move paragraphs to the left and right by 0.5" jumps

Line Spacing: choose single space, 1.5 space, double space, etc.

Bottom row:

Alignment: Left, center, right, or justified

Columns: choose the number of columns a text area will be divided into

Special Buttons (on the right):

Text Direction: allow text to go up-down in addition to right-left

Align Text: align the text top-to-bottom

Convert to Smart Art

Drawing

This area allows you to draw shapes, arrange them, and style them:

On the left there are Autoshapes, starting with Recently Used Shapes. This can include a Text Box, which is counted a
are three buttons on the right side of the Autoshapes box. The top two will scroll up and down the list of different shape
show the whole list of shapes.
Next, you can arrange the Shapes:
Choose Quick Styles ("presets") for decorating the shapes:
And then, finally, on the far right, you can use one of the three buttons for:

Shape Fill: choose a fill color (background color) for a shape;

Shape Outline: choose a color and style for the shape's outline

Shape Effects: choose between the many special and 3-D effects: Shadow, Reflection, Glow, Soft edges, Bevel,
presets for you to choose from.

Editing
Finally, there is a small area on the right side of the Home tab which allows you to do three actions which are
probably not so useful in PowerPoint:
You can explore this area on your own, if you wish.

PowerPoint 2007: Using the Insert Tab

You can find all kinds of cool things to place on your presentation slides on the Insert tab including ClipArt and
movies.

The Tables group on the Insert tab is there specifically to help you
insert tables onto your PowerPoint slides.
Figure 4. Tables
Group

In the Illustrations group on the Insert

tab, youll find commands for all sorts of
graphics including pictures, ClipArt,
Shapes and Charts.
Figure 5. Illustrations Group

In addition to creating hyperlinks to other files, websites or email,

the Links group on the Insert tab contains an Action command which
help you build interactivity into your presentations.
Figure 6. Links
Group

The Text group on the Insert tab

contains commands for inserting
additional text boxes for
placeholders and WordArt as well as
standard Headers & Footers.

Figure 8. Media Clips

Group

Figure 7. Text Group

The Media Clips group on the Insert tab contains only two
commands Movie & Sound. These two commands really
open up the options for adding animation and excitement to
your presentations.

PowerPoint 2007: Using the Design Tab

The Design tab contains commands related to the appearance of your slides like page setup and slide orientation.
This tab contains groups for Page Setup, Themes and Background.

Figure 30. Design Tab

Located on the Design Tab, the Page Setup group is

where you go to set page orientation and margins for
printing.
Figure 31. Page Setup

Figure 32. Themes Group

Also on the Design Tab is the Themes Group offering a entire gallery of slide styles. This
gallery is full of cool graphic effects you can add to your slides.

Youll also find the Background group on the

Design Tab. This group only contains two
commands Background Styles and Hide
Background Graphics
Figure 33. Background Group

PowerPoint 2007: Using the Animations Tab

The Animations tab, believe it or not, only has a small group focused solely on animating text and graphics. The rest
of it is dedicated to Transitions which well get into in the next section.

Figure 37. Transition to Slide Group

The Preview group on the Animations tab is used solely for

viewing how your added transitions and animations will appear
without having to switch to Slide Show View.
Figure 38. Preview
Group

The Animations group on the Animations tab is where

you to add animation effects to the individual text and
graphic placeholders on each slide.
Figure 39. Animations Group

Figure 40. Transition to This Slide Group

The Transition to This Slide group on the Animations tab is a big one! In this group, you
have access to the large transition gallery. Plus, you can set your transition speed and sound
here.

PowerPoint 2007: Using the Review Tab

The Review tab contains everything you need to run Spell Check and the Thesaurus. But, in addition to those
common tools, you also have full access to inserting comments onto your presentation.

Figure 66. Review Tab

The Proofing group on the Review tab

contains all the proofing commands you need
including Spelling & Grammar and Thesaurus.
Figure 67. Proofing Group

The Comments group on the Review tab

contains only commands related to inserting,
deleting and navigating comments.
Figure 68. Comments Group

The Protect group on the Review tab contains only one

command Protect Presentation. This command can be used to
set password security on the current presentation.
Figure 69. Protect Group

THE SLIDE SHOW TAB

The Slide Show Tab
The next tab in the Ribbon is the Slide Show tab. This contains tools that control how the slide show is presented.

Start Slide Show

These buttons allow you to choose how the slide show runs:

From Beginning: the slide show begins on slide 1.

From Current Slide: the normal setting: the slide show begins from the slide you are currently looking at.

Custom Slide Show: this allows you to choose which slides will be shown and which ones will not. This is in
case you give a slide show, but you don't need all the slides.

Set Up
This section allows you to use some special features for the slide show.:
We will only take a look at two features:

Set Up Slide Show:

Here, you can use several useful options:

Show Type: do you want the show to appear full-screen, or in a window?

Show Slides: set up a custom show, choosing only a range of slides (e.g., 4-9), or selected slides (e.g., 3-5-912-13-16).

Show Options: you can set the show up so that it repeats instead of ending, or turn off narration or animations.

Multiple Monitors: If you have more than one monitor--for example, your computer shows one screen on
your notebook computer, and a different screen on a TV set, you can control which screen has the slide show
and which screen has your notes.

Performance: increase the graphics performance, or choose a "resolution" (screen size) for the slides.

Record Narration:
If your computer has a microphone, you can record a narration. This will allow you to record your part of the show, so
the presenbtation can play without you. For example, you could give the PowerPoint file to a friend, and when they
play it on your computer, your voice plays as audio and "give the presentation" for you. This can be used with
automatic timings of animations and transitions.

Monitors
This area is similar to the "Set Up Slide Show" dialog box; you can:

Resolution: choose the screen size. A "higher" (or "bigger") number will mean the slide will seem bigger and
have more detail, but might show more slowly. 640x480 is about the same quality as an ordinary TV.
1024x640 is closer to the "720p" type of Hi-Vision (HDTV) television. 1600x1000 is closest to the "1080i" or
"1080p" type of HDTV.

Show Presentation On: if you have more than one screen (e.g., notebook and TV) you can choose which
screen will show the slide show full-screen.

Use Presenter View: In "Presenter View," one screen (usually the TV or projector) will show the slides fullscreen, while the other screen (the presenter's notebook screen) will show a special view including notes, as
well as the previous and next slides.

THE VIEW TAB

The View Tab
The final tab in the Ribbon is the View tab. This contains tools which can help you view your presentation in the best
way, depending on what you want to do.

Presentation Views
First, we have various ways to view presentations:
Normal: This is the view that PowerPoint naturally begins with. It allows you to see the current slide in detail,
outlines, slide thumbnails, and notes.
Slide Sorter: This view allows you to see large thumbnails of all your slides, so you can arrange them and modify
them to your liking.
Notes Page: This view focuses on the Notes area. If you give your presentation in "Presenter" mode, with a TV
showing the full slide view, and your notebook/laptop screen showing an overview of your slide show, the Notes area
can serve the same purpose as notes written on index cards, or a script.
Slide Show: This starts the slide show.

Masters

A "Master" is a way to set the same appearance for all slides. Previously, we saw some choices in dialog boxes to
"Apply" or "Apply to All"; clicking on "Apply" would change only one slide; clicking "Apply to All" would change
all existing slides, and would also be applied to new slides you create after that. A "Master" slide is like the "Apply to
All" button; if you make a change to it, the change will appear on all slides.
There are three types of Master on the View tab: Slide Master, Note Master, and Handout Master. Each Master has
its own Ribbon tab.
On the Slide Master, anything you add or change will appear on all existing slides.
NOTE: When you get the Slide Master Ribbon, you must click the Close
Master View button in order to get back to the regular slide editing
views.Clicking on the other ribbon tabs will not leave Slide Master. All
of those ribbon tabs (Home, Insert, Animations, etc.) will only change the
Slide Master objects, until you close the Master view!
You can add any element you wish to the Slide Master. Any object can be added, and you can change the
background as well.
When you open the Slide Master, it will show you a slide with many pre-set text and media placeholders. These are
intended to make it easier for you to add a commonly-used slide element or style. Personally, I prefer to create my
own layout; I usually just select all the boxes and delete them, then add the slide elements I want.
Notice that there are many different slide masters in thumbnail view on the left; you are allowed to re-design any one
of the pre-set slide layouts. You can also add your own slide layout, which can then be accessed from the "Layout"
button in the "Slides" section of the "Home" tab on the Ribbon.
Don't forget to close the Master view when you're done!

Other View Buttons

This is a quick overview of many other tools on the View tab. Most are not used very often.
If you make a comment, it will look like this:

Show/Hide
Makes visible a ruler at the sides, or gridlines which help you align objects on a slide.

Zoom
Makes the view of the slide larger or smaller. The same can be done with the zoom slider at the right side of the status
bar at the bottom of the PowerPoint window.

Color/Grayscale
Changes your screen to a variety of black-and-white styles, mostly for people with vision difficulties.

Window
If you have more than one presentation open at the same time, these commands will arrange them for you.

Macros

This is an advanced feature. A "Macro" is a kind of mini-program. You can tell your computer to remember a series of
actions (menu commands, mouse clicks, etc.) and perform them automatically.