E}trIqEGI{

2f5 E- McK\NNEY.DENToru,fEXAs 76201'(940) 349-8307'FAX (940) 319-8596

TO:

Ir4arkStcphcns,iJIl ComplianceSpccialist

FROT{:

i{ou'ard \4artin. lnterirn Citl' \4anager

sullJDCl':

Dclegalion of Autitorily - investigationof ciiris I-a-nz-i

DAf'Il:

Juli'j2, 2616

jnvestigatc cerlaitr
fonlalizcs your ajrpointnrcntas m)' rept-csentalivelo
This nrcrnorandupr
Oflciai' including- but not
i.-orkplacecomplairilsrelaling to Chris \-znzi, Assista:rrBuildirrg
1o 1he Developmcnt Sen'ices
lirnifcd to an), \'or-kplacecornplaintsassociatedrvith or relating
Department.
Cit)'Manager' As such,
This in'cstigationu,jll be conductcdundertlie authorityof thc
to:
your dutiesrcgardinglhis investigalioninclude,but alc not limited
and appiicablc federai and
1. Foiloq,ing the Cily of Dentou's Policics and Procedures
statc 1aw.
factors that rnal'have
2. Conducing a1analysis of fuumaneiementsand organiz-ational
influenced the incidenusIeadingup to any coniplaints'
J.

Bricfiirg Citl' officials as appropriate-

inciividuals involved'
Coorrlinating inlbrnration cxchangebetr.vcenaii pertincnt

5 . Maint ai ni ng iiaiso n rvith affccted empl o 1'ees'

to conduct ilre
6. Sccu:-ing tccirnical, logistical, or other suilpot-t necessaly
invcstigation.
r'vith Citl' of Dentou
Coor-dinatingthc schedulilg of intcn'iervs and othcr activities
enplol'ccs and other affbctcd individr'rals-

8 . i)roviding alr)' rcqucstqd i eportsAttonel',

9 . Presentinga irinai Rcpoil to the Inlcrim City lvlanagcr- City

J{ou'ar-dir4artin

"Dedicated

to Qua[itY Service"

r.,,i,r."srilfiKilg"g(ft'gfde
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WitncssInten'ien'

Name:

I)epartment/Division:
Phoneextensior-r:

Date of Intcn,ieu':
liame oiperson(s)conciuctinginierview:

1) I{ow long have your u'orked within the Department?

2) \\iiro is your <lirectsupeniisor and your supervisorchain of comland tluougll your
ACM?
3) Where is your workspacelocated within the department?
4) i{ow oftcn are you at your workspace and is there any tirne <iuringthe <iayrvhere you
need to visit with other employeesin the department?
5) Who do you nced to visit for businesspurposeswith.inyour chain of command?
6) Who do you go 1owiren you need to get advice on your work issueswithin the
deparlment?
7) Who u,ouid ),ou cotrsider1ohave an in-work social relationshiprvith - a person or
people y,ourvould go talk u,itl'rto gct away fiom thc stress,if you irave any, oiyour
position?
8) Ilorv oflen do \/ou go out to lunch during the workweek with other co-workers or
rr
c. ) ul/
; rLrr r n n l i\ r Jqv r n
J

?
rvrI rrLill r r r lr
l i r r vn r r r d r - n :r 1 r r r e n l
Jvur

9) IJorv oftcn do ),ou go out and socializewith you co-workersor supervisorsaway fron]
the olfice oulsideof u'olk hours?

lJar-assrrentCom;;laint iniliated July 12,20I6

I0) IJave you cver noticcd an)/ Plarul':rgand Devclopment cnrployeeso\/er the past 1'eat
or two, no natter their dcsiguation, eithei during work ot awa)/ from rvork say words ol
act in a \\,a)/tl'ratyou ol another person )/or.rrnay work with may possib)y consider cross
your line or anothel-llerson'sline betrvccnrvl-iatis propel aird impropet 1o be discussing
within thc rvorkplacc?

\\rho?
What?
When?
Wirerc?
I-1ow?
11) Has an),onervithin or outsideof your departmentover the pastyear or trvo told you
aboul someconductor conversationthat they felt may be or \vasimpropcr or
inappropriate.In other \r,ords,has somconesharedwith you what they think rnay possibiy
ir" iometlringthat crossestire line betu'eenwhat is proper and improfer to be discussing
within thc rvorkplace?
Who?
What?
When?
Where?
I-low?

anY other
Ilave you ever witnessedfirsthand any conduct or words said or acted out from
person in your deparlllent over the past year or two no mat-terthe level in the chain of
could
command,co-worker or subordinateyou feel could be sexual in nature? ExamPles
inciudcjokes, pictures,gestures,compliments?
Who?
Whal?
\\ften?
Where?
I{ou,?
they heal'd
i2) Ilave you evcr u,ilnessedsecold-[a1d, in other words solxeollercliing ),ou
fi-om anY
out
that )'ou had no1seell'anlyconduct or u'ords said or acted
or saw sornethin6l
'
t
h
c
I c v c l in t lrc c h a i n
Otherpcrsoll i11yrtur deltartrlentOvcrt|e paStyear or two no illattel
of comn'iand,co-ri,orkeror subordinatcyou feel could be sexualin nalurc? .bxailpies
could inciudejokes, piclures,gesturcs,compliments?
Who?
\\/1-ra1?
WI-ren?
\tr/hcre?
I lou'?
Contplaint initiated Jul5' 12, 2016
I-lai-asstneut

Considering everylhing I have askcd you about during our interviel1,,wltat kind of
think you have witirin the Planning and Deveiopnlenl
r.r'orkingenvironrnent do 1'e11
1)cparLn'ien1?

llorv docsCllis fit u,ithin thc environmeutyou have describcd?

i-lr^rrky"" f"t ).,r. tr"" io.tCyand the informationyou provided Ifuman Resources-Please
rernemberthat the infor rnationyou provided and discussionsthal look place is considered
confidcntial. To er.rsurethe integrity of tlie investigation, you should not disciose ally
ilforrnatiol provided or discussedin thc interviewto any other ernployeeoutsideof I-Iuman
Resources,inciuding ),our manager,without prior permissionfrorn the Director of Ifuman
Con-rplianceSpecialist,Ir4ark StephensResourccs,Carla Romine, or llunran ll-esour:ces
Ilumall{esources;siaff nentb,erswili kcep thosewho are in a irecdto knou'llositior abrt:ast
of the stalusof th,: inveslip.ation.
Iredelal lau,prohibits retalialion against any emplol,ec by auother ernpiol'ec or by the
Companl, for reporting, filing, lestifying, assisting or participatirlg in any lranner rn any
investigalion- llroceeding or ircaring conducted by the Corttpaty or a federai or state
enforccnrcnt agenc)/. )intplo;,ees shoulci report any relaliation to a supervisor, any Inatlager
in hisA-rer-chain of comlrraud, or to 1he l)irector of l{unlan Resoutces or 10 the Ifuman
l-larassrrrcnlComplaint initiated Juiy 12,")0I6

Ilcsources Conrpliance Specialist-Any conirlaint rvill be imnrediately, objectir/eiy, and

thor.oughly ir.rve:;tiga1ed.
If a reporl of retaliatio:r is substantiatcd,appropliate disciplinar5'
{^
:-:luding
'-^ri^'^'-,t
''..
aL Ll ul l) u.lj tu d.rtu
dischar-ocwill be taken.
Ll lL. .. *.
^.b

Printed Name

Sirrn:1 rrre

1{ar-assment
Compiaint initiated July 12,2016

Date

Witncss Intcrvicrv

Name:

on:
Departrnent/Divisj
Phonccxlension:

Dateof lntervieu':
i.iameof person(s)conduciinginterview-:

Who rnadethe accusalionis unimportant.

I-lereare the allegationstl-ralhavebeen made againstyou'
was
One tlme lurt ,u-*o, i hud u dresson and it wasn'teven low-cut, he
to
stop.
him
told
iike "rr.,elllook at your boobs,they look huge today." I
when
I{e says stuff about my boobs a lot. I specifically rernemberthe time
your
at
"well
look
I rvasu,earingtirc dress.Other times he said things like
boobs." it bothersme becauseI'm trying to be modest.I{e saysstuff about
n]y butt ar-rdboobs.He's said it probablynot even monthly our rveekly
thing. Nou'that he'sin the of{ice rnorebecauseof iris position,i ma1'see
Itim more often. When he was aroundme, he wouid say sornething.
Cathy had someoneon the phone that
had active pelmit to open a bar. She called becauseshe didn't have the
money to clothe u,orkthat shehad beenpermitted.She neededto keep the
open ialf of her bar open.I called iJrnily becauseI was looiiing for a
solutiontcl help the businesso\vllerErnjly saidrvc shouldbe ableto give her a CO to openthe one sideu'irile
sh"isworkiI-tgotr the othcr. Sincc therewas arl active pemit and part of it
u,asto prt.,p a firewall. 1'heinspectorswork back in tl'reoffice yet so, I
told Cathy let's go talk to Chris becausehe'sbeenthere anclhe knou's
rvhat'sgoing on. I{e would bc able to issttea CO'
lle irad Carl I{ager in his officc. We stoodto the side until thcy finished.
\\/hen u,e u,alkedin, ire said oh rvhat do y'all want? He said do you u'ant
to make out? Closethe door let'smake out?
llarassncnt Cor-nplaiirtinitiated July 12, 2016

Carl laughedit olf Iike why is he saying1hat.IJe seenredlike ire felt

lcnowu,ha11osay.I told Chris not today.Carl lefr tl-re
arvkrvardbut diclr-r't
office. Cathy and i told hirn aboutthe CO issuethat we neededand he
agrccd.
\\zhile\\,e \\,erctalking, I starteddrawing on his whiteboald for 4 July'
Cathyat left Chns and I rverealonein his office he tells me "I'Ir iooking
a1your butt." I said, "So."IJe said,"nOI'm looking a1your bult." I said
"tvhatever"and leff.his officc.
Aimecwasacrossthe}ral]andllg]|96'you'rebcirrgpr.etlyinappropriateovcrtlrcre.'I-1e
yelled "oh, you tveren't,rllrirorld to hcarthat." I didn't expecthirn to say this, but it didn't
people'
iurprise me. I can'treally recall hirn ever sayingthis sorl of thing towards other
me is
When he rvaspointing out n1yboobs,I told him to stop.l{is be}iaviortowards
The rest of the tinie I ji;st try to ignoie liim'"
unrneLcoirie.
Jrly ,0, S^rdy f-"*son catneto me very upsetand we talkcd. She lold me
againstbecauseof her age. She told
shefelt sitervasbeing disclin-rinated
me there irad been severalrmarks over the past year such as 'you're too
old, rvhy are you stiil here, aren'tyou retired yet, you do not do anfliring
at
u,]y.""y.' I have witnessedMr- Chris Lanzi say things to Ms' I-awson
restroom'
to
the
stairs
the fiont desk as I passedby to go down the hall and
it
This happenedregularlyover the courseof six months.Ms- Lawson said
and I assuredher that she was wanted- Ms.
made her feel unrr.,anted
Lawson raisedanotherconcernto me that prior to July 20, N4r.Lanzi came
by her office and saiclhe got a messagefrom Aimee Bissetl anri that si-re
needssorneone1obring somethingto City I-Ialland he said to Ms' Lau'son
"Sinceyou don't do anythinganyway,why don't you take it." I have not
hearcian)/oneeise say thesethings directed to Ms' Lawson'

1) What is your responseto the allegation?

2) (Optional)u,hatrvould motivatetl-rewitnessto lie?
allegation?
3) Arc thcre other pelsollsrvho havc rclevantinformation rcgardingthis
4) Is there any documcntatiotlregardingthe incidents?
any other relevantinformation?
5) Do you knor^,,

Nondisclosut-e
No relaliation
IlarassmenlComplaintiniliatedJuly 12,2016

ion you providcdi{urnan Resourccs.PIease

that took placejs considered
rememberthal the inlormstionyou providedand discussions
any
confidential.To ensure tire integriiy of the investigation,you should not disclose
in tl-reinterviervto any olherempioyceoutsideof Ilurnan
informalionproyidcdor cliscussed
including your manager,without prior pennissionfrom the Director of I-lun'ran
Resources,
Resources,Carll Romine, or Hutnan ResourcesComplianceSpecialist,Mark Stephens'
staff memberswill keepthosewho arein a needto know positionabreast
Humal Resources
of the statusof the investigation.
or by the
Federal larv prohibits retaliationagainstany employee by another employee
in any
Company foi reporfing, filing, testifying, assistingor participating in any-manner
state
or
a
federal
investigation,p.oceedlng or-hearing c.onductedby the Company or
Inanager
enforcementagenCy.Employeesshould report any retaiiation to a supervisor,any
the
I-Iuntan
to
or
in his/her chain of conrmand,or to the iiirector of Ifuman Resources
and
ResourcesComltliance Specialist.Any complaint will be immediately, objectively'
disciplinary
appropriate
thoroughlyinveitigated.Ii a report of retaliationis substantiated.
o
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PrintedName

Signaturc

IfarassrlentCon.rplaintinitiated-Tuly12, 2016

Date