BIOCHEMISTRY SOCIETY,

SCIENCE SOCIETY,
HONG KONG UNIVERSITY STUDENTS UNION
(BIOCHEMISTRY SOCIETY, SS, HKUSU)

YEAR PLAN
OF
PROPOSED CABINET
SESSION 2010-2011

Contents

Page
1.

Definition of terms

2.

Objectives of the Society

3.

Aims of the proposed cabinet

4.

Introduction of Proposed Executive Committee (2010-2011)

5.

Proposed Events

6.

I.

Design new Society products

II.

Inauguration Ceremony

III. Science Festival

10

IV. Tutorial Series (I and II)

11

V.

13

Class Photo-taking

VI. Superpass Dinners (I and II)

15

VII. Orientation Series

15

i.

Information Day

17

ii.

Orientation Day (including Lab Tour)

18

iii.

Orientation Camp

20

VIII. Buddy Page

23

IX. Joint Society Uniform Party

24

X. Joint University Ball Games

26

XI. JUPAS Information Day

28

XII. Firm Talk

29

XIII. Annual Publication

30

List of the Proposed Events

31

A.Year Plan of Session 2010-2011

Definition of Terms
2

In this year plan,

A.

University shall mean The University of Hong Kong;

B.

Faculty shall mean the Faculty of Science, The University of Hong Kong;

C. Department shall mean the Department of Biochemistry, The University of Hong

Kong;
D. Union shall mean the Hong Kong University Students Union;
E.

Student shall mean a Student of The University of Hong Kong, as defined in the
University Statues;

F.

Biochemistry Student shall mean a student taking Biochemistry as his/her

Major/Minor in The University of Hong Kong;

G. Society shall mean the Biochemistry Society, SS, HKUSU;

H. Food and Nutritional Science Society shall mean the Food and Nutritional
Science Society, SS, HKUSU;
I.

Pharmacy Society shall mean the Pharmacy Society, MS, HKUSU;

J.

Member shall mean the member of the Biochemistry Society, SS, HKUSU as
defined by the constitution of the Biochemistry Society, SS, HKUSU;

K.

"Science Society" shall mean the Science Society, HKUSU;

L.

"Constitution" shall mean the Biochemistry Society, Science Society, The Hong
Kong University Students Union Constitution;

M. Executive Committee shall mean the executive committee of the Biochemistry

Society, SS, HKUSU;
N. Freshman shall mean a first year student studying in the major or minor of
Biochemistry in University;
O. "Major/Minor" shall mean the Major or Minor study of Biochemistry in University;
P.

BSc Year 1 Student shall mean a first year student enrolled in the program of
Bachelor of Science in University;

Q. PIC shall mean the person who is in charge of a particular activity and should be
a member of Executive Committee of Society;
R.

OC shall mean the organizing committee of a particular activity;

S.

CYM shall mean Chong Yuet Ming Amenities Centre;

T.

FSAC shall mean Fong Shu Chuen Amenities Centre.

Objectives of the Society

3

The objectives of Society shall be as follows:

To promote comradeship and spirit between the Members
To represent the Students studying in the Major/Minor of Biochemistry as a whole
To promote interest in Biochemistry within and without the Society
To promote intellectual and social intercourse for the Members
To act as a bridge between the Department and Biochemistry Student
To provide general welfare for the Members

Aims in the coming year:

In the coming session of 2010-2011, the proposed cabinet of Society shall be named
Anabolyst, which is a newly created word meaning a person who brings separate
people and things together, promotes the establishment of linkages and bondings
amongst them; and therefore enhances their relationship and proximity.
The proposed Cabinet is so named as the word tells the aims we attempted to
accomplish:
1.

To establish a good relationship between Members and Society

2.

To enhance the comradeship amongst Members

3.

To enhance the relationship between Members and other parties such as

Department and other societies in University

4.

To help Members build up a great interest in Biochemistry

In order to achieve the above aims, a series of events will be organized in the coming
year with a good balance between the academic and social aspects. These activities
on one hand help Members and Biochemistry Students with their study in
Biochemistry while on the other hand offer chances for Members and Biochemistry
Students to develop social relationships.
In the coming year, it is certain that there will be unknown difficulties and challenges
we would encounter. Yet, we are not holding back. We are determined to do our best
to honor the commitment, which is, to serve every single one of the Members.

Introduction of the Proposed Executive

Committee (2010-2011)
Proposed Chairperson (Chair)
Name: Fung Sin Yee, Kitty
Curriculum: BSc Year 1
High School:
Jockey Club Ti-I College, HK (2008-2010)
Baptist Lui Ming Choi Secondary School, HK (2003-2008)
Posts of Responsibility:
4

Chairperson of Board Game Club (2008-2009)

Committee member of English Society (2008-2009)
Committee member of Career Routers (2008-2009)
Committee member of Biology Society (2006-2007)
Proposed Internal Vice-Chairperson (IV)
Name: Chow Sheung Man, Sherman
Curriculum: BSc Year 1
High School:
Yew Chung International School of Shanghai, China (2008-2010)
St. Josephs College, HK (2003-2008)
Posts of Responsibility:
Terry Fox Run Organizing Committee (2009-2010)
School Badminton Team (2008-2009)
School Swimming Team (2008-2009)
Information Technology Prefect (2007-2008)
Proposed External Vice-Chairperson (EV)
Name: Ng Carmen
Curriculum: BSc Year 1
High School: Bishop Hall Jubilee School (2003-2010)
Posts of Responsibility:
English Committee Member (2009-2010)
House Vice-Captain (2008-2009)
Debate Group Committee Organizer (2008-2009)
English Ambassador (2008-2009)
Speech Day Student Representative (2008)
School ERS Team Committee Member (2007-2008)

Proposed General Secretary (GS)

Name: Lam Chun Ming, Ben
Curriculum: BSc Year 1
High School: C.C.C. Chuen Yuen College (2003-2010)
Posts of Responsibility:
Committee Member of the School 40th Anniversary Series (2009-2010)
School Representative of Hong Kong Secondary School Chemistry Olympiad (20092010)
Head of the School Photography Team (2008-2010)
General Secretary of House (2008-2009)
School Prefect (2008-2009)
Member of the School I.T. Team (2003-2010)
Proposed Financial Secretary (FS)
Name: Ho Mei Ying, Amy
Curriculum: BSc Year 1
High School: Our Lady of the Rosary College (2003-2010)
Posts of Responsibility:
School Prefect (2008-2009)
Committee Member of Senior Science Society (2008-2009)
Committee Member of School Magazine Editorial Board (2006-2008)
Proposed Academic Secretary (AS)
Name: Wong Yin Wai, Victor
5

Curriculum: BSc Year 1

High School: St. Pauls Co-educational College (2008-2010)
Ying Wa College (2004-2008)
Bishop Hall Jubilee School (2003-2004)
Posts of Responsibility:
Secretary of Health Educational Club (2008-2009)
Executive Committee Member of Junior Science Club (2008-2009)
Representative of Hong Kong in the APEC Future Scientist Conference (2008)
General Secretary of Critical Thinking Club (2005-2007)
School Prefect (2005-2007)
Proposed Welfare Secretary (WS)
Name: Yin Grace Wing Ie
Curriculum: BSc Year1
High School: Kings College (2007 -2009)
Kiangsu-Chekiang College (2002 -2007)
Posts of Responsibility:
Vice-Captain of School House (2007 2008)
Committee Member of Community Youth Club (2007 2008)
Committee Member of Bridge Club (2007 2008)
Proposed Social Secretary (SS)
Name: Wong Yan Yu, Charmaine
Curriculum: BSc Year1
High School: P.L.K. K.T. Chong Sixth Form College (2008-2010)
St. Stephens Church College (2003-2008)
Posts of Responsibility:
Committee Member of Orientation Program (2009-2010)
Chairperson of Creativity Club (2008-2009)
Vice-Chairperson of Dessert Club (2008-2009)
Secretary of the Class (2008-2009)
Proposed Sports Secretary (SS)
Name: Yip Ka Ming, Victor
Curriculum: BSc Year 1
High School: Carmel Secondary School (2002-2010)
Posts of Responsibility:
Assistant Patrol Leader in Scout (2005-2007)
Organizing Committee Member of Exhibition Booth in School Anniversary (2005)
School representative of Mathematic Olympiad (2006)
General Secretary of the class (2002-2004)
Proposed Publication and Publicity Secretary (PP1)
Name: Chan Ka Wing, Katherine
Curriculum: BSc Year 1
High School: Tsuen Wan Public Ho Chuen Yiu Memorial College (2003-2010)
Posts of Responsibility:
Chairperson of Biology Club (2008-2009)
Monitress (2008-2009)
Committee member of House (2006-2007)
Treasurer of Biology Club (2006-2007)
Proposed Publication and Publicity Secretary (PP2)
Name: Cham Mei Yan, Yan
Curriculum: BSc Year 1
High School: Wychwood School, UK (2009-2010)
Jockey Club Ti-I College, HK (2003-2008)
6

Posts of Responsibility:
Committee member of Music Club (2008-2009)
School Prefect (2008-2009)

Proposed Events
I. Sale of Newly Designed Society Products
Objectives:
1. To sell the Products to Members at a low price as a kind of welfare.
2. To enhance the sense of belonging of Members.
3. To increase publicity of Society within and without Society
Proposed Date: From late February 2011 onward
Target: All Members
Society Products:
Society
Quantity to
Price for
Details
Products
order
Member
Society
30
$30
Size: 28cm x 28cm
Cushion
Society Jacket
At least 30
$105-130
Size (Small, Medium or Large) depends
on order
Society T-shirt
At least 30
$47-55
Size (Small, Medium or Large) depends
on order
Schedule of Preparation:
Late December and early January 2011
Confirm the design of the Products
Confirm manufactures for the Products
Upload order list onto the website of Society
Ordering period of the Jacket and T-shirt
Mid-January 2011
Place orders to the manufacturers
Late February 2011
Products ready for sale; collection
Methods of Promotion:
1. Mass email
2. Pictures of the Products on Societys website
3. Pass around the pictures of the Products in classes
Availability:
Order List of the Products available on the website for download
Collect the filled-order list and fee by the Mailbox of Society in Technology
Innovation and Incubation Building
1. Members can collect the ordered Products during a fixed timeslot (for every two
weeks) at a designated venue
2. Available in promotional counter set up in events (e.g. Superpass Counter)
Remarks:
The Products will only be sold to Members
As the Products are present as a kind of welfare to Members, when a Member
attempts to buy the Products, he has to show his membership card. If one cant
show the card but still attempts to buy the Products, we will check the list of
Member for his identity
The price of the Products vary with the production cost
The sales of those Products designed in the previous sessions (e.g. Society
7

paper)will be continued
II. Inauguration Ceremony
Objective:
1. To formally announce the establishment of the proposed 8th cabinet, session 20102011
2. To introduce the proposed Executive Committee to external parties within and
without University through a formal ceremony
3. To enhance relationship with other societies
Date: February 2011 (exact day: to be confirmed; probably 15th, 21st or 22nd)
Time: 19:00 to 21:45
Venue: Rayson Huang Theatre or Wang Gungwu Theatre
Target: Open to all
Fee: Free
Expected Number of Participants (including guests): 70
Schedule of Preparation:
Immediate Actions
Confirm the date and time of the Ceremony
Confirm a list of items to be used in the Ceremony
Book the venue and items to be used in the Ceremony
December 2010
Contact the guests, guests speakers and external parties
Find sponsors (for refreshment)
Confirm a list of guests and guest speakers to be invited
Confirm a list of external parties to be invited
Design the leaflet of rundown, signature book, posters and banner
Confirm the date and venue of rehearsal
Book venue for rehearsal
Send invitation letters to the guests and guest speakers
Send invitations to the external parties
Finalize rundown of the Ceremony
Prepare backup plans for contingency (e.g. late arrival of guest speakers)
January 2011
Recruit helpers (Total: 13; 1 on day PIC, 2 masters of ceremony, 2 for audio, visual
and lighting equipment, 2 photographers, 2 ushers, 2 for receptions, 2 for
refreshment serving)
Promote the event by mass email, announcements in classes and the website,
posters and banner
Finalize and print Leaflet of rundown, signature book, posters and banners
Confirm list of sponsorships
Allocate work to and brief helpers

Early February 2011

Allocation of seats
Ready everything needed (name tags, pens, souvenirs, etc.)
Rehearsals of the ceremony
One day before the Ceremony
Final rehearsal at another booked location (probably CYM 302) before the
Ceremony
8

On

the day of the Ceremony

Finally brief the helpers
Decoration of the venue
Test audio visual equipment in the venue

Proposed Rundown of the Ceremony:

Time
Events
19:00 Reception
19:30
19:45 Speech delivered by the three guests
20:30
20:30
Speech delivered by the chairperson of Society, Session
20:40
2009 2010
20:40
Society chop Handover
20:45
20:45
Speech delivered by the chairperson of Society, Session
20:55
2010 2011
20:55
Photo-taking
21:15
21:15
Refreshment
22:00
Methods of Promotion:
1. Posters and banner in campus
2. Mass email to Members and external parties
3. Class announcement
4. Announcement on the website of Society
Remarks:
1. Dress code (formal dressing) will be included in the invitation cards and emails
2. Microphones, tables, table cloth and speakers will be borrowed and ready early on
the day of the Ceremony
3. Inform the Estate Office of using the area outside the Rayson Huang Theatre for
preparation before the Ceremony (in case Rayson Huang Theatre is used as the
venue)
4. Souvenir will be given to each guest
5. A thank you letter will be sent to each guest immediately after the Ceremony

III. Science Festival

Objective:
1. To promote science to the visitors during the Festival
Date: 23rd March 2011 to 25th March 2011
Location of counter: To be confirmed with Science Society (probably Run Run Shaw
Podium)
Target: Open to all
Fee: None
Proposed theme:
9

1. Fluorescence Protein in Marine Life; or

2. Architecture of Proteins
Proposed activities:
Opening Ceremony
Counter exhibition on the topics
Experiments demonstration workshop at the counter
Games on the proposed theme
Schedule of Preparation:
Late November 2010
Confirm the theme of the booth
Research on the theme for the booth
December 2010
Confirm content to be displayed at the booth
Confirm the details of games and experiments to be demonstrated at workshop
Late January 2011
Meet with Science Society to confirm the details
February 2011
Design booth, display boards and banner for the counter
Gather materials for games and experiments
Early March 2011
Send mass email to promote the event
Few days before the festival
All necessary items ready
Decorate the booth and workshop
Methods of Promotion:
Mass email
Remarks:
1. This activity is organized by Science Society that Society is one of the coorganizers
2. Details of the event will be confirmed as soon as meeting with the Science Society
is held
3. Folders and pens of Department will be given to visitors as souvenirs
IV. Tutorial Classes
Objectives:
1. To help Students taking Biochemistry courses with their study
2. To promote intellectual intercourse amongst participants
i.

Tutorial Series I
Proposed Date: April 2011
Venue: To be confirmed
Target: All Students taking BIOC1003 or BIOC2604
Fee: None
Expected Number of Participants: 40 for BIOC1003
40 for BIOC2604
Format of tutorials
1. Question and Answer session on the course content
2. Discussion on past paper (questions answering skills)
Schedule of Preparation:
December 2010
10

 Contact coordinators of the courses

Confirm the teachers for each class
Book classrooms
From the first class announcement onward till the day of the Tutorial class
Collect questions from Students (via email)
Methods of Promotion:
1. Class announcements in the corresponding courses (Add-drop period of
semester 2 and 1 week before the Tutorial starts)
2. Mass e-mail
3. Announcement on website of Society

ii.

Tutorial Series II
Proposed date: November 2011
Venue: To be confirmed
Target: All Students taking BIOC2601 or BIOL2603
Fee: None
Expected Number of Participants: 40 for BIOC2601
40 for BIOL2603
Format of tutorial:
1. Question and Answer session on the course content
2. Discussion on past paper (questions answering skills)
Schedule of Preparation:
June 2011
Confirm information of Biochemistry Major/Minor in the academic year 20112012
July 2011
Contact coordinators of the courses
August 2011
Confirm the teachers for each class
Book classrooms
From the first class announcement onward till the day of the Tutorial class
Collect questions from Students (via email)
Methods of Promotion:
1. Class announcements in the corresponding courses (Add-drop period of
semester 2 and 1 week before the Tutorial starts)
2. Mass e-mail
3. Announcement on website of Society

Remarks:
11

1.
2.
3.
4.

Registration is not needed

If there are notes for the Tutorial classes, it will be distributed via WebCT by the
teachers
Questions from participants will be collected and then sent to the teachers of the
Tutorial classes
No tutorial classes of year three courses are arranged for Students due to
Departments stance that year three students should have acquired the ability to
learn by themselves, though some of them Students taking Biochemistry course
are requesting arrangement of tutorial classes
We will reflect this to Department

V. Class-photo Taking
Objective:
1. To capture the memory of Biochemistry Students as an undergraduate student in
University
2. To promote social intercourse amongst Members
Date: Early April 2011 (exact date: to be confirmed)
Time: Lunch time (Exact time: to be confirmed)
Proposed Venue:
Sun Yat-sen Steps ()
In case it is raining:
Staircase of Main Building (area outside the Loke Yew Hall)
Staircase outside the Main Library
Any empty lecture room
Target: All Members
Fee: Every participant can have one of each photo taken for free (extra copies will be
provided on request with the lowest price)
Expected Number of Participants: 50
Schedule of Preparation:
January 2011
Confirm the date and time
Confirm rundown of the event
Mid-February 2011
Inform and invite Department Staff
In-class Announcement 1
Early April 2011
In-class Announcement 2
Upload ordering form of hard copy photo onto website of Society
Ordering period of extra photos
Mid April 2011
Place orders for the hard copies photos
Late April and May 2011
Hard copies of the photos ready for collection

12

Methods of Promotion:
1. Class announcements
2. Mass e-mail
3. Announcement on website of Society
Remarks:
1. The photos will be shot by a digital single-lens reflex camera fixed on a tripod (i.e.
no photographer is needed)
2. If the venue is changed due to bad weather, latecomers will be informed by phone
as soon as the new venue is confirmed.
3. Each of the participants can have a free hard copy (4R size) of the photos
4. All photos will be uploaded onto the website of Society for download
5. Extra copies will be provided on request at the lowest price
Order form of the photos will be available on the website for download
Members can drop the filled-order form and money into the Mailbox of Society
in Technology Innovation and Incubation
As soon as the ordered hard copies are ready, Members can collect them at
fixed time at a designated venue

VI. Superpass Dinners

Objective:
1. To promote social intercourse amongst participants
2. To increase the sense of belongings of Biochemistry Students to University
i.

Superpass Dinner I
13

Date: Late April 2011

Time: To be confirmed (Probably 18:00-22:00)
Venue: Restaurant in Western District (Exact restaurant: to be confirmed)
Target: All Members
Fee: around $65 (actual fee varies with restaurant chosen)
Expected Number of Participants: 40
Schedule:
Mid-March 2011
Order a roasted pig
Find restaurant
Upload application form onto the website of Society
Promote the event (by class announcement, mass email and website of Society)
Register participants
Early April 2011
Confirm and book restaurant (and menu)
Red pockets, souvenirs and prizes for lucky draw ready
Hui Chun paper, ink and Chinese Writing Brush ready
Late April 2011
Remind participants of the event by phone
A promotional counter for registration and Hui Chun writing
On the day
Pick up the ordered roasted pig
Proposed Rundown of the event:
Time
Events
18:00
Start gathering in campus at the counter
18:00-18:45 Superpass Hui Chun writing () at the counter
19:15
Arrive at the restaurant
19:15
Chop the Roasted Pig
19:30-21:00 Dinner Time and Lucky Draw
21:00-22:00 Game Time and Photo taking

ii.

Superpass Dinner II
Date: Late November 2011
Time: To be confirmed (Probably 18:00-22:00)
Venue: Restaurant in Western District (Exact restaurant: to be confirmed)
Target: All Members
Fee: around $65 per head (actual fee varies with restaurant chosen)
Expected Number of participants: 40
Schedule:
October 2011
Order a roasted pig
Look for restaurant
Promote the event (by class announcement, mass email and website of Society)
Register participants
Early November 2011
Confirm and book restaurant (and menu)
14

 Red pockets, souvenirs and prizes for lucky draw ready

Hui Chun paper, ink and brush pen ready
Late November 2011
Remind participants of the event by phone
On the day
Pick up the ordered roasted pig
Proposed Rundown of the event:
Time
Events
18:00
Start gathering in campus at the counter
18:00-18:45 Superpass Hui Chun writing () at the counter
19:15
Arrive at the restaurant
19:15
Chop Roasted Pig
19:30-21:00 Dinner Time and Lucky Draw
21:00-22:00 Game Time and Photo taking
Methods of Promotion:
1 Mass email, announcement in classes and on website of Society
2 Promotional counter set up in campus for each Superpass dinner
Method of registration and fee collection:
1 Direct registration at the counter (exact date, time and location: to be confirmed)
Remarks:
1 Members can write Superpass Hui Chun at the counter
2 Superpass package will be available at a very low price for Members at the
counter
3 Each participant will be given a Superpass red pocket to wish them good luck in
exams
4 Participants will be reminded of the dinner one day beforehand by phone
VII. Orientation Series (Information Day, Orientation Day, Orientation Camp)
i. Information Day
Objective:
1. To provide Freshmen with information of Biochemistry Major/Minor
2. To introduce Society to Freshmen
3. To recruit new Members
4. To promote the Orientation Day and Orientation Camp
5. To register Freshmen for the Orientation Day and Camp
Date: To be assigned by University
Time: To be assigned by University
Venue: Campus of University (exact location: to be confirmed)
Target: All newly admitted Students (year 1 or year 2)
Fee: None
Schedule:
Late May 2011
Confirm details of registration procedures of Freshmen on the Day
Design information leaflet and display boards at booth
Confirm items needed to be booked on the Day
June 2011
Book the items needed as soon as possible following the Orientation Regulations
of HKUSU
15

Early July 2011

Meet with organizing parties of the Day
Finalize the design of the items needed
Brief and allocate jobs to OCs of the Day
Design the booth
Late July 2011
Ready the information leaflet and display boards
Ready a receipt book, chop of Society, money for change and fee collection box
Ready around 50 bottle of distilled water as a gift for newly admitted Members
Gather materials need for booth decoration
Just before the day
Set up the booth
Remarks
1. Folders and pens of Department and a bottle of water will be given to newly
recruited Members as gifts.
2. OCs of the Day are the Executive Committees

ii. Orientation Day (including Laboratory Tour)

Objective:
1. To provide an opportunity for Freshmen to know more about Major/Minor
2. To help Freshmen know more about the campus
3. To provide an opportunity for Freshmen to build up friendship
Date: Mid-August 2011 (exact day: to be confirmed)
Target: All Freshmen
Fee: Free for Members
A. Laboratory Tour
Time: 09:00-11:30
Venue: The Laboratory Block of Department
Expected Number of Participants (OCs not included): 45
Schedule of Preparation:
May 2011
Contact Department for coordination
July 2011
Confirm the five laboratories to be visited
Design four routes for the Tour (one for each group)
Meet and brief helpers (from the recruited helpers of the Orientation Series)
Immediately after Information Day
Assign participants into four groups (A, T, C and G)
Few days before the Orientation Day
Rehearsal (on the rundown and route of the Tour)
One day before the Orientation Day
Participants will be reminded of the event by group leaders
Immediately after the Orientation Day
Send thank you letter to Department
B. Main-Campus Orientation
Time: 2:00-5:00
16

Venue: To be confirmed (probably CYM105 or CYM302)

Expected Number of Participants (OCs not included): 40
Schedule of Preparation:
Immediately after the date of Orientation Day and Orientation Camp of Science
Faculty
Confirm and the book venue and items needed (e.g. microphones, tables and
chairs) for the Day
February 2011
Recruit helpers (14 OCs, 8 Group leaders; they will also be the helpers of the
Orientation Camp)
Late May 2011
Interview with potential helpers
Confirm the helper list
Hold briefing sessions for helpers
Assign helpers role
Early June 2011
Prepare the game materials and instruction for the Day
Design activities for the Campus Orienteering
July 2011
Confirm the rundown for the Day
Game materials for the Day ready
Cheering practice for helpers
Immediately after the Information Day
Assign participants into the four groups (A, T, C and G)
Print out instructions for the Campus Orienteering
On the day before the Orientation Day
Remind the participants of the Orientation Day by group leaders
Final rehearsal with all helpers
Allocation of
Activity
Details
time
45 minutes
Ice-breaking
Three Game
5 minutes
Group naming
10 minutes
Campus
Brief participants with instruction of the Campus
Orienteering
Orienteering
preparation
OCs prepare for checkpoints
Freshmen discuss and design route for the
Campus Orienteering
1 hour 30
Campus
Two Central helpers coordinate and standby (to deal
minutes
Orienteering
with accidents)
15 minutes
Buffering section
Spare time for late arrival of groups
Allow participants and OCs take a rest
15 minutes
Briefing section
Announce details of the Orientation Camp
for Orientation
Camp
Remarks:
1. Promotion and registration of the Day are the same as that of the Orientation
camp
2. The registration of the Laboratory Tour and Main Campus Orienteering will be
separated.
3. The participants of the Orientation Camp will be briefed with details of the Camp
on the Day
17

4.
5.

A disclaimer of responsibility of accidents will be prepared

Each participant has to agree and sign on it before joining the Day.
Helpers of the Orientation Camp are also the helpers of the Orientation Day. Group
leaders will be responsible for the same group in both the Orientation Day and
Orientation Camp while OCs may be allocated different work for the two events.

iii. Orientation Camp

Objective:
1. To provide an opportunity for Freshmen to build up friendship
2. To help Freshmen familiarize with the culture of University
3. To establish Freshmens sense of belongings towards Society
4. To provide an opportunity for freshmen to know more about Major/Minor, Society
and Department
Date: Mid-August 2011 (exact date: to be confirmed)
Duration 3 days and 2 nights
Start Time: around 09:00 (Day 1) (exact time: to be confirmed)
End Time: around 13:00 (Day 3) (exact time: to be confirmed)
Preferred Campsites:
1. -
2. -
3.
Target: All Freshmen
Fee: $380 for each freshman; $260 for each OC (meals in campsite included)
Expected Number of Participants: 30 freshmen, 22 OCs
Schedule of Preparation:
Immediately after the dates of the Orientation Day and Orientation Camp of Science
Society are confirmed
Pick and visit the listed potential campsites
Apply for all of the potential campsites (by sending application letters)
Look for sponsorships
March 2011
Receive application results and confirm campsite (if possible)
April 2011
Recruit helpers (14OCs, 8 Group leaders)
Confirm sponsorships
Design the Camp T-shirts, Camp booklet ,banner and promotional leaflet
Design program of the Camp
Late May and June 2011
Finalize the program and alternative rundowns of the Camp
Confirm a list of helpers
Meet with and allocate jobs to helpers
Finalize the Camp T-shirt design and place order
Prepare application forms and a list of necessary materials
Finalize design of the Camp T-shirts, Camp booklet ,banner and promotional leaflet
Place order for the Camp T-shirts and promotional leaflet

Early July 2011

The Camp T-shirts and promotional leaflet ready
18

 All materials for mass games ready

Pre-Hong Kong Orienteering
Late July 2011
Cheering practice for helpers
Final rehearsal at the campsite (pre-camp)
Prepare first aid kits
Immediately after Information Day
Add names of the participants of the Orientation Day and Camp into the camp
booklet
Print out the camp booklet
Proposed Rundown of the camp:
Day 1
09:00-09:30 Gathering and Camp-tee distribution
Brief participants for the Hong Kong
09:30-10:00
Orienteering
1. The Hong Kong Orienteering, lunch
10:30-16:30
and travelling to the campsite
2. Transport baggage to campus
16:45-18:00 Break and cheering practice
18:00-19:00 Dinner
19:30-22:30 Blind Walks
22:30-23:30 Blind Game 1
Day 2
08:00-09:00 Breakfast
09:30-11:30 Mass Games
12:00-13:00 Lunch
13:30-15:00 Leadership Games
15:15-17:45 Detective
18:00-19:00 Dinner
19:30-21:00 Castle Battle
21:00-22:30 Campfire
24:00
Once in a Lifetime
Day 3
08:00-09:00 Breakfast
09:30-11:30 Blind Game 2 and Sharing
12:00
Checkout

Methods of Promotion:
1. Banner and promotional leaflet in counter set up on the Information day
2. Promotion on the Orientation Day
3. Announcements via the website of Society, email, MSN after the Registration Day
of University
4. Create page on different internet forums (e.g. uwants)
Methods of registration:
1. Direct registration of Freshmen at the counter set up on the Information Day
19

Fee will also be collected at the time

Precautions and/or Immediate Response for

i. accidents with people injured during the Camp
Contact the campsite to see if the staff is trained to perform first aid in
advance
Prepared first-aid kits for minor injuries in advance
Immediately inform staff of the campsite and call 999 if the person is seriously
injured
ii. unsteady/bad weather conditions encountered before/during the Camp
In case Red or Black Rainstorm Signal or Tropical Cyclone Warning Signal No.3
and above is issued 2 hours before the start time of the Camp, the Camp will
be cancelled
In case Red or Black Rainstorm Signal or Tropical Cyclone Warning Signal No.3
and above is issued before arriving to the campsite (e.g. during Hong Kong
Orienteering), the camp will be ceased
In the case that bad weather conditions were encountered after arriving to the
campsite, the Camp will be continued but all the outdoor activities will be
change to indoor ones according to the backup plans as long as the bad
weather conditions remain
iii.
insufficient sponsorships
Explore more potential sponsors earlier to minimize the possibility of situation
of cant find enough sponsorships
Widely send letters to potential sponsors in different fields
Try to obtain sponsorship reference lists from other societies
Remarks:
1. Every participant will be refunded according to the Orientation Regulations of
Union in cases the Camp is cancelled and not re-scheduled
2. A disclaimer of responsibility of accidents will be prepared
Each participant has to agree and sign on it before joining the Camp
3. A T-shirt of the Orientation Series will be given to the participants (of Orientation
Camp) on day 1 before Hong Kong Orienteering starts
4. Helpers of the Camp are also the helpers of the Orientation Day. Group leaders will
be responsible for the same group in both the Orientation Day and Orientation
Camp while OCs may be allocated different work for the two events
5. Fee of pre-camp will be paid by the participated OCs
VIII.
Buddy Page
Objective:
1. To provide Freshmen who missed the Orientation Series with information of
Major/Minor
2. To give advice to those Freshmen who missed the Orientation Series on course
selection
Date: September and October 2011
Target: Those Freshmen who are interested in doing Biochemistry as their major or
minor
Fee: Free
Expected Number of Participants: Not applicable
Format of the event:
Information of Biochemistry Major/Minor (e.g. information of the courses) available
20

on the website of Society

Question and Answer section on the website of Society
Schedule of Preparation:
Early July 2011
Research on information of coming years Biochemistry Major/Minor
Find current students who are familiar with different courses to be consultants
Late July 2011
Confirm the list of consultants
August 2011
Upload the information and the list of consultants to the website of Society
Create a page on the website of Society for Students to ask questions
Promote the event during the Orientation Series
Announcement on the website
First week of the 1st Semester of the academic year 2011-2012
Announcements in core course (probably BIOC1001)
Methods of Promotion
Class announcement in core course (probably BIOC1001)
Mass email
Announcement on the website of Society
Remarks:
The questions posted by Students on the website of Society will be answered by
us (the Executive Committees) as soon as we have an appropriate answer
1. All of the questions posted will ONLY be answered by Society representatives
to prevent the situation of contradicting answers
2. All answers will be verified with the consultants to make sure all answers are
of high reliability
For questions concerning the aspects with which we are not familiar, we will
enquire consultants for details and then formulate the answer on the Page
IX. Joint Society Uniform Party
Objective:
1. To promote interactions amongst Members, members of Food and Nutritional
Science Society and Pharmacy Society
Date: September 2011 (exact day to be confirmed, probably 30th September 2011 or
23rd September 2011)
Time: 16:15-21:00
Venue: Main campus (exact venue: to be confirmed, probably CYM 105 or CYM 302)
Target: Members, members of Food and Nutritional Science Society and Pharmacy
Society
Fee: $36 per head (for all)
Expected Number of Participants: 50
Schedule of the Preparation:
May 2011
Confirm games and rundown
July 2011
Find sponsorships (for refreshment)
Book venue for the Party and counter
Meet with representatives from Food and Nutritional Science Society and
21

Pharmacy Society and finalize details of the Party (rundown, etc.)

Design promotional poster
August 2011
Poster ready
September 2011
A promotional counter will be set up in campus during 19th to 21st September 2011
Promote the party by class announcements (1st and 2nd September 2011), sending
mass email and announcement on the website of Society
Upload application form for registration onto the website of Society
Early on the day
Final rehearsal (with OCs from Food and Nutritional Science Society and Pharmacy
Society)
Decorate the venue

Proposed Rundown of the Party:

Time
Events
16:15-16:45 Gathering and Ice-breaking
Game session
i. Mini Sports
16:45-18:30ii. Mini-quiz
iii. Group Games
iv. Punishment
18:45-20:00 Dinner
20:00-21:00 Blind Games and Sharing Session
21:00-22:00 Clean-up
Methods of Promotion:
1. Class announcements (1st and 2nd September 2011)
2. Promotional Counter at Run Run Shaw Podium during 19th to 21st September 2011
3. Poster in campus
4. Mass email
5. Announcement on the website of Society
Method of registration and fee collection:
1. Application form available both on the website of Society (for download) and in
Society room (FSAC 2A01C)
Participants can hand in the filled-firm and fee to Society room (FSAC 2A01C)
2. Direct registration of participants at the promotional counter during 19 th to 21st
September 2011
3. Direct collection of filled forms and fee by OCs (of any of the organizing societies)
Remarks:
1. This party is jointly organized with Food and Nutritional Science Society and
Pharmacy Society
22

2.

3.
4.

Society will be responsible for the recruitment of Members; Food and Nutritional
Science Society and Pharmacy Society are responsible for recruiting their own
members
Society and Food and Nutritional Science Society are responsible for recruiting
20 of their own members as participants while Pharmacy Society is required to
recruit 10 of their members as participants
In case the minimum number of participants, i.e. 50, is not reached, the
Society that fails to recruit the minimum number of participants should pay $6
per person so as to compensate for the decoration cost
The maximal number of total participants is 75
Should there be any profit or loss of the event, the maintenance will be divided
according to ratio of participant number from each of the Societies (including
Society) and shared by the organizing Societies

X. Joint University Ball Games Series

Objective:
1. To promote interactions between students studying Biochemistry and the related
subjects in University, the Chinese University of Hong Kong and the Hong Kong
University of Science and Technology
2. To promote comradeship and spirit between Members
3. To relieve stress of Students
Date: October 2011
Time: Different games will be held on different date and time, which will be confirmed
later
Venue: Sports centers of University, the Chinese University of Hong Kong or the Hong
Kong University of Science and Technology
Target: All Biochemistry Students of University
Fee: Free
Expected Number of Participants (for all games): 40
Proposed sports:
Basketball and Mini-game
Soccer and Mini-game
Badminton
Schedule of Preparation:
April 2011
Hold meeting with representatives from Biochemistry societies of the Chinese
University of Hong Kong or the Hong Kong University of Science and Technology
Find sponsorships (for trophies for the participants)
Late May (after examination) 2011
Recruit representative players of Society to join the games
July 2011
Prepare trophies
August 2011
Confirm sponsorships
Confirm the representative players
Prepare the materials needed
Book venues
Find referees for the games
September 2011
23

Promote the events (announcement on the website of Society, mass email)

Hold training for the players of University
Collect trophies
Prepare first aid kits

Methods of Promotion:
1. Announcement on the website of Society
2. Mass email
Remarks:
1. Recruitment of the players will be done directly by the Sports Secretary of Society
(by email or phone)
Players of University will be recruited by Society while players of the two other
universities will be recruited by the society of the corresponding university
2. Invite Students to watch the games by mass email and phone
3. Drinking water will be provided for all players
4. First aid kit will be prepared in advance
5. A disclaimer of responsibility of accidents will be prepared
Each participant has to agree and sign on it before joining the games
6. Get a license from the Lindsay Ride Sports Centre and Stanley Ho Sports Centre to
carry out the games
7. Winner (or champion team) of the sports games will be awarded a trophy while
the winner of the mini-games will be awarded a prize
Cost of the trophies and the prizes will be shared by Society and Biochemistry
societies of the two other universities

XI. JUPAS Information Day

Objective:
1. To provide visitors with information of Major/Minor
2. To promote Department to the public
24

Date: Assigned by University (probably late October)

Time: Assigned by University
Venue: Campus of University
Target: All visitors on the day
Fee: Free to all
Schedule of Preparations:
September 2011
Meet with organizing committees (from various parties of University such as
Faculty and Department) of the Day
Invite the professors and doctors from Department to give talks on Major/Minor on
the Day
Research on information about Major/Minor
Prepare a list of most probably encountered questions with the corresponding
answers (verified with Department)
Confirm total number of helpers at the booth and laboratory
Recruit of helpers
October 2011
Prepare souvenirs, posters and information leaflet for the visitors on the Day
Allocation of job to helpers (depends on Department)
Brief helpers with the rundown and details of the Day
Proposed Rundown:
Time
Events
09:00 10:00 Coordinate with the Department
Helpers stand-by at designated location according to
10:00
timetable
(Beginning of
(Around 5 people standing by in the booth at any given
the Day)
time)
17:00 ( End of
Clean up the booth
the Day)
Remarks:
1. Folders and pens of Department will be given to visitors as souvenirs

XII. Firm Talks

Objective:
1. To provide information of Biochemistry-related careers to Students
Date: Early November 2011 (exact day: to be confirmed)
Time: 17:00-20:00
Venue: To be confirmed (CYM Theater, etc.)
Target: All Biochemistry Students
Fee: Free (Deposit of $10 per head required)
Expected Number of Participants: 60
Schedule:
January 2011
Research on potential firms in the field of Biochemistry
Confirm the date and time for the Talk
25

Approach the potential firms one by one according to a list of priority (also via
Department or alumni of Biochemistry)
April 2011
Confirm the firm that will be invited
Formally invite the firm to send speaker by sending invitation letter
Invite guest speakers from Department
July 2011
Find sponsorships (for refreshment)
Design information booklet that provides information of the firm that gives the
talk
September 2011
Information booklet ready
Immediate after the talk
Send thank you letters to the firm and the guest speakers
Proposed Rundown of the event
Time
Events
Speech given by the guest speaker (probably from
17:15-17:30
Department)
17:30-18:15
Speech given by speaker from the firm
Question and Answer session and present souvenir to
18:15-18:30
the speakers
18:30-19:00
Refreshment time
Promotion:
1. Class Announcement
2. Announcement on the website of Society
3. Mass e-mail
Method of registration
1. Register in core courses after class announcement
Pass around the application form and collect deposit after class
2. Application form available on the website of Society for download
Collection of filled form and deposit by the Mailbox of Society in Technology
Innovation and Incubation Building
XIII.
Annual Publication
Objectives:
1. To review the events organized by Society in the session 2010-2011
2. To provide readers with latest and important information related to Society,
Department and Biochemistry
3. To introduce the proposed cabinet of session 2011-2012

Target Readers: Members, Students and all interested parties

Format: Electronic Newsletter
Number of Pages: 25
Content
1.
2.
3.
4.
5.

Preface and Acknowledgement

Message from the Honorable Auditor of Society
Message from the Head of Department
Message from Alumni of Biochemistry Major/Minor
Review on each event organized in the session 20102011
6. Comments by Executive Committee member of the
session 2010-2011
26

Expected no. of
pages
1
1
1
1
11
6

7. Latest information of Society

8. Introduction of the proposed cabinet of session 20112012

2
2
Total:25

Schedule of Preparations:
July and August 2011
Design the newsletter
October and November 2011
Finalize the layout and typeset of the newsletter
Upload the newsletter onto the website of Society
Methods of Promotion:
1. Mass email
2. Announcement on the website of Society
Remarks:
1. Photos taken during each event will be added into the newsletter

List of the Proposed Events:

I

Events
Sale of New Society Products

II
III

Inauguration Ceremony
Science Festival

IV
Tutorial Series I
Tutorial Series II
Class Photo Taking

V
VI

Superpass Dinner I
Superpass Dinner II
VII
i
ii
iii
VII
I
IX
X

Information day
Orientation Day
(including Laboratory
Tour)
Orientation Camp
Buddy Page

Joint Society Uniform

Party
Joint University Ball Games
Series

Dates
From February 2011
onward
Late February 2011
Mid-March 2011
Tutorial Series
April 2011
November 2011
Mid-April 2011
Superpass Dinners
Late-April 2011
November 2011
Orientation Series

Person In Charge
Katherine and Yan
Amy and Grace
Victor Wong and Victor
Yip
Ben and Kitty
Charmaine
Charmaine
Amy and Ben
Grace and Charmaine

August 2011
Early September 2011

Carmen and Sherman

Kitty

Later September 2011

Carmen and Sherman

October 2011

Carmen and Victor Yip

27

XI
XII
XII
I

JUPAS Information Day

Firm Talk
Annual Publication

October 2011
Early November 2011
November 2011

Sherman
Ben and Victor Wong
Katherine and Yan

______________________________________
Lam Chun Ming, Ben
Proposed General Secretary

______________________________________
Fung Sin Yee, Kitty
Proposed Chairperson

28