IEM PI A600

THE INSTITUTION OF ENGINEERS, MALAYSIA

Guidance Notes for Technical Report
April 2015

1. These guidance notes are intended for the Professional Interview Applicant who has to
submit the Technical Report in support of his application to sit for Professional Interview.
2. The Applicant is required to submit two (2) copies of Technical Report together with the
PI Application Form.
3. The Technical Report shall demonstrate that the Applicant has attained the engineering
knowledge, understanding, and application in his engineering discipline (branch)
/expertise area at the level necessary to underpin the technical competencies required for a
MIEM/PE.
4. Although there is no fixed format for the Technical / Project Report, it is strongly
recommended that the Applicant shall ensure that the Report contains some essential parts
which are inclusive of, but not limited to the following:
4.1.

A list of contents, including the appendices.

4.2.

A brief executive summary as a preamble.

4.3.

A column on the right of each and every page of the Report for the Supporter /
Supervising Engineer to certify.

4.4.

A checklist at the end of the Report for the Applicant to check, sign and confirm
all documentations submitted in the report by him.

5. The Professional Interview application process shall not be complete until the Technical
Report has been completed and assessed to be satisfactory.
6. If the Technical Report is assessed to be unsatisfactory, the Applicant will be asked to resubmit the Report within a stipulated time. IEM will inform him of the areas of
shortcomings in the Report.
7. Only one (1) resubmission is allowed. If the Applicant does not re-submit the Technical
Report within the stipulated time and without valid reasons, the application will be
considered cancelled and IEM will not refund the fee related to the professional interview.
Appeal will not be entertained unless it is supported by valid reasons.
8. The content of the Report must be technical in nature. A pure management study is not
acceptable. The scope of the Report shall depend upon the Applicants academic
/professional qualifications and practical training, experience and achievement.

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IEM PI A600

THE INSTITUTION OF ENGINEERS, MALAYSIA

Guidance Notes for Technical Report
April 2015

9. Applicant can write the Technical Report basing on the work(s) or project(s) from the
Applicants portfolio of evidence or career history that best demonstrates Competency
Categories A and B. This should typically represent the engineering project or work area
where the Candidate has gained substantive technical expertise.
10. The Technical Report should typically have 4,000 -- 6,000 words, excluding appendices
and attachments. It should describe particular project(s) or work(s) (or part thereof) in
which the Applicant played a major part, including taking the lead in some or all of the
elements. Applicant must indicate clearly his role in the development and management of
the project(s) or work(s) by giving the background to the important decisions for which he
was responsible or to which he made a significant contribution. Above all Applicant must
show where he has exercised independent engineering and professional judgment.
11. Numerical analyses, cost data, drawings or other relevant additional documentation should
be included as appropriate to support solutions / decisions described in the Report. Any
appendices or attachments are not included in the word-count, but they should be bound
into the Report.
12. While the Report may include or be largely based upon technical reports or design studies
or research works written as part of the Applicants normal employment, it must include a
commentary identifying the contribution the reported work has made to the Applicants
technical formation and highlighting where and how engineering principles have been
applied to solve problems.
13. The Technical Report should be submitted with supporting sheets, calculations, tables,
charts, diagrams and/or drawings duly certified. It may include one or more of the
following :
13.1.

Design work

13.2.

Feasibility study

13.3.

Research and development work

13.4.

Operations and maintenance work

13.5.

Other engineering work

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IEM PI A600

THE INSTITUTION OF ENGINEERS, MALAYSIA

Guidance Notes for Technical Report
April 2015

14. Report on design work shall include the following:

14.1.

At least two (2) but not more than four (4) working drawings (to appropriate
readable scale that is accepted as the norm in the Applicants engineering
discipline / expertise area); and

14.2.

Detailed design / engineering analysis and calculations relating to one or more of

the Applicants own submitted drawings. Computer aided analysis and design
output shall be accompanied by hand calculation that forms part of the
verification process. For novel design (including front end engineering design),
this can be interpreted as field application leading to validation of work; and

14.3.

Specifications to which candidate has contributed or executed in the course of

design or filed work; and

14.4.

Bill of Quantities, cost /economic analysis as appropriate. Bill of Quantities

should comprise abstract and take-off sheets relating either to one or more of the
submitted drawings, whether or not prepared by the Candidate.

15. Report on feasibility study shall include the following items :

15.1.

At least one relevant drawing that conveys essential features and details of an
engineering system;

15.2.

At least three sketches that contain sufficient details to enable a draughts person to
work them up into conceptual tender/bid drawings without further guidance;

15.3.

Preliminary stress, system or other pertinent analysis;

15.4.

Bill of Quantities, cost /economic analysis as appropriate;

15.5.

Specifications to which candidate has contributed for subsequent design and field
execution.
As well as one or more of the following items as a part of the study:

15.6.

Functional and economic comparison of preliminary designs of an engineering

system;

15.7.

A comprehensive report of a major engineering project;

15.8.

A system design of a major engineering work.

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IEM PI A600

THE INSTITUTION OF ENGINEERS, MALAYSIA

Guidance Notes for Technical Report
April 2015

16. Report on research and development work shall include:

16.1.

Description of the R&D work detailing the planning, execution (methodology)

and deliverables of the work that clearly demonstrate sound application of
engineering principles;

16.2.

Details of progressive pilot or prototyping work from computer and/or laboratory

models shall also be submitted;

16.3.

The work actually carried out by the Applicant, appended with any engineering
document including drawings produced by him/her;

16.4.

A critical appraisal of the design on any research experiments or systems which

may or may not be the work of the Applicant may be included.

17. Report on operations and maintenance work shall include :

17.1.

A detailed description of the operations of the plant or system together with the
maintenance schedule, which the Applicant has formulated or designed;

17.2.

In the submission, the Applicant should clearly indicate his contribution which
would demonstrate a sound understanding of the engineering principles and their
application;

17.3.

A critical appraisal of the design of the engineering system which may or may not
be the work of the Applicant should be included;

17.4.

Details of modifications made to the existing system which are the work of the
Applicant should also be submitted.

18. Every drawing and document (supporting sheet, calculation, table, chart, and diagram)
wherever relevant is to be initialed/signed by the Supporter or Mentor who must also
certify that these are the works of the Applicant. If only a portion of the Documents has
been prepared by the Applicant, this must be clearly indicated and certified.
19. It is essential that the drawings and document submitted shall be the work of the Applicant
in the ordinary course of his permanent/contractual (long term) employment.
20. The Technical Report should be comprehensive, clear and concise; enough to give
sufficient evidence of the Applicants personal technical contribution to the engineering
work(s) or project(s). Applicant should initial/sign on every page of the Report.

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