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Document
Project Name: Improve Flood Control System
Project Author: Khanh Tran
Current Date: September 20, 2016
Purpose of this document:
The purpose of this document is to provide you with a structured template for answering each weeks assignment.
This document is what you will be sharing with your stakeholders each week to show progress on the deliverables
for the project setup.
A. Process Groups
a. List each process group for your project
i. Use names that make sense for your process group or phase
do not use the PMBOK@ process groups names
b. Add at least 3 deliverables per process group
A.
B.
C.
D.
E.
Scope Statement
Acceptance Criteria Describe at least 3 criterion
Boundaries - Describe at least 1 boundary
Constraints Describe at least 2 constraints
Change plan Describe your approach to handling change in the project
scope
Stakeholder
Name
Provide the
name of the
Stakeholder
Stakeholder
Position/Rol
e
Position in the
organization or role
in project
Type of
Stakeholder
Internal or
External
Stakeholder
Expectation
(s)
Informed;
Requirements;
Approval;
Status;
Testing
Stakeholder
Interest(s)
High/
Med/Low
Influence on
Project
Result
Supporter/
Opposed/
Neutral
Stakehold
managem
t strategi
Strategies and
tactics to maxim
positive stakehol
influence and
minimize or
neutralize negat
stakeholder
influence.
Stakeholder
(Who)
Tool/Vehicle
(How)
Purpose
(What/Why)
Project
Sponsor
Status Report
Update
progress of
project
Monthly
SharePoint
Accounts
Payable
Liaison
Invoices,
purchase
orders,
delivery
report
Status
Meeting with
Minutes
To verify
payment is
ready to
process
Weekly
File Cabinet
Folder
To review the
project
schedule and
prepare the
Status Report
Validate the
progress of
deliverables
Weekly
SharePoint
Folder
Weekly
SharePoint
Folder
Accounts
Payable
Manager
Stakeholders
Project
Schedule
Frequency
(When)
Repository
(Where)
Start Date
11/7/15
11/7/15
End Date
11/13/15
11/12/15
Cost
$150
$100
11/13/15
11/13/15
$50
Earliest
Start
Date
Latest
End
Date
#/
ID
1,
2,
3,
et
c
1
Risk Statement
Write a clear
statement using
Cause-ConditionConclusion format
Because special order
materials are often
delayed (cause), the
marble tiles ordered
from Italy may take
longer to deliver than
anticipated
(condition), leading to
a delay in installing
the cabinets and
delaying completion
of home (conclusion).
Impa
ct
Assig
n
impa
ct
score
.5
(see
info
&
scale
belo
w)
Probabi
lity
Assign
probabili
ty score
.25 (see
info &
scale
below)
P&I
Rating
Multiply
Impact
X
Probabili
ty
.125 (a
higher
value
indicate
s a risk
should
be
given
more
attentio
n)
Risk
Owner
Who is
responsi
ble
John Doe
Response Strategy
Write a clear strategy
based on one of the
following strategies: 1)
Accept, 2) Transfer, 3)
Mitigate, 4) Avoid
Mitigate Instead of
following general lead time
of four weeks to order
marble tiles, we will order
tiles six weeks prior to
date needed to ensure on
time delivery.
The probability scale is very straight-forward the value for the ranking indicates the percentage
likelihood that the risk event will occur. In other words, if the project did nothing to avoid (threat) or
promote (opportunity) the risk, what are the odds that the risk would occur? By having values to put to
the ratings, the assigning of ratings to risks becomes less subjective and can be performed by various
team members with similar results.
Similarly to the probability scales, the impact scales are weighted heavily towards the higherimpact items. Thus, the bigger the impact, the higher a risk should rise in the rankings. By utilizing the
same ranking categories and values between the two scales, the team members can avoid confusion in
terminology when working between the scales. In addition, the teams can equate the definitions between
the two scales to get a clear understanding of how the company views risk and what it considers high vs.
low.
Rating
Very Low
Low
Moderate
Value
.05
.10
.25
High
Very High
.50
.75
#/ ID
Quality
Standard
Verificatio
n Method /
Tool
Responsibl
e
Person(s)
1, 2, 3, etc
Write a clear
and concise
quality goal
that is as
measurable
and objective
as possible
More than 80
percent of
participants
will score a
75% or
higher on the
final exam
Who will be
responsible
Review final
exam results
Jane Doe
Date
Reviewed
Feedback /
Results
Insert any notes or
comments
11/12/13
Resource
Type
Description
Date /
Duration
Approval
From?
Approval
Secured?
Resource
confirme
d?
Identify
type of
resource
(equipment
, people,
space, etc.)
Describe different
resources that you need
on your project and why
you need them.
Describe
what days
or for what
duration
you
require the
resources.
Who can
approved this?
Insert
result
(approved,
partial
approval
or denial)
and date
received
Confirm the
date that
the
resource
started or
was
procured.
Conferenc
e Room
Need conference
room to provide
training for X
3 days
Sally
Supervisor
15
October
2013
Yes, room
is booked
in
corporate
calendar
Appendix
A1 WBS Week 4
A2 WBS with Tasks Week 7