Community and Adult Education Program Participatory Strategic Plan Pascua Yaqui Education Division Created November 2008 SIX MONTH FOLLOW-UP SESSION June 6, 2008 ‘Agenda Welcome / Purpose of the Meeting Process and Time Use Introductions Vida Khow, MSA, BSN ToP® trained Facilitator 365 Ridge Rd. Sedona, Arizona 86336 (928) 282-1392 www.nativeamericanhealthe Revisit the Overall Strategic Plan Review Objectives and Accomplishment by Strategic Direction Report & Reflect on Plan Progress to Date Decide the Next Steps - Refreshing the Plan Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 1FOLLOW-UP SESSION OVERVIEW |___Partzcrpants | Focus Question | AGENDA FOR THE STRATEGIC PLAN Facilitated by: FOR THIS FOLLOW-UP Vida Khow, MSA, BSN, RN Where do we see CAEP in four years? Friday, June 6, 2008 1:30 Opening, Welcome 1:45 Revisit the Overall Plan 2:00 Review Objectives and Accomplishments by Strategic Direction: Assessing Progress 2:30: Report, Reflect on Plan Progress so far 3:15. Decide the Next Steps - Refreshing the Plan 4:10 Integrate the New Plans 4:45 Closing Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 2STRATEGIC DIRECTION PROGRESS REPORT 06/06/08 HHS ‘STRATEGIC DIRECTION PROGRESS REPORT 06/06/08 ACE STRENGTHENING SERVICES THROUGH POSITIVE EDUCATIONAL ENVIRONMENT SECURING ALTERNATIVE RESOURCES EVENTS, ACTIVITIES, ACCOMPLISHMENTS: PARTICIPANTS. EVENTS, ACTIVITIES, ACCOMPLISHMENTS | PARTICIPANTS > Collaborated with the education > Gracie > Expand more career trips for students | > Gerald department to provide education forums. The | > Christina > CITT financial education program. > Lupe forums consisted of surveys from the > Linette community and they provided feedback for > Sarah > Ruby our programs, Recruited students to invite their parents, WENT WELL? EXCITING? BLOCKS/ DIFFICULTIES: WENT WELL? EXCITING? BLOCKS/ DIFFICULTIES > Career trips-positive > Availability. > The ARS system engaged > Not enough community feedback from students, participants. participation. ‘Team Recommendations for Next QTR/160-days ‘Team Recommendations for Next QTR/180-days, > Have educational forums at community events. > Keep bridge programs with U of A and Pima option open. > Continue research in seeking financial partnerships. Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 8‘STRATEGIC DIRECTION PROGRESS REPORT 06/06/08 ACE ‘STRATEGIC DIRECTION PROGRESS REPORT 06/06/08 ACE STRENGTHENING CULTURAL RESOURCES PROMOTING SUCCESS THROUGH VISIBILITY PARTICIPANTS: Gerald Lupe Linette Sarah Ruby EVENTS, ACTIVITIES, ACCOMPLISHMENTS | PARTICIPANTS > Change information on internet. > Gerald > Media coverage update. > Lupe > Develop program brochure, > Linette > Graduation ceremony. > Sarah > Monthly meetings with ACE and TANF, | > Ruby WENT WELL? EXCITING? FFICULTIES WENT WELL? EXCITING? BLOCKS/ DIFFICULTIES Teamwork to get projects ‘accomplished > Fully staffed. > Teamwork to get projects done. > No longer Yaqui times. ‘Team Recommendations for Next QTR/180-days “Team Recommendations for Next QTR/180-days > ipate in other programs functions > Participated and involved with WIA. Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 9STRATEGIC DIRECTION PROGRESS REPORT 06/06/08 ACE ACE ‘STRATEGIC DIRECTION PROGRESS REPORT 06/06/08 STRENGTHENING SERVICES THROUGH POSITIVE EDUCATIONAL ENVIRONMENT CREATING COLLABORATIVE PARTNERSHIPS EVENTS, ACTIVITIES, ACCOMPLISHMENTS | PARTICIPANTS EVENTS, ACTIVITIES, ACCOMPLISHMENTS | PARTICIPANTS > CAEP monthly meeting with updated > Gerald > Collaborate with TI. for health > Gerald projects which broadens our understanding | > Lupe promotion two times a month. > Lupe ‘of each program, > Linette > Creating more student job fair trips > Linette > Staff attended educational conference to | > Sarah > Incorporated monthly community > Sarah increase GED protocol of GED programs in > Ruby ‘awareness education, » Ruby today's society. > Promote college prep. |> Mother Read/Father Read through Pima | County Library. | > Literacy volunteers with tutors WENT WELL? EXCITING? BLOCKS/ DIFFICULTIES BLOCKS/ DIFFICULTIES | Consistently had monthly meetings for last 6 months for unit development. > Monthly Professional Development plans for staff not realistic > Promoted college prep./informational packet to assist students > Staff turnover. ‘Team Recommendations for Next QTR/180-days ‘Team Recommendations for Next QTR/180-days: > Each staff should attend at least one seminar a year. Next the group assessed progress on each aspect of the strategic plan using a simple red, green, yellow color-coding (see next page) Prep" > Vocational school training "Info", > More student involvement with Tech Ania. > PIMA college presentation for students every quarter “College Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 10Strategic Pl __Which aspects of our plan are going well, ing |_ somewhere in FOCUS: Where do we see CAEP in four years? ress Summary 06/06/08 between? X X = priority now STRATEGIC DIRECTIONS: What practical, creative actions can we take to deal with our contradictions and move us ‘towards our vision? UNDERLYING CONTRADICTIONS What is blocking us from moving toward our vision? PRACTICAL VISION: - What do we want to see in place in 4 years asa result of our efforts? ‘Strengthening Services Through Positive Educational Environment XXXX Promoting Success and Awareness Through Visibility Creating Collaborative Community Partnerships XXXX Strengthening Cultural Resources Securing Alternative Resources NO INFRASTRUCTURE PLAN, POOR COMMUNICATION LIMITS: ‘SUPPORTIVE SERVICES INSUFFICIENT FUNDS UNDEFINED MTHOD FOR INTEGRATING LANGUAGE AND CULTURE POOR EDUCATION ETHICS NO PARTICIPATORY STRATEGIC PLANNING (RESOLVED) ABSENCE OF PROFESSIONAL DEVELOPMENT PLAN LIMITED PARENTAL ANDN COMMUNITY INVOLVEMENT UNORGANIZED DATA ACCESSIBLE COMMUNITY- BASED SRVICES SECURED RESOURCES X XXX EFFICIENT FISCAL ACCOUNT- ABILITY PERFORMANCE - BASEDSERVICES CUTTING-EDGE TECHNOLOGY INFRASTRUCTURE DEVELOPMENT LANGUAGE AND CULTURAL PRESERVATION QUALIFIED STAFF THROUGH PROFSSIONAL DEVELOPMENT After hearing the above reports on each strategic direction, the group was asked, WHAT HAVE BEEN THE MOST VISIBLE, DRAMATIC ACCOMPLISHMENTS SINCE NOVEMBER? + Staff taking pride in Progress + Everyone working together: Team building & collaborative creative efforts towards achieving vision. Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 11 | | | |06/06/08 - 180 Day Implementation Steps Worksheet What will our specific, measurable accomplishments be in the coming 6-9 months? Tech Ania Strategic Direction: Accomplishment title (what): Strengthening Cultural Resources _| Promoted cultural awareness through traditional arts. Intent (why): Start Date: End Date: | _August _| Tech Staff & T.A. aa Tech staff & TA. Evaluation measures Budget Next meeting date 1 Staff meeting notes from T.A. | $250.00 6 months 2, Meeting workshop by T.A. Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 1206/06/08 - 180 Day Implementation Steps Worksheet What will our specific, measurable accomplishments be in the coming 6-9 months? Tech Ania Strategic Direction ‘Accomplishment title (what): Securing Alternative Resources | Increased/secured outside support and reduced cost of software Intent (why): Utilize tribal and education tax status for purchase of future educational edition software to minimize cost. 2. Talk to finance to find out how to utilize tribal tax status 3. Work with tribal grants of fice to obtain clear information and appropriate grants. Evaluation measures 1. Five software purchased through educational reduced price. 2, Two grants received through use of the tax id along with donations. Start Date: End Date: ‘Ongoing ‘Ongoing When software purchase are Before grant ition Next meeting date 1. Friday 13" 2008 2, Update monthly Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 1306/06/08 - 180 Day Implementation Steps Worksheet What will our specific, measurable accomplishments be in the coming 6-9 months? Tech Ania Strategic Direction: ‘Accomplishment title (what): Creating Collaborative Partnerships and Strengthening Services Through Positive | Improved time management and efficient organization Educational Environment Intent (why): Start Date: End Date: Create a more productive work environment by effectively managing time to accomplish task. 1. Attend a time IreeReRt/ SPOTS ora training. 2. Re-implement project tracking forms-require staff to Biweekly update biweekly or as needed-during staff meeting. 3. Outlook/planners: keep updated. [Daily ——S_—s Staff gement will help elleviate insufficient staff hours. pA | Evaluation measures Keep logs of tracking form's (Keep copy's of old form's in 1. Friday 13" 08 an ectivit logs) Outlook updated. 2. Biweekly Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 1406/06/08 - 180 Day Implementation Steps Worksheet What will our specific, measurable accomplishments be in the coming 6-9 months? ACE Strategic Direction: Creating Collaborative Partnerships 3. Vocation "Info" training. Intent (why): 1. Arrange a student for mentoring with Tech Ania staff. 2. Contact PCC recruiters- schedule available date a_ Invite “Higher Ed" classroom presentation. 3. Contact Vocational Program- set available date and time for presentation. a. Invite "WIA" to do an or rientation in classroom with students. Evaluation measures: Student surveys Community and Adult Education 4 Year Strategic Plan Follow- ‘Accomplishment title (what): 1, Increased student involvement with Tech Ania, 2. PCC presentation for students. End Date: 1-09 Po eaWhen yee Who [Quarterly __| All staff a ‘Next meeting date: 109 Up Session 6/06/08 p. 1506/06/08 - 180 Day Implementation Steps Worksheet What will our specific, measurable accomplishments be in the coming 6-9 months? ACE Strategic Direction: Accomplishment title (what): Promoting Success and ‘Awareness Through Actively Participate in Other Programs - to become more visible Intent (why): Start Date: Promote Program Visibility 07/08 fa Whe All staff ‘Schedule event - 3. WIA orientation observation/participate Presence at each community event: active participation Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 1606/06/08 - 180 Day Implementation Steps Worksheet What will our specific, measurable accomplishments be in the coming 6-9 months? ACE ‘Strategic Direction: Accomplishment title (what): ‘Strengthen Services through Positive Education Each staff member attend 1 education conference per year Environment Intent (why): To increase professional development / awareness Implementation Steps (how) Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 1706/06/08 - 180 Day Implementation Steps Worksheet What will our specific, measurable accomplishments be in the coming 6-9 months? ACE Strategic Direction: Accomplishment title (what): Securing Alternative Resources More career/job fairs for students Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 1806/06/08 - 180 Day Implementation Steps Worksheet What will our specific, measurable accomplishments be in the coming 6-9 months? ACE Strategic Direction: ‘Accomplishment title (what): Strengthening 1. Keep all study group option open. Cultural Resources | 2. Keep language option open with Gracie. Intent (why): To increase cultural awareness and pride. Implementation Steps (how) 1. Create student survey and create logistical schedule. 2. Meet with Gracie to see if feasible. 3. Obtain dictionary of correctly spelled Hiaki words. Next coordinator meeting Collaborators Evaluation measures Gracie-H.S. 1. Review surveys coordinator 2. Coordinator meeting ACE staff 3. Coordinator meeting Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 1906/06/08 - 180 Day Implementation Steps Worksheet What will our specific, measurable accomplishments be in the coming 6-9 months? HHS Strategic Direction: ‘Accomplishment title (what): Creating Collaborative Par hips Students are continuing their education Intent (why): So that students know they have options Implementation Steps (how) 2. Three 45 minute lectures from 2 presenters to 75 HS students (every six months) Evaluation Measures: 45 minute Budget: Next meeting date: presentations were given for the FY years 6 months after start 08-09 Costs for presenters | date Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 2006/06/08 - 180 Day Implementation Steps Worksheet ‘What will our specific, measurable accomplishments be in the coming 6-9 months? HHS Strategic Direction: Accomplishment title (what): Securing Alternative Resources Planned Activities and New science materials Intent (why): Start Date: End Date: 1. Implement Planned Activities - to increase learning 2. Purchase new Science materials Implementation Steps (how) Have resources available to implement ac 2008-2009 Fiscal a. have ready-made projects ‘School Year b. take home packets for observation c. less plans for different science themes/subjects quest Donations from outside resources Next meeting date: In 6 months Donations and Budget Revision Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 2106/06/08 - 180 Day Implementation Steps Worksheet What will our specific, measurable accomplishments be in the coming 6-9 months? HHS Strategic Direction: ‘Accomplishment title (what): ‘Strengthening Cultural aes Proposals submitted for cultural education Intent (why): Start Date: End Date: Purchase musical instruments 08/08 05/09 Implementation Steps (how) 1.Write proposal to council and /or outside resources |] Collaborators: | Evaluation measures: Tribal Council; 1, Contacts made to music stores music stores 2. Tribal council approves proposal Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 2206/06/08 - 180 Day Implementation Steps Worksheet What will our specific, measurable accomplishments be in the coming 6-9 months? HHS Strategic Direction: Accomplishment title (what): Strengthening Services through Positive Education Environment Response to Surveys are adequate and Quick Intent (why): : End Date: Need more community involvement 05/09 Implementation Steps (how) 1. Involve the community to do surveys at Gracie 2008-2009 Fiscal School Year community events | Collaborators: | Evaluation measures: Count the number of Budget: Ace program | participants who took the survey - more than last 6 months N/A; volunteer Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 2306/06/08 - 180 Day Implementation Steps Worksheet What will our specific, measurable accomplishments be in the coming 6-9 months? HHS Strategic Direction: ‘Accomplishment title (what): Promoting Success and Awareness Through Visibility Intent (why): Community has an easy access to information and activities Being visible at all community events Implementation Steps (how) 1, Informational booths at community events Coordinator: | Collaborators: | Evaluation measures: Budget: Informational booths are set up at Revision required | 6 months from swart every community event date 3. Reported Our Progress ime-line for next 6-9 months and accomplishments to be done ether will be meeting with staff to finish reporting of Implementation Action Steps for next 6-9 months. Best Wishes as you move forward Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 24On behalf of the Community and Adult Education Program, Pascua Yaqui Education Division, you, as Staff, and Team Coordinators, have already demonstrated great leadership in setting aside time to plan strategically together. You have also demonstrated your willingness to be accountable by scheduling time to sit down, report accomplishments, review progress and re-plan. More importantly, by what you have accomplished in the first 6 months, you have created new hope and momentum for all associated with CACE by the significant and visible progress you have made in every aspect of your plan, PLEASE TAKE THE TIME TO CELEBRATE WHAT HAS BEEN ACCOMPLISHED SO FAR AND TO CONGRATULATE: EACH OTHER AND ALL THOSE WHO CONTRIBUTED TO THE SUCCESSFUL LAUNCH OF YOUR STRATEGIC PLAN. ‘Much work, struggle, joy and accomplishment lies ahead if you truly aim to deal with your contradictions, fully realize your Vision, and operate as a n of your mission and values. I look forward to hearing further news of your success. Keep in touch. It is an honor to work with you. With respect, Vida Khow, MHSA, BSN ToP® Trained Facilitator Vic com (928) 282-1392 Community and Adult Education 4 Year Strategic Plan Follow-Up Session 6/06/08 p. 25