Вы находитесь на странице: 1из 60

TO CREATE A RESUME:

1. Open MS Office-MS Word File New


2. Go to View- Header and Footer- Type name, mobile number inside the
Header
3. Go to Insert- Page Number-select the position bottom of the page and
Alignment to Center Click Ok.
4. Go to Table-Insert-Table- chose Number of Columns 2 and Rows to 1.
Enter the name, format it (bold and increase the font size via standard tool
Bar). And in the second column type the whole address.
5. When ever you want to increase the number of column in the existing row,
Select that row and go to Table-click Split Cells- enter number of columns click
Ok.
6. In order to decrease the existing column numbers, select that columns and
Go to Tables- click Merge cells.
7. Finally type the declaration out side the table with your name aligning right
side and date to the left side.

VisitingCard

1.CreateaVisitingCardofyourcollegeusingpagesizeasfollows
Page
width=3.2
Page
height=2.2
Andusedifferentfontstyles,sizes,
alignments.Procedure:
Step1: OpenMSWordbyclickonSTARTbutton;gotoAllPrograms,then
selectMicrosoftOfficeWord2013.
Step2: Toopenanewdocument,ClickonOfficeButtonthenselectNew>
BlankDocumentthenclickoncreateoption.
Step3:NowclickonPageLayoutfromtheMenubar.ThenclickonMargins
then click on Custom Margins option. Then the Page Setup dialog box
appears.InthisyoufindthreetabsnamelyMargins,Paper,Layout.Then
intheMarginstab,makealltheparameterslikeTop,Bottom,Left,Right,and
GuttertozeroandmakeGutterPositiontoLeft.TheninthePagetab,changethe
widthandheightoptionsto3.2and2respectively.ThenintheLayouttab,make
the Header and Footer to zero. Now this page is set to the visiting card as
follows.

Step4:InthisstepwehavetoenterthetelephonenumberandFaxnumberonthetop
partofthepaper.Itcanbedoneasfollows:
FirstgotoInsertmenu,thenselectSymbol
option.ThenchangeFonttoWindings.
Thenselecttheappropriatetoyourneedi.e.,tothetelephoneoptionselect
,andtotheFaxoptionselect

Step5:Nowwriteyourinstitutionnameandmakeittothecenteralignmentbutton
.

Step6:Nowwriteallthedetailsyouwanttoputinyourvisitingcardasyourneeds.
Andselect
thetextandmakeittocenter

Step7:NowchangethebackgroundcolorbyselectingPagecoloroptionfromPage
Layout
menu.
Step8:ThisisthefinalstepincreatingVisitingCard.Inthisstep,wehavetosavethe
letterasVisitingCard.docxbyselectingSaveoptionfromOfficebutton.
OUTPUT:

******************************************************************************
Task2

LEAVELETTER
Aim:WritealeavelettertothePrincipalbyusingdifferentalignments,correctformatsinMS
Word.
Procedure:
Step1:OpenMSWordbyclickonSTARTbutton;gotoAllPrograms,thenselectMicrosoft
OfficeWord2007.
Step2:Toopenanewdocument,ClickonOfficeButtonthenselectNew>BlankDocument
thenclickoncreateoption.
Step3:ThenselectTEXTAREA,andthenwriteLeaveLetterasaheading,Selectthetext,click
onboldbuttontomakeitboldasLEAVELETTER,andchangethefontsizeto16.
Step4:Thenwritedateandplaceinaformatasfollows
DATE:19/10/2015,
Bhimavaram.

ThenSelectthetextandmakeitrightbyclickingonrightalignmentbutton

Step5:ThenwriteToaddressasfollowsandselectthistextandmakeitleftbyclickingonleft
alignmentbutton
To
ThePrincipal,
BVRajuCollege,
Vishnupur,
Bhimavaram.
Step6:ThenwriteSubjectaccordingtoyourletter.Andselectthistextandpresstabbuttonfor
twotimes.
Step7:Thenwritethebodyoftheletteraccordingtoyourletter.Andselectthistextandmakeit
justificationbyclickingonjustifyalignmentbutton
Step8:ThenwriteThankingyouSir,selectthistextandmakeittocenterbyclickingon
centeralignmentbutton
Step9:NowwritetheFromaddressasfollows
YoursFaithfully,
T.Rambabu.
ThenmakeitrightbyclickingonRightalignmentbutton
Step10:Thisisthefinalstepinwritingleaveletter.Inthisstep,wehavetosavetheletteras
leaveletter.docxbyselectingSaveoptionfromOfficebutton.Thenapromptwindowwill
askyoutowriteafilename.Nowyouhavetogivethefilenameandpressthesavebutton.
OUTPUT
Date:15/10/2015,
Madanapalle.
To
ThePrincipal,
MitsCollege,
Madanapalle.
Sub:Requestingfor5daysleaveReg
RespectedSir,

I*******studyingMBAIyearinyourcollege.AsIamgoingtomyhomeonthe
occasionofvinayakfestivalandalsotocelebratemybirthdayonthenextday.SoIkindlyrequest
youtograntmeleavefor5daysi.e.,4/9/20128/9/2012.
ThankingYouSir,
YoursFaithfully,
*********,

.
******************************************************************************

Task3
MailMergeinMSWord

Togetstarted:
ClickontheMailingstab,thenthe
StartMailMergebutton,andthen
StepbyStepMailMergeWizard

Thewizardwillopeninthetaskpanetotheright.
Selectyourdocumenttype.

Tocreatetheletters
Step1:SelectDocumentType
1. SelectLettersfromtheMailMergetaskpaneandclickonnexttostartthedocument.
2. ClickNext:Startingdocument

Step2:StartingDocument
1. ClickUsetheCurrentDocumentunderSelectstartingdocument
2. ClickNext:Selectrecipients
Step3:Selectreciepents
TherecipientscancomefromeitheranexistingExcelfile,orAccesstableoryoucancreatea
newlist.
IfUsinganExistingList:
1. ClickUseanexistinglistunderSelectrecipients
2. ClickBrowse
3. Selectthefile
4. ClickOpenMailMergeRecipientsopensshowingthenamesandaddressesfromyour
file
5. ClickOK

6.ClickNext:Writeyourletter
ToTypeaNewList:
ClickTypeanewlistunderSelectrecipients
2)ClickCreate

ClickCustomizeColumnstomodifythelistoffields

Deleteanyunnecessaryfieldnamesand/oraddnewones
ClickOK
TyperecordsherehittingTABtoadvancetothenextfieldandtocontinueaddingnew
records
ClickOK
ClickSave
TherecipientslistwillbesavedasaseparatefileasaMicrosoftAccessfiletype.Itissavedin
theMyDataSourcesfolder.Itisrecommendedtosavethefileinthisfolder.

ClickNext:Writeyourletter
Step4:Writeyourletter
1) Clickthelocationinyourdocumentwherethedatafromthemailmergefields
needtobeinserted
2) InsertthefieldsusingInsertMergeFieldfromMailingstab.

Thefieldnamewilllooklikethis:<<Name>>
3) Repeatthisstepuntilallfieldshavebeeninserted.Remembertoputspacesand
punctuationwhereneeded.
4) ClickNext:Previewyourletters
Step5:Previewyourletters
Hereiswhereyoucanpreviewthefirstpagewiththefieldsfilledin.
ClickNext:Completethemerge
Step6:Completethemerge
ToCompletetheMerge:
ClickPrinttosenddirectlytotheprinter
ClickEditindividualletterstocreateanewfile
OUTPUT:
Dear
You will be glad to know that my birthday falls on 7th December and this time I am
planning to celebrate it at home. There is going to be a small tea party in the
evening after 7 P.M. Also, there will be a dance and music programme. I am going
to invite all my friends and relatives. I strongly desire that you should also come on
my birthday and grace the occasion with your presence. I hope that you will not
reject ray invitation. Do reach in time.
Thanking you,
yours faithfully,

**************

D:20/05/2012,
Karimnagar.
To,
Gopinath,
xxxxxxxxxx,
JamesStreet,
Kurnool,

Kurnool.
DearGopinath,
Hai!Howareyou?Amfinehere.Howareyourstudiesgoingon?Whataboutthe
midexams.AmhappytosaythatourcollegehasconductedFRESHERSPARTYforusinthelast
week at our college premises.Many competitions such as sports, food competition and funny
gameswereconductedbeforetheFreshersDay.Weenjoyedalotuptothelastsecondofthe
partyandourcollegehasprovidedfoodandtransportationfacilityalso.OkbyeandALLTHE
BESTforyourexams.
YoursLovingly,
A.Ravikumar.

D:20/05/2012
Karimnagar.
To,
Shiva,
yyyyyyyyyy,
GeethaBhavan,
Karimnagar,
Karimnagar.
DearShiva,
Hai!Howareyou?Amfinehere.Howareyourstudiesgoingon?Whataboutthe
midexams.AmhappytosaythatourcollegehasconductedFRESHERSPARTYforusinthelast
weekatourcollegepremises.Manycompetitionssuchassports,foodcompetitionandfunny
gameswereconductedbeforetheFreshersDay.Weenjoyedalotuptothelastsecondofthe
partyandourcollegehasprovidedfoodandtransportationfacilityalso.OkbyeandALLTHE
BESTforyourexams.
YoursLovingly,
A.RaviKumar.
D:20/05/2012,

karimnagar.
To,
Shilpa,
zzzzzzzzzzz,
Thimmapur,
Karimnagar,
Karimnagar.
DearShilpa,
Hai!Howareyou?Amfinehere.Howareyourstudiesgoingon?Whataboutthemid
exams.AmhappytosaythatourcollegehasconductedFRESHERSPARTYforusinthelastweekat
ourcollegepremises.Manycompetitionssuchassports,foodcompetitionandfunnygameswere
conductedbeforetheFreshersDay.Weenjoyedalotuptothelastsecondofthepartyandourcollege
hasprovidedfoodandtransportationfacilityalso.OkbyeandALLTHEBESTforyourexams.
Yourslovingly,
A.RaviKumar

MATHEMATICAL EQUATIONS

AIM:To create a document for type the mathematical equation in MS-Word.

PROCEDURE:Step 1: start programMS-Office 2013 MS-Word.


Step 2: Go to office button New.
Step 3: Type the name of the equation.
Step 4: Go to insert Equation insert new equation.
Step 5: Go to insert object .
Step 6: From object submenu, select Microsoft equation 3.0 and click ok.
Step 7: Then by using the equation tool, type the following mathematical equations.
Step 8: Save the document.
OUT PUT

AIM:To create a time table document for MBA. I semester using MS-word.
PROCEDURE:Step 1: Start Program MS-Office 2013 MS-word.
Step 2: Go to office button New file open.
Step 3: Go to insert Text box.
Step 4: Go to insert Table and shapes tool box.
Step 5: Type the following letter use the tables.
Step 6: Save the document & Exit from the MS-word.

******************************************************************************

MSExcel2007
Task1
Charts
1. Createanelectronicspreadsheetwhichshowsthesalesofdifferentproductsfor5years.
Createcolumnchartforthefollowingdata
Year

Product_1 Product_2 Product_3

Product_4

2010

1000

800

900

1000

2011

800

80

500

900

2012

1200

190

400

800

2013

400

200

300

1000

2014

1800

400

400

1200

Creatingthespreadwithdifferentproductsof5year
Beforeyoucanmakeachart,youmustfirstenterdataintoaworksheet.Tocreatethe
spreadsheetwith5yearsdifferentproductsfollowthebelowsteps
Step1:

ClickonthecellB1andtypeProduct_1andgotothenextcellbyclickingtheTabkey
onthekeyboard.
Step2:
InthecellC1typeProduct_2andclickontabkeytoactivatenextcell.Repeatthe
abovetostepstoenterProduct_3,Product_4
Step3:
ClickoncellA2andtype2010thenpressontabkeytoactivatethenextcell.
Step4:
Repeattheaboveproceduretoenterthedetailsoffourproductsforfiveyears.Finallywe
havethedataofproductsasfollows

CreatingaColumnchartfortheabovedata
DefinitionofChart:
Chartsallowyoutopresentdataenteredintotheworksheetinavisualformatusinga
varietyofgraphtypes.
FollowingstepsaregiventodrawaChart
1.Enterdataintheworksheet:Supposeyouentereddataasgiveninbelow

2.Nowselectdatarange:Byusingthemousehighlighttherangeofdatayouwanttotake

10

3. ClickInsertTabandselectacharttypefromthechartgroupandSelectthesubtypeof
chart(Inthisexampleselecteda2DColumnchart)

4. TheChartwillbedisplayedasfollows

5. SelecttheTitleofthechart
Togiveatitletoachart,clickonthechart.Nowyoucanseelayouttabavailable.
ClickonLayouttab.
Choose(click)oncharttitleoptionavailableintheLabelgroup
ClickonthecharttitleandwriteatitleProductAnalysis.

11

6. GiveanametoXAxis
ClickonLayouttab.
ThenselectAxisTitlesfromLabelsGroup.
SelectPrimaryHorizontalAxisTitle,asshownbelow.
Now,clickontheAxisTitleandwriteanXaxistitleYear.
FollowthesamestepstogiveatitletoYaxisProductSales.

7. AddingDataLabelstothechart
ClickonLayouttab.
ThenclickonDataLabeloptionavailableinLabelsGroup.

12

Nowchooseaformattodisplaydatalabels

Output:

******************************************************************************

13

Task2
GradeofaStudent
2. Createasuitableexaminationdatabaseandfindthesumofthemarks(total)ofeach
Studentandrespectiveclasssecuredbythestudent
Rules
Passifmarksineachsubject>=35,
Distinctionifaverage>=70,
Firstclassifaverage>=60but<70,
Secondclassifaverage>=50but<60,
Thirdclassifaverage>=35andbut<50,
Failifmarksinanysubjectis<35.
Displayaveragemarksoftheclass,subjectwiseandpasspercentage
Solution:
Tofindthegradeofastudentweneedtofollowthefollowingsteps
Step1:TypingStudentdatabaseinExcel2007
TypethestudentdatabasewiththerequiredfieldsstartsfromA1cellasfollows

Step2:TofindTotalMarksofStudent
TofindthetotalmarksofastudentclickonthecellG2andtypethefollowingformula

14

TofindthetotalmarksfortheremainingstudentsselectG2cellanddragdowntothe
remainingstudents.

Step3:TofindAveragemarks
TofindtheaveragemarksofthestudentclickonthecellH2andtypethefollowing
formula

TofindtheaveragemarksfortheremainingstudentsselectH2cellanddragdownto
theallthestudents.

Step4:ToCheckPassorFail
TocheckwhetherthestudentisPassorFailselectthecellI2andtypethefollowing
formula

15

TochecktheremainingstudentsarePass/FailselectthecellI2anddragdowntoallthe
students

Step5:TofindGrade
TofindthegradeofastudentclickonthecellJ2andtypethefollowingformula

TofindthegradefortheremainingstudentsselectJ2cellanddragdowntotheallthe
students

Finallywegetthefollowingstudentdatabasewithtotal,averageandgrade

16

Output:

CREATE PAY DETAILS OF EMPLOYEE


AIM:
To create a employees work detail list using MS-Excel.
PROCEDURE:
Step 1: Start program MS-Office2007MS-Excel.
Step 2: Go to Office button New .
Step 3: Go to Home Auto sum one are more formula in available.
Step 4: A worksheet is a large area of 65,536 rows and 255 Columns.
Step 5: The columns are labeled as A,B,C,.IV.
Step 6: The rows are labeled as 1,2,3,.255.
Step 7: Create a employees details using to format following
USE FORMULA:Syntax : fx= House rent Allowance = Sum(Basic*25)/100
Syntax : fx = Darners Allowance = sum(Basic*10)/100
Syntax : fx = Profit found = sum(Basic*5)/100
Syntax : fx = Net Salary = sum(Basic+Hra+Da+Pf)
Step 8 : Save to document and exit

CREATE FOUR TYPES OF CHART


AIM:
To create four types of chart using MS-Excel.
PROCEDURE:
Step 1 : Start program MS-Office2007MS-Excel.
Step 2 : Go to Offices button New.
Step 3 : Enter the data on the excel sheet for which you want to draw chart.
Step 4 : Go to insert chart one are more model in available.
Step 5 : Type of chart (column, Pie, Area, Line, bar. etc) then click on the next

button.
Step 6 : Change the option as necessary to the charts work in the way you want it and
Then click the next button.(Axis heading, Chart heading, etc)
Step 7 : Select the option where you want to place the chart in the worksheet from the
legend.
Step 9 : Then click the finish button.
Step 10 : Now the respective chart will be appeared for the given data.
Step 11 : Save the worksheet using the file name

******************************************************************************
MicrosoftPowerPoint2007

Task1
CreatingPowerPointPresentationforIyearSubjects
1. MakeaPowerpointpresentationofallthedetailsofthebooksthatyouhadstudied
inB.Sc.FirstYear.
PowerPointispresentationsoftwarethatcanbeusedtocreateslideshowsforprinting,
onscreenprojection,orWebbaseddisplay.
OpeningPowerPoint
NOTE:TheprocedureforopeningPowerPointmayvarydependingonthesetupofyour
computer.
ToopenPowerPointinWindows,clickonthe
Startbutton>Programs>MicrosoftPowerPoint
WhenPowerPoint2007isopened,ablankTitleslideappearsbydefaultasthefirstslide
inyournewpresentation.YoucanstartanewpresentationwhenyoufirstopenPowerPointor
afterPowerPointisalreadyopen.
Tochangethelayoutofanopenslide,clickontheLayoutbuttonintheHometab.

17

InsertingSlides
Therearetwowaystoaddnewslidestoyourpresentation.
QuickMenuOption
RibbonOption
QuickMenuOptions
ToinsertanewslideusingtheQuickMenu,intheSlidespanelrightclicktheslideafter
whichyouwantanewslideinsertedandselectNewSlide.

Tochange thelayoutoftheslide,rightclickthenewslideintheSlidespanel,
selectLayoutandselectthedesiredtheme.
RibbonOption

18

FromtheHometabintheSlidesgroup,clickonNewSlide.Ablankslidewillbe
insertedafteryouractiveslide.

Ifyouwishtochoosethelayoutwhilecreatingyournewslide,clickthe ontheNew
Slidebuttonandchooseatheme.
SelectthenewslidefromQuickmenuoptionorRibbonOption:

Applyanewlayouttoaslide
Tochangethelayoutofanexistingslide,dothefollowing:
1. OntheSlidestab,clicktheslidethatyouwanttoapplyanewlayoutto.
2. OntheHometab,intheSlidesgroup,clickLayout,andthenclickthenewlayoutthat
youwant.
Copyaslide
Tocopyaslidedoesthefollowing
1. OntheSlidestab,rightclicktheslidethatyouwanttocopy,andthenclickCopyonthe
shortcutmenu.
2. StillontheSlidestab,rightclickwhereyouwanttoaddthenewcopyoftheslide,and
thenclickPasteontheshortcutmenu.
Youcanalsoinsertacopyofaslidefromonepresentationintoanotherpresentation.
Rearrangetheorderofslides

19

ClickintheTitletextbox.Adashedlineborderwithacircleineachcornerandasquare
boxateachmidpointappearsaroundthetextboxindicatingthatitisselected.
AddinglistofsubjectsthatstudyinginB.Sc.FirstYearintotheslides:

OntheSlidestab,clicktheslidethatyouwanttomove,andthendragittothelocation
thatyouwant.
Toselectmultipleslides,clickaslidethatyouwanttomove,andthenpressandhold

CTRLwhileyouclickeachoftheotherslidesthatyouwanttomove.
Deleteaslide

OntheSlidestab,rightclicktheslidethatyouwanttodelete,andthenclickDelete
Slideontheshortcutmenu.

Addingtexttoaslide

TheTitleSlidelayoutcontainstextboxesforatitleandasubtitle.Trytypingtextintothese
boxes.
1.
2. ClicktheSubtitletextboxandtypeasubtitle.

SelectingaThemeorDesigningSlides
Design themes are a convenient way to add a professional flair to your presentation.
Themesincludepresetcolors,fonts,backgrounds,andformattingeffects.PowerPointprovides
youwiththeoptiontocustomizeoneoftheirexistingthemesortobuildyourown.

20

SelectingaTheme
TochooseaThemeforanopenslide,usetheThemegroupundertheDesigntab.Usethe
arrowsontherightoftheThemegrouptoscrollthroughthethemes,ortoseeallavailablethemes
atonce.Whenyouholdyourmouseover anyofthe examples,PowerPointwillshowyoua
previewoftheslide.

AnimatingTextandImages
AddingAnimationtoSlides
1. Clickontheobjectortextboxyouwishtoanimate(holddowntheCtrlbuttonwhile
clickingtoselectmorethanone).
2. IntheAnimationstabundertheAnimationsgroup,selectanoptionfromtheAnimate
pulldownlist.AsyoumoveyourmouseovereachchoicePowerPointwillpreviewthe
effectonyourslide.
3.Repeatforanyotherslidesorobjectsyouwishtoanimate.
RunYourPowerPointSlideShow
Afteryoucreateyourslides,youcanrunyourslideshow:

PressF5.

ChoosetheSlideShowtab.ClicktheFromBeginningbutton

intheStart

SlideShowgroup.

ClicktheSlideShowiconinthebottomrightcornerofyourscreen.

21

Savingyourpresentation
Ifyouaresavinga
Ascommand;however,if

documentforthefirsttime,
youhavealreadysaved

youwillneed touse theSave


apresentation,

you

canuse

theSavecommand.
TousetheSaveAscommand:

ClicktheMicrosoftOfficebutton.

SelectSaveAs.Amenuwillappear.

Selectthetypeoffileyouwanttosavethepresentationas

Enteranameforthedocument.

ClicktheSavebutton.

TousetheSavecommand:

ClicktheMicrosoftOfficebutton.

SelectSavefromthemenu.

UsingtheSavecommandsavesthedocumentinitscurrentlocationusingthesamefilename.
******************************************************************************
MSACCESS2007
Task1
1. CreateanEmployeedatabasewithtableEmp(Eno,Ename,Esal,EdeptEloc)and
insert any five records. Create a report for the above Emp table of Employee
database.
ToopentheMSAccessinwindows,clickonthestartbuttonprogramsMicrosoft
Access.
CreateAccess2007EmployeeDatabase
ThefirststepincreatinganAccess2007databaseistocreateablankdatabasefile.This
isdonefromtheGettingStartedScreenwhenyoulaunchAccess.Thefileissavedontooneof
yourPCsfolders(whichyouspecify).Theprocedurefordoingthisisoutlinedbelow.
1.LaunchAccess
Tobegin,launchAccessbyclickingonthedesktopicon,orchooseAccessfromthestart
menu.ThisbringsuptheGETTINGSTARTEDWITHMICROSOFTOFFICEACCESSscreen.

22

2.SelectBlankDatabaseTemplate

Towardsthetopleftofthescreenyouwillseea"BlankDatabase"icon.Clickthisiconto
bringuptheBlankDatabasesidebarontherighthandsideofthescreen.Thisiswhereyouwill
enterdetailsaboutthedatabasefilethatyouareabouttocreate.
3.EnterfilenameforyourAccess2007database(Employee)

Beginbyenteringthenamethatyouwanttocallthedatabaseinthefilenametextbox.
4.Browseandselectfolder
Nextclickthefoldericonandbrowseforafoldertoputyourdatabase.Onceselectedyou
shouldseethefilepathbelowthetextbox.
5.ClickCreate
Allyouneedtodonowisclickthe"Create"commandbuttonbelow,andyourdatabase
filesavestothelocationthatyouspecified,andopensforyoutoworkon.
CreatinganEMPAccess2007Table
AsimpleEMPTable
ENO ENAME

ESAL EDEPT

ELOC

RAMA

8000

COMPUTERS

BVRM

KRISHNA 10000

MATHS

ELR

VIJAY

SCIENCE

AKVD

9000

CreateAccess2007EMPTable
1.Opendatabasefile
OpenablankEmployeedatabasefilethatyoucreatedearlier.

23

2.CreateAccessEMPTable
SelecttheCREATEtabontheAccessribbon.NextselecttheTABLEDESIGNicon
fromtheTABLESgroup.Thiscreatesanewtable.

3.CreatefieldsinDESIGNVIEW
ThisbringsuptheTABLEDESIGNGRIDwhereyouentereachfieldnameanditsdata
type.ThefirstfieldwearegoingtocreateistheENOfieldwhichisgoingtocontainaunique
referencenumberforeachrecord.Enterthename"ENO"intothefirstcolumnofthefirstrowin
thegrid.BecausewewantAccesstoautomaticallygenerateauniquereferencenumber,select
AUTONUMBER from the drop down list in the data type column. You can also enter a
descriptionforeachfield,butthisisnotessential.
OnthenextrowthefieldisgoingtobecalledENAMEandthedatatypeisgoingtobe
TEXT.OnthethirdrowthefieldnameisEDEPTwiththedatatypeagainbeingTEXT;nextfield
nameisESALwiththedatatypeNUMBER.Andfinally,thelastfieldnameisELOCandthedata
typehereisgoingtobeTEXT.
BeforeyousavethetableyouwillneedtochoosethePrimaryKey,whichinthiscaseis
ENO.Todothis,selecttheENOrowbyclickingonit,andthensimplyclicktheprimarykey
symbolontheRibbon.

Thetabledesigngridshouldnowlooklikethis:

Youcannowsavethetablebyclickingthesaveicononthetopleftofthescreenabovethe
AccessRibbon.Toviewyourtable,selectDATASHEETVIEWfromtheVIEWSgroup

24

undertheDESIGNTAB.Thisbringsupthedatasheetviewofthetablethatyouhavejustcreated.
Youshouldseeyourfieldheadingsrunningacrossthetopofthetable.

4.DataentryinDATASHEETVIEW
SelectthefirstcellintheENAMEcolumnandenterthenameRAMA.ForESALenter
8000,andforEDEPTenterCOMPUTERSandforELOCenterBVRM.
You have now entered the first record in the table record 1 for RAMA EDEPT
:COMPUTERS.Youcannowpressthereturnkeyandtherecordwillsaveautomatically.Youare
nowreadytoenterthesecondrecordonthenextrowKRISHNA.Pressreturnandthenfillinthe
dataforthelastrecordwearegoingtodofornowVIJAY
Yourdatasheettableshouldnowlooklikethis:

CreateAccess2007ReportforEMPtableofEmployeedatabase
AccessReportsPresentData
AccessREPORTSareawayofdisplayingandprintinginformationfromyourdatabase.
LikeotherAccessdatabaseobjects,therearenumberofwaystocreateanAccess
REPORT.WearegoingusetheREPORTWIZARD.OurtaskistodisplaytherecordsofEMP
tablewhichwecreatedintheprevious.
1.OpenReportWizard
BeginbyselectingtheCREATETABontheAccessRibbon.ThenclickREPORT
WIZARDfromtheREPORTSgrouptoopenthepopupwindow.

25

2.SelectReportDataSourceandFields
ThefirstpageoftheReportWizardisalmostidenticaltothatoftheFormWizard.Onthis
pagewewillselectEMPastheDATASOURCEfortheReport.Thisisdonebyselectingthe
tablefromthelistintheTABLES/QUERIEScombobox.ThenselectallfieldsfromTable:EMP
byclickingthedoublearrowtotherightofthetextboxlabeledAVAILABLEFIELDS.Thefield
nameswillnowappearintheSELECTEDFIELDStextboxontheright.Clicknexttogotothe
secondpageofthewizard.

3.ReportGroupingLevels
Pagetwoofthewizardiswhereyoucanaddgroupinglevelsifrequired.Sowecould,for
example,groupeachpersoninourreportwithothersofthesameage.Wedontneedtodothisfor
thisparticularexample,butitiscertainlyausefulfeaturethatwemightwanttolearnmoreabout
later.Butfornow,justclicknext.
4.RecordSortOrder
Pagethreeofthewizardiswhereyoudeterminewhatordertherecordsaredisplayedin
yourreport.SoforexampleyoumightwanttodisplayrecordsinascendingorderofEname.For
thisexample,however,wearegoingtoputyourrecordsintoascendingorder.Beginbyclicking
thetopdropdownboxandselectingEname.Thismeansthatrecordsaresortedalphabeticallyby
Ename.
ClickNext

26

5.ReportLayOut
ThispageoftheWizardiswhereyousetthelayoutforyourreport.Therearevariouslay
outoptions,butinourcaseweshallkeeptothedefaultsettingofTABULAR.Clicknext.
6.Style
Forstyle,selectAccess2007fromthelistandclicknext.

27

7.NameofReport
NameyourreportEMPLOYEE_REPORTandthenclickFINISH.
Youraccessreportwillnowbedisplayedonthescreen,andshouldlooksomethinglikethis:

28