OHS Risk Register Instruction Guide

Determine if the hazard is relevant to your workplace by referring to the Hazard Type/ Hazard Description columns and delete the
entry if not applicable.
oThis can be completed by right clicking on the appropriate row number (11 in the example below) and selecting delete.

Assess the Inherent Risk of the hazard in your workplace prior to any risk controls being put in place.
oUse the Risk Matrix tab to determine the Consequence or Likelihood of the risk.
oSelect the relevant Consequence or Likelihood cell and use the drop down arrows at the side of each cell to change the
rating (see below in red).
oThe Risk Rating will automatically adjust according to your selection.
oIt should be noted that the drop down menu is not in the heading cell (see below in blue). This arrow is for filtering your
results (i.e. showing only those hazards with a consequence of severe)

Copy and paste the "Suggested DEECD Controls" cells into the "Controls Implemented at the Workplace" cells.

Delete, modify or add to the "Controls Implemented at the Workplace" to reflect your current risk controls.
oWhen you select a cell and start typing, you may find that you overwrite the contents of the entire cell. In order to edit the
contents of a cell you can either double click on the cell or select it and press F2.
oTo create an additional row in a cell, press and hold the Alt key and then press Enter.
Once implemented controls are updated, assess the "Residual Risk" of the hazard in your workplace with the risk controls in place.
List any additional risk controls that may be required to reduce the risk (if any) in the 'Additional Controls To Be Implemented'
column.
oIf additional risk controls are required the person responsible, a proposed implementation date and relevant comments
should be added under the applicable headings.
Continue to review each pre filled hazard entry until completed.
Once the register has been reviewed and modified to reflect the risk profile of the workplace, assign a number to each hazard in
the Hazard Reference cumlumn. This provides each hazard with an individual reference number that can be referred to in other
documentation (i.e. the workplace inspection checklists).

Add Hazard
Reference numbers

If additional hazards are in the workplace that are not listed in the pre filled template.
oLeft click on the row number of a hazard entry to select the entire row (see below).
oCopy the line whilst selected and paste back into an empty row.
oModify details as required to reflect the additional hazard details.

If you require further assistance, please contact the OHS Advisory Service on 1300 074 715.

Workplace Risk Register

Issue Date: July 2010
Version Number: 04

No. DEE EHU-04-2-4

Primary Schools
Authorised by:

Inherent Risk
Haz Ref

Hazard Type

Hazard Description

Residual Risk

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

All locations

Severe

Unlikely

EXTREME

Eliminate
- Smoking banned on all school property and grounds
Engineering
- Installation of an emergency gas shut off valve (insert location)
- Installation of a gas isolation valve (insert location)
- Installation of mechanical ventilation/extraction systems
- Provision of a gas detection system
Administration
- Atmospheric monitoring
- Preventative maintenance program
- Appropriate storage and handling of Dangerous Goods and Hazardous
Substances
- Supervision of students

Moderate

Almost
Certain

EXTREME

Elimination
- Selection of non hazardous experiments
Substitution
- Selection of less hazardous experiments
- Demonstration by staff
Engineering
- Use of quarantined/domesticated animals for experimentation/shows/pets
- Sterilisation of equipment between experiments
- Provision of mechanical ventilation (e.g. fume cupboard)
- Vaccination programs for employees and students
- Provision of sharps. biological and sanitary waste bins
Administration
- Advise pregnant women of potential contact with infectious disease and
referral to medical advice (if required)
- Infected employees/students to be referred for medical treatment/advice and
remain at home until they are no longer contagious
- Provide employees, students and parents with information on the signs and
symptoms of communicable diseases
- Risk assessment of experiments
- Sanitation and cleaning schedule
- Sterilisation or decontamination process following potential exposure
- Biological waste disposal procedures
- Provision of bathroom/ washing facilities installed by a licensed plumber to
Australian Standards
- Workplace inspections
- All new students required to provide a record of vaccinations
PPE
- Provision of PPE (e.g. gloves, safety goggles etc)

Conseq

Likel'd

Risk Rating

Severe

Rare

HIGH

Moderate

Likely

HIGH

Atmospheric
Contaminants

Exposure to cigarette
smoke, gas leaks,
hazardous fumes etc

Biological

Coming in contact with All locations

biological waste or a
person with an
infectious disease (e.g.
slapped cheek,
measles, chicken pox,
body fluids, etc)

Biological

Legionella exposure
arising from stagnant
water (e.g. air
conditioning cooling
tower)

Roof and
other elevated
areas

Major

Possible

EXTREME

Engineering
- Installation of drift eliminators
Administration
- Preventative maintenance program (e.g. monitoring, sampling and dosing
schedule)
- Water treatment plan

Major

Likely

EXTREME

Biological

Legionella exposure
arising from the
handling of soil,
compost and potting
mix

Grounds and
Outdoor
excursions

Major

Unlikely

HIGH

Administration
- Potting mix products are stored in a cool dry location to limit the growth of
bacteria.
- Employee, students and visitors are required to wash hands after handing
soil, compost and potting mix.
PPE
- Provision of PPE (e.g. disposable dust masks, gloves etc)

Major

Rare

HIGH

Biological

Food contamination poor food handling

practices

All locations

Moderate

Likely

HIGH

Substitution
- Selection of low risk recipes
Engineering
- Provision of fridge/freezer/bain marie to ensure appropriate storage of
potentially hazardous foods (i.e. safe temperature range of 5C or colder, 60C
or hotter), fresh products not stored above cooked products etc)
- Provision of wash facilities
Administration
- Food Safety Program
- Sanitation and cleaning schedule/procedures
- Food handling training for employees, students and volunteers
- Labelling of foods
- Supervision of students
- HACCP control charts developed identifying high risk food safety issues with
documented controls

Moderate

Unlikely

MEDIUM

Biological

Food allergies

All locations

Severe

Likely

EXTREME

Eliminate
- Workplace ban on all nut containing food products
Administration
- Restrictions on the use of high risk food products (e.g. peanuts, peanut butter
etc)
- Supervision of students at meal times
- Medical records of students

Severe

Rare

HIGH

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation
Date

Comments

3 of 36

Workplace Risk Register

Issue Date: July 2010
Version Number: 04

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Burns

Burns from contact with

hot objects/liquids (e.g.
using cooking
appliances, washing
dishes, making coffee
etc)

Cooking
appliances
(e.g. ovens,
stove tops etc)
and wash
facilities

Moderate

Likely

HIGH

Engineering
- Thermostatic regulation of hot water to a maximum of 45 degrees for sanitary
fixtures
Administration
- Supervision/education of students and employees
- Risk assessment of cooking appliance use
- Preventative maintenance of hot water systems
PPE
- Provision of PPE (e.g. oven mitts, aprons etc)

Burns

Chemical burns

All locations

Major

Possible

EXTREME

Elimination
- Selection of non hazardous substances
Substitution
- Selection of less hazardous substances
Engineering
- Appropriate storage and segregation of chemicals
Administration
- Chemical Procedure
- Chemical Register and associated Material Safety Data Sheets (MSDS)
- Training for employees/students in the safe use and handling of chemicals
- Chemical risk assessments
- Provision of PPE (e.g. goggles, gloves, aprons etc)

Confined
Spaces

Hazards associated
Confined
with working in a
Spaces
confined space (e.g.
build up of atmospheric
contaminants,
engulfment etc)

Severe

Possible

EXTREME

Substitution
- Use of CCTV and other devices for surveillance and observation
Administration
- Risk assessment of the confined space/s
- Permit to Work process
- Contractor Management Procedure
- Confined Space Procedure
- Training of employees in working in confined spaces
- Gas detection
PPE
- Provision and use of appropriate PPE (e.g. respiratory equipment,
harnesses/lifelines, rescue equipment etc)

Dangerous
Goods and
Hazardous
Substances

Storage and handling

of Dangerous Goods
and Hazardous
Substances (e.g.
paints, lacquers,
cleaning products etc)

All locations

Major

Possible

EXTREME

Elimination
- Selection of non hazardous substances
Substitution
- Selection of less hazardous substances
Engineering
- Appropriate storage and segregation of Dangerous Goods and Hazardous
Substances (e.g. flame proof cabinets, locked storage rooms etc)
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc)
- Installation of fume cupboards and mechanical ventilation systems
Administration
- Chemical Procedure
- Chemical Register and associated Material Safety Data Sheets (MSDS)
- Training for employees/students in the safe use and handling of chemicals
- Mandatory placarding in place as designated by the Dangerous Goods
Management Act (if required):
- HAZCHEM placarding at the entrance
- Placarding of storage locations
- Storage of minimal quantities of chemicals
- Emergency management procedures in place, including fire wardens, area
wardens, and an assigned assembly area
- Emergency evacuation drills (biannual)
PPE
- Provision of PPE (e.g. gloves, goggles etc)
- Provision of spill kits

Electrical

Electric shock

All locations

Severe

Possible

EXTREME

Moderate

Likely

HIGH

Substitution
- The use of power boards with overloading switches in place of double
adaptors
Engineering
- Residual Current Device (safety switch) installed in all electrical switchboards
- Insulation of electrical wiring (e.g. conduit)
Administration
- Contractor induction process
- Electrical equipment procedure
- Electrical equipment register
- Test and tagging schedule of electrical equipment
- Electrical work only to be performed by licensed electricians
- Pre purchasing risk assessment (including compliance to Australian
Standards)
- Lock out and tag out procedure for the management of broken equipment
- Preventative Maintenance Program
-Engineering
Workplace inspections

Environment/
Temperature extremes All locations
Physical hazard

Controls implemented at the workplace

No. DEE EHU-04-2-4

Primary Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Moderate

Unlikely

MEDIUM

Major

Unlikely

HIGH

Severe

Rare

HIGH

Major

Unlikely

HIGH

Severe

Rare

HIGH

Moderate

Unlikely

MEDIUM

Additional Controls To Be Implemented

Person
Responsible

Implementation
Date

Comments

- Design of building
- Provision of air-conditioning/heating systems
- Provision of ceiling/pedestal fans
- Provision of drinking fountains/amenities
Administration
- Temperature monitoring
- Extreme temperature policy

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

4 of 36

Workplace Risk Register

Issue Date: July 2010
Version Number: 04

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Environment/
Vandalism of property
Physical hazard

All locations

Moderate

Likely

HIGH

Major

Likely

Environment/
Animal and insects
Grounds and
Physical hazard (e.g. snakes, spiders, Outdoor
wasps etc) and allergic excursions
reactions (e.g. hay
fever, grass allergies
etc)

Controls implemented at the workplace

No. DEE EHU-04-2-4

Primary Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Engineering
- Construction of buildings and structures with robust materials that are difficult
to damage and/or easy to repair
Administration
- Use of CCTV and other devices for surveillance and observation
- Student engagement guidelines

Moderate

Likely

HIGH

EXTREME

Substitution
- Alternative activities for students with allergies
- Selection and planting of low irritant/non poisonous varieties of plants
- Installation of synthetic grass
Administration
- Selection of appropriate outdoor student areas
- Grounds maintenance program
- Hazard and Incident Reporting Procedure
- Procedure for isolation of animals (e.g. snake) on site
- Engagement of animal removalists
- Awareness training for employees and students
- First aid trained employees Medical information and records for each student
(e.g. anaphylaxis)

Major

Unlikely

HIGH

Environment/
Musculoskeletal Injury
Physical hazard through contact
sports/impact with
sporting equipment,
general play etc

Ovals/ sports
field/
gymnasium/
recreational
areas

Moderate

Almost
Certain

EXTREME

Substitution
- Modification of sport and games rules for contact sports
- Use of modified sporting equipment (e.g. plastic cricket bats)
Engineering
- Padding of goal posts and other hard structures
Administration
- Risk assessment of sporting activities (e.g. junior students not allowed to
participate in archery)
- Curriculum design (e.g. progressive overload of students physical abilities)
- Training and instruction
- Warm up and cool down process
- Supervision of students
PPE
- Use of PPE (e.g. gloves, helmets, padding etc)

Moderate

Likely

HIGH

Ergonomics

Musculoskeletal injury
at workstations (e.g.
using
computers/laptops)

Workstations

Moderate

Likely

HIGH

Engineering
- Setup and supply of workstations appropriate to users
- Provision of adjustable desks and chairs
Administration
- Ergonomics procedure
- Workstation setup education
- Workstation Ergonomic Risk Assessment
- Workstation assessments (external consultant)
- Scheduling of work/rest breaks to allow for regular postural changes (e.g.
every hour)

Moderate

Unlikely

MEDIUM

Fire and
Explosion

Fire and explosion

All locations
caused by plant and
equipment (e.g. stoves,
heaters,
maintenance/electrical
equipment, etc)

Severe

Possible

EXTREME

Severe

Rare

HIGH

Substitution
- The use of power boards with overloading switches in place of double
adaptors
Engineering
- Residual Current Device (safety switch) installed in electrical switchboards
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc)
- Installation of rubber matting to prevent static discharge
- Provision of designated work areas
- Installation of gas shut off valves
Administration
- Pre purchasing checklist (purchase of equipment compliant to Australian
Standards)
- Demonstration by teacher
- Test and tagging schedule of electrical equipment
- Lock out and tag out procedure for the management of broken equipment
- Electrical equipment procedure
- Electrical equipment register
- Scheduled Workplace inspections
- Good housekeeping practices that minimise the build-up of flammable
material
- Preventative maintenance program (e.g. gas cylinders pressure testing)
- Training of employees/students in the safe use of plant and equipment
- Student safe use tests
- Safe Work Procedures (SWP)
- Supervision of students by trained employee
PPE
- Provision of PPE (e.g. gloves, enclosed shoes etc)

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation
Date

Comments

5 of 36

Workplace Risk Register

Issue Date: July 2010
Version Number: 04

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

No. DEE EHU-04-2-4

Primary Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Fire and
Explosion

Risk of fire and

explosion from the
storage and handling
of Dangerous Goods
and Hazardous
Substances (e.g. gas
cylinders, petrol,
chlorine etc)

Storage and
welding bays

Severe

Possible

EXTREME

Elimination
- Use of non-hazardous substances
Engineering
- Appropriate storage and segregation of Dangerous Goods and Hazardous
Substances (e.g. gas cylinders chained upright, locked storage cupboards,
flame proof cabinets)
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc)
- Installation of emergency gas shut off valves (e.g. kitchen)
- Installation of mechanical exhaust ventilation
- Provision of designated work areas
- Bunded areas for the storage of chemicals
- Separation of chemical storage areas from ignition sources
Administration
- Chemical Procedure
- Chemical Register and associated Material Safety Data Sheets (MSDS)
- Storage of minimal quantities of Dangerous Goods and Hazardous
Substances
- Demonstration by teacher
- Good housekeeping practices that minimise the build-up of flammable
material
- Scheduled workplace inspections
- Documented risk assessments of dangerous science experiments by trained
staff
- Safe Work Procedures (SWP)
- Dedicated human resource - Hazardous Substances Coordinator
- Placarding in place as required by Dangerous Goods Management Act:
- HAZCHEM placarding at the entrance
- placarding of storage locations
- Emergency management procedures in place, including fire wardens, area
wardens, an assigned assembly area
- Emergency evacuation/lockdown drills (biannual)
-Training of employees and students in the safe handling and storage of
Dangerous Goods and Hazardous Substances
- Supervision of students by trained staff
PPE
- Provision of PPE (e.g. gloves, goggles)

Severe

Rare

HIGH

Hazardous
Building
Materials

Disturbance of
asbestos containing
materials (asbestos
cement sheet
walls/ceilings,
switchboards, vinyl
floor tiles etc)

Building
infrastructure
and
equipment

Major

Likely

EXTREME

Elimination
- Removal of asbestos containing materials by a certified asbestos removalist
Substitution
- Selection of products that do not contain asbestos (mandatory under OHS
legislation)
Engineering
- Seal/isolate asbestos containing materials
Administration
- Asbestos audit (Division 5) of the workplace
- Asbestos audit (Division 6) for renovation or demolishment work
- Asbestos Management Plan
- Contractor induction and referral to asbestos register prior to work being
performed
- Work which disturb asbestos to be performed outside normal school hours
(e.g. when children are not present)
- Air monitoring (e.g. background and clearance monitoring)
- Workplace inspections
- Labelling of asbestos (where appropriate)

Major

Rare

HIGH

Manual
Handling

Storage, handling and

transport of materials,
plant and equipment
(e.g. transporting
awkward/heavy loads,
items stored
inappropriately above
shoulder height etc)

All locations

Moderate

Almost
Certain

EXTREME

Elimination
- Installation of fixed equipment (i.e. remove the need to transport equipment)
Substitution
- Use of electronic resources where possible
- Selection of light weight/ergonomic tools, equipment and materials (e.g. back
pack style vacuum cleaners, smaller item/package types)
Engineering
- Design of storage areas (e.g. shelving and cupboards appropriate for
purpose)
- Lockers for students
- Provision of trolleys and mechanical lifting aids
Administration
- Manual Handling Procedure
- Manual Handling Risk Management Form
- Pre-purchasing process (consideration of manual handling)
- Education and training of employees and students on manual handling
techniques and appropriate storage practises (e.g. frequently accessed or
heavy items should be stored between shoulder and knee height, group lifting
etc)
- Varying tasks between highly physical tasks and low activity tasks
- Safe Work Procedures (SWP)
- Storage of items close to where they are to be used
- Scheduling of work/rest breaks to allow for regular postural changes (e.g.
every hour)
- Workplace inspections

Moderate

Unlikely

MEDIUM

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation
Date

Comments

6 of 36

Workplace Risk Register

Issue Date: July 2010
Version Number: 04

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Noise

Noise generated from All locations

plant and equipment or
musical instruments

Moderate

Possible

HIGH

Occupational
Violence

Absconding and
inappropriate
behaviour (e.g.
stalking, physical
violence verbally
threatening behaviour
etc)

Occupational
Violence

Inappropriate
Off Site
behaviour, physical
violence, verbal abuse,
threatening behaviour

Other

Over heating of server

All locations

Server room

Moderate

Almost
Certain

Controls implemented at the workplace

No. DEE EHU-04-2-4

Primary Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Substitution
- Use of non synthesised instruments
Engineering
- Sound proofing/insulating of noisy rooms/areas (e.g. installation of soft
furnishing)
- Insulation of equipment
- Rubber matting or similar installed to dampen noise from moving
parts/vibration
Administration
- Pre purchase assessment of equipment with reference to the noise exposure
standard
- Scheduling of classes to minimise exposure
- Provision of headsets
- Noise monitoring
- Audiometric testing of employees
- Equipment maintenance schedule
PPE
- Provision of PPE (e.g. hearing protection)

Moderate

Rare

MEDIUM

EXTREME

Engineering
- Erect appropriate fencing, containment areas and door locks
- Withdrawal space
Administration
- Risk Assessment of student behaviour and communication to all employees
(inc CRTs) of relevant behaviour intervention plans (e.g. folder with summary of
behaviour plans)
- Development and communication of the Emergency Management Plan
- Occupational violence training
- Student engagement guidelines
- Collecting and reviewing behaviour frequency records
- Alternative programs for students
- Employing challenging behaviour aides
- SSSO involvement guidance officers, psychologists
- Intervention with family (e.g. referral to DHS)
- Liaison with Medical Officers
- Use of Intercoms/communication systems (e.g. walkie talkies, playground
buzzer, phone systems)
- Policies for time out, seclusion and student welfare
- Reporting of incidents and hazards
- Employee support, debriefing, counselling
- Employee Assistance Program

Moderate

Likely

HIGH

Major

Rare

HIGH

Severe

Rare

HIGH

Major

Possible

EXTREME

Substitution
- Conduct phone interview rather than site visit
Engineering
- Provision of purpose built interview room
- Conduct interview in a secure office or interview room
- Provision of a duress alarm
- Provison of CCTV or video surveilannce
Administrative
- Offsite and Home Visits Procedure
- Offsite and Home Visits Flowchart
- Working Offsite/Home Visits Risk Management Checklist
- Risk assessment of student/parent behaviour prior to visit
- Occupational Violence Training
- Student engagement guidelines
- Intervention with family (eg: referral to DHS)
- Reporting of incidents/hazards
- Employee support, debriefing, counselling
- Employee Assistance Program
- Oversight of Offsite Visit Register/Weekly Diary Sheet or equivalent to ensure
that employees return within anticipated time frames
- Conduct visit in pairs
- Conduct visit with police presence
- Record anticipated movements on the Offsite Visit Register/Weekly Diary
Sheet or equivalent
- Safe Work Procedures (SWPs)
- Liaison with Medical Officers
- Occupational Violence Policy
- Occupational Violence Guide
- Issue Resolution Procedure
PPE
- Wear appropriate clothing (eg: flat shoes, no dangling jewellery or clothing
etc.)

Severe

Possible

EXTREME

Engineering
- Design of server room in accordance with Australian Standards
- Air-conditioning of server room
- Installation of rubber matting to prevent static discharge
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc)
Administration
- Maintenance of plant and equipment to manufacturers recommendations
- Temperature monitoring/ heat sensors in server rooms

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation
Date

Comments

7 of 36

Workplace Risk Register

Issue Date: July 2010
Version Number: 04

Haz Ref

Hazard Type

Hazard Description

Location

Other

Abuse of students by
employees

All locations

Other

Failure of shade sail

Shade
(e.g. inappropriate use, structures
adverse weather
conditions etc)

Other

Drowning

Pool

Plant and
Equipment

Collapse/failure of
playground equipment

Conseq
Major

Likel'd
Possible

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

Conseq

Likel'd

Risk Rating

EXTREME

Administration
- Working with Children Check
- VIT Registration for all teachers
- Sign in and out procedure for all contractors and visitors
- Appropriate levels of supervision
- Mandatory reporting of incidents

Major

Unlikely

HIGH

Major

Rare

HIGH

Severe

Unlikely

EXTREME

Engineering
- Design and installation of playground equipment in accordance with
Australian Standards
Administration
- Preventative maintenance program
- Workplace inspections
- Annual audit of playground equipment

Moderate

Rare

MEDIUM

Elimination
- Remove any technological items from student, in consultation with parents
Engineering
- Time out room for students during violent behaviours
Administration
- Bullying and Harassment Policy
- Workplace Bullying Hazard Guide
- Occupational Violence Policy
- Occupational Violence Guide
- Issue Resolution Procedure
- Mobile phone /internet policy
- Disciplinary procedures
- Employee code of conduct
- Student engagement guidelines
- Risk Assessment of student behaviour and communication to all employees of
behaviour intervention/management plans (e.g. folder with summary of
behaviour plans)
- Employee training ( e.g. Workplace Behaviour and Bully online training,
identification of triggers etc)
- Provision of phones in each class room
- Reporting of incidents and hazards
- Structured programs
- Use of educational consultant
- Issue Resolution / Mediation process
- Employee support, debriefing, counselling and mediation
- Employee Assistance Program
- Team building exercises
- Selection of class room teams based on temperament

Moderate

Likely

HIGH

Substitution
- Installation of frosted safety glass windows and doors
Engineering
- Use of blinds and other visual barriers
Administration
- Behavioural management plans

Moderate

Unlikely

MEDIUM

Major

Possible

EXTREME

Elimination
- Removal of identified hand and foot holds to prevent climbing access to
shade sail
Engineering
- Selection of commercial rated sails (weight rating and wind rated for winds in
excess of 40 knots)
Administration
- Procedure in place for the removal of shade sails in extreme weather
conditions
- Preventative maintenance schedule
- Workplace Inspections
- Supervision of students at recess times and during outdoor activities

Severe

Likely

EXTREME

Engineering
- Use of pools with a computer aided drowning detection system
Administration
- Supervision by lifeguards and teachers
- Use of Austswim accredited trainers
- Pool rules
PPE
- Provision of PPE (e.g. flotation devices)

Playgrounds

Moderate

Possible

HIGH

Psychological

Conflict/bullying and
All locations
harassment of students
and employees
('traditional' and
internet/mobile phone)

Moderate

Almost
Certain

EXTREME

Psychological

Distraction from
outside of classroom
resulting in a negative
behavioural response

Moderate

Likely

HIGH

Class room
general

No. DEE EHU-04-2-4

Primary Schools
Authorised by:

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation
Date

Comments

8 of 36

Workplace Risk Register

Issue Date: July 2010
Version Number: 04

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

Minor

Likely

HIGH

Eliminate
- Use of alternative pointers
Administration
- Risk assessment of task/activity taking into consideration time spent in direct
sunlight
- Pre purchasing risk assessment (e.g. ensure compliance to Australian
Standard, appropriate for purpose)
- Sun safe school initiative
- Scheduling of activities before or after the middle of the day
- Preventative maintenance program
- Workplace inspections
- Safe work procedures
- Annual radiation detection monitoring
PPE
- Uniform policy to include the mandatory wearing of hats when outside
- Ensure appropriate PPE is used during outdoor activities (e.g. sunscreen,
hats, long sleeve tops, sunglasses etc)

Engineering
- Installation of security screens/physical barriers between money handling
areas (i.e. canteen/administration areas) and customers.
Administration
- Storage of minimal float
- Procedures and training
- Use of CCTV and other devices for surveillance and observation

Radiation

Sunburn (UV
Grounds and
radiation), exposure to Outdoor
microwaves and laser excursions
pointers

Security

Robbery/ hold up

All locations

Moderate

Possible

HIGH

Sharps

Exposure to sharps
(e.g. knives, scissors,
syringes, broken glass
etc)

Grounds and
Outdoor
excursions

Major

Almost
Certain

EXTREME

Administration
- Safe storage of knives and other sharp equipment
- Pre task risk assessment
- Education and training of employees and students
- Supervision of students
- Maintenance of knives
- Workplace Inspections
- Provision of a sharps bin
PPE
- Closed footwear as part of uniform policy

Moderate

Almost
Certain

EXTREME

Elimination
- Removal of trip hazards
Substitution
- Modified equipment to reduce potential height of falls
Engineering
- Buildings constructed/designed to relevant Australian Standards and the
Building Code of Australia to ensure appropriate entry, egress and storage
areas
- Ensure stairs are built to relevant Australian Standards (AS/NZS 1657) and
the Building Code of Australia
- Design and installation of playground equipment in accordance with
Australian Standards
- Fencing constructed of solid non climbable panelling
- Provision of appropriate levels of lighting in accordance with AS/NZS 1680
- Selection of hard wearing floor surfaces
- Non slip mats placed at the entrance to class rooms
- Installation of awnings over door entrances
- Ensure appropriate soft fall (minimum 300mm deep) /padding is installed in
playground fall zones
- Umbrella buckets at the entrance to class rooms
Administration
- Pre purchase checklist with specification for floor slip resistance in
accordance with AS/NZS 4586
- Slip resistance assessments to ensure compliance with AS/NZS 4663.
- Incident and hazard reporting
- Workplace inspections
- Annual audit of playground equipment
- Highlighting of kerbing or differences in floor levels with yellow paint
- Preventative maintenance programs (e.g. cleaning and repair/
maintenance schedules)
- Training/education of employees and students
- Supervision of students
PPE
- Non slip student and teacher footwear

Slips, Trips and Slip Trip or Fall

All locations
Falls
hazards (e.g. loose
carpet/flooring, pot
holes, cracks in
concrete, furniture and
stored objects, cables,
kerbing, poor slip
resistance/condition of
floor surface, stairs,
playground equipment
etc)

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

No. DEE EHU-04-2-4

Primary Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Minor

Possible

MEDIUM

Moderate

Unlikely

MEDIUM

Major

Possible

EXTREME

Moderate

Possible

HIGH

Additional Controls To Be Implemented

Person
Responsible

Implementation
Date

Comments

9 of 36

Workplace Risk Register

Issue Date: July 2010
Version Number: 04

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

No. DEE EHU-04-2-4

Primary Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Traffic Control

Vehicle and pedestrian Roadway

interaction (e.g. bus
stop, pick up/put down
areas, road crossings
etc) and vehicle
rollover

Severe

Likely

EXTREME

Engineering
- Separation of vehicle/pedestrian areas (e.g. bollards, fences etc)
- Traffic control devices (pedestrian crossing, traffic lights, speed humps etc)
- Rollover protection
- Speed governance/restriction on worksite vehicles
- Seat belts installed in all workplace vehicles
Administration
- Traffic management procedure
- Traffic management plan
- Safe Work Procedure( e.g. mower to only be used on level ground, outside
peak traffic time periods)
- Speed restriction signage
- Directional signage
- Traffic awareness training
- Supervision of students (e.g. crossing guard)
- Only trained operators are allowed to use onsite vehicles (e.g. licensed forklift
drivers)
- Warning devices - audible reversing alarm

Severe

Rare

HIGH

Working at
Heights

Fall from heights (e.g.

working on the roof,
cleaning gutters or
windows, accessing
mezzanine storage
areas etc)

Severe

Possible

EXTREME

Elimination
- Banning the storage of items in mezzanine areas
Substitution
- Installing equipment at ground level where possible (e.g air-conditioner)
Engineering
- Use of elevated work platforms (e.g. scissor lifts, cherry pickers etc)
- Installation of roof anchor points for work positioning/ fall arrest systems in
accordance with AS/NZS 1891
- Designated reinforced walkways
- Provision of appropriate edge protection in accordance with AS/NZS 1657
(e.g. guard rails, handrails etc)
- Installation of ladder anchor points for roof access
- Installation of gutter guards to reduce the need to clean gutters/remove balls
from the roof
Administration
- Contractor management procedures
- Building maintenance schedule
- Height safety training for employees
- Working at Height Procedure
- Safe Work Procedure
- Training in the use of step ladders (e.g. 3 points of contact)
- Use of industrial rated ladders
PPE
- Provision and use of PPE (e.g. harness)

Severe

Rare

HIGH

Off Site
Activity/Home
Visit

Inappropriate
Client's home
behaviour, physical
violence, verbal abuse,
threatening behaviour
by clients, carers, other
family members or
visitors

Moderate

Possible

HIGH

Substitution
- Conduct phone interview rather than site visit
Engineering
- Provision of a duress alarm
Administrative
- Offsite and Home Visits Procedure
- Offsite and Home Visits Flowchart
- Working Offsite/Home Visits Risk Management Checklist
- Risk assessment of student/parent behaviour prior to visit
- Occupational Violence Training
- Student engagement guidelines
- Intervention with family (eg: referral to DHS)
- Reporting of incidents/hazards
- Employee support, debriefing, counselling
- Employee Assistance Program
- Oversight of Offsite Visit Register/Weekly Diary Sheet or equivalent to ensure
that employees return within anticipated time frames
- Conduct visit in pairs
- Conduct visit with police presence
- Record anticipated movements on the Offsite Visit Register/Weekly Diary
Sheet or equivalent
- Safe Work Procedures (SWPs)
- Liaison with Medical Officers
- Occupational Violence Policy
- Occupational Violence Guide
- Issue Resolution Procedure
PPE
- Wear appropriate clothing (eg: flat shoes, no dangling jewellery or clothing
etc.)

Moderate

Unlikely

MEDIUM

All locations

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation
Date

Comments

10 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

No. DEE EHU-04-1-1

Secondary Schools
Authorised by:

Inherent Risk
Haz Ref

Residual Risk

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

Atmospheric
Contaminants

Exposure to cigarette
smoke, gas leaks,
hazardous fumes etc.

All locations

Severe

Unlikely

EXTREME

Atmospheric
Contaminants

Inhalation of airborne
Workshop particulate matter. (e.g. general
wood dust, metal dust)

Moderate

Likely

HIGH

Biological

Coming in contact with All locations

biological waste or a
infectious disease (e.g.
slapped cheek,
measles, chicken pox,
body fluids, science
experiments etc)

Moderate

Almost
Certain

Biological

Food contamination poor food handling

practices

All locations

Moderate

Biological

Legionella exposure
arising from stagnant
water (e.g. air
conditioning cooling
tower)

Roof and
other elevated
areas

Biological

Legionella exposure
arising from the
handling of soil,
compost and potting
mix

Grounds and
Outdoor
excursions

DEECD Suggested Controls

Controls implemented at the workplace

Conseq

Likel'd

Risk Rating

Severe

Rare

HIGH

Elimination
- Selection of non hazardous substances
Substitution
- Selection of less hazardous substances
Engineering
- Dust extraction system fitted to plant and equipment
- Mechanical ventilation/extraction systems
Administration
- Training of employee and students
- Good housekeeping practises to prevent dust build up
- Atmospheric monitoring
PPE
- Provision of PPE (e.g. dust masks)

Moderate

Unlikely

MEDIUM

EXTREME

Elimination
- Selection of non hazardous experiments
Substitution
- Selection of less hazardous experiments
- Demonstration by staff
Engineering
- Provision of mechanical ventilation (e.g. fume cupboard)
- Vaccination programs for employees and students
- Provision of sharps. biological and sanitary waste bins
- Use of quarantined/domesticated animals for experimentation/shows/pets
- Sterilisation of equipment between experiments
Administration
- Advise pregnant women of potential contact with infectious disease and
referral to medical advice (if required)
- Infected employees/students to be referred for medical treatment/advice and
remain at home until they are no longer contagious
- Provide employees, students and parents with information on the signs and
symptoms of communicable diseases
- Risk assessment of experiments
- Sanitation and cleaning schedule
- Sterilisation or decontamination process following potential exposure
- Biological waste disposal procedures
- Provision of bathroom/ washing facilities installed by a licensed plumber to
Australian Standards
- Workplace inspections
PPE
- Provision of PPE (e.g. gloves, lab coats, safety goggles etc)

Moderate

Likely

HIGH

Likely

HIGH

Substitution
- Selection of low risk recipes
Engineering
- Provision of fridge/freezer/bain marie to ensure appropriate storage of
potentially hazardous foods (i.e. safe temperature range of 5C or colder,
60C or hotter), fresh products not stored above cooked products etc)
- Provision of wash facilities
Administration
- Food Safety Program
- Sanitation and cleaning schedule/procedures
- Food handling training for employees, students and volunteers
- Labelling of foods
- Supervision of students
- HACCP control charts developed identifying high risk food safety issues with
documented controls

Moderate

Unlikely

MEDIUM

Major

Possible

EXTREME

Engineering
- Installation of drift eliminators
Administration
- Preventative maintenance program (e.g. monitoring, sampling and dosing
schedule)
- Water treatment plan

Major

Likely

EXTREME

Major

Unlikely

HIGH

Administration
- Potting mix products are stored in a cool dry location to limit the growth of
bacteria.
- Employee, students and visitors are required to wash hands after handing
soil, compost and potting mix.
PPE
- Provision of PPE (e.g. disposable dust masks, gloves etc)

Major

Rare

HIGH

Eliminate
- Smoking banned on all school property and grounds
Engineering
- Installation of an emergency gas shut off valve (insert location)
- Installation of a gas isolation valve (insert location)
- Installation of mechanical ventilation/extraction systems
- Provision of a gas detection system
Administration
- Atmospheric monitoring
- Preventative maintenance program
- Appropriate storage and handling of Dangerous Goods and Hazardous
Substances
- Supervision of students

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

11 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

Moderate

Likely

HIGH

Major

Possible

EXTREME

Elimination
- Selection of non hazardous substances
Substitution
- Selection of less hazardous substances
Engineering
- Appropriate storage and segregation of chemicals
Administration
- Chemical Procedure
- Chemical Register and associated Material Safety Data Sheets (MSDS)
- Training for employees/students in the safe use and handling of chemicals
- Chemical risk assessments
- Provision of PPE (e.g. goggles, gloves, aprons etc)

Severe

Possible

EXTREME

Substitution
- Use of CCTV and other devices for surveillance and observation
Administration
- Risk assessment of the confined space/s
- Permit to Work process
- Contractor Management Procedure
- Confined Space Procedure
- Training of employees in working in confined spaces
- Gas detection
PPE
- Provision and use of appropriate PPE (e.g. respiratory equipment,
harnesses/lifelines, rescue equipment etc)

Burns

Burns from contact with Plant and

hot objects/liquids (e.g. equipment
cooking or heating
appliances, washing
dishes, making coffee
etc)

Burns

Chemical burns

Confined
Spaces

Hazards associated
Confined
with working in a
Spaces
confined space (e.g.
build up of atmospheric
contaminants,
engulfment etc)

Dangerous
Goods and
Hazardous
Substances

Storage and handling

of Dangerous Goods
and Hazardous
Substances (e.g.
paints, lacquers,
cleaning products etc)

All locations

Major

Possible

EXTREME

Elimination
- Selection of non hazardous substances
Substitution
- Selection of less hazardous substances
Engineering
- Appropriate storage and segregation of Dangerous Goods and Hazardous
Substances (e.g. flame proof cabinets, locked storage rooms etc)
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc)
- Installation of fume cupboards and mechanical ventilation systems
- Installation of bunded storage areas
Administration
- Chemical Procedure
- Chemical Register and associated Material Safety Data Sheets (MSDS)
- Training for employees/students in the safe use and handling of chemicals
- Mandatory placarding in place as designated by the Dangerous Goods
Management Act (if required):
- HAZCHEM placarding at the entrance
- Placarding of storage locations
- Storage of minimal quantities of chemicals
- Emergency management procedures in place, including fire wardens, area
wardens, and an assigned assembly area
- Emergency evacuation drills (biannual)
PPE
- Provision of PPE (e.g. gloves, goggles etc)
- Provision of spill kits

Electrical

Electric shock

All locations

Severe

Likely

EXTREME

Substitution
- The use of power boards with overloading switches in place of double
adaptors
Engineering
- Residual Current Device (safety switch) installed in all electrical
switchboards
- Insulation of electrical wiring (e.g. conduit)
Administration
- Contractor induction process
- Electrical equipment procedure
- Electrical equipment register
- Test and tagging schedule of electrical equipment
- Electrical work only to be performed by licensed electricians
- Pre purchasing risk assessment (including compliance to Australian
Standards)
- Lock out and tag out procedure for the management of broken equipment
- Preventative Maintenance Program
- Workplace inspections

All locations

Engineering
- Thermostatic regulation of hot water to a maximum of 45 degrees for
sanitary fixtures
- Installation of guarding around hot surfaces
Administration
- Supervision/education of students and employees
- Risk assessment of cooking appliance use
- Preventative maintenance of hot water systems
PPE
- Provision of PPE (e.g. oven mitts, aprons etc)

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

No. DEE EHU-04-1-1

Secondary Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Moderate

Unlikely

MEDIUM

Major

Unlikely

HIGH

Severe

Rare

HIGH

Major

Unlikely

HIGH

Severe

Unlikely

EXTREME

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

12 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

Environment/
Animal and insects
Grounds and
Physical hazard (e.g. snakes, spiders, Outdoor
wasps etc) and allergic excursions
reactions (e.g. hay
fever, grass allergies
etc)

Moderate

Likely

HIGH

Environment/
Musculoskeletal Injury
Physical hazard through contact
sports/impact with
sporting equipment,
general play etc

Moderate

Almost
Certain

EXTREME

Temperature extremes All locations

Environment/
Physical hazard

Moderate

Likely

HIGH

Environment/
Vandalism of property
Physical hazard

All locations

Moderate

Almost
Certain

EXTREME

Ergonomics

Musculoskeletal injury
at workstations (e.g.
using
computers/laptops)

Workstations

Moderate

Likely

HIGH

Fire and
Explosion

All locations
Fire and explosion
caused by plant and
equipment (e.g. stoves,
heaters, welding,
maintenance/electrical
equipment, etc)

Severe

Possible

EXTREME

Ovals/ sports
field/
gymnasium/
recreational
areas

DEECD Suggested Controls

Controls implemented at the workplace

No. DEE EHU-04-1-1

Secondary Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Substitution
- Alternative activities for students with allergies
- Selection and planting of low irritant/non poisonous varieties of plants
- Installation of synthetic grass
Administration - Selection of appropriate outdoor student areas
- Grounds maintenance program
- Hazard and Incident Reporting Procedure
- Procedure for isolation of animals (e.g. snake) on site
- Engagement of animal removalists
- Awareness training for employees and students
- First aid trained employees
-Substitution
Medical information and records for each student (e.g. anaphylaxis)
- Modification of sport and games rules for contact sports
- Use of modified sporting equipment (e.g. plastic cricket bats)
Engineering
- Padding of goal posts and other hard structures
Administration
- Risk assessment of sporting activities (e.g. junior students not allowed to
participate in archery)
- Curriculum design (e.g. progressive overload of students physical abilities)
- Training and instruction
- Warm up and cool down process
- Supervision of students
PPE
- Use of PPE (e.g. gloves, helmets, padding etc)

Moderate

Unlikely

MEDIUM

Moderate

Likely

HIGH

Engineering
- Design of building
- Provision of air-conditioning/heating systems
- Provision of ceiling/pedestal fans
- Provision of drinking fountains/amenities
Administration
- Temperature monitoring
- Extreme temperature policy

Moderate

Unlikely

MEDIUM

Engineering
- Construction of buildings and structures with robust materials that are
difficult to damage and/or easy to repair
Administration
- Use of CCTV and other devices for surveillance and observation
- Student engagement guidelines

Moderate

Likely

HIGH

Engineering
- Setup and supply of workstations appropriate to users
Engineering
- Provision of adjustable desks and chairs
Administration
- Ergonomics procedure
- Workstation setup education
- Workstation Ergonomic Risk Assessment
- Workstation assessments (external consultant)
- Scheduling of work/rest breaks to allow for regular postural changes (e.g.
every hour)

Moderate

Unlikely

MEDIUM

Severe

Rare

HIGH

Substitution
- The use of power boards with overloading switches in place of double
adaptors
Engineering
- Residual Current Device (safety switch) installed in electrical switchboards
- Installation of gas shut off valves
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc)
- Installation of rubber matting to prevent static discharge
- Provision of designated work areas (e.g. welding bays)
Administration
- Pre purchasing checklist (purchase of equipment compliant to Australian
Standards)
- Demonstration by teacher
- Test and tagging schedule of electrical equipment
- Lock out and tag out procedure for the management of broken equipment
- Electrical equipment procedure
- Electrical equipment register
- Scheduled Workplace inspections
- Good housekeeping practices that minimise the build-up of flammable
material
- Preventative maintenance program (e.g. gas cylinders pressure testing)
- Training of employees/students in the safe use of plant and equipment
- Student safe use tests
- Safe Work Procedures (SWP)
- Supervision of students by trained employee
PPE
- Provision of PPE (e.g. welding mask, gloves, enclosed shoes etc)

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

13 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

No. DEE EHU-04-1-1

Secondary Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Fire and
Explosion

Risk of fire and

explosion from the
storage and handling
of Dangerous Goods
and Hazardous
Substances (e.g. gas
cylinders, petrol,
chlorine etc)

Storage areas
and
workshops

Severe

Possible

EXTREME

Elimination
- Use of non-hazardous substances
Engineering
- Appropriate storage and segregation of Dangerous Goods and Hazardous
Substances (e.g. gas cylinders chained upright, locked storage cupboards,
flame proof cabinets)
- Bunded areas for the storage of chemicals
- Separation of chemical storage areas from ignition sources
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc)
- Installation of emergency gas shut off valves (e.g. science, technology)
- Installation of mechanical exhaust ventilation
- Provision of designated work areas (e.g. welding bays)
Administration
- Chemical Procedure
- Chemical Register and associated Material Safety Data Sheets (MSDS)
- Storage of minimal quantities of Dangerous Goods and Hazardous
Substances
- Demonstration by teacher
- Good housekeeping practices that minimise the build-up of flammable
material
- Scheduled workplace inspections
- Documented risk assessments of dangerous science experiments by trained
staff
- Safe Work Procedures (SWP)
- Dedicated human resource - Hazardous Substances Coordinator
- Placarding in place as required by Dangerous Goods Management Act:
- HAZCHEM placarding at the entrance
- placarding of storage locations
- Emergency management procedures in place, including fire wardens, area
wardens, an assigned assembly area
- Emergency evacuation/lockdown drills (biannual)
-Training of employees and students in the safe handling and storage of
Dangerous Goods and Hazardous Substances
- Supervision of students by trained staff
PPE
- Provision of PPE (e.g. gloves, goggles)

Severe

Rare

HIGH

Food Safety

Food allergies

Kitchens,
canteens, staff
rooms,
amenities and
grounds

Severe

Possible

EXTREME

Eliminate
- Workplace ban on all nut containing food products
Administration
- Restrictions on the use of high risk food products (e.g. peanuts, peanut
butter etc)
- Supervision of students at meal times
- Medical records of students

Severe

Rare

HIGH

Hazardous
Building
Materials

Disturbance of
asbestos containing
materials (asbestos
cement sheet
walls/ceilings,
switchboards, vinyl
floor tiles etc)

Building
infrastructure
and
equipment

Major

Possible

EXTREME

Elimination
- Removal of asbestos containing materials by a certified asbestos removalist
Substitution
- Selection of products that do not contain asbestos (mandatory under OHS
legislation)
Engineering
- Seal/isolate asbestos containing materials
Administration
- Asbestos audit (Division 5) of the workplace
- Asbestos audit (Division 6) for renovation or demolishment work
- Asbestos Management Plan
- Contractor induction and referral to asbestos register prior to work being
performed
- Work which disturb asbestos to be performed outside normal school hours
(e.g. when children are not present)
- Air monitoring (e.g. background and clearance monitoring)
- Workplace inspections
- Labelling of asbestos (where appropriate)

Major

Rare

HIGH

Manual
Handling

Storage, handling and

transport of materials,
plant and equipment
(e.g. transporting
awkward/heavy loads,
items stored
inappropriately above
shoulder height etc)

All locations

Moderate

Almost
Certain

EXTREME

Elimination
- Installation of fixed equipment (i.e. remove the need to transport equipment)
Substitution
- Use of electronic resources where possible
- Selection of light weight/ergonomic tools, equipment and materials (e.g.
back pack style vacuum cleaners, smaller item/package types)
Engineering
- Design of storage areas (e.g. shelving and cupboards appropriate for
purpose)
- Provision of trolleys and mechanical lifting aids
- Lockers for students
Administration
- Manual Handling Procedure
- Manual Handling Risk Management Form
- Pre-purchasing process (consideration of manual handling)
- Education and training of employees and students on manual handling
techniques and appropriate storage practises (e.g. frequently accessed or
heavy items should be stored between shoulder and knee height, group lifting
etc)
- Varying tasks between highly physical tasks and low activity tasks
- Safe Work Procedures (SWP)
- Storage of items close to where they are to be used
- Scheduling of work/rest breaks to allow for regular postural changes (e.g.
every hour)
- Workplace inspections

Moderate

Unlikely

MEDIUM

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

14 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

Noise

Noise generated from All locations

plant and equipment or
musical instruments

Moderate

Possible

HIGH

Occupational
Violence

Absconding and
inappropriate
behaviour (e.g.
stalking, physical
violence verbally
threatening behaviour
etc)

Occupational
Violence

Inappropriate
Off Site
behaviour, physical
violence, verbal abuse,
threatening behaviour

Other

Abuse of students by
employees

All locations

All locations

Moderate

Major

Major

Almost
Certain

Possible

Possible

DEECD Suggested Controls

Controls implemented at the workplace

No. DEE EHU-04-1-1

Secondary Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Substitution
- Use of non synthesised instruments
Engineering
- Sound proofing/insulating of noisy rooms/areas (e.g. installation of soft
furnishing)
- Insulation of equipment
- Rubber matting or similar installed to dampen noise from moving
parts/vibration
Administration
- Pre purchase assessment of equipment with reference to the noise
exposure standard
- Scheduling of classes to minimise exposure
- Provision of headsets
- Noise monitoring
- Audiometric testing of employees
- Equipment maintenance schedule
PPE
- Provision of PPE (e.g. hearing protection)

Moderate

Rare

MEDIUM

EXTREME

Engineering
- Erect appropriate fencing, containment areas and door locks
- Withdrawal space
Administration
- Risk Assessment of student behaviour and communication to all employees
(inc CRTs) of relevant behaviour intervention plans (e.g. folder with summary
of behaviour plans)
- Development and communication of the Emergency Management Plan
- Occupational violence training
- Student engagement guidelines
- Collecting and reviewing behaviour frequency records
- Alternative programs for students
- Employing challenging behaviour aides
- SSSO involvement guidance officers, psychologists
- Intervention with family (e.g. referral to DHS)
- Liaison with Medical Officers
- Use of Intercoms/communication systems (e.g. walkie talkies, playground
buzzer, phone systems)
- Policies for time out, seclusion and student welfare
- Reporting of incidents and hazards
- Employee support, debriefing, counselling
- Employee Assistance Program

Moderate

Likely

HIGH

EXTREME

Substitution
- Conduct phone interview rather than site visit
Engineering
- Provision of purpose built interview room
- Conduct interview in a secure office or interview room
- Provision of a duress alarm
- Provison of CCTV or video surveilannce
Administrative
- Offsite and Home Visits Procedure
- Offsite and Home Visits Flowchart
- Working Offsite/Home Visits Risk Management Checklist
- Risk assessment of student/parent behaviour prior to visit
- Occupational Violence Training
- Student engagement guidelines
- Intervention with family (eg: referral to DHS)
- Reporting of incidents/hazards
- Employee support, debriefing, counselling
- Employee Assistance Program
- Oversight of Offsite Visit Register/Weekly Diary Sheet or equivalent to
ensure that employees return within anticipated time frames
- Conduct visit in pairs
- Conduct visit with police presence
- Record anticipated movements on the Offsite Visit Register/Weekly Diary
Sheet or equivalent
- Safe Work Procedures (SWPs)
- Liaison with Medical Officers
- Occupational Violence Policy
- Occupational Violence Guide
- Issue Resolution Procedure
PPE
- Wear appropriate clothing (eg: flat shoes, no dangling jewellery or clothing
etc.)

Major

Rare

HIGH

EXTREME

Administration
- Working with Children Check
- VIT Registration for all teachers
- Sign in and out procedure for all contractors and visitors
- Appropriate levels of supervision
- Mandatory reporting of incidents

Major

Unlikely

HIGH

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

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Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location
Pool

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Severe

Likely

EXTREME

Engineering
- Use of pools with a computer aided drowning detection system
Administration
- Supervision by lifeguards and teachers
- Use of Austswim accredited trainers
- Pool rules
PPE
- Provision of PPE (e.g. flotation devices)

Major

Possible

EXTREME

Controls implemented at the workplace

No. DEE EHU-04-1-1

Secondary Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Severe

Unlikely

EXTREME

Elimination
- Removal of identified hand and foot holds to prevent climbing access to
shade sail
Engineering
- Selection of commercial rated sails (weight rating and wind rated for winds
in excess of 40 knots)
Administration
- Procedure in place for the removal of shade sails in extreme weather
conditions
- Preventative maintenance schedule
- Workplace Inspections
- Supervision of students at recess times and during outdoor activities

Major

Rare

HIGH

Other

Drowning

Other

Failure of shade sail

Shade
(e.g. inappropriate use, structures
adverse weather
conditions etc)

Other

Over heating of server

Server room

Severe

Possible

EXTREME

Engineering
- Design of server room in accordance with Australian Standards
- Air-conditioning of server room
- Installation of rubber matting to prevent static discharge
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc)
Administration
- Maintenance of plant and equipment to manufacturers recommendations
- Temperature monitoring/ heat sensors in server rooms

Severe

Rare

HIGH

Plant and
Equipment

Risk of injury from the

operation and
maintenance of plant
and equipment (e.g.
entanglement, impact
and cutting, friction,
shearing flying objects
etc)

Workshop general

Major

Likely

EXTREME

Elimination
- Purchase of pre-cut materials (i.e. eliminate the need to cut, plane or shape
materials)
Engineering
- Emergency stops installed on plant and equipment
- Appropriate machine guarding in place
- Limit switches on guarding covers
Administration
- Pre purchase assessment of plant (compliant to Australian Standard)
- Risk assessment of plant and equipment by qualified person
- Safe Work Procedures (SWP)
- Students/employees trained in safe use of equipment
- Safe use competency test
- Supervision of students
- Preventative maintenance program
- Designated work zones (e.g. line markings outlining safe operating zones,
welding bays etc)
PPE
- Provision of PPE (e.g. gloves, safety glasses etc)

Major

Unlikely

HIGH

Psychological

Conflict/bullying and
All locations
harassment of students
and employees
('traditional' and
internet/mobile phone)

Moderate

Almost
Certain

EXTREME

Elimination
- Remove any technological items from student, in consultation with parents
Engineering
- Time out room for students during violent behaviours
Administration
- Bullying and Harassment Policy
- Workplace Bullying Hazard Guide
- Occupational Violence Policy
- Occupational Violence Guide
- Issue Resolution Procedure
- Mobile phone /internet policy
- Disciplinary procedures
- Employee code of conduct
- Student engagement guidelines
- Risk Assessment of student behaviour and communication to all employees
of behaviour intervention/management plans (e.g. folder with summary of
behaviour plans)
- Employee training ( e.g. Workplace Behaviour and Bully online training,
identification of triggers etc)
- Provision of phones in each class room
- Reporting of incidents and hazards
- Structured programs
- Use of educational consultant
- Issue Resolution / Mediation process
- Employee support, debriefing, counselling and mediation
- Employee Assistance Program
- Team building exercises
- Selection of class room teams based on temperament

Moderate

Likely

HIGH

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

16 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

Minor

Likely

HIGH

Eliminate
- Use of alternative pointers
Administration
- Risk assessment of task/activity taking into consideration time spent in direct
sunlight
- Pre purchasing risk assessment (e.g. ensure compliance to Australian
Standard, appropriate for purpose)
- Sun safe school initiative
- Scheduling of activities before or after the middle of the day
- Preventative maintenance program
- Workplace inspections
- Safe work procedures
- Annual radiation detection monitoring
PPE
- Uniform policy to include the mandatory wearing of hats when outside
- Ensure appropriate PPE is used during outdoor activities (e.g. sunscreen,
hats, long sleeve tops, sunglasses etc)

No. DEE EHU-04-1-1

Secondary Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Minor

Possible

MEDIUM

Radiation

Sunburn (UV
Grounds and
radiation), exposure to Outdoor
microwaves and laser excursions
pointers

Radiation

Welding flash

Welding bays

Moderate

Likely

HIGH

Engineering
- Designated welding bays
Administration
- Training of employees
- Training/supervision of students
- Students/employees trained in safe use of equipment
- Safe Work Procedures (SWP)
- Preventative maintenance of equipment
PPE
- Provision of PPE (e.g. welding mask)

Moderate

Rare

MEDIUM

Security

Robbery/ hold up

All locations

Moderate

Possible

HIGH

Engineering
- Installation of security screens/physical barriers between money handling
areas (i.e. canteen/administration areas) and customers.
Administration
- Storage of minimal float
- Procedures and training
- Use of CCTV and other devices for surveillance and observation

Moderate

Unlikely

MEDIUM

Sharps

Exposure to sharps
(e.g. knives, scissors,
syringes, broken glass
etc)

Grounds and
Outdoor
excursions

Moderate

Almost
Certain

EXTREME

Engineering
- Safe storage of knives and other sharp equipment
Administration
- Pre task risk assessment
- Education and training of employees and students
- Supervision of students
- Maintenance of knives
- Workplace Inspections
- Provision of a sharps bin
PPE
- Closed footwear as part of uniform policy

Moderate

Possible

HIGH

Moderate

Almost
Certain

EXTREME

Elimination
- Removal of trip hazards
Engineering
- Buildings constructed/designed to relevant Australian Standards and the
Building Code of Australia to ensure appropriate entry, egress and storage
areas
- Ensure stairs are built to relevant Australian Standards (AS/NZS 1657) and
the Building Code of Australia
- Design and installation of playground equipment in accordance with
Australian Standards
- Fencing constructed of solid non climbable panelling
- Provision of appropriate levels of lighting in accordance with AS/NZS 1680)
- Selection of hard wearing floor surfaces
- Non slip mats placed at the entrance to class rooms
- Installation of awnings over door entrances
- At least 300mm of soft fill material is positioned and maintained beneath fall
zones in the playground
- Umbrella buckets at the entrance to class rooms
Administration
- Pre purchase checklist with specification for floor slip resistance in
accordance with AS/NZS 4586
- Regular slip resistance assessments to ensure compliance with AS/NZS
4663.
- Incident and hazard reporting
- Workplace inspections
- Annual audit of playground equipment
- Highlighting of kerbing or differences in floor levels with yellow paint
- Preventative maintenance programs (e.g. cleaning and repair/
maintenance schedules)
- Supervision of students
PPE
- Non slip student and teacher footwear

Moderate

Possible

HIGH

Slips, Trips and Slip Trip or Fall

All locations
Falls
hazards (e.g. loose
carpet/flooring, pot
holes, cracks in
concrete, furniture and
stored objects, cables,
kerbing, poor slip
resistance/condition of
floor surface, stairs and
playground equipment,
etc)

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

17 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Traffic Control

Vehicle and pedestrian Roadway

interaction (e.g. bus
stop, pick up/put down
areas, road crossings
etc) and vehicle
rollover

Working at
Heights

Fall from heights - gym Gymnasium

equipment (rings,
parallel bars, etc)

Working at
Heights

Fall from heights (e.g.

working on the roof,
cleaning gutters or
windows, accessing
mezzanine storage
areas etc)

Off Site
Activity/Home
Visit

Inappropriate
Client's home
behaviour, physical
violence, verbal abuse,
threatening behaviour
by clients, carers, other
family members or
visitors

All locations

Conseq

Likel'd

Risk Rating

Severe

Likely

EXTREME

Moderate

Likely

HIGH

Severe

Possible

EXTREME

Moderate

Possible

HIGH

DEECD Suggested Controls

Controls implemented at the workplace

Engineering
- Separation of vehicle/pedestrian areas (e.g. bollards, fences etc)
- Traffic control devices (pedestrian crossing, traffic lights, speed humps etc)
- Rollover protection
- Speed governance/restriction on worksite vehicles
- Seat belts installed in all workplace vehicles
Administration
- Traffic management procedure
- Traffic management plan
- Safe Work Procedure( e.g. mower to only be used on level ground, outside
peak traffic time periods)
- Speed restriction signage
- Directional signage
- Traffic awareness training
- Supervision of students (e.g. crossing guard)
- Only trained operators are allowed to use onsite vehicles (e.g. licensed
forklift drivers)
- Warning devices - audible reversing alarm

Substitution
- Modified equipment to reduce height of falls
Engineering
- Ensure appropriate matting/padding in fall zone
Administration
- Training of employees and students
- Curriculum design (i.e. mastering and practising less complex skills and
progressively improving difficult)
- Use of spotters
- Supervision of students

Elimination
- Banning the storage of items in mezzanine areas
Substitution
- Installing equipment at ground level where possible (e.g air-conditioner)
Engineering
- Use of elevated work platforms (e.g. scissor lifts, cherry pickers etc)
- Installation of roof anchor points for work positioning/ fall arrest systems in
accordance with AS/NZS 1891
- Designated reinforced walkways
- Provision of appropriate edge protection in accordance with AS/NZS 1657
(e.g. guard rails, handrails etc)
- Installation of ladder anchor points for roof access
- Installation of gutter guards to reduce the need to clean gutters/remove balls
from the roof
Administration
- Contractor management procedures
- Building maintenance schedule
- Height safety training for employees
- Working at Height Procedure
- Safe Work Procedure
- Training in the use of step ladders (e.g. 3 points of contact)
- Use of industrial rated ladders
PPE
- Provision and use of PPE (e.g. harness)

Substitution
- Conduct phone interview rather than site visit
Engineering
- Provision of a duress alarm
Administrative
- Offsite and Home Visits Procedure
- Offsite and Home Visits Flowchart
- Working Offsite/Home Visits Risk Management Checklist
- Risk assessment of student/parent behaviour prior to visit
- Occupational Violence Training
- Student engagement guidelines
- Intervention with family (eg: referral to DHS)
- Reporting of incidents/hazards
- Employee support, debriefing, counselling
- Employee Assistance Program
- Oversight of Offsite Visit Register/Weekly Diary Sheet or equivalent to
ensure that employees return within anticipated time frames
- Conduct visit in pairs
- Conduct visit with police presence
- Record anticipated movements on the Offsite Visit Register/Weekly Diary
Sheet or equivalent
- Safe Work Procedures (SWPs)
- Liaison with Medical Officers
- Occupational Violence Policy
- Occupational Violence Guide
- Issue Resolution Procedure
PPE
- Wear appropriate clothing (eg: flat shoes, no dangling jewellery or clothing
etc.)

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

No. DEE EHU-04-1-1

Secondary Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Severe

Rare

HIGH

Moderate

Unlikely

MEDIUM

Severe

Rare

HIGH

Moderate

Unlikely

MEDIUM

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

18 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

No. DEE EHU-04-1-1

Specialist Schools
Authorised by:

Inherent Risk
Haz Ref

Residual Risk

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

Conseq

Likel'd

Risk Rating

Atmospheric
Contaminants

Exposure to cigarette
smoke, gas leaks,
hazardous fumes etc.

All locations

Severe

Unlikely

EXTREME

Eliminate
- Smoking banned on all school property and grounds
Engineering
- Installation of an emergency gas shut off valve (insert location)
- Installation of a gas isolation valve (insert location)
- Installation of mechanical ventilation/extraction systems
- Provision of a gas detection system
Administration
- Atmospheric monitoring
- Preventative maintenance program
- Appropriate storage and handling of Dangerous Goods and Hazardous
Substances
- Supervision of students

Severe

Rare

HIGH

Biological

Coming in contact with All locations

biological waste or a
person with an
infectious disease (e.g.
slapped cheek,
measles, chicken pox,
body fluids, etc)

Moderate

Almost
Certain

EXTREME

Elimination
- Selection of non hazardous experiments
Substitution
- Selection of less hazardous experiments
- Demonstration by staff
Engineering
- Provision of mechanical ventilation (e.g. fume cupboard)
- Use of quarantined/domesticated animals for experimentation/shows/pets
- Sterilisation of equipment between experiments
- Vaccination programs for employees and students
- Provision of sharps. biological and sanitary waste bins
Administration
- Advise pregnant women of potential contact with infectious disease and
referral to medical advice (if required)
- Infected employees/students to be referred for medical treatment/advice and
remain at home until they are no longer contagious
- Provide employees, students and parents with information on the signs and
symptoms of communicable diseases
- Risk assessment of experiments
- Sanitation and cleaning schedule
- Sterilisation or decontamination process following potential exposure
- Biological waste disposal procedures
- Provision of bathroom/ washing facilities installed by a licensed plumber to
Australian Standards
- Workplace inspections
- All new students required to provide a record of vaccinations
PPE
- Provision of PPE (e.g. gloves, safety goggles etc)

Moderate

Likely

HIGH

Biological

Legionella exposure
arising from stagnant
water (e.g. air
conditioning cooling
tower)

Roof and
other elevated
areas

Major

Possible

EXTREME

Engineering
- Installation of drift eliminators
Administration
- Preventative maintenance program (e.g. monitoring, sampling and dosing
schedule)
- Water treatment plan

Major

Likely

EXTREME

Biological

Legionella exposure
arising from the
handling of soil,
compost and potting
mix

Grounds and
Outdoor
excursions

Major

Unlikely

HIGH

Administration
- Potting mix products are stored in a cool dry location to limit the growth of
bacteria.
- Employee, students and visitors are required to wash hands after handing
soil, compost and potting mix.
PPE
- Provision of PPE (e.g. disposable dust masks, gloves etc)

Major

Rare

HIGH

Biological

Food contamination poor food handling

practices

All locations

Moderate

Likely

HIGH

Substitution
- Selection of low risk recipes
Engineering
- Provision of fridge/freezer/bain marie to ensure appropriate storage of
potentially hazardous foods (i.e. safe temperature range of 5C or colder, 60C
or hotter), fresh products not stored above cooked products etc)
- Provision of wash facilities
Administration
- Food Safety Program
- Sanitation and cleaning schedule/procedures
- Food handling training for employees, students and volunteers
- Labelling of foods
- Supervision of students
- HACCP control charts developed identifying high risk food safety issues with
documented controls

Moderate

Unlikely

MEDIUM

Burns

Burns from contact with Plant and

hot objects/liquids (e.g. equipment
cooking and heating
appliances, washing
dishes, making coffee
etc)

Moderate

Likely

HIGH

Engineering
- Thermostatic regulation of hot water to a maximum of 45 degrees for sanitary
fixtures
- Installation of guarding around hot surfaces
Administration
- Supervision/education of students and employees
- Risk assessment of cooking appliance use
- Preventative maintenance of hot water systems
PPE
- Provision of PPE (e.g. oven mitts, aprons etc)

Moderate

Unlikely

MEDIUM

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

19 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location
All locations

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

Major

Possible

EXTREME

Elimination
- Selection of non hazardous substances
Substitution
- Selection of less hazardous substances
Engineering
- Appropriate storage and segregation of chemicals
Administration
- Chemical Procedure
- Chemical Register and associated Material Safety Data Sheets (MSDS)
- Training for employees/students in the safe use and handling of chemicals
- Chemical risk assessments
- Provision of PPE (e.g. goggles, gloves, aprons etc)

Severe

Possible

EXTREME

Substitution
- Use of CCTV and other devices for surveillance and observation
Administration
- Risk assessment of the confined space/s
- Permit to Work process
- Contractor Management Procedure
- Confined Space Procedure
- Training of employees in working in confined spaces
- Gas detection
PPE
- Provision and use of appropriate PPE (e.g. respiratory equipment,
harnesses/lifelines, rescue equipment etc)

Burns

Chemical burns

Confined
Spaces

Hazards associated
Confined
with working in a
Spaces
confined space (e.g.
build up of atmospheric
contaminants,
engulfment etc)

Dangerous
Goods and
Hazardous
Substances

Storage and handling

of Dangerous Goods
and Hazardous
Substances (e.g.
paints, lacquers,
cleaning products etc)

All locations

Major

Possible

EXTREME

Elimination
- Selection of non hazardous substances
Substitution
- Selection of less hazardous substances
Engineering
- Appropriate storage and segregation of Dangerous Goods and Hazardous
Substances (e.g. flame proof cabinets, locked storage rooms etc)
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc)
- Installation of fume cupboards and mechanical ventilation systems
Administration
- Chemical Procedure
- Chemical Register and associated Material Safety Data Sheets (MSDS)
- Training for employees/students in the safe use and handling of chemicals
- Mandatory placarding in place as designated by the Dangerous Goods
Management Act (if required):
- HAZCHEM placarding at the entrance
- Placarding of storage locations
- Storage of minimal quantities of chemicals
- Emergency management procedures in place, including fire wardens, area
wardens, and an assigned assembly area
- Emergency evacuation drills (biannual)
PPE
- Provision of PPE (e.g. gloves, goggles etc)
- Provision of spill kits

Electrical

Electric shock

All locations

Severe

Possible

EXTREME

Substitution
- The use of power boards with overloading switches in place of double
adaptors
Engineering
- Residual Current Device (safety switch) installed in all electrical switchboards
- Insulation of electrical wiring (e.g. conduit)
Administration
- Contractor induction process
- Electrical equipment procedure
- Electrical equipment register
- Test and tagging schedule of electrical equipment
- Electrical work only to be performed by licensed electricians
- Pre purchasing risk assessment (including compliance to Australian
Standards)
- Lock out and tag out procedure for the management of broken equipment
- Preventative Maintenance Program
- Workplace inspections

Moderate

Likely

HIGH

Environment/
Temperature extremes All locations
Physical hazard

Engineering
- Design of building
- Provision of air-conditioning/heating systems
- Provision of ceiling/pedestal fans
- Provision of drinking fountains/amenities
Administration
- Temperature monitoring
- Extreme temperature policy

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

No. DEE EHU-04-1-1

Specialist Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Major

Unlikely

HIGH

Severe

Rare

HIGH

Major

Unlikely

HIGH

Severe

Rare

HIGH

Moderate

Unlikely

MEDIUM

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

20 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Vandalism of property
Environment/
Physical hazard

All locations

Moderate

Likely

HIGH

Engineering
- Construction of buildings and structures with robust materials that are difficult
to damage and/or easy to repair
Administration
- Use of CCTV and other devices for surveillance and observation
- Student engagement guidelines

Major

Likely

EXTREME

Substitution
- Alternative activities for students with allergies
- Selection and planting of low irritant/non poisonous varieties of plants
- Installation of synthetic grass
Administration
- Selection of appropriate outdoor student areas
- Grounds maintenance program
- Hazard and Incident Reporting Procedure
- Procedure for isolation of animals (e.g. snake) on site
- Engagement of animal removalists
- Awareness training for employees and students
- First aid trained employees
- Medical information and records for each student (e.g. anaphylaxis)

Environment/
Animal and insects
Grounds and
Physical hazard (e.g. snakes, spiders, Outdoor
wasps etc) and allergic excursions
reactions (e.g. hay
fever, grass allergies
etc)

Controls implemented at the workplace

No. DEE EHU-04-1-1

Specialist Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Moderate

Likely

HIGH

Major

Unlikely

HIGH

Environment/
Musculoskeletal Injury
Physical hazard through contact
sports/impact with
sporting equipment,
general play etc

Ovals/ sports
field/
gymnasium/
recreational
areas

Moderate

Almost
Certain

EXTREME

Substitution
- Modification of sport and games rules for contact sports
- Use of modified sporting equipment (e.g. plastic cricket bats)
Engineering
- Padding of goal posts and other hard structures
Administration
- Risk assessment of sporting activities (e.g. junior students not allowed to
participate in archery)
- Curriculum design (e.g. progressive overload of students physical abilities)
- Training and instruction
- Warm up and cool down process
- Supervision of students
PPE
- Use of PPE (e.g. gloves, helmets, padding etc)

Moderate

Likely

HIGH

Ergonomics

Musculoskeletal injury
at workstations (e.g.
using
computers/laptops)

Workstations

Moderate

Likely

HIGH

Engineering
- Setup and supply of workstations appropriate to users
- Provision of adjustable desks and chairs
Administration
- Ergonomics procedure
- Workstation setup education
- Workstation Ergonomic Risk Assessment
- Workstation assessments (external consultant)
- Scheduling of work/rest breaks to allow for regular postural changes (e.g.
every hour)

Moderate

Unlikely

MEDIUM

Fire and
Explosion

Fire and explosion

All locations
caused by plant and
equipment (e.g. stoves,
heaters,
maintenance/electrical
equipment, etc)

Severe

Possible

EXTREME

Severe

Rare

HIGH

Substitution
- The use of power boards with overloading switches in place of double
adaptors
Engineering
- Residual Current Device (safety switch) installed in electrical switchboards
- Installation of gas shut off valves
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc)
- Installation of rubber matting to prevent static discharge
- Provision of designated work areas
Administration
- Pre purchasing checklist (purchase of equipment compliant to Australian
Standards)
- Demonstration by teacher
- Test and tagging schedule of electrical equipment
- Lock out and tag out procedure for the management of broken equipment
- Electrical equipment procedure
- Electrical equipment register
- Scheduled Workplace inspections
- Good housekeeping practices that minimise the build-up of flammable
material
- Preventative maintenance program (e.g. gas cylinders pressure testing)
- Training of employees/students in the safe use of plant and equipment
- Student safe use tests
- Safe Work Procedures (SWP)
- Supervision of students by trained employee
PPE
- Provision of PPE (e.g. gloves, enclosed shoes etc)

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

21 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

No. DEE EHU-04-1-1

Specialist Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Fire and
Explosion

Risk of fire and

explosion from the
storage and handling
of Dangerous Goods
and Hazardous
Substances (e.g. gas
cylinders, petrol,
chlorine etc)

Storage and
welding bays

Severe

Possible

EXTREME

Elimination
- Use of non-hazardous substances
Engineering
- Appropriate storage and segregation of Dangerous Goods and Hazardous
Substances (e.g. gas cylinders chained upright, locked storage cupboards,
flame proof cabinets)
- Bunded areas for the storage of chemicals
- Separation of chemical storage areas from ignition sources
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels)
- Installation of emergency gas shut off valves (e.g. kitchen)
- Installation of mechanical exhaust ventilation
- Provision of designated work areas
Administration
- Chemical Procedure
- Chemical Register and associated Material Safety Data Sheets (MSDS)
- Storage of minimal quantities of Dangerous Goods and Hazardous
Substances
- Demonstration by teacher
- Good housekeeping practices that minimise the build-up of flammable
material
- Scheduled workplace inspections
- Documented risk assessments of dangerous science experiments by trained
staff
- Safe Work Procedures (SWP)
- Dedicated human resource - Hazardous Substances Coordinator
- Placarding in place as required by Dangerous Goods Management Act:
- HAZCHEM placarding at the entrance
- placarding of storage locations
- Emergency management procedures in place, including fire wardens,
area wardens, an assigned assembly area
- Emergency evacuation/lockdown drills (biannual)
-Training of employees and students in the safe handling and storage of
Dangerous Goods and Hazardous Substances
- Supervision of students by trained staff
PPE
- Provision of PPE (e.g. gloves, goggles)

Severe

Rare

HIGH

Food Safety

Food allergies

All locations

Severe

Likely

EXTREME

Eliminate
- Workplace ban on all nut containing food products
Administration
- Restrictions on the use of high risk food products (e.g. peanuts, peanut butter
etc)
- Supervision of students at meal times
- Medical records of students

Severe

Rare

HIGH

Hazardous
Building
Materials

Disturbance of
asbestos containing
materials (asbestos
cement sheet
walls/ceilings,
switchboards, vinyl
floor tiles etc)

Building
infrastructure
and
equipment

Major

Likely

EXTREME

Elimination
- Removal of asbestos containing materials by a certified asbestos removalist
Substitution
- Selection of products that do not contain asbestos (mandatory under OHS
legislation)
Engineering
- Seal/isolate asbestos containing materials
Administration
- Asbestos audit (Division 5) of the workplace
- Asbestos audit (Division 6) for renovation or demolishment work
- Asbestos Management Plan
- Contractor induction and referral to asbestos register prior to work being
performed
- Work which disturb asbestos to be performed outside normal school hours
(e.g. when children are not present)
- Air monitoring (e.g. background and clearance monitoring)
- Workplace inspections
- Labelling of asbestos (where appropriate)

Major

Rare

HIGH

Manual
Handling

Storage, handling and

transport of materials,
plant and equipment
(e.g. transporting
awkward/heavy loads,
items stored
inappropriately above
shoulder height etc)

All locations

Moderate

Almost
Certain

EXTREME

Elimination
- Installation of fixed equipment (i.e. remove the need to transport equipment)
Substitution
- Use of electronic resources where possible
- Selection of light weight/ergonomic tools, equipment and materials (e.g. back
pack style vacuum cleaners, smaller item/package types)
Engineering
- Design of storage areas (e.g. shelving and cupboards appropriate for
purpose)
- Lockers for students
- Provision of trolleys and mechanical lifting aids
Administration
- Manual Handling Procedure
- Manual Handling Risk Management Form
- Pre-purchasing process (consideration of manual handling)
- Education and training of employees and students on manual handling
techniques and appropriate storage practises (e.g. frequently accessed or
heavy items should be stored between shoulder and knee height, group lifting
etc)
- Varying tasks between highly physical tasks and low activity tasks
- Safe Work Procedures (SWP)
- Storage of items close to where they are to be used
- Scheduling of work/rest breaks to allow for regular postural changes (e.g.
every hour)
- Workplace inspections

Moderate

Unlikely

MEDIUM

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

22 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Noise

Noise generated from All locations

plant and equipment or
musical instruments

Moderate

Possible

HIGH

Occupational
Violence

Absconding and
inappropriate
behaviour (e.g.
stalking, physical
violence verbally
threatening behaviour
etc)

Occupational
Violence

Inappropriate
Off Site
behaviour, physical
violence, verbal abuse,
threatening behaviour

All locations

Moderate

Major

Almost
Certain

Possible

Controls implemented at the workplace

No. DEE EHU-04-1-1

Specialist Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Substitution
- Use of non synthesised instruments
Engineering
- Sound proofing/insulating of noisy rooms/areas (e.g. installation of soft
furnishing)
- Insulation of equipment
- Rubber matting or similar installed to dampen noise from moving
parts/vibration
Administration
- Pre purchase assessment of equipment with reference to the noise exposure
standard
- Scheduling of classes to minimise exposure
- Provision of headsets
- Noise monitoring
- Audiometric testing of employees
- Equipment maintenance schedule
PPE
- Provision of PPE (e.g. hearing protection)

Moderate

Rare

MEDIUM

EXTREME

Engineering
- Erect appropriate fencing, containment areas and door locks
- Installation of restraint belts, chairs, buckle guards fitted to seatbelts in buses
- Safe design of classroom set up (e.g. bolting furniture to the floor)
- Withdrawal space
Administration
- Risk Assessment of student behaviour and communication to all employees
(inc CRTs) of relevant behaviour intervention plans (e.g. folder with summary of
behaviour plans)
- Development and communication of the Emergency Management Plan
- Occupational violence training
- Student engagement guidelines
- Collecting and reviewing behaviour frequency records
- Alternative programs for students
- Employing challenging behaviour aides
- SSSO involvement guidance officers, psychologists
- Intervention with family (e.g. referral to DHS)
- Liaison with Medical Officers
- Use of Intercoms/communication systems (e.g. walkie talkies, playground
buzzer, phone systems)
- Policies for time out, seclusion, restraint and student welfare
- Reporting of incidents and hazards
- Employee support, debriefing, counselling
- Employee Assistance Program
PPE
- Arm, groin and chest protection, goggles

Moderate

Likely

HIGH

EXTREME

Substitution
- Conduct phone interview rather than site visit
Engineering
- Provision of purpose built interview room
- Conduct interview in a secure office or interview room
- Provision of a duress alarm
- Provison of CCTV or video surveilannce
Administrative
- Offsite and Home Visits Procedure
- Offsite and Home Visits Flowchart
- Working Offsite/Home Visits Risk Management Checklist
- Risk assessment of student/parent behaviour prior to visit
- Occupational Violence Training
- Student engagement guidelines
- Intervention with family (eg: referral to DHS)
- Reporting of incidents/hazards
- Employee support, debriefing, counselling
- Employee Assistance Program
- Oversight of Offsite Visit Register/Weekly Diary Sheet or equivalent to ensure
that employees return within anticipated time frames
- Conduct visit in pairs
- Conduct visit with police presence
- Record anticipated movements on the Offsite Visit Register/Weekly Diary
Sheet or equivalent
- Safe Work Procedures (SWPs)
- Liaison with Medical Officers
- Occupational Violence Policy
- Occupational Violence Guide
- Issue Resolution Procedure
PPE
- Wear appropriate clothing (eg: flat shoes, no dangling jewellery or clothing
etc.)

Major

Rare

HIGH

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

23 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

Other

Over heating of server

Server room

Severe

Possible

EXTREME

Engineering
- Design of server room in accordance with Australian Standards
- Air-conditioning of server room
- Installation of rubber matting to prevent static discharge
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc)
Administration
- Maintenance of plant and equipment to manufacturers recommendations
- Temperature monitoring/ heat sensors in server rooms

Other

Abuse of students by
employees

All locations

EXTREME

Other

Failure of shade sail

Shade
(e.g. inappropriate use, structures
adverse weather
conditions etc)

Other

Drowning

Pool

Plant and
Equipment

Collapse/failure of
playground equipment

Major

Possible

DEECD Suggested Controls

Controls implemented at the workplace

Conseq

Likel'd

Risk Rating

Severe

Rare

HIGH

Administration
- Working with Children Check
- VIT Registration for all teachers
- Sign in and out procedure for all contractors and visitors
- Appropriate levels of supervision
- Mandatory reporting of incidents

Major

Unlikely

HIGH

Major

Rare

HIGH

Severe

Unlikely

EXTREME

Engineering
- Design and installation of playground equipment in accordance with
Australian Standards
Administration
- Preventative maintenance program
- Workplace inspections
- Annual audit of playground equipment

Moderate

Rare

MEDIUM

Elimination
- Remove any technological items from student, in consultation with parents
Engineering
- Time out room for students during violent behaviours
Administration
- Bullying and Harassment Policy
- Workplace Bullying Hazard Guide
- Occupational Violence Policy
- Occupational Violence Guide
- Issue Resolution Procedure
- Mobile phone /internet policy
- Policies for time out, seclusion, restraint and student welfare.
- Disciplinary procedures
- Employee code of conduct
- Student engagement guidelines
- Risk Assessment of student behaviour and communication to all employees of
behaviour intervention/management plans (e.g. folder with summary of
behaviour plans)
- Employee training ( e.g. Workplace Behaviour and Bully online training,
identification of triggers etc)
- Provision of phones in each class room
- Reporting of incidents and hazards
- Structured programs
- Use of educational consultant
- Issue Resolution / Mediation process
- Employee support, debriefing, counselling and mediation
- Employee Assistance Program
- Team building exercises
- Selection of class room teams based on temperament

Moderate

Likely

HIGH

Substitution
- Installation of frosted safety glass windows and doors
Engineering
- Use of blinds and other visual barriers
Administration
- Behavioural management plans

Moderate

Unlikely

MEDIUM

Major

Possible

EXTREME

Elimination
- Removal of identified hand and foot holds to prevent climbing access to
shade sail
Engineering
- Selection of commercial rated sails (weight rating and wind rated for winds in
excess of 40 knots)
Administration
- Procedure in place for the removal of shade sails in extreme weather
conditions
- Preventative maintenance schedule
- Workplace Inspections
- Supervision of students at recess times and during outdoor activities

Severe

Likely

EXTREME

Engineering
- Use of pools with a computer aided drowning detection system
Administration
- Supervision by lifeguards and teachers
- Use of Austswim accredited trainers
- Pool rules
PPE
- Provision of PPE (e.g. flotation devices)

Playgrounds

Moderate

Possible

HIGH

Psychological

All locations
Conflict/bullying and
harassment of students
and employees
('traditional' and
internet/mobile phone)

Moderate

Almost
Certain

EXTREME

Psychological

Distraction from
outside of classroom
resulting in a negative
behavioural response

Moderate

Likely

HIGH

Class room
general

No. DEE EHU-04-1-1

Specialist Schools
Authorised by:

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

24 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

Minor

Likely

HIGH

Eliminate
- Use of alternative pointers
Administration
- Risk assessment of task/activity taking into consideration time spent in direct
sunlight
- Pre purchasing risk assessment (e.g. ensure compliance to Australian
Standard, appropriate for purpose)
- Sun safe school initiative
- Scheduling of activities before or after the middle of the day
- Preventative maintenance program
- Workplace inspections
- Safe work procedures
- Annual radiation detection monitoring
PPE
- Uniform policy to include the mandatory wearing of hats when outside
- Ensure appropriate PPE is used during outdoor activities (e.g. sunscreen,
hats, long sleeve tops, sunglasses etc)

Engineering
- Installation of security screens/physical barriers between money handling
areas (i.e. administration areas) and customers.
Administration
- Storage of minimal float
- Procedures and training
- Use of CCTV and other devices for surveillance and observation

Radiation

Sunburn (UV
Grounds and
radiation), exposure to Outdoor
microwaves and laser excursions
pointers

Security

Robbery/ hold up

All locations

Moderate

Possible

HIGH

Sharps

Exposure to sharps
(e.g. knives, scissors,
syringes, broken glass
etc)

Grounds and
Outdoor
excursions

Major

Almost
Certain

EXTREME

Engineering
- Safe storage of knives and other sharp equipment
Administration
- Pre task risk assessment
- Education and training of employees and students
- Supervision of students
- Maintenance of knives
- Workplace Inspections
- Provision of a sharps bin
PPE
- Closed footwear as part of uniform policy

Moderate

Almost
Certain

EXTREME

Elimination
- Removal of trip hazards
Substitution
- Modified equipment to reduce potential height of falls
Engineering
- Buildings constructed/designed to relevant Australian Standards and the
Building Code of Australia to ensure appropriate entry, egress and storage
areas
- Ensure stairs are built to relevant Australian Standards (AS/NZS 1657) and
the Building Code of Australia
- Design and installation of playground equipment in accordance with
Australian Standards
- Fencing constructed of solid non climbable panelling
- Provision of appropriate levels of lighting in accordance with AS/NZS 1680
- Selection of hard wearing floor surfaces
- Non slip mats placed at the entrance to class rooms
- Installation of awnings over door entrances
- Ensure appropriate soft fall (minimum 300mm deep) /padding is installed in
playground fall zones
- Umbrella buckets at the entrance to class rooms
Administration
- Pre purchase checklist with specification for floor slip resistance in
accordance with AS/NZS 4586
- Slip resistance assessments to ensure compliance with AS/NZS 4663.
- Incident and hazard reporting
- Workplace inspections
- Annual audit of playground equipment
- Highlighting of kerbing or differences in floor levels with yellow paint
- Preventative maintenance programs (e.g. cleaning and repair/
maintenance schedules)
- Training/education of employees and students
- Supervision of students
PPE
- Non slip student and teacher footwear

All locations
Slips, Trips and Slip Trip or Fall
Falls
hazards (e.g. loose
carpet/flooring, pot
holes, cracks in
concrete, furniture and
stored objects, cables,
kerbing, poor slip
resistance/condition of
floor surface, stairs,
playground equipment
etc)

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

No. DEE EHU-04-1-1

Specialist Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Minor

Possible

MEDIUM

Moderate

Unlikely

MEDIUM

Major

Possible

EXTREME

Moderate

Possible

HIGH

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

25 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

No. DEE EHU-04-1-1

Specialist Schools
Authorised by:

Conseq

Likel'd

Risk Rating

Traffic Control

Vehicle and pedestrian Roadway

interaction (e.g. bus
stop, pick up/put down
areas, road crossings
etc) and vehicle
rollover

Severe

Likely

EXTREME

Engineering
- Separation of vehicle/pedestrian areas (e.g. bollards, fences etc)
- Traffic control devices (pedestrian crossing, traffic lights, speed humps etc)
- Rollover protection
- Speed governance/restriction on worksite vehicles
- Seat belts installed in all workplace vehicles
Administration
- Traffic management procedure
- Traffic management plan
- Safe Work Procedure( e.g. mower to only be used on level ground, outside
peak traffic time periods)
- Speed restriction signage
- Directional signage
- Traffic awareness training
- Supervision of students (e.g. crossing guard)
- Only trained operators are allowed to use onsite vehicles (e.g. licensed forklift
drivers)
- Warning devices - audible reversing alarm

Severe

Rare

HIGH

Working at
Heights

Fall from heights (e.g.

working on the roof,
cleaning gutters or
windows, accessing
mezzanine storage
areas etc)

Severe

Possible

EXTREME

Elimination
- Banning the storage of items in mezzanine areas
Substitution
- Installing equipment at ground level where possible (e.g air-conditioner)
Engineering
- Use of elevated work platforms (e.g. scissor lifts, cherry pickers etc)
- Installation of roof anchor points for work positioning/ fall arrest systems in
accordance with AS/NZS 1891
- Designated reinforced walkways
- Provision of appropriate edge protection in accordance with AS/NZS 1657
(e.g. guard rails, handrails etc)
- Installation of ladder anchor points for roof access
- Installation of gutter guards to reduce the need to clean gutters/remove balls
from the roof
Administration
- Contractor management procedures
- Building maintenance schedule
- Height safety training for employees
- Working at Height Procedure
- Safe Work Procedure
- Training in the use of step ladders (e.g. 3 points of contact)
- Use of industrial rated ladders
PPE
- Provision and use of PPE (e.g. harness)

Severe

Rare

HIGH

Off Site
Activity/Home
Visit

Inappropriate
Client's home
behaviour, physical
violence, verbal abuse,
threatening behaviour
by clients, carers, other
family members or
visitors

Moderate

Possible

HIGH

Substitution
- Conduct phone interview rather than site visit
Engineering
- Provision of a duress alarm
Administrative
- Offsite and Home Visits Procedure
- Offsite and Home Visits Flowchart
- Working Offsite/Home Visits Risk Management Checklist
- Risk assessment of student/parent behaviour prior to visit
- Occupational Violence Training
- Student engagement guidelines
- Intervention with family (eg: referral to DHS)
- Reporting of incidents/hazards
- Employee support, debriefing, counselling
- Employee Assistance Program
- Oversight of Offsite Visit Register/Weekly Diary Sheet or equivalent to ensure
that employees return within anticipated time frames
- Conduct visit in pairs
- Conduct visit with police presence
- Record anticipated movements on the Offsite Visit Register/Weekly Diary
Sheet or equivalent
- Safe Work Procedures (SWPs)
- Liaison with Medical Officers
- Occupational Violence Policy
- Occupational Violence Guide
- Issue Resolution Procedure
PPE
- Wear appropriate clothing (eg: flat shoes, no dangling jewellery or clothing
etc.)

Moderate

Unlikely

MEDIUM

All locations

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

26 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

No. DEE EHU-04-1-1

Office-Corporate
Authorised by:

Inherent Risk
Haz Ref

Residual Risk

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

Atmospheric
Contaminants

Exposure to cigarette
smoke, gas leaks,
hazardous fumes etc.

All locations

Severe

Unlikely

EXTREME

Eliminate
- Smoking banned on all DEECD property and grounds
Engineering
- Installation of an emergency gas shut off valve (insert location)
- Installation of a gas isolation valve (insert location)
- Installation of mechanical ventilation/extraction systems
- Provision of a gas detection system
Administration
- Atmospheric monitoring
- Preventative maintenance program
- Appropriate storage and handling of Dangerous Goods and Hazardous
Substances
- Supervision of students

Biological

Coming in contact with All locations

biological waste or a
person with an
infectious disease (e.g.
slapped cheek,
measles, chicken pox,
body fluids, etc)

Moderate

Almost
Certain

EXTREME

Engineering
- Provision of mechanical ventilation (e.g. exhaust fans)
- Vaccination programs for employees
- Provision of sharps. biological and sanitary waste bins
Administration
- Advise pregnant women of potential contact with infectious disease and
referral to medical advice (if required)
- Infected employees to be referred for medical treatment/advice and remain at
home until they are no longer contagious
- Provide employees with information on the signs and symptoms of
communicable diseases
- Sanitation and cleaning schedule
- Sterilisation or decontamination process following potential exposure
- Provision of bathroom/ washing facilities installed by a licensed plumber to
Australian Standards
- Workplace inspections
- Biological waste disposal procedures
PPE
- Provision of PPE (e.g. gloves, safety goggles etc)

Biological

Legionella arising from Roof and

stagnant water (e.g. air other elevated
conditioning cooling
areas
tower)

Major

Possible

EXTREME

Engineering
- Installation of drift eliminators
Administration
- Preventative maintenance program (e.g. monitoring, sampling and dosing
schedule)
- Water treatment plan

Biological

Food contamination poor food handling

practices

All locations

Moderate

Likely

HIGH

Biological

Food allergies

All locations

Severe

Likely

EXTREME

Burns

Burns from contact with Plant and

hot objects/liquids (e.g. equipment
cooking and heating
appliances, washing
dishes, making coffee
etc)

Moderate

Likely

HIGH

Burns

Chemical burns

Major

Possible

EXTREME

All locations

DEECD Suggested Controls

Controls implemented at the workplace

Conseq

Likel'd

Risk Rating

Severe

Rare

HIGH

Moderate

Likely

HIGH

Major

Likely

EXTREME

Moderate

Unlikely

MEDIUM

Eliminate
- Workplace ban on all nut containing food products
Administration
- Restrictions on the use of high risk food products (e.g. peanuts, peanut butter
etc)

Severe

Rare

HIGH

Engineering
- Thermostatic regulation of hot water to a maximum of 45 degrees for sanitary
fixtures
- Installation of guarding around hot surfaces
Administration
- Education of employees
- Preventative maintenance of hot water systems
- Risk assessment of cooking appliance use
PPE
- Provision of PPE (e.g. oven mitts, aprons etc)

Moderate

Unlikely

MEDIUM

Major

Unlikely

HIGH

Engineering
- Provision of fridge/freezer to ensure appropriate storage of potentially
hazardous foods (i.e. safe temperature range of 5C or colder)
- Provision of wash facilities
Administration
- Sanitation and cleaning schedule/procedures

Elimination
- Selection of non hazardous substances
Substitution
- Selection of less hazardous substances
Engineering
- Appropriate storage and segregation of chemicals
Administration
- Chemical Procedure
- Chemical Register and associated Material Safety Data Sheets (MSDS)
- Training for employees in the safe use and handling of chemicals
- Chemical risk assessments
- Provision of PPE (e.g. goggles, gloves, aprons etc)

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

27 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Severe

Possible

EXTREME

Substitution
- Use of CCTV and other devices for surveillance and observation
Administration
- Risk assessment of the confined space/s
- Permit to Work process
- Contractor Management Procedure
- Confined Space Procedure
- Training of employees in working in confined spaces
- Gas detection
PPE
- Provision and use of appropriate PPE (e.g. respiratory equipment,
harnesses/lifelines, rescue equipment etc)

Controls implemented at the workplace

No. DEE EHU-04-1-1

Office-Corporate
Authorised by:

Conseq

Likel'd

Risk Rating

Severe

Rare

HIGH

Major

Unlikely

HIGH

Severe

Rare

HIGH

Confined
Spaces

Hazards associated
Confined
with working in a
Spaces
confined space (e.g.
build up of atmospheric
contaminants,
engulfment etc)

Dangerous
Goods and
Hazardous
Substances

Storage and handling

of Dangerous Goods
and Hazardous
Substances (e.g.
paints, lacquers,
cleaning products etc)

All locations

Major

Possible

EXTREME

Elimination
- Selection of non hazardous substances
Substitution
- Selection of less hazardous substances
Engineering
- Appropriate storage and segregation of Dangerous Goods and Hazardous
Substances (e.g. flame proof cabinets, locked storage rooms etc)
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc)
- Installation of mechanical ventilation systems (e.g. exhaust fans)
Administration
- Chemical Procedure
- Chemical Register and associated Material Safety Data Sheets (MSDS)
- Emergency management procedures in place, including fire wardens, area
wardens, and an assigned assembly area
- Emergency evacuation drills (biannual)
- Training for employees in the safe use and handling of chemicals
- Storage of minimal quantities of chemicals
PPE
- Provision of PPE (e.g. gloves, goggles etc)
- Provision of spill kits

Electrical

Electric shock

All locations

Severe

Possible

EXTREME

Substitution
- The use of power boards with overloading switches in place of double
adaptors
Engineering
- Residual Current Device (safety switch) installed in all electrical switchboards
- Insulation of electrical wiring (e.g. conduit)
Administration
- Contractor induction process
- Electrical equipment procedure
- Electrical equipment register
- Test and tagging schedule of electrical equipment
- Electrical work only to be performed by licensed electricians
- Pre purchasing risk assessment (including compliance to Australian
Standards)
- Lock out and tag out procedure for the management of broken equipment
- Preventative Maintenance Program
- Workplace inspections

Temperature extremes All locations

Environment/
Physical hazard

Moderate

Likely

HIGH

Engineering
- Design of building
- Provision of air-conditioning/heating systems
- Provision of ceiling/pedestal fans
- Provision of drinking fountains/amenities
Administration
- Temperature monitoring
- Extreme temperature policy

Moderate

Unlikely

MEDIUM

Vandalism of property
Environment/
Physical hazard

Moderate

Likely

HIGH

Engineering
- Construction of buildings and structures with robust materials that are difficult
to damage and/or easy to repair
Administration
- Use of CCTV and other devices for surveillance and observation

Moderate

Likely

HIGH

Major

Likely

EXTREME

Major

Unlikely

HIGH

All locations

Environment/
Animal and insects
Grounds and
Physical hazard (e.g. snakes, spiders, Outdoor
wasps etc) and allergic excursions
reactions (e.g. hay
fever, grass allergies
etc)

Substitution
- Selection and planting of low irritant/non poisonous varieties of plants
Administration
- Grounds maintenance program
- Hazard and Incident Reporting Procedure
- Procedure for isolation of animals (e.g. snake) on site
- Engagement of animal removalists
- Awareness training for employees
- First aid trained employees
- Medical information and records of employees (e.g. anaphylaxis)

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

28 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

Environment/
Musculoskeletal Injury
Physical hazard through social
activities, contact
sports etc

Ovals/parks/
gymnasium/
recreational
areas

Moderate

Almost
Certain

EXTREME

Ergonomics

Musculoskeletal injury
at workstations (e.g.
using
computers/laptops)

Workstations

Moderate

Likely

HIGH

Fire and
Explosion

Fire and explosion

All locations
caused by plant and
equipment (e.g. stoves,
heaters,
maintenance/electrical
equipment, etc)

Severe

Possible

EXTREME

Fire and
Explosion

Risk of fire and

explosion from the
storage and handling
of Dangerous Goods
and Hazardous
Substances (e.g. gas
cylinders, petrol,
chlorine etc)

Severe

Possible

EXTREME

Storage and
welding bays

DEECD Suggested Controls

Controls implemented at the workplace

No. DEE EHU-04-1-1

Office-Corporate
Authorised by:

Conseq

Likel'd

Risk Rating

Substitution
- Modification of sport and games rules for contact sports
- Use of modified sporting equipment (e.g. plastic cricket bats)
Engineering
- Padding of goal posts and other hard structures
Administration
- Training and instruction
- Warm up and cool down process
PPE
- Use of PPE (e.g. gloves, helmets, padding etc)

Moderate

Likely

HIGH

Engineering
- Setup and supply of workstations appropriate to users
- Provision of adjustable desks and chairs
Administration
- Ergonomics procedure
- Workstation setup education
- Workstation Ergonomic Risk Assessment
- Workstation assessments (external consultant)
- Scheduling of work/rest breaks to allow for regular postural changes (e.g.
every hour)

Moderate

Unlikely

MEDIUM

Substitution
- The use of power boards with overloading switches in place of double
adaptors
Engineering
- Residual Current Device (safety switch) installed in electrical switchboards
- Installation of gas shut off valves
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc)
- Installation of rubber matting to prevent static discharge
- Provision of designated work areas
Administration
- Pre purchasing checklist (purchase of equipment compliant to Australian
Standards)
- Test and tagging schedule of electrical equipment
- Lock out and tag out procedure for the management of broken equipment
- Electrical equipment procedure
- Electrical equipment register
- Scheduled Workplace inspections
- Good housekeeping practices that minimise the build-up of flammable
material
- Preventative maintenance program (e.g. gas cylinders pressure testing)
- Training of employees in the safe use of plant and equipment
- Safe Work Procedures (SWP)
PPE
- Provision of PPE (e.g. gloves, enclosed shoes etc)

Severe

Rare

HIGH

Elimination
- Use of non-hazardous substances
Engineering
- Appropriate storage and segregation of Dangerous Goods and Hazardous
Substances (e.g. gas cylinders chained upright, locked storage cupboards,
flame proof cabinets)
- Bunded areas for the storage of chemicals
- Separation of chemical storage areas from ignition sources
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc)
- Installation of emergency gas shut off valves (e.g. kitchen)
- Installation of mechanical exhaust ventilation
Administration
- Chemical Procedure
- Chemical Register and associated Material Safety Data Sheets (MSDS)
- Storage of minimal quantities of Dangerous Goods and Hazardous
Substances
- Good housekeeping practices that minimise the build-up of flammable
material
- Scheduled workplace inspections
- Emergency management procedures in place, including fire wardens, area
wardens, an assigned assembly area
- Emergency evacuation/lockdown drills (biannual)
-Training of employees and students in the safe handling and storage of
Dangerous Goods and Hazardous Substances
- Safe Work Procedures (SWP)
PPE
- Provision of PPE (e.g. gloves, goggles)

Severe

Rare

HIGH

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

29 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

Major

Likely

EXTREME

DEECD Suggested Controls

Controls implemented at the workplace

No. DEE EHU-04-1-1

Office-Corporate
Authorised by:

Conseq

Likel'd

Risk Rating

Elimination
- Removal of asbestos containing materials by a certified asbestos removalist
Substitution
- Selection of products that do not contain asbestos (mandatory under OHS
legislation)
Engineering
- Seal/isolate asbestos containing materials
Administration
- Asbestos audit (Division 5) of the workplace
- Asbestos audit (Division 6) for renovation or demolishment work
- Asbestos Management Plan
- Contractor induction and referral to asbestos register prior to work being
performed
- Work which disturb asbestos to be performed outside normal school hours
(e.g. when children are not present)
- Air monitoring (e.g. background and clearance monitoring)
- Workplace inspections
- Labelling of asbestos (where appropriate)

Major

Rare

HIGH

Hazardous
Building
Materials

Disturbance of
asbestos containing
materials (asbestos
cement sheet
walls/ceilings,
switchboards, vinyl
floor tiles etc)

Building
infrastructure
and
equipment

Manual
Handling

Storage, handling and

transport of materials,
plant and equipment
(e.g. transporting
awkward/heavy loads,
items stored
inappropriately above
shoulder height etc)

All locations

Moderate

Almost
Certain

EXTREME

Elimination
- Installation of fixed equipment (i.e. remove the need to transport equipment)
Substitution
- Use of electronic resources where possible
- Selection of light weight/ergonomic tools, equipment and materials (e.g. back
pack style vacuum cleaners, smaller item/package types)
Engineering
- Design of storage areas (e.g. shelving and cupboards appropriate for
purpose)
- Provision of trolleys and mechanical lifting aids
Administration
- Manual Handling Procedure
- Manual Handling Risk Management Form
- Pre-purchasing process (consideration of manual handling)
- Education and training of employees on manual handling techniques and
appropriate storage practises (e.g. frequently accessed or heavy items should
be stored between shoulder and knee height, group lifting etc)
- Varying tasks between highly physical tasks and low activity tasks
- Safe Work Procedures (SWP)
- Storage of items close to where they are to be used
- Scheduling of work/rest breaks to allow for regular postural changes (e.g.
every hour)
- Workplace inspections

Moderate

Unlikely

MEDIUM

Noise

Noise generated from

plant and equipment

All locations

Moderate

Possible

HIGH

Engineering
- Sound proofing/insulating of noisy areas (e.g. installation of soft furnishing)
- Insulation of equipment
- Rubber matting or similar installed to dampen noise from moving
parts/vibration
Administration
- Pre purchase assessment of equipment with reference to the noise exposure
standard
- Provision of headsets
- Noise monitoring
- Equipment maintenance schedule
PPE
- Provision of PPE (e.g. hearing protection)

Moderate

Rare

MEDIUM

Occupational
Violence

Inappropriate
behaviour (e.g.
stalking, physical
violence verbally
threatening behaviour
etc)

All locations

HIGH

Engineering
- Erect appropriate fencing, containment areas and door locks
Administration
- Bullying and Harassment Policy
- Workplace Bullying Hazard Guide
- Occupational Violence Policy
- Occupational Violence Guide
- Issue Resolution Procedure
- Mobile phone /internet policy
- Disciplinary procedures
- Employee code of conduct
- Employee training ( e.g. workplace behaviour and bully online training,
identification of triggers, occupational violence training etc)
- Development and communication of the Emergency Management Plan
- Reporting of incidents and hazards
- Issue resolution / mediation process
- Employee support, debriefing, counselling and mediation
- Employee Assistance Program
- Team building exercises
- Liaison with Medical Officers

Moderate

Likely

HIGH

Moderate

Possible

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

30 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

Major

Possible

EXTREME

Substitution
- Conduct phone interview rather than site visit
Engineering
- Provision of purpose built interview room
- Conduct interview in a secure office or interview room
- Provision of a duress alarm
- Provison of CCTV or video surveilannce
Administrative
- Offsite and Home Visits Procedure
- Offsite and Home Visits Flowchart
- Working Offsite/Home Visits Risk Management Checklist
- Risk assessment of student/parent behaviour prior to visit
- Occupational Violence Training
- Student engagement guidelines
- Intervention with family (eg: referral to DHS)
- Reporting of incidents/hazards
- Employee support, debriefing, counselling
- Employee Assistance Program
- Oversight of Offsite Visit Register/Weekly Diary Sheet or equivalent to ensure
that employees return within anticipated time frames
- Conduct visit in pairs
- Conduct visit with police presence
- Record anticipated movements on the Offsite Visit Register/Weekly Diary
Sheet or equivalent
- Safe Work Procedures (SWPs)
- Liaison with Medical Officers
- Occupational Violence Policy
- Occupational Violence Guide
- Issue Resolution Procedure
PPE
- Wear appropriate clothing (eg: flat shoes, no dangling jewellery or clothing
etc.)

Severe

Possible

EXTREME

Engineering
- Design of server room in accordance with Australian Standards
- Air-conditioning of server room
- Installation of rubber matting to prevent static discharge
- Installation of fire detection systems (e.g. smoke detectors)
- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc)
Administration
- Maintenance of plant and equipment to manufacturers recommendations
- Temperature monitoring/ heat sensors in server rooms

Occupational
Violence

Inappropriate
Off Site
behaviour, physical
violence, verbal abuse,
threatening behaviour

Other

Over heating of server

Other

Failure of shade sail

Shade
(e.g. inappropriate use, structures
adverse weather
conditions etc)

Major

Possible

EXTREME

Elimination
- Removal of identified hand and foot holds to prevent climbing access to
shade sail
Engineering
- Selection of commercial rated sails (weight rating and wind rated for winds in
excess of 40 knots)
Administration
- Procedure in place for the removal of shade sails in extreme weather
conditions
- Preventative maintenance schedule
- Workplace Inspections

Plant and
Equipment

Failure of lift/elevator

Major

Possible

EXTREME

Engineering
- Installation of manufacturer recommended components
- Limit switches and control systems (e.g. braking systems)
- Provision of a phone/intercom system in lifts
Administration
- Design of lift/elevator to Australian Standards
- Preventative maintenance schedule
- Workplace inspections

Psychological

Conflict/bullying and
All locations
harassment of
employees ('traditional'
and internet/mobile
phone)

Moderate

Almost
Certain

EXTREME

Administration
- Bullying and Harassment Policy
- Workplace Bullying Hazard Guide
- Occupational Violence Policy
- Occupational Violence Guide
- Issue Resolution Procedure
- Mobile phone /internet policy
- Disciplinary procedures
- Employee code of conduct
- Employee training ( e.g. Workplace Behaviour and Bully online training,
identification of triggers etc)
- Reporting of incidents and hazards
- Issue Resolution / Mediation process
- Employee support, debriefing, counselling and mediation
- Employee Assistance Program
- Team building exercises

Server room

Lifts and
elevators

No. DEE EHU-04-1-1

Office-Corporate
Authorised by:

Conseq

Likel'd

Risk Rating

Major

Rare

HIGH

Severe

Rare

HIGH

Major

Rare

HIGH

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

HIGH

Major

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Moderate

Unlikely
Likely

HIGH

31 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

No. DEE EHU-04-1-1

Office-Corporate
Authorised by:

Conseq

Likel'd

Risk Rating

Minor

Possible

MEDIUM

Moderate

Unlikely

MEDIUM

Major

Possible

EXTREME

Radiation

Sunburn (UV
radiation), exposure to
microwaves and laser
pointers

Grounds and
Outdoor
excursions

Minor

Likely

HIGH

Engineering
- Use of alternative pointers
Administration
- Risk assessment of task/activity taking into consideration time spent in direct
sunlight
- Pre purchasing risk assessment (e.g. ensure compliance to Australian
Standard, appropriate for purpose)
- Scheduling of outdoor activities before or after the middle of the day
- Preventative maintenance program
- Workplace inspections
- Safe work procedures
- Annual radiation detection monitoring
PPE
- Ensure appropriate PPE is used during outdoor activities (e.g. sunscreen,
hats, long sleeve tops, sunglasses etc)

Security

Robbery/ hold up

All locations

Moderate

Possible

HIGH

Engineering
- Installation of security screens/physical barriers between money handling
areas (i.e. canteen/administration areas) and customers.
Administration
- Storage of minimal float
- Procedures and training
- Use of CCTV and other devices for surveillance and observation

Sharps

Exposure to sharps
(e.g. knives, scissors,
syringes, broken glass
etc)

Grounds and
Outdoor
excursions

Major

Almost
Certain

EXTREME

Administration
- Pre task risk assessment
- Safe storage of knives and other sharp equipment
- Education and training of employees and students
- Supervision of students
- Maintenance of knives
- Workplace Inspections
- Provision of a sharps bin
PPE
- Closed footwear as part of uniform policy

Moderate

Almost
Certain

EXTREME

Elimination
- Removal of trip hazards
Engineering
- Buildings constructed/designed to relevant Australian Standards and the
Building Code of Australia to ensure appropriate entry, egress and storage
areas
- Ensure stairs are built to relevant Australian Standards (AS/NZS 1657) and
the Building Code of Australia
- Provision of appropriate levels of lighting in accordance with AS/NZS 1680
- Selection of hard wearing floor surfaces
- Non slip mats placed at the entrance to the building
- Installation of awnings over door entrances
Administration
- Pre purchase checklist with specification for floor slip resistance in
accordance with AS/NZS 4586
- Slip resistance assessments to ensure compliance with AS/NZS 4663.
- Incident and hazard reporting
- Workplace inspections
- Preventative maintenance programs (e.g. cleaning and repair/maintenance
schedules)
- Training/education of employees
- Workplace uniform policy (e.g non slip footwear)

Moderate

Possible

HIGH

Severe

Likely

EXTREME

Engineering
- Separation of vehicle/pedestrian areas (e.g. bollards, fences etc)
- Traffic control devices (pedestrian crossing, traffic lights, speed humps etc)
Administration
- Traffic management procedure
- Traffic management plan
- Speed restriction signage
- Directional signage
- Traffic awareness training

Severe

Rare

HIGH

All locations
Slips, Trips and Slip Trip or Fall
Falls
hazards (e.g. loose
carpet/flooring, pot
holes, cracks in
concrete, furniture and
stored objects, cables,
kerbing, poor slip
resistance/condition of
floor surface, stairs etc)

Traffic Control

Vehicle and pedestrian Roadway

interaction (e.g. car
park, road crossings
etc)

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

32 of 36

Workplace Risk Register

Issue Date: January 2010
Version Number: 03

Haz Ref

Hazard Type
Working at
Heights

Hazard Description

Location

Conseq

Likel'd

Risk Rating

DEECD Suggested Controls

Controls implemented at the workplace

Fall from heights (e.g.

working on the roof,
cleaning gutters or
windows, accessing
mezzanine storage
areas etc)

All locations

Severe

Possible

EXTREME

Elimination
- Banning the storage of items in mezzanine areas
Substitution
- Installing equipment at ground level where possible (e.g air-conditioner)
Engineering
- Use of elevated work platforms (e.g. scissor lifts, cherry pickers etc)
- Installation of roof anchor points for work positioning/ fall arrest systems in
accordance with AS/NZS 1891
- Designated reinforced walkways
- Provision of appropriate edge protection in accordance with AS/NZS 1657
(e.g. guard rails, handrails etc)
- Installation of ladder anchor points for roof access
- Provision of gutter guards to minimise the requirement to clean gutters on the
roof
Administration
- Contractor management procedures
- Building maintenance schedule
- Height safety training for employees
- Working at Height Procedure
- Safe Work Procedure
- Training in the use of step ladders (e.g. 3 points of contact)
- Use of industrial rated ladders
PPE
- Provision and use of PPE (e.g. harness)

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED

No. DEE EHU-04-1-1

Office-Corporate
Authorised by:

Conseq

Likel'd

Risk Rating

Severe

Rare

HIGH

Additional Controls To Be Implemented

Person
Responsible

Implementation Date

Comments

33 of 36

Risk Matrix
Likelihood
Level

Descriptor
Rare
Unlikely
Possible
Likely

Level
Level
Level
Level

Almost Certain

Level 5

1
2
3
4

Definition
The
The
The
The

event
event
event
event

may occur only in exceptional circumstances

may occur at sometime, say once in 10 years
should occur at sometime, say once in 3 years
will probably occur in most circumstances, say once a year

The event is expected to occur in most circumstances

Consequence
Descriptor
Insignificant
Minor
Moderate
Major
Severe

Level
Level
Level
Level
Level
Level

1
2
3
4
5

Definition
No Injury
Injury/ill health requiring first aid
Injury/ill health requiring medical attention
Injury/ill health requiring hospital admission
Fatality

Risk Matrix
Likelihood
Almost Certain
Likely
Possible
Unlikely
Rare

Consequence
Insignificant
HIGH
MEDIUM
LOW
LOW
LOW

Minor
HIGH
HIGH
MEDIUM
LOW
LOW

Moderate
EXTREME
HIGH
HIGH
MEDIUM
MEDIUM

Major
EXTREME
EXTREME
EXTREME
HIGH
HIGH

Severe
EXTREME
EXTREME
EXTREME
EXTREME
HIGH

Key
Extreme:

Notify Workplace Manager and/or Management OHS Nominee immediately. Stop Action/task/process
immediately. Corrective actions should be taken immediately.

High:

Notify Workplace Manager and/or Management OHS Nominee immediately.

Corrective actions should be taken within 48 hours of notification

Medium:

Notify Nominated employee, HSR / OHS Committee.

Nominated employee, OHS Representative / OHS Committee is to follow up that corrective action is taken
within 7 days.

Low:

Notify Nominated employee, HSR / OHS Committee.

Nominated employee, HSR / OHS Committee is to follow up that corrective action is taken within a
reasonable time.

Risk Controls
Elimination

Completely remove the hazard e.g. removal of hazardous substance from the workplace.

Substitution

Change a work practice, substance or piece of equipment to provide a safer environment e.g. substitute
old office chairs to ergonomic chairs to reduce the risk of ergonomic injuries.

Engineering

Modify the design of the workplace or plant and/or environmental conditions e.g. the use of a fume
extraction system to remove fumes generated by hazardous substance use in labs.

Administrative

Developing procedures and systems to control the interaction between people and hazards e.g. reducing
the amount of time of exposure to noise by requiring people to be remote from equipment during
operation, providing manual handling training to persons so they are better able to
identify/report/control/avoid hazards in the workplace.

Personal Protective
Equipment (PPE)

Implementing PPE to prevent physical contact between a person and a hazard e.g. Correct footwear,
gloves etc.

Version
2

Section Amended
Primary Schools
Risk Register

Amendment
Improved functionality including:

Date Created

Author

Sep-09

W.Nunn

Sep-09

W.Nunn

Sep-09

W.Nunn

Sep-09

W.Nunn

Feb-10

W.Nunn
B.Walker

Feb-10

W.Nunn
B.Walker

Feb-10

W.Nunn
B.Walker

Reduced the number of generic risks from 244 to 68 by consolidating

risks with the same risk rating and risk controls
Refined language to ensure consistency with DEECD documents
Review risk ratings to ensure consistency
Reviewed risk controls to ensure alignment with DEECD
documents/procedures
Relocated the inherent risk ratings to appear before the implement
controls
Secondary Schools Improved functionality including:
Risk Register
Reduced the number of generic risks from 293 to 86 by consolidating
risks with the same risk rating and risk controls
Refined language to ensure consistency with DEECD documents
Review risk ratings to ensure consistency
Reviewed risk controls to ensure alignment with DEECD
documents/procedures
Relocated the inherent risk ratings to appear before the implement
controls

Specialist Schools
Risk Register

Improved functionality including:

Reduced the number of generic risks from 203 to 73 by consolidating
risks with the same risk rating and risk controls
Refined language to ensure consistency with DEECD documents
Review risk ratings to ensure consistency
Reviewed risk controls to ensure alignment with DEECD
documents/procedures
Relocated the inherent risk ratings to appear before the implement
controls

Office/Corporate
Risk Register

Improved functionality including:

Reduced the number of generic risks from 67 to 51 by consolidating risks
with the same risk rating and risk controls
Refined language to ensure consistency with DEECD documents
Review risk ratings to ensure consistency
Reviewed risk controls to ensure alignment with DEECD
documents/procedures
Relocated the inherent risk ratings to appear before the implement
controls

Primary Schools
Risk Register

Improved functionality including:

Relocated residual risk columns to appear directly after the controls
implemented at the workplace
Updated residual risk ratings based on DEECD suggested risk controls
Created a Risk Matrix reference worksheet
Created comment boxes for ease of use
Reviewed risk controls to ensure alignment with DEECD
documents/procedures
Reduced the number of generic risks from 68 to 34 by consolidating risks
of the same hazard type

Secondary Schools Improved functionality including:

Risk Register
Relocated residual risk columns to appear directly after the controls
implemented at the workplace
Updated residual risk ratings based on DEECD suggested risk controls
Created a Risk Matrix reference worksheet
Created comment boxes for ease of use
Reviewed risk controls to ensure alignment with DEECD
documents/procedures
Reduced the number of generic risks from 86 to 36 by consolidating risks
of the same hazard type

Specialist Schools
Risk Register

Improved functionality including:

Relocated residual risk columns to appear directly after the controls
implemented at the workplace
Updated residual risk ratings based on DEECD suggested risk controls
Created a Risk Matrix reference worksheet
Created comment boxes for ease of use
Reviewed risk controls to ensure alignment with DEECD
documents/procedures
Reduced the number of generic risks from 73 to 34 by consolidating risks
of the same hazard type

Office/Corporate
Risk Register

Improved functionality including:

Feb-10

W.Nunn
B.Walker

W.Nunn
L.Penman
W.Nunn
L.Penman

Restructured the risk register format for ease of use (e.g. included
comment boxes, moved residual risk columns)
Updated residual risk ratings based on DEECD suggested risk controls.
Created a Risk Matrix reference worksheet
Reviewed risk controls to ensure alignment with DEECD
documents/procedures
Reduced the number of generic risks from 51 to 31 by consolidating risks
of the same hazard type

Primary Schools
Risk Register
Secondary Schools
Risk Register

Included Occupational Violence hazard (offsite) and DEECD suggested

risk controls
Included Occupational Violence hazard (offsite) and DEECD suggested
risk controls

Jul-10

Specialist Schools
Risk Register
Office/Corporate
Risk Register

Included Occupational Violence hazard (offsite) and DEECD suggested

risk controls
Included Occupational Violence hazard (offsite) and DEECD suggested
risk controls

Jul-10

Jul-10

Jul-10

W.Nunn
L.Penman
W.Nunn
L.Penman