PRINCE2

Project Mandate
Project authorization
notification

Initiation notification

Corporate advice
and decisions

processes v4.5

(Based on AXELOS PRINCE2 material.

Reproduced under licence from AXELOS.)

Project Board
request for advice

Closure notification

Give ad hoc direction

Authorize
initiation

DP
Directing a Project

Products:
1. Project Brief (A)
2. Initiation Stage Plan (A)
3. Lessons Log (R)
4. Project Initiation Documentation (A)
5. Benefits Review Plan (A)

Authorize a
Stage or
Exception Plan

Authorize
the project

Authority to
initiate a project

8,9

Exception Plan
approved

Stage authorization

Premature close

Project Board advice

Exception Plan
request

Premature close

Premature close

7, 9, 11
Business Case

Request to approve
next Stage Plan

Request to
deliver a project

13

Request to approve
Exception Plan

IP
Initiating a Project

Exception raised

SB
Managing a Stage Boundary
Stage boundary
approaching

Appoint the
Executive &
Project Manager

Prepare the
Configuration
Management
Strategy

Capture
previous
lessons

Prepare the
Communication
Management
Strategy

Update the
Project Plan

Design and
appoint the project
management team

Create the
Project Plan

Report
stage end

Closure
recommendation

Request for advice

1,8,10,11,12,13

SU
Starting up a Project

14

11. Exception Plan (A)

12. Highlight Report (R)
13. Exception Report (R)
14. Issue* (raise)
15. End Project Report (A)

1,3,8,10,11,12

11, 13, Lessons Log

Request to
initiate a project

6. Specialist Products* (confirm approval)

7. End Stage Report (A)
8. Lessons Report (distribute)
9. Follow on action recommendations* (distribute)
10. Stage Plan (A)

Products:
1. Project Initiation Documentation (U)
2. Configuration Item Records (CU)
3. (Next) Stage Plan (C)
4. Risk Register (U)
5. Issue Register (U)
6. Quality Register (U)
7. Project Plan (U)
8. Benefits Review Plan (U)
9. Business Case (U)
10. End Stage Report (C)
11. Lessons Report (C)
12. Follow-on action recommendations* (C)
13. Exception Plan (C)
14. Product Status Account (C)

Plan the
next stage

CP Closing a Project

12

10

Project end
approaching

Prepare the
outline
Business Case
Select the
project approach
& assemble the
Project Brief

Plan the
initiation stage

Products:
1. PM team role descriptions* (CU)
2. PM team structure* (CU)
3. Daily Log (CU)
4. Lessons Log (C)
5. (Outline) Business Case (C)
6. Project Product Description (C)
7. Project approach* (C)
8. Project Brief (C)
9. (Initiation) Stage Plan (C)

CS
Controlling a Stage

Products:
1. Risk Management Strategy (C)
2. Risk Register (CU)
3. Configuration Management Strategy (C)
4. Configuration Item Records (CU)
5. Issue Register (CU)
6. Quality Management Strategy (C)
7. Quality Register (C)
8. Communication Management Strategy (C)
9. Project controls* (C)
10. Project Plan (C)
11. Benefits Review Plan (C)
12. (Detailed) Business Case (C)
13. Project Initiation Documentation (C)
14. PM team role descriptions* (U)
15. PM team structure* (U)

Escalate
issues and risks

Stage boundary
approaching

KEY

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PRINCE2 training, contact Knowledge Train at:
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+44(0)20-7148-5985
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Report highlights

This is aPRINCE2 process. Products which are not

PRINCE2 management products are denoted by an
asterisk*. The products used in a process are specified
as followed:
(A) - Approved
(C) - Created
(R) - Reviewed
(U) - Updated

Activity

Trigger

New issue

Products
1. Project Plan (U)
2. Product Status Account (C)
3. Issue Register (U)
4. Additional work estimates* (C)
5. Follow on action
recommendations* (C)
6. Configuration Item Records (U)
7. Benefits Review Plan (U)
8. Acceptance records* (obtain)
9. End Project Report (C)
10. Lessons Report (C)
11. Draft project closure notification*
(prepare)
12. Risk Register (Close)
13. Quality Register (close)
14. Issue Register (close)
15. Daily Log (close)
16. Lessons Log (close)

Authority to deliver a
Work Package

Completed
Work Package

This is an activity. Each process comprises a number

of activities.

This is an event or decision that triggers another process

or is used to notify corporate orprogrammemanagement.
The arrow shows which process is triggered by the event.

8,9

Products:
1. Work Package (C)
2. Configuration Item Records (CU)
3. Issue Register (U)
4. Quality Register (U)
5. Risk Register (U)
6. Team Plan (AR)
7. Stage Plan (U)
8. Checkpoint Report (R)
9. Lessons Log (U)
10. Highlight Report (C)
11. Daily Log (U)
12. Issue Report (C)
13. Exception Report (C)
14. Risk* (raise)
15. Issue* (raise)
16. Product Status Account (C)

These show the products output from one process to

another.

MP
Managing Product Delivery

Products:
1. Team Plan (CU)
2. Quality Register (U)
3. Work Package (AU)
4. Risk* (raise)
5. Project Issue (raise)
6. Specialist products* (C)
7. Configuration Item Records (U)
8. Checkpoint Report (C)
9. Approval records* (obtain)

PRINCE2

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