Table of Contents

Chapter 1
1.Introduction
1.1 Background of the Study
1.2 Statement of the Problem
1.3 Objective of the Study
1.4 Scope/Limitation
Chapter 2
2.1 Flowchart
2.2 Code
Chapter 3
3.1 Output 1
3.2 Output 2

Chapter 1
1.1 Introduction

The Computer nowadays is a basic need for businesses or

companies. It helps a lot in such a way that it makes work
more progressive and productive. It is an important thing
that a company or small business should have because it
helps a lot in many ways such as organizing, storing and
manipulating data. Having computer programs may help a
company grow bigger and be competitive in the flow of the
business world. The companies nowadays uses computer
literate and very competitive in the business(Brian Thomas,
2004).

1.2 Background of the Study

Sacred Heart School - Ateneo de Cebu originally known as

Sacred heart School for Boys, is a private, catholic, collegepreparatory, K-12 school run by Philippine Province of the
Society of Jesus. It was established in 1955. It's curriculum
includes a Chinese language program.
On March 4, 2010, the Board of trustees of Sacred Heart
School for Boys unanimously approved the changing of the
school's name to Sacred heart School - Ateneo de Cebu.
Previously, its name was Sacred Heart School of the Society
of Jesus or Sacred Heart School - Jesuit, It is the ninth Jesuit
school in the Philippines to bear the name Ateneo. Sacred
Heart School - Ateneo de Cebu aside from providing
academic excellence also serves as a bride between the
Filipino and Chinese Filipino communities through Christian

education that accepts not only Chinese Filipinos but also

students who have no Chinese roots.
The Timekeeping and Payroll System of Sacred Heart School
- Ateneo de Cebu is imprecise sometimes when it comes in
computation of timekeeping and payroll. also, the employees
of the company are using bundy clock to indicate in their
date time card, the time of work in and out every day and
the Accountant administrator based the wages of each
employee in that time card. It is hustle to use and long term
creating the payroll slip, and the time keeping which the
Human Resources need to encode all the attendance of the
employee using spreadsheets. Therefore the Sacred Heart
School - Ateneo de Cebu Time Keeping and payroll system
need improvement.
By this proposed system, the program will run through
computer for payroll record with hours between in and out
for time keeping. It contains the automation of time keeping
for the assumptions of every employee to generate payroll
transaction. It can update employee information, access
control and also calculation of the overtime hours of work.

1.3 Statement of the Problem

The proponent's interest to conduct an investigation has led
them to understand the payroll system of Sacred Heart
School - Ateneo de Cebu present problems:
1. What are the common problems encountered by the
accounting staff of Sacred Heart School - Ateneo de Cebu in
terms of using their manual system in processing payroll and
time keeping?

2. Does a Computer Based Timekeeping and Payroll system

for Sacred Heart School - Ateneo de Cebu will help the
accounting staff in terms of the generating payroll
transaction, easy way to timekeeping secure all payroll
records, calculating overtime pay and generate all payroll
reports?
3. If a Computer Based Timekeeping and Payroll system
using Biometrics will be used in the Sacred Heart School Ateneo de Cebu will it be more efficient and effective than
the current manual system?
4. What is the level of efficiency of the system when
evaluated by the user evaluation result of the existing, the
prototype system and the proposed system in the terms of
Correctness, Reliability, Efficiency, Testability and Portability?
5. What is the level of efficiency in the system when
evaluated by the system testing result?
6. Is there a significant difference between effectiveness of
the system when evaluated by the user evaluation result of
the present, the proposed system and the prototype system
in terms of Correctness, Reliability, Efficiency, Testability and
Portability?

1.3 Objectives of the Study

A. General Objective
This study aimed to help the Sacred Heart School - Ateneo
de Cebu tp have am efficient and effective way of monitoring
their employee's time keeping and payroll system to give
higher quality of service.

B. Specific Objective
Specifically, attaint to:
B.1 Develop a system that will improve the Sacred Heart
School - Ateneo de Cebu's process in the Timekeeping and
payroll;
B.2 Develop a system that will monitor employee's data that
is efficient to use;
B.3 Use Computer Based tool that will provide an easy log-in
and log-out of the employees and staff.
B.4 Secure the records of the employees and to have more
manageable files;
B.5 Calculate payroll transaction easily; and
B.6 Summarize all the Deducted Contribution of Employees.

1.4 Scope and Limitation

Scope
The proposed system Time Keeping and Payroll System for
Sacred Heart School - Ateneo de Cebu covers many aspects
of time keeping and payroll process. This includes the
capture of information based on the employee's work
schedule, daily time worked and daily time rendered. The
payroll process encompasses all activities necessary to
report employee's time worked. The system will convert the
current company time keeping and payroll into Visual Basic
Program.

 The system will have a file management where it

covers the records of employee and system transaction
log.
The system also covers the Payroll Processing and
Reporting which includes the pay calculation of salary
slip and time off tracking.
The employee will use the Program to time-in and timeout for recording of timekeeping
The system will have a report consist of summary of
time sheet, summary of Payroll Computation, Summary
of Overtime hours worked, Withholding Tax, SSS, and
Pag-IBIG Contributions.

Limitation

The employee's salary will not be sent through Automated teller

machine (ATMs) or cheques, for the reason that the company
insisted that salaries must be on a cash basis. No other currencies
are computed in the system but Philippine Peso only. The
proposed system cannot be accessed online and it focuses only
on the employees' Time Keeping and Payroll System of the Sacred
Heart School - Ateneo de Cebu. The necessary required
remittance form given by the SSS, PAG-IBIG, PHILHEALTH will be
remitted manually. This proposed system is only applicable and
can only be used by the management of Sacred Heart School Ateneo de Cebu.