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2.1.2.2.
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2.1.3.2.
2.1.3.3. Keeps utility coordinator updated on status of ROW acquisitions for the
purpose of coordinating utility relocations.
2.2. Department of Public Works
2.2.1. Receives and approves ROW permit applications.
2.2.2. Ensures that utility complies with requirements of permit.
2.2.3. Attends Utility Coordination meetings as necessary.
2.3. Engineering Department
2.3.1. Attends Utility Coordination meetings as necessary.
2.4. Design Consultant
2.4.1. Responsible for survey and identification of ROW requirements.
2.4.2. Identifies existing utilities to the greatest extent possible.
2.4.3. Design is responsive to utility concerns and avoids utility conflicts wherever
possible.
2.4.4. Attends Utility Coordination meetings as necessary.
2.5. Utilities
2.5.1. Representatives
2.5.1.1. ATT
2.5.1.2. Centerpoint (electric)
2.5.1.3. Centerpoint (gas)
2.5.1.4. Comcast
2.5.1.5. Phonoscope
2.5.1.6. Texas Midgulf
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Utility Coordinator(s)
3.2.3.2.
Design Consultant(s)
3.2.3.3.
Project Manager(s)
3.2.3.4.
3.2.3.5.
Acquisitions Coordinator
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3.2.3.6.
3.2.3.7.
Engineering Representative
3.2.4. Agenda
3.2.4.1. ROW acquisition needs.
3.2.4.2. Possible conflicts with project construction.
3.2.4.3. Possible conflicts with other utilities.
3.2.4.4. Adjustment of relocation plans.
3.2.4.5. Schedules.
3.2.4.5.1. Citys project schedule.
3.2.4.5.2. Utilitys work schedule.
3.2.4.6. Other unresolved issues.
4. Preliminary Engineering Phase
4.1. Project Alignment
4.1.1. Survey
4.1.1.1.
4.1.1.2.
Topography.
4.1.1.3.
Controls.
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5.6. Design Consultant incorporates survey and utility information on 60% P&P sheets and
cross sections.
5.6.1. Ensures that all known utilities are plotted
5.6.2. Establishes and confirms all known existing conflicts and identifies relocations.
6. 60% to 90% Design Phase
6.1. Design consultant sends letter to utility via certified U.S. mail to submit proposed
schedule and relocation plan within set time period.
6.2. Utility submits proposed schedule and relocation plan for approval.
6.2.1. Work schedules are coordinated with other utilities and contractors.
6.2.2. Conflicts with other utilities resolved in Committee.
6.2.3. Utility relocation plans approved.
6.3. Acquisitions Coordinator finalizes ROW acquisitions.
6.4. Upon acquisition of ROW, utility coordinator notifies utilities by certified U.S. mail that
relocation is required within 45 days from date of notice.
6.4.1. Include anticipated start of project construction.
6.4.2. In accordance with City of Pearland Municipal Code, Section 26-91.
6.4.2.1. Whenever by reasons of widening or straightening of streets, water or
sewer line projects, or any other public works projects (i.e., install or improve
storm drains, water lines, sewer lines) it shall be deemed necessary by the
governing body of the city to remove, alter, change, adapt, or conform the
underground or overhead facilities of a right-of-way user, such alterations
shall be made by the owner of the facilities at the owners expense within
forty five (45) calendar days from the receipt of written notice to make the
alterations, unless a different schedule has been approved by the project
director or his/her designee. The owner of the facilities shall be responsible
for any costs incurred by the city, associated with project delays resulting
from owners failure to conform facilities within the limits established by this
section. Reimbursement for all costs provided for by this paragraph shall be
made within thirty (30) calendar days from the day which the owner receives
written notice of such costs.
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6.4.3. In accordance with Section 26-95, a franchise agreement takes precedence over
referenced Section 26-91.
6.4.3.1. If a provision of this article directly conflicts with a provision of a franchise or
written authorization from the city in effect on the effective date of this article,
the franchise provision will be followed until such time that the franchise or
written authorization expires or is terminated.
6.5. Utility Coordinator updates and reconfirms schedules.
6.6. Design Consultant incorporates final ROW and utility relocations into 90% plans.
6.6.1. Include depths for all underground utilities.
6.6.2. Plan-in-hand meeting.
7. 90% to 100% Design Phase
7.1. Field meetings with utilities as necessary.
7.2. Utility coordinator compiles and continues to update consolidated utility relocation plan
and schedule for the project.
7.2.1. Order of precedence of relocations.
7.2.2. Number of days required for each and which can occur simultaneously.
7.2.3. Critical path (needed prior to NTP).
7.3. Utilities apply and get approval for ROW permits.
7.3.1. See ROW e-Permit Procedure (Public Works).
7.4. Utility coordinator continues efforts to coordinate resolution of any outstanding conflicts
in Committee, in special meetings, or through direct communication.
7.5. As necessary, at least 30 days prior to bid opening, utility coordinator sends final notice
to utility via certified U.S. mail that the project is scheduled to begin construction and
that the utility must be moved by NTP.
7.6. 100% plans signed by utilities in signature block.
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