DCAA & PGDCA

Microsoft Word
2007
Sanskar Computers Software &Training Center

Created By
Sankalp Kumar Singh
B.A. & P.G.D.C.A

Email Id:- sankalpsingh.apoorva@gmail.com, sanskarcomputerspbh@gmail.com

Contact No:- 9984687814, 8896312297
Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh

Word:-Microsoft word is a word processor developed by mocrosoft.

Microsoft Office Button:- The Microsoft Office Button is located in the upper-left corner of the Word
window. When you click this button, a menu appears. You can use this menu to create a new file,
open an existing file, save a file, and perform many other tasks.
Quick Access Toolbar:
The Quick Access Toolbar is located by default at the top of word 2007 windows.. By default, Save ,Undo,
and redo appear on the Quick Access toolbar.
Title Bar:- It is the top of an open windows and is called Title bar .
Status bar:- At the bottom of the windows, the status bar gives you information about the current document.
You can turn off the display of an item of information by right-clicking the status bar and then clicking that
item.
Ribbon:- Ribbon is displayed just below the title bar. In Ribbon, commands are organized in logical group,
which are collected together under tabs. You can hide the Ribbon by double clicking the active tab. Different
type of tabs are available in word 2007.
Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh
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1-Clipboard
(i)Paste:-Paste the contents of the clipboard.
(ii)Cut:-Cut the selection and put it on the clipboard.
(iii) Copy:-Copy the selection and put it on the clipboard.
(iv)Format Painter:-Copy formatting from one place and apply it to another.
Double-Click this button to apply the same formatting to multiple place in the document.

2-Font
(i)Font(Ctrl+Shift+F):-Change the font face.
(ii)Font Size(Ctrl+Shift+P):-Change the font size.
(iii)Grow Fonr(Ctrl+Shift+>):-Increase the Font size.
(iv)Shrink Font(Ctrl+Shift+<):-Decrease the Font size.
(v) Change Case(Shift+F3):-Change all the selected text to UPPERCASE,LOWERCASE,or other
common capitalizations.
(vi)Clear Formatting:-Clear Formatting from the selection, leaving only the plain text.
(vii)Bold(Ctrl+B):-Make the selected text bold.
(viii)Italic(Ctrl+I):-Italicize the selected text Italic.
(ix)Underline(Ctrl+U):-Underline selected text.
(x)Strikethrough:-Draw a line through the middle of the selected text.
(xi)Subscript(Ctrl+=):-Create small letters below the text baseline.
(xii)Superscript(Ctrl+Shift++):-Create small letters above the line of text.
(xiii)Text Effects:-Apply a visual effect to the selected text, such as a shadow, glow or reflection.
(xiv)Text Highlight Color:-Make text look like it was marked with highlighter pen.
(xv)Font Color:-Change the text color.

3-Paragraph
(A)(i)Bullets:-Click the arrow to choose different bullets styles.
(ii)Numbering:-Click the arrow to choose different Numbering Formats.
(iii)Multilevel List:-Click the arrow to choose different Multilevel list
Styles.
(B)(i)Decrease Indent:-Decrease the indent level of the paragraph.
(ii)Increase Indent:-Increase the indent level of the paragraph.
(C)Sort:-Alphabetize the selected text on sort numerical data.
(D)Show/Hide(Ctrl+*):-Show paragraph marks and other hidden formatting
symbols.
(E)(i)Align text Left(Ctrl+L):-Align text to the left.
(ii)Center(Ctrl+E):-Align text to the center.
(iii)Align text Right(Ctrl+R):-Align text to the right.
(iv)Justify(Ctrl+J):-Align text to both the left and right margins,adding extra space between words as
necessary.
(F)Line Spacing:-You can also customize the amount of space added before and after paragraphs.
(G)Shading:-Color the background behind the selected text or paragraph.
(H)Bottom Border:-Customize the borders of the selected cells or text.

4-Styles
(i)Change Styles:-Change the set of styles,colors and Paragraph spacing fonts used in this document.

5-Edting
(i)Find(Ctrl+F):-Find and select specific text , formatting or type of information with in the workbook.
You can also replace the information with new text or formatting.
(ii)Replace(Ctrl+H):- Replace text in the document .

Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh

(iii)Select:-Use select object to allow you to select object that have been positioned behind the text.

1-Page
(i)Cover Page:-Insert a fully-formatted cover page .
You fill in the title ,author, date and other information.
(ii)Blank Page:-Insert a new blank page at the cursor position.
(iii)Page Break(Ctrl+Return):-Start the next page at the current position.

2-Table
(i)Table:-Insert or draw a table into the document.
In word, you can also convert existing.

2-Illustrations(funkZu ]n`VkUr)
(i)Picture:-Insert a picture from a file.
(ii)Clip-Art:-Insert clip-art into the document, Including Drawing
Movies,Sounds,or stock photography to illustrate a specific concept.
(i)Shapes:-Insert ready-made shapes,such as rectangles and circles,arrows,lines,flowchart symbols,and
callouts.

(ii)Smart Art:-Insert a smart art graphic to visually communicate information .Smart art graphics range from
graphics ,list and process diagrams to more complex graphics such as Venn diagrams and organization charts.
(iii)Chart:-Insert a chart to illustrate and compare data.
Bar,Pie,Line Area,and surface are some of the available types.
Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh

4-Links
(i)Hyperlink(Ctrl+K):-Create a link to a web page,a picture,an e-mail address ,or a program.
(ii)Bookmark:-Create a bookmark to assign a name to a specific point a document.
You can make hyperlinks that jump directly to a bookmarked location.
(iii)Cross-Reference:-Refer to items such as headings figures,and tables by inserting a cross reference such as
,see table 6 belowor Turn to page 8 ,
Crose references are automatically updated if the content is moved to another location.By
default , cross references are inserted as hyperlinkes.

5-Header&Footer
(i)Header:-The content in the header will appear at the top of each printed page.
(ii)Footer:-The content in the footer will appear at the botton of each printed page.
(iii)Page Number:-Insert page number into the document.
I. Top of Page
II. Bottom Page
II. Page Margins
III. Current Position
IV. Formal Page No.
V. Remove Page No.

6-Text
(i)Text Box:-Insert preformatted text boxes.
(ii)Quick Parts:-Insert reusable pieces of content,Including,fields.document properties such as title and
author or any preformatted snippets you create.
(iii)Word Art:-Insert decorative(ltkuk ] vyad`r djuk) text in your document.
(iv)Drop Cap:-Create a large capital letter at the beginning of paragraph.
(v)Signature line:-Insert a signature line that specifies the Individual who must signature.
(vi)Date and Time:-Insert the current date or time into the current document.
(vii)Object:-Insert an embedded object.

7-Symbols
Insert an embedded object.

1-Themes
(i)Themes:-Change the overall design of the entire document including colors fonts and effect.
(ii)Themes color:-Change the colors for the current theme.
(iii)Theme Fonts:-Change the fonts for the current theme.
(iv)Theme Effects:-Change the effects for the current theme.
2-Page Setup
(i)Orientation:-Switch the page between portrait and landscape layouts.

(ii)Margins:- Select the margin sizes for the entire document or the current section.

Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh

(iii)Size:-Choose a paper size for the current section to apply a specific paper size to all sections in the
document,click more paper size.

(iv)Colums:-Split text into two or more colums.

(v)Breaks:-Insert page and section break add page section,or column breaks to the document.
(vi)Line Number:-Add line number in the margin alongside of each lone of the document.
(vii)Hyphenation:-Turn on hyphenation ,with allows words to break lines between the syllables of words .
Book and magazines hyphenate their text in order to have more uniform spacing between words.

3-Page Background
(i)Watermark:-This is often used to indicate that a document is to be treated specially such as confidential or
urgent.

(ii)Page Color:-Choose a color for the background of the page.

(iii)Page Borders:-Add or change the border around the page.

Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh

4-Paragraph
(A)Indent:(I)Left:-Move in the left side of the paragraph by a certain amount.
To change the margins for the whole document,click the margins button.
(II)Right:-Change the margins for the whole document,click the margins button.
(B)Spacing:(I)Before:-Change the spacing between paragraphs by adding space above the selected paragraphs.
(II)After:-Change the spacing between paragraphs by adding spase below the selected paragraphs.

5-Arrange
(i)Position:-Position the selected object on the page.
Text is automatically set to wrap around the object.
(ii)Bring to Font:-Click here to bring the selected object in front of all other objects so that no. part of it is
hidden behind another object.
(iii)Sent to Back:-Send the selected object behind all other object.
(iv)Text Wrapping:-Change the way text wraps around the selected object.
To configure the object so that it moves along with the text around
it,select In line with text.
(v)Align:-Align the edges of multiple selected object.
You can also center them or distribute them evenly across the page.
(vi)Group:-Group object together so that they can be treated like a single object.

(vii)Rotate:-Rotate or flip the selected object.

1-Table of Contents
(i)Table of Contents:-Once you have added a table of contents click the add text button to add entries to the
table.
(ii)Add text:-Add the current paragraph as an entry in the tables of contents
(iii)Update Table:-Update the table of contents son that all entries refer to the correct page number.

2-Footnotes
(i)Insert Footnotes:-Footnotes are automatically renumbered as you move text around the document.
(ii)Insert Endnote(Alt+Ctrl+D):-Endnotes are placed at the end of the document .
(iii)Next Footnote:-Click here to navigate to the previous footnote in the document,or to the next or previous
endnote.
(iv)Show Notes:-Scroll the document to show where the footnotes or endnotes are located.

3-Citations & Bibliography

(i)Insert Citation:-Cite a book , journal article or other periodical as the source for a piece of information in
the document.
Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh

Choose from the list of sources you have created or enter information for a new source.
Word formats the citation according to the style you have selected .
(ii)Manage Sources:-View then list of all the sources cited in the document.
(iii)Style:-Choose the style of citation to use in the document .
Popular choices include APA style , Chicago style ,and MLA style.
(iv)Bibliography:-Add a bibliography , which list all the sources cited in the document.

4-Captions
(i)Insert Caption:-Add a caption to a picture or othe image.
A caption is a line of text that appears below an object to describe it.
(ii)Insert Table of Figures:-Insert a table of Figures into the document .
A table of Figures includes a list of all of the figures ,
tables ,or equations in the document.
(iii)Update Table:-Update the table of figures to include all of the entries in the document.
(iv)Cross-Reference:-Refer to items such as headings , figures , and tables by inserting a cross reference such
as ,see table 6 below or Turn to page 8.
Cross references are automatically update if the content is moved to another location by default
, cross references are inserted as hyperlinks.

5-Intex
(i)Mark Entry(Alt+Shift+X):-Include the selected text in the index of the document.
(ii)Insert Index:-An index is a list of keywords found in the document along with the page number the words
appear on.
(iii)Update Index:-Update the Index so that all the entries to the correct page number.

6-Table of Authorities
(iv)Mark Citation(Alt+Shift+I):-Add the selected text as an entry in the table of Authorities.
(v)Insert Table of Authorities :-A table of Authorities lists the cases , statates, and other authorities cited in
the document.
(vi)Update Table of Authorities:-Update the table of Authorities to include all of the citations in the
document.

1-Create
(i)Envelopes:-Create and print envelopes.
(ii)Labels:-Create and print Labels.
You can select from a number of popular paper labels styles and shapes.

2-Start Mail Merge

(i)Start Mail Merge:-Start a mail merge to create a from letter which you intend to print or e-mail multiple
times , sending each copy to a different recipient.
You can insert feild , such as name or address , which word all replace automatically with information from a
database or contact list for each copy of the form letter.

(ii)Select Recipients:-Choose the list of people you intend to send the letter to.
You can type your own list , use your own list ,use your outlook contacts , or connect to a database.

(iii)Edit Recipient List:-Make Changes to the list of recipients and decide which of them should receive
your letter.
Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh
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You can also sort , filter , find and remove duplicates ,or validate addresses from the list.

3-Write & Insert Fields

(i)Highlight Merge Fields:-This make it easy to see what part of your form letter will be replaced by
information from the recipient list you have chosen.
(ii)Address Block:-Add an address to your letter .You specify the formatting
And location and word will replace it with actual addresses from your recipient list when you finish the mail
merge.
(iii)Greeting Line :-Add a greeting line such as Dear <<First Name>> to your document.
(iv)Insert Merge Field:- Add any field from your recipient list to the document , such as Last
Name,Company Name,or any other field .
When you finish the mail merge , word will replace these fields with the actual information
from the recipient list .
(v)Rules:-Specify rules to add decision making ability to the mail merge.
For instance , you could use if Then else to check the address of recipient and
show a local phone number to recipients near you and an international phone number for recipients outside of
your county.
(vi)Match Field:-Match field allows you to tell word the meaning of different fields in your recipient list.
For example,you can indicate that custom field Home is equivalent to normal builtin field Home Phone.
(vii)Update Labels:-If you are creating labels , update all the labels in the document to use information from
the recipient list.
For a mail merge to a printed letter or e-mail, this command is not necessary.

4-Preview
(i)Preview Results:-Replaces the merge fields in your document with actual data from your recipient list so
you can see what it looks like .
(ii)Find Recipient:-Find and previews a specific record in the recipient list by searching for text.
(iii)Auto check for Errors(Alt+Shift+K):-Specify how to handle errors that occur when completing the mail
merge .
You also have the option of simulating the mail merge to see if any errors would occur.

5-Finish
(i)Finish & Merge:-You can create separate document for each copy of the letter,send them all directly to the
printer , or send them via e-mail.

1-Proofing
(i)Spelling & Grammar (F7):-Check the spelling and grammar of text in the document.
(ii)Research(kks/k ] vuqlU/kku ] [kkst)(Alt+Click):-Open the research Task pane to search through reference materials
, such as dictionaries , encyclopedias , and translation services.
(iii)Thesaurus(kCndksk)(Shift+F7):-Suggests other words with a similar meaning to the word you have selected
(iv)Translate:-Translate the selected text into a different language.
(v)Translation Screen Tip:-Enable a screen Tip that translates words you pause your cursor over into another
language.
(vi)Set Language:-Set the language used to check the spelling and grammar of the selected text.
(vii)Word Count:-Find out the number of words , characters , paragraphs, and lines in the document.
You can also find the word count in the status bar at the bottom of the window .

2-Comments
(i)New Comment:-Add a comment about the selection .
(ii)Delets:-Delete the selected comment .
(iii)Previous:-Navigate to the previous comment in the document.
(iv)Next:-Navigate to the next comment in the document.
Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh

3-Tracking
(i)Track Change (Ctrl+Shift+E):-Track all change made to the document , including insertions , deletions ,
and formatting.
(ii)Ballons:-You can show revisions as ballons in the margins of the document or show them directly with in
the document itself.
(I)Show Revisions in balloons .
(II)Show All Revisions Inline.
(III)Show only comments and formatting in Balloons.
(iii)Final Showing:-Choose how to view the proposed change to the document .
Final shows the document with all proposed change include ,Original shows the document before any change
were made.
The markup shows what change Have been proposed.

(iv)Show Markup:- You can hide or show comments ,insertions and deletions formatting changes and other
kunds of markup.

(v)Reviewing:-Show revisions in a separate window .

(a)Reviewing pane Vertical
(b)Reviewing pane Horizontal

4-Changes
(i)Accept:-Click here to access other options such as accepting all change in the document.
(I)Accept and Move to Next
(II)Accept Change
(III)Accept all Change Shown
(IV)Accept all Change in Document
(ii)Reject:-Reject the current change and move to the next proposed change.
Click the arrow to reject many change at once.
(iii)Previous:-Navigate to the Previous revision in the document so that you can accept or reject it.
(vi)Next:-Navigate to the next revision in the document so that you can accept or reject it.

5-Compare
(i)Compare:-Compare or combine multiple versions of a document .

(ii)Show Source Documents:-You can show the original document, the revised document, or both.
Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh

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6-Protect
(iii)Protect Document:-Restrict how people can access the document.

1-Document Views
(A)Print Layout:-View the document as it will appear on the printed page .
(B)Full Screen Reading:-View the document in full screen reading view in order to maximize the space
available for reading or commenting on the document
(C)Web Lay out:-View the document as it would look as a Web Page.
(D)Outline View:-View the document as an outline and show the outline tools.
(E)Draft:-View the document as a draft to quickly edit the text.
Certain element of the document such as headers and footers will not be visible
in the view.

2-Show/Hide
(A)Ruler:-View the rulers, used to measure and line up object in the document.
(B)Gridlines:-Turn or gridlines to which you can align objects in the document.
(C)Message Bar:-Open the message bar to complete any required actions on the document.
(D)Document Map:-Open the document map , which allows you to navigate through a structural view of the
document.
(E)Thumbnails:-Open the thumbnails pane , which you can use to navigate a long document through small
pictures of each page.

3-Zoom
(A)ZOOM:-Show the zoom dialog box to specify the zoom level of the document .
In most cases , you can also use the zoom controls in the status bar at the bottom of the windows to quickly
zoom the document.
(I)100%:-Zoom the document to 100% of the Normal size.
(B)One Page:-Zoom the document so that an entire page fits in the windows
(C)Two Pagers:-Zoom the document so that two pages fit in the window.
(D)Page Width:-Zoom the document so that the width of the page matches the width of the window .

4-Window
(A)New Window:-Open a new window containing a view of the current document.
(B)Arrange All:-Tile all open program window side-by-side on the screen .
(C)Split:-Split the current window into two parts so that you can view different section of the document at the
same time .
(D)View side-by-side:-View two document side-by-side so that you can compare their contents .
(E)Synchronous Scrolling:-Reset the scrolling of two document so that they scroll together.
To enable this feature ,turn ,on view side-by-side.
(F)Reset Window Position:-Reset the window position of the document being compared side-by-side so that
they share the screen equally .
(G)Switch Windows:-Switch to a different currently open window.

5-Macros
(A)Macros(Alt+F8):-Click here to record a macro or to access other macro options.

Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh

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