Southeastern Free Will Baptist College

ASSESSMENT PLAN
2016-2021

Physical: 532 Eagle Rock Rd., Mail: PO Box 1960, Wendell, NC 27591
(919) 365-7711, fax: (919) 365-4940, info@sfwbc.edu, www.sfwbc.edu

Southeastern F.W.B. College Assessment Plan

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Table ofContents
Section

Page

Evaluation Policy and Schedule .............................................................................. 3

Evaluation Purpose and Descriptions ...................................................................... 5
Faculty Classroom Evaluation ........................................................................ 5
Faculty Evaluations ........................................................................................ 5
Support Staff Evaluations ............................................................................... 6
Evaluation of the President ............................................................................. 6
Board Evaluations .......................................................................................... 6
Program Evaluations/Assessment ........................................................................... 6
Procedures for Department Chairs ................................................................. 7
General Education Program Assessment................................................................ 7
Assessment of Students and Student Life ............................................................... 8
Students ......................................................................................................... 8
Library ............................................................................................................ 8
Student Services ............................................................................................ 8
Student Life .................................................................................................... 8
Services to theLocal Church ........................................................................... 8
Strategic Long Range Plan...................................................................................... 8
Evaluation of Assessment ....................................................................................... 9
Assessment Week .......................................................................................... 9
Student Evaluation of Instruction ........................................................................... 10
Evaluation of Publications ..................................................................................... 10
NOTE:The data collected by the Assessment Committee isadrivingforce for the
Strategic Long RangePlan.

Southeastern F.W.B. College Assessment Plan

Southeastern Free Will Baptist College Assessment Plan

(Including Policies andProcedures)
Revised4/01/2016
Evaluation Policy and Schedule
The Institution conducts regular evaluations of its employees and Board of
Directors against theresponsibilities in the approved jobdescription. Also, the
Institution conducts assessment of its faculty, staff, students, and alumni to
determine their evaluation of the Institution.
Category
President
(Board Manual)
Administration

Professors

Full-Time Staff

Part-Time Staff

Students

Alumni

What
Job Description
Presidential Evaluation
Form(TBA Spring 2017)
Job Description
Job Description
Course Evaluations
Selected Syllabi(TBA Fall
2016)
Faculty Satisfaction Survey
Job Description
Employee Satisfaction
Survey
Job Description
Employee Satisfaction
Survey
Student Satisfaction Survey
New Student Survey
Junior Focus Group(TBA
Spring 2017)
Senior Exit Interview(TBA
Spring 2016)
Alumni Survey(TBA Spring
2017)

Who
Board of Directors
President
Academic Dean
Assessment
Committee

Direct Supervisor

Direct Supervisor

Office of Student Life

Assessment
Committee
Department Chairs
Assessment
Committee

Southeastern F.W.B. College Assessment Plan

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Time Frame
September

December

March

April/May

Timeline for Assessment Activities

Tasks
Responsibility
Distribute New Student
Office of Student Life
Survey
Distribute Course
Evaluations
Assessment Committee
Distribute Church
Office of Student Life
Christian Service
Forms(TBA Fall 2016)
Distribute Support Staff
Office of Administration
Survey
Distribute Faculty Survey Office of Academic Dean
Distribute Student
Office of Student Life
Services Survey
Distribute Course
Assessment Committee
Evaluations
Perform Senior Graduate
Department Chairs
Interviews
Perform Junior Class
Assessment Committee
Focus Group
Distribute Board of
Directors Survey(TBA
President
Spring 2017)
Distribute Presidential
Evaluation Form(TBA
Board of Directors
Spring 2016)
Selected Program
Reviews Based on
Department Chairs
Academic Program
Office of Academic Dean
Review Cycle
Collect Professional
Office of Academic Dean
Development Review
Forms(TBA Spring 2017)
Distribute Church
Christian Service
Office of Student Life
Forms(TBA Spring 2016)

Southeastern F.W.B. College Assessment Plan

Evaluation Purpose andDescriptions

Faculty Classroom Evaluation
Purpose: The faculty evaluation program is to improve the quality of
instruction. Evaluation results may be used when considering faculty for
rehire or advancement, but should not constitute the sole determining factor.
The administration reserves the right to sit in on any classroom session for
the purpose of evaluation. Other factors could include service to the
institution, involvement in professional organizations, and progressive
scholarship. Methods of evaluation are asfollows:
1.

Personal Evaluations: These evaluations will be done by the

instructor in conjunction with the preparation or revision of the course
to improve teachingperformance.

2.

Student Evaluations: Student evaluations will be done in all the

courses the instructor teaches. Evaluation will occur on Populi by the
students to be collected and analyzed for future improvement.
Frequency distributions and group means, as well as individual item
analysis, will be compared across the faculty.

3.

Syllabus Analysis: The Academic Committee in cooperation with the

AD will review a sample of each instructor's course syllabus to insure
that proper attention has been given to meeting published syllabus
requirements [see Syllabi template on Populi sharedfiles (TBA Fall
2016)].

4.

ClassroomPerformance:
a. The AD and/or the Department Chair will visit the largest class
taught by the instructor at a prearranged time to evaluate
classroomperformance (TBA Fall 2016/Spring 2017).
b. A final consultation with the AD and the Department Chair will be
held to formulate goals for implementing a positive plan to
improveinstruction (TBA Spring2017).

Faculty Classroom Evaluation Schedule:The AD will determine the schedule

for evaluating faculty in the classroom.
FacultyEvaluations
1.
2.

3.

Professional Development Forms: Collected in April/May, these

forms are reviewed by the Academic Dean (AD).(TBA Spring
2017)
Student Evaluation of Instruction: Students are required to
complete these forms (for each course) through the campus
Populi system. Data is reviewed by the AD and forwarded to
eachinstructor (See p. 8 forprocedure).
Course Syllabi Evaluations: For each course taught, faculty

Southeastern F.W.B. College Assessment Plan

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members are required to submit to the AD a syllabus using the

required format. The AD and/or Academic Committee will
periodically review a syllabus for eachinstructor. (TBA Fall 2016)
Classroom evaluations:
a. AD and/or Department Chairs will observe and
evaluateclassroom instruction to promoteimprovement.
(TBA Fall 2016/Spring 2017)
b. The AD will determine how often instructors need
tohave classroomevaluation.
End of Year Evaluations: Full-time faculty members will schedule
an end of the yearevaluation with the AD during the Spring
Semester(TBA Spring 2017). This assessment will involve either
a self-evaluation form and/or an evaluation form completed by
theAD.

4.

5.

Support StaffEvaluations: All staff members are evaluated against their job
description by their immediate supervisor. Job descriptions are revised
regularly to accurately reflect the expectations (TBA Spring 2016).
Evaluation of the President: The President is evaluated each spring by the
Board of Directors in regular session. The job description and evaluation
are available in the BoardManual (TBA Spring 2017).
Board Evaluations: Each member of the Board of Directors completes a
self- evaluation to help improve effectiveness [using the Board of
Directors Evaluationform (TBA Spring 2016)].
ProgramEvaluations/Assessment
Components:
1.

Comparative Curricular Analysis: Each Department Chair is

responsible for comparing respective program requirements to
similarinstitutions on the following rotating basis:
Academic Program/Major Review Cycle
Department
Date of Review
Bible/ Biblical Studies
2016-2017, 2019-2020
Christian Education/ Business
2017-2018, 2020-2021
Sacred Music/ Religious Arts
2018-2019, 2021-2022

2.

Senior Graduate Interviews are conducted annually by the

Department Chairsduring the end of the Spring semester (TBA
Spring 2016).

Southeastern F.W.B. College Assessment Plan

3.

4.

5.

Student Surveys are administered during April. (The school office

puts the survey online for Assessment Day and leaves itup for one
week. The Assessment Committee then reviews the data,
quantifies it, and forwards it to members of the
AdministrativeCommittee.)
Program (Curricular) Development Review: Annual reviews
andrevisions take place during the course of the college year.
Proposed changes are submitted to the Academic Committee for
further review. [See Program Development ReviewPolicies and
ProceduresManual (Availability TBD).]
Alumni Surveys: Surveys are sent to alumni who graduated five
years previously. Purpose: Five years affords students sufficient
time to complete most mission requirements, to complete graduate
school, and/or to have some experience in their field of study, thus
giving them better insight into their experience at Southeastern Free
Will BaptistCollege.

Procedures for Department Chairs

Department Chairs need to be actively involved in the Assessment of their
Programs. Each Department Chairshould perform the following tasks:
1.
2.

3.
4.

5.

Contact each graduating senior within the respective department at

the end of the Spring semester.
Collect and maintain an assessment binder of data in office.
This binder may include data collected during senior interviews,
advisement, mentoring, comparative curricular analysis, letters
from employers, or any other method pertinent to that particular
program evaluation.
Include changes that are made to the program as a result of
information collected.
Track Graduates: Keep a list of graduates, year of graduation,
andcurrent occupation and/or graduate school attended. This
information will help assess the program by evaluating the students
vocation as it is linked to their program ofstudy.
Document data collection and any proposed changes to the
program. These changes should be submitted to the Academic
Committee for approval.
General Education ProgramAssessment

Components:
1.

Junior Focus Groups: Juniors are engaged annually for

assessment on specified day in April/May. (Each student who is
classified as a junior is notified in advance of date,time, and
place.)Members of the Assessment Committee ask specific
questions about each course taught in the general education

Southeastern F.W.B. College Assessment Plan

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2.

program. Data is compiled and given to the various instructors

who teach in the General Education Program.(TBA Spring 2017)
Alumni Surveys: Questions or comments about the general
education program are discussed by the assessment committee
and then forwarded to thefaculty. (TBA Summer 2017)
Assessment of Students and Student Life

Assessment ofStudents
1.

2.
3.

4.

Entry Level English Placement: English course placement for

entering freshmen is based on an exam administered by the English
department. Students who score less than70/C are placed in English
100. Those who score higher than 70/C are placed in English 101.
Classroom Evaluations: Instructors set academic requirementsin
their course syllabus and assign grades according to each
students academicperformance.
Program Specific Requirements: Students are required to fulfill
certain academic, internship, and program specific requirements as
are outlined in their program of study and areevaluated upon the
completion of eachrequirement.
Capstone Courses: Required of seniors in most degree programs,
these courses assess the overall skills and knowledge that have
beenacquired throughout each students educationalexperience in a
particular program.

Assessment of Library (Full assessment program on file in the Office of

the Librarian)
1.
2.

StudentSurveys
Circulation

Assessment of StudentServices
1.
2.

StudentSurveys
AlumniSurveys (TBA Summer 2017)

Assessment of StudentLife
1.
2.

StudentSurveys
AlumniSurveys (TBA Summer 2017)

Assessment of Service to the LocalChurch

1.
2.

Christian Service Records

Church Christian Service Evaluation Forms (TBA Spring2016)

Southeastern F.W.B. College Assessment Plan

Strategic Long Range Plan(SLRP)

Data compiled by the Assessment Committee is distributed to the Administrative
Committee and is used in the planning and implementing of the Strategic
LongRange Plan(SLRP).
Evaluation ofAssessment
Process: Each year, the Assessment Committee will choose an area of
assessmentto be evaluated. The committee will evaluate thefollowing:
1.
2.
3.
4.

Any forms or instruments being used in this particular

areaof assessment.
The percentage or ratio of participants from the targetedpopulation.
The procedure for administering these assessment tools and the
success in gatheringdata.
The effective distribution of thedata.

Procedure: The Assessment Committee will perform the following tasks:

1.

2.
3.
4.

Evaluate the assessment tool. A form will be provided to the

committee members to evaluate the instrument being utilized
(i.e., formsurvey). (TBA Spring 2017)
Evaluate the participationrate.
Suggest and discuss improvements.
Decide what changes should be implemented.

Assessment Week is held annually during the Springsemester.

1.

2.

3.
4.

Junior Focus Groups: Meeting in a classroom with members of

the Assessment Committee, the junior focus group primarily
evaluates the general education program. This data is compiled
and forwarded to the instructors in the General Education
department.
Student Satisfaction Surveys: All students meet in chapel on a
specified day for the survey instructions. Then students are sent to
various computers on campus to complete the online survey. The
survey will be available online for one week. The survey includes
questions which assess the entire campus.
Senior Graduate Interviews: To assess their experience in their
particular program, seniors meet at various scheduled times with
their Department Chairs.
Assessment Week is evaluated by the Assessment Committee at
the next committee meeting. All data is reviewed, quantified, and
forwarded to the AdministrativeCommittee.

Southeastern F.W.B. College Assessment Plan

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Student Evaluation ofInstruction

Purpose
The student evaluation of instruction is an important assessment instrument for
the evaluation (by students) of the instruction of individual courses. The results
can indicate to the instructors the areas that they are doing well and/or the areas
thatneed improvement in either course content orinstruction.
Procedure
1.
2.

3.

The evaluation instrument will be made available on Populi at the

end of the semester and should be completed by the last day of
classes.
Instructors must explain to their classes the importance of thestudent
evaluation ofinstruction. Students are required to complete the
course evaluation instrument to see their grade in a particular
course.
In class, instructors must announce that the course evaluations
are open and must be completed by the end of the semester.

Responses
The responses from the student evaluations will be sent to each instructor
after grades are completed. The AD will also receive acopy.
Exceptions
Courses with less than four students will not be recorded in order to
protectstudent identity and insureconfidentiality.
Evaluating InstitutionPublications
All publications are evaluated, revised, and updated on a regular basis. The
principle publication is the annual College Catalogwhich is revised and updated
annually under the leadershipof the AD. Prior to inclusion in the CollegeCatalog, all
curriculum changes must be approved by the faculty, administration, and Board
under the guidelines outlined in Curriculum Development Review. The Student
Handbook is revised and updated each year by the Dean of Students and other
employees involved in studentaffairs.
The Board of Directors has the final authority for policies published in the catalog
and the handbooks of the institution. To allow a reasonable time for review and
questions, members of the Board of Directors will be provided the proposed
catalog or handbook at least one week prior to any vote for its approval. The
existing publications remain in force until new publications are approved by
theBoard.