TEMPLATEPROVIDED

FORREFERENCEPURPOSESBY:

CreatedSeptember30,2011

INSERTCLIENTNAME

INSERTPROJECTNAME

REQUESTFORPROPOSAL
for
ARCHITECTURALPRIMECONSULTANTSERVICES

RFPRELEASEDATE:INSERTDATE
RFPCLOSEDATE:INSERTDATE&TIME

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TableofContents
Introduction
1.1 ProjectOverview
1.2 ProjectTeam
1.3 ProposedProjectSchedule

InstructionstoProponents
2.1 Introduction
2.2 ProposedScheduleofEvents
2.3 InquiriesandChanges
2.4 SubmissionRequirements
2.5 EvaluationCriteria
2.6 Interviews

ScopeofServices
3.1 BasicServices
3.2 AdditionalServices

SpecialtyConsultants

ConstructionCostEstimating

FeeStructure

Disbursements

FormofAgreement

Attachments:

RAICDocument7
AppendixAifincludedasdescribedbelow.
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INTRODUCTION
1.1
ProjectOverview

Insertageneralintroductionoftheproject;projectspecificsaredescribedunder2.1
below.

1.2
ProjectTeam

InsertdescriptionofClient
InsertRole/NameofProjectManager

ThesuccessfulProponentwillcontractdirectlywithinsertnameofClient

1.3
ProposedProjectSchedule

TheprojectschedulewillbedevelopedbytheClientinconsultationwiththesuccessful
Proponentinsertguidelinesforsubmissionsandapprovals

INSTRUCTIONSTOPROPONENTS
2.1
Introduction
Insertdescriptionofthesite,existingbuilding(s)toberetainedandanticipated
development
Insertdescriptionofenvironmentalstandards,LEEDCertificationLevel
Insertdescriptionofphasingand/orprojectscheduletargets
Insertprojectcost(includingsoftcosts)andconstructioncost(includes
contingencies,constructioncontractorsfeesandGST)
Insertmethodofconstructionprocurement(ConstructionManagement(CM),
GeneralContractor)ifCMinsertnumberofbidpackagestobeincludedinthe
percentagefeequoted
Insertpreliminaryplanning,programmingorsimilarinformation:
o Describewhothebuildingorrenovationisintendedtoserve?Identify
thekeybuildingusers,theirhoursofuseandkeycharacteristicsofthe
useofthebuildinganditssite.
o DescribetheClientorganizationanddecisionmakingstructureforthe
project.

2.0

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Describetheintentoftheproject;suchasaniconthatrepresentsthe
organizationoracomfortableworkplaceandanykeyperformance
indicators.
o Describekeydriversfortheprojectsuchasfunding/financing,
expansionorswingspace.
o Describeimportantfactorsinthesuccessoftheprojectandspecial
valueyourdesignteamcouldbringtotheprojectteam.

Insertanyreferencedocumentsyouhaveavailabletobetterdescribethe
project
o

2.2

ProposedScheduleofEvents

Thefollowingdates(subjecttochange)applytotheRequestforProposal:
Insertdatesrelatedto:

2.3

DateofRFP:
Datewhen/ifotherRFPdocumentsareavailabletoProponents:
Dateforaddendums(ifrequired)tobeissued:
DateandtimewhenProposalisdue:
Date(s)forinterviews:
Commencementdateofservices(onorabout):

InquiriesandChanges

InsertallcontactinformationfordirectinquiriesandquestionsregardingtheRFP
ProcessorScopeofWorkonly,to:

Insertname(s)ofcontactcompletewithtelephone,email,fax,etc.

Allotherquestionsandinquiriesrelatingtothisprojectand/ortheClient(insertClient
Name),aretobedirectedto:

Insertname(s)ofcontactcompletewithtelephone,email,fax,etc.

Proposalinquiriesmaybesubmittedviaemailortelephoneandmustbesubmittedby:
Insertdate
Addenda,astheClientdeemsnecessary,willbeissuedtotheconfirmedProponents.
SuchaddendashallbeincorporatedintoandformpartofthisRFP.
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InsertClientNamereservestherighttomodifyorchangethecontentofthis
documentpriortothedatetheproposalsaredue.
Contactisrestrictedtotheperson(s)listedabove.Contactwithindividualsotherthan
listedmayresultinProposaldisqualification

2.4

SubmissionRequirements

2.4.1 ProposalSubmission

Proposalsshallbesubmittedto:
Insertnameandaddressofcontact
Insertnumberofcopiesrequiredtobesubmitted

Facsimileandemailproposalswillnotbeaccepted.

Proposalsreceivedaftertheclosingtimewillbeconsidereddisqualifiedand
returnedunopenedtotheProponents.

ThetimeandefforttoprepareandpresenttheProposalissolelythe
responsibilityoftheProponent.Undernocircumstancesshallinsertnameof
Clientbeobligedtoreimbursesuchexpense.

2.4.2

MinimumQualifications
Proponentsandkeyteammembersmustberegisteredtopracticeinthe
provinceofAlbertaandhaveexperienceworkingonsimilarprojects.
TeammembersaretobeexperiencedinthedesignofINSERTDESCRIPTION
OFPROJECTCOMPONENTS(i.e.acutecarehospitaldesign,projectsover$XX
Millioninconstructioncost)

2.4.2

FormofProposal
Proposalsarenottoexceed30,8.5x11pagesinlengthandaretoaddressthe
followinginformation.Fullresumesforkeymembersmaybesubmittedasan
appendix.
2.4.2.1 Firmoverview,backgroundandvalues
2.4.2.2 Adescriptionofkeymembersfromeachdiscipline,theirrolesanda
briefdescriptionofrelatedexperience.

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2.4.2.3 Ateamorganizationchartanddescriptionoftheworkingrelationshipof
theteammembers.
2.4.2.4 Adescriptionofthree(3)tofive(5)current,directlyrelatedprojects
identifyingtheconstructioncost,completiondateandparticipationof
teammembersproposedonthisproject.
2.4.2.5 Astatementillustratingyourunderstandingoftheprojectandthegoals
oftheClientteam.
2.4.2.6 Astatementofyourproposeddesignapproach.
2.4.2.7 Astatementofyourproposedprojectmanagementmethodology
includingcost,scheduleandqualitycontrol.
2.4.2.8 AstatementconfirmingthenumberofAddendareceived

2.5

EvaluationCriteria

Theproposalsandinterviewswillbeevaluatedonthefollowingbasis.Thesamecriteria
willbeappliedinassessingtheproposalandtheinterview.Proponentscoresafter
proposalsubmissionwillbeusedtoshortlistconsultantsforinterviews;proponent
scoresafterinterviewswillassessboththeproposalandtheinterviewandwillbeused
toselectthesuccessfulconsultant.

ItemDescription
Firm:overview,background,values
IndividualTeamMembersassignedtotheproject:related
projectexperience,expertiseandcompatibility
TeamOrganization:Organizationandcompatibility
DirectlyRelatedProjectExperience
UnderstandingoftheProjectandtheClientGoals
DesignApproach
ProjectManagementMethodology:cost,scheduleand
qualitycontrol
TOTAL

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MaximumPoints ProponentScore
10

20

10
20
15
15
10

100

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2.6

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Interviews

InterviewswillbeheldonINSERTDATE.

Eachinterviewwillbeatotalof1.5hoursindurationroughlycomposedofequalparts
presentationandquestionsandanswers.Pleasebepreparedtobringkeyteam
memberstotheinterviewandprepareapresentationtoaddressyourunderstandingof
andapproachtotheproject.

SCOPEOFSERVICES

3.1
BasicServices
ThefollowingaretheBasicServicestobeprovidedontheprojectandtobe
reimbursedbythepercentagefeequoted:

3.1.1

3.1.2

ArchitectureandInteriorDesign,Structural,MechanicalandElectrical
Engineering,CivilEngineeringandLandscapeArchitecture

ThefullscopeofarchitecturalprimeconsultantservicesdescribedinRAIC
Document7(attachedtothisRFP)istobeincludedintheproject.Atitssole
discretion,theClientmaychoosetoengagethesuccessfulproponenttoprovide
servicesonfuturephasesoftheproject.

3.1.3

3.2

AppendixAentitledScopeofServicesdefinestheservicestobeincludedin
theBaseFeeinfurtherdetail.

AdditionalServices
3.2.1 ThefollowingservicesareAdditionalServicesandwillbereimbursedbyan
identifiedfixedfee:
INSERTASAPPLICABLESUCHASTHEFOLLOWINGEXAMPLES

FacilityProgramming: WorkwiththeClientteamofstakeholderstodevelopa
programforthefollowingcomponents(includeadescriptionofanticipated
programmingservices).

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MasterPlanningoftheSite: WorkwiththeClientteamofstakeholdersto
developamasterplanandanurbandesignstrategyfortheentiresiteandto
confirmthephasingplanfortheproject.

3.2.2

ThefollowingservicesareAdditionalServicesandwillbereimbursedona
timebasisfee:
INSERTASAPPLICABLE
EXAMPLE:
CommunityConsultation:WorkwiththeClienttoassessanddevelopa
programofpublicconsultationfortheproject.

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SPECIALTYCONSULTANTS

SpecialtyconsultantssuchasINSERTKNOWNSPECIALTYCONSULTANTS(suchas
trafficandtransportation,elevatorandbuildingcodeconsultants)willbeengaged
separatelybytheClient.TheArchitectwillcoordinatetheservicesoftheidentified
SpecialtyConsultantswithinFeeforBasicServices.

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CONSTRUCTIONCOSTESTIMATING

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ConstructioncostestimatingwillbeprovidedbyINSERTEITHERTHECOST
CONSULTANT,ORBYACONSTRUCTIONMANAGER.TheArchitectwillprovide
informationtosupporttheestimatingprocessandwillberesponsibletoworkwiththe
projectteamtoaligncurrentestimateswiththeClientsbudgetateachproject
milestone.

FEESTRUCTURE
TheClientsintentistocompensatetheArchitectinaccordancewiththeCAAandCEA
ScopeofServicesDocument,Parts1,2,and3:BasicServicesforBuildingProjectsin
Alberta,DeterminingFeesforBasicServices,andDefinitionsandAdditionalInformation
RelatedtoA&EServices.TheClientreservestherighttonegotiateanappropriatefee
onthisbasis:
APercentageFeeforBasicServices
FixedFeesforIdentifiedAdditionalServices(ProgrammingandMasterPlanning
inthisexample)
HourlyRateStructureapplicabletoAdditionalServicestobereimbursedona
timebasis

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IftheClientwouldlikeadviceconcerninginterpretationoftheCAAandCEAScopeand
Feedocuments,feelfreetocontacttheExecutiveDirectoroftheConsultingArchitects
ofAlberta.7804888878ortollfree:18774888780.

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DISBURSEMENTS

NormaldisbursementswillbereimbursedbyafixedfeeofINSERT__%ofthe
Architectsfee.
INCLUDEIFAPPROPRIATE:Thisdisbursementfeeexcludesatravelexpenseandtime
allowancewhichwillbenegotiatedwiththesuccessfulproponentfortripsgreaterthan
50kilometres.

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FORMOFAGREEMENT

RAICDocument7,currentversionasattached.

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APPENDIXA
Alterationstothisdocumentcanbeeditedinthedocumentitselforincludedasamore
completedescriptionofscopeorasSupplementaryConditionsinAppendixA

ENDOFREQUESTFORPROPOSAL

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