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Document 876190.1

R12:FAQonTransfertoGLinR12(DocID876190.1)
InthisDocument
Purpose
QuestionsandAnswers

1.WhatarethetablesinvolvedintheTransfertoGLandGLposting?

2.WhatarethedifferentmethodstotransferSubledgerjournalstoGL?

3.WhatcolumnsindicatetheTransferStatusofaccountingdatainsubledger?

4.Whatisthesetupoptionthatdeterminesthelevelofdetailintheaccountinglinescreatedforaspecifictransaction
inXLA_AE_LINES?

5.WhatisthesetupoptionthatdeterminesiftransfertoGLisindetailorsummarisedmode?

6.WhatarethedifferentcombinationsofthetwosetupoptionsthatdetermineiftransfertoGLisinsummaryor
detailandthecorrespondingoutcome?

7.WhatcolumnsassociateGLdatabacktotheSLAdata?

8.WhyarereferencecolumnsinGL_IMPORT_REFERENCESnotpopulatedbytheR12TransfertoGLprocess,which
isunlike11i?

9.WhatisthedefaultvaluefortheTransfertoGLintheseededjournallinetypes(JLT)?

10.Ifacustomer'sbusinessrequiresadifferentsetupthanthedefault,cantheseededJLTbeupdated?

11.Howmanygroup_idsarecreatedduringthetransferprocesswhenthereisaprimaryledgerandassociated
ALC/reportingledger?

12.Howmanygroup_idsarecreatedduringtransferprocesswhenthereisaprimaryledgerandasecondaryledger?

13.IsthereasetuptopreventspawningtheJournalImportoninstanceswhereathirdparty(e.g.,Peoplesoft)GLis
used?

14.Isthereadiagnosticsscriptavailabletodetectissueswithtransferprocess?

15.WhenisdatainsertedintotheXLA_TRIAL_BALANCEStable?

16.WhyaretheoriginalencumbranceentriesnottransferredtoGLbeforethereversalencumbrancejournals?

References

APPLIESTO:
OracleGeneralLedgerVersion12.0.4to12.1[Release12.0to12.1]
OraclePayablesVersion12.0.4to12.1.0[Release12.0to12.1]
OracleAssets
OracleReceivablesVersion12.0.4to12.1[Release12.0to12.1]
OracleCostManagementVersion12.0.4to12.1[Release12to12.1]
Informationinthisdocumentappliestoanyplatform.

PURPOSE
ThisdocumentwillprovideanswerstosomefrequentlyaskedquestionsabouttheGLTransferprocess.
PleasenotethattheFAQsareapplicabletoALLsubledgersunlessspecificallymentioned.

QUESTIONSANDANSWERS
1.WhatarethetablesinvolvedintheTransfertoGLandGLposting?
SubledgerTables
XLA_AE_HEADERS
XLA_AE_LINES
XLA_DISTRIBUTION_LINKS
TransferJournalEntriestoGL(XLAGLTRN)processtakesthesubledgerjournalsandinsertsrecordsintotheInterface
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Tables

InterfaceTables

GL_INTERFACE/XLA_GLT_<groupid>

JournalImport(GLLEZL)thenreadsfromtheinterfacetableandcreatesrecordsintheGLTables

GLTables

GL_JE_BATCHES
GL_JE_HEADERS

GL_JE_LINES

GL_IMPORT_REFERENCES

GLPostingprocessthenpoststotheGL_BALANCEStable.

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2.WhatarethedifferentmethodstotransferSubledgerjournalstoGL?
a)ONLINEMODE
GLTransfercanbespawnedduringOnlineAccountingusingthe"FinalPost"optionforaspecificdocument(Example:AP
InvoiceandARTransaction).
Example:NavigationinPayables:Invoices/Entry/Invoices:Action:CreateAccounting/FinalPost.ThisspawnstheGL
Transfer,theJournalImport,DataManagerandtheGLPostingprocesses.ThisrequesttransfersALLthefinalaccounted
dataforthatdocument.ThismethodoftransferusestheinterfacetableGL_INTERFACEtomovethejournalstothe
generalledger.
b)BATCHMODE
GLTransfercanalsobespawnedbytheCreateAccountingconcurrentrequestwhensubmittedwiththe"TransfertoGL"
parametersettoY.
Example:NavigationinPayables:Other/Request/Run:CreateAccounting
Thisspawnsthejournalimportandthedatamanagerprocesses.TheGLPostingprocessisspawnedifthePosttoGL
parameterissettoYeswhensubmittingtheCreateAccounting.Thisrequesttransfersallthefinalaccountingcreatedby
theCreateAccountingrequestthatspawnedit.ThismethodusestheinterfacetableXLA_GLT_<groupid>.
c)CONCURRENTREQUEST
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GLTransfercanbesubmittedinstandalonemodeusingtheconcurrentrequest"TransferJournalEntriestoGL".
Example:NavigationinPayables:Other/Request/Run:TransferJournalEntriestoGL
ThisspawnstheJournalImportandtheDataManagerprograms.Thisrequesttransfersallthefinalaccountingthatexists
forthegivenledgerandenddate.ThismethodusestheinterfacetableXLA_GLT_<groupid>.
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3.WhatcolumnsindicatetheTransferStatusofaccountingdatainsubledger?
TheXLA_AE_HEADERStableshowsthetransferstatusoftheaccountingdata,aftersuccessfultransfertotheGLand
JournalImport:
XLA_AE_HEADERS.gl_transfer_status_code=Y
XLA_AE_HEADERS.gl_transfer_dateisnotnull
XLA_AE_HEADERS.group_idisnotnull
For11idataupgradedtoR12,thetransferstatuscanbedeterminedusingthefollowing
XLA_AE_HEADERS.gl_transfer_status_code=Y
XLA_AE_HEADERS.gl_transfer_dateisnull
XLA_AE_HEADERS.group_idisnull
XLA_AE_HEADERS.upg_batch_idisnotnull>indicates11idata
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4.Whatisthesetupoptionthatdeterminesthelevelofdetailintheaccountinglinescreatedforaspecific
transactioninXLA_AE_LINES?
EachJournalLineType(JLT)canbesetupasrequiredtoresultineitherdetailedormergedlinesinXLA_AE_LINES.
Navigation:AccountingSetups:SubledgerAccountingSetup:AccountingMethodsBuilder:JournalEntrySetups
Form:"DefineJournalLineTypes"
Field:"MergeMatchingLines"
Thedifferentoptionsareasfollows:
1)ALLThematchinglinesinXLA_DISTRIBUTION_LINKSforthespecificaccountingheaderandspecific
journallinetype(example:LIABILITY)aremergedtocreaterecordsinXLA_AE_LINES.
2)DR/CRThematchinglinesinXLA_DISTRIBUTION_LINKS,forthespecificaccountingheaderandspecific
journallinetype(example:LIABILITY)withdebitsideentries,aremergedtocreateonedebitentryin
XLA_AE_LINES.Thematchinglineswithcreditsideentriesaremergedtocreateonecreditsideentryin
XLA_AE_LINES.
3)NOLinesinXLA_DISTRIBUTION_LINKSforthespecificaccountingheaderandspecificjournal
linetype(example:LIABILITY)arenotmergedandcopiedintoXLA_AE_LINES.
NOTE:Thissetupappliestomerginglineswithinaspecifictransaction.
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5.WhatisthesetupoptionthatdeterminesiftransfertoGLisindetailorsummarisedmode?
TherearetwovariablesthatdeterminehowthedataistransferredtoGLfromthesubledgertablesXLA_AE_HEADERSand
XLA_AE_LINES.Thesesetupsdeterminewhetheraccountingdatafromacrossmultipletransactionsinthesubledgerwill
bemergedornotmergedwhileinsertingintorowsintheGL_JE_HEADERSandGL_JE_LINEStables.
a)SubledgerAccountingOptions
Navigation:AccountingSetups:LedgerSetup:Define:AccountingSetups
Choosetheledger
Clickon"UpdateAccountingOptions"
ScrolltoSubledgerAccountingOptionsinthePrimaryLedgersection
ClickonUpdateIcon
ClickonUpdateIconagainsttheApplicationtobesetup(Example:Payables)
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Field:GeneralLedgerJournalEntrySummarization
ThiscanbesettoONEofthefollowing:
SummarizebyGLPeriod
SummarizebyGLDate
NoSummarization
Thissetupdeterminesiftheaccountingheaderissummarizedornot.
b)JournalLineTypes
Navigation:AccountingSetups:SubledgerAccountingSetup:AccountingMethodsBuilder:Journal
EntrySetups
Form:"DefineJournalLineTypes"
Field:TransfertoGL
ThiscanbesettoSummaryorDetail
ThissetupdeterminesiftheaccountinglinesinXLA_AE_LINESaresummarizedduringtransfertoGL.
Note1:Linescannotbesummarisediftheheadersarenotsummarised.
If"GeneralLedgerJournalEntrySummarization"issettoNoSummarization,the"TransfertoGL"setupintheJournalLine
Typesareirrelevant.Thelinesandheadersarenotsummarizedinthisscenario.
Note2:IrrespectiveoftransferinDetailorSummary,thereisalwaysaonetoonecorrespondencebetweenthe
XLA_AE_LINESandGL_IMPORT_REFERENCEStables.
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6.WhatarethedifferentcombinationsofthetwosetupoptionsthatdetermineiftransfertoGLisin
summaryordetailandthecorrespondingoutcome?
GLJournalEntrySummarization

JLTTransfertoGL

Expectedbehavior

Summarize(ByGLDateorPeriod)

Summary

SummarizedatbothGL_JE_HEADERS
andGL_JE_LINES

Summarize(ByGLDateorPeriod)

Detail

SummarizedatGL_JE_HEADERS,
detailGL_JE_LINES

NoSummarization

Detail

DetailedatGL_JE_HEADERSand
GL_JE_LINES

NoSummarization

Summary

DetailedatGL_JE_HEADERSand
GL_JE_LINES

GroupbyGLPeriod/GLDate

Detail/Summary

GL_JE_HEADERSwithinsamejournal
categoryandGLPeriod/GLDatewill
bemerged.GL_JE_LINESwillbe
detailedandgl_sl_link_idpopulated.

Note:The"NoSummarzation"optioncausesthelevelofdetailintheGLtobethesameasintheSubledgeri.e.thesame
numberofheadersandlines.PleaseseeDocId1289618.1formoredetailsontheGroupbyGLPeriod/GlDateoption.
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7.WhatcolumnsassociateGLdatabacktotheSLAdata?
SincethereisalwaysaonetoonecorrespondencebetweenXLA_AE_LINESandGL_IMPORT_REFERENCES,theyare
usedtolinkGLandthesubledgers.
GL_IMPORT_REFERENCES.gl_sl_link_id=>XLA_AE_LINES.gl_sl_link_id
GL_JE_BATCHES.group_id=>XLA_AE_HEADERS.group_id
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8.WhyarereferencecolumnsinGL_IMPORT_REFERENCESnotpopulatedbytheR12TransfertoGL
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process,whichisunlike11i?
InR12,untilrecently,thereferencecolumnswerenotpopulatedbythetransferprocess.Withpatch7512923:R12.XLA.A
(forR12.0.x),6referencecolumnsREFERENCE5toREFERENCE10inGL_IMPORT_REFERENCESarenowpopulatedwith
entity_id,event_id,ae_header_id,ae_line_num,accounted_cr,accounted_dr.
ThiswillhelpwithtroubleshootingwhenthelinkbetweensubledgerandGLisbrokenduetomissinggl_sl_link_id.
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9.WhatisthedefaultvaluefortheTransfertoGLintheseededjournallinetypes(JLT)?
Thereisnospecificdefaultvalueacrosstheapplication.Dependingontheproduct,theJLTsmaybeseededasDetailor
SummaryfortheTransfertoGLoption.SeeDocId958394.1formoreinformation.
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10.Ifacustomer'sbusinessrequiresadifferentsetupthanthedefault,cantheseededJLTbeupdated?
TheseededJLTcannotbeupdated.However,theseededJLTcanbecopiedandanewcustomJLTcanbecreated,where
changescanbemadeonthecustomJLT.
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11.Howmanygroup_idsarecreatedduringthetransferprocesswhenthereisaprimaryledgerand
associatedALC/reportingledger?
TheprimaryledgerdataandassociatedALC/reportingledgerdatagoesintoonegroup_id.Datafromthisonegroup_id
canbesplitacrossmultipleGLBatchesbasedonothercriteria,suchasje_category/date/period.However,oneGLBatch
canonlybeassociatedtoonegroup_id.
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12.Howmanygroup_idsarecreatedduringtransferprocesswhenthereisaprimaryledgerandasecondary
ledger?
TwogroupIDsarecreatedOnefortheprimaryledgerandoneforthesecondaryledger.Twojournalimportprocessesare
spawnedinthiscase,oneforeachgroup_id.Ifthereisfailureinthejournalimportforeitherledger,thetransferisrolled
backforbothledgers.
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13.IsthereasetuptopreventspawningtheJournalImportoninstanceswhereathirdparty(e.g.,
Peoplesoft)GLisused?
Theprofileoption"DisableJournalImport"(whensettoYes)preventstheGLTransferfrominvokingtheJournalImport.
TheinterfacetableusedinthiscaseisGL_INTERFACE.Settingthisprofileoptionisnotrecommendedifyouareusing
OracleGeneralLedger.Theprofileoptionishiddenanddisabledinthelatestcode.
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14.Isthereadiagnosticsscriptavailabletodetectissueswithtransferprocess?
Withtheapplicationofpatch8513940:R12.XLA.A(forR12.0.x),thereisadiagnosticsscriptthatallowsyoutotroubleshoot
issueswiththeTransfertoGL.
Someoftheissuesthisscriptdetectsareasfollows:
Negativeledger_idinGLtables
SLAdatamarkedastransferredbutnotinGL
GLdataexistsbutSLAdatamarkedasuntransferred
SLAdatatransferredmultipletimestoGL.
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ThefollowingtwoquestionsarespecifictoPayablesSubledger.
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15.WhenisdatainsertedintotheXLA_TRIAL_BALANCEStable?
TheXLA_TRIAL_BALANCEStableispopulatedaftersuccessfuljournalimport.
DatafromXLA_DISTRIBUTION_LINKSisusedtopopulatetheXLA_TRIAL_BALANCEStable.Itcanalsoberepopulated
duringatrialbalancerebuildusingthe"OpenAccountBalancesDataManager"process.SeeNote553484.1fordetails.
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16.WhyaretheoriginalencumbranceentriesnottransferredtoGLbeforethereversalencumbrance
journals?
ThishappensbecauseofthemodeusedforTransfertoGL.WhenusingtheOnlinemodefromadocumenttoFinalpostto
GL,allaccountingentriesincludingtheencumbranceaccountingcreatedduringvalidation,andtheactualandreversal
encumbrancecreatedduringaccountingaretransferredtoGL.
However,whenyourunthebatchCreateAccountingwithTransfertoGLparametersettoYes,onlytheactualaccounting
andencumbrancereversalsthataregeneratedduringthatspecificaccountingprocessaretransferredtoGL.Thisleaves
theoriginalencumbrancecreatedduringinvoicevalidationtoremainuntransferred.Thisshouldthenbetransferredby
submittingthe"TransferJournalEntriestoGL"request.
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