Vilas / 19Nov, 20Nov,

# Creating purchase orders on Dealers ( Vendor 100002 )

\\10.10.40.198\sap\sap shared folder on 10.10.40.61\BEGUM\DOCUMENTATION\Purchase
Orders
(i) Net price is inclusive of Basic price , BED, Cess and S E Cess
Discount if any is calculated on the net price
Tax code V1
VAT applied on the Net price after discount.
EG :
Net price

Rs. 95

(60+20+10+5) ? Excise Base Rs. 60 ;

ED = 20; Cess =10; S E Cess = 5

# Excise cyles - \\10.10.40.198\sap\sap shared folder on 10.10.40.61\BEGUM\DOCUM
ENTATION
# Org struct
\\10.10.40.198\sap\sap shared folder on 10.10.40.61\01 Final Documentation\02 Bu
siness Blueprint Phase\02 Business Blueprint\01 Org Structure\MM
# Two Co.Codes - MRF..18 Plants= TVT, Kottayam, Goa, Arakonam, Medak, Pondy, Kot
t.NR.Depot, Calicut.NR.Depot, BondChennai, BondCochin, SportsGoods, GreamsRoadHO
, PCTR&102, PaceFoundation, MRF_Tyredome, DriverDevlp, PaintsDiv, PaintsDivHO
# 149 plants
and MRF_LK(Lanka)...1 plant=1280
# Storage Locations=16
# Storage Locations Mfg Plant - RMStores, Rejections, TrialMaterial, Engg, DEEC,
Consumables, Godowns, FG
Storage Locations Bond Plant - Bonded Location, Debond TVT, DebondGoa, DebondAra
konam, DebondMedak, DebondPondy, DebondKotayam, DebondPaintDiv,
# Purchasing Orgs=23
Imports, Domestic_RM&Plant_Transfers, CapitalGoods&Spares, VendorSelection&Dev,
PlantSpecificPurchase_TVT, PlantSpecific_Arakonam, PlantSpecific_Kottayam,
PlantSpecific_Medak, PlantSpecific_Pondy,
PlantSpecific_Goa, PlantSpecific_PaintsPlant,
PlantSpecific_HO_Tyres, PlantSpecific_HO_Paints
Marketing Purchases, HR_Tyre_div, Central Planning, Pace_Foundation, DriverDevIn
st, Tyredrome, MRF_Lanka, Paints
Purchasing Groups=32 (almost one for each PurOrg).
Core Team R Sampath, R Eernaveeran, R Murlidharan, G Gopalkrishnana, Mammen Mathew, GorgeP
eter(Director-Materials)
Consultants - SatishKumar, Begum

# Tcodes J1IIN or J1I7 - List of challans??

\\10.10.40.198\sap\sap shared folder on 10.10.40.61\01 Final Documentation\02 Bu
siness Blueprint Phase\02 Business Blueprint\03 Business Processes\MM\02 Busines
s Process_BPP
# 01_BP_Domestic Procurement.doc
Can only one user be given autho for changing a field in a PO?
Creation of Depot invoice
Excise Invoice MRF_FS_MM008_003_V1.0
BPML - Business Process Master List. All devitions - price.
\\10.10.40.198\sap\sap shared folder on 10.10.40.61\01 Final Documentation\02 Bu
siness Blueprint Phase\02 Business Blueprint\03 Business Processes\MM\02 Busines
s Process_BPP
# MRF_BBP_MM001_1.0
When you order split valuated matl (in SchAgr, PO,...).
Sch agr are version managed
If shipping notification from the vendor is to be recorded then the agreement sh
ould be marked as relevant for shipping notification (Confirmation control key s
et in the Header)
They do not have contracts....Begum_201107
Vendor Evaluation exists ....Begum_201107
Rebate agreement
Clubbing of volume discounts given by vendor operating with different vendor cod
es will be a Hierarchical rebate in SAP. These types of rebates are supported on
ly for purchase orders in SAP and not for scheduling agreements
# MRF_BBP_MM002_1.0
DEEC materials are separately accounted in each unit
go down = godown = warehouse
BOE = Bill Of Entry
Bond Plant = It is same as the Bond Warehouse under Customs. When the cargo is d
isembarked from the ship, it is kept in the Bond Warehouse. Customs can inspect
the cargo at any time when it is in Bond Warehouse.
If material is to be received at the Bond Plant then the Duty components will be
blank in the order/agreement. If the materials are directly in warded into the
manufacturing units without being bonded then the order/agreement will contain a
ll the conditions payable to the import vendor. In addition it will also have th
e condition types for Customs duty, CVD, Education cess, Secondary education ces
s, additional CVD, inland freight, insurance and clearing charges etc.
# MRF_BBP_MM004_1.0
Order acknowledgement from the vendor can be maintained in the purchase order...
..chk if at tab..header/item??

#Ref MRF_BBP_MM005_1.0
How - The RFQ will be sent to the vendor through e mail followed
Ask - Material Master for Capital Goods?
#Ref MRF_BBP_MM006_1.0
Ask - CBP - Consumption Based Planning for spares using reorder point?? Frequenc
y of MRP run?
How - A formal Purchase request document is required as a prerequisite to procur
e materials......Can it be made mandatory?
How - Deletion can be made only when there are no subsequent documents like GR o
r Invoice verification made for the line item.
Ask - Order acknowledgement from vendor if provided will be maintained for refer
ence...where in PO?
Ask - Third Party Order ?
user exits - 1) PR release - z table to capture dept code 2) Inbound delivery function not being used by MRF .....Satish 21/11/07
#Ref MRF_BBP_MM014_1.0
Clause 3.2.7 Updating of excise registers during consumption and other movements
:
The system does not automatically generate Part I entries for goods issues of exc
isable materials.
The entries if required will have to be generated once a day using the Update of
Registers RG 23 (Part I) program for all goods issues involving excisable materi
al.
RG1 is also to be updated manually as mentioned above. Ensure that the receipts a
re updated first before the issues so there are no inconsistencies between recei
pts and issues.
Clause 3.2.9
Material inward into Dealers go down (Depots):
If the material is received from the vendor at the dealer godown (created as depo
ts in system) then an entry into the RG23D can be made. On stock transferring th
e material to the manufacturing units, depot invoice can be made from the go dow
n by referring to the original vendor invoice. On material reaching the units cr
edit will be availed manually using the depot invoice.
When RG23D has to be updated? - For goods recd thru STO? For goods purchased by
depots directly?

Example PO in 400 - 1800000005, 1800000066(pdf output)

80066763
200503058

Ask - Tax Jurisdiction code active?

Chk - Service Tax GL account can not have a credit balance??