[ Project: R&D Project: Six Sigma, Start Date:29/01/2016, End Date:04/11/2016]

Filtered Totals: Logged: 121 hours 35 minutes (121.58) Billable: 121 hours 35 minutes (121.58)
R&D Project: Six Sigma (AUT Uni)

1 of 5

Date

Who

Description

29/02/2016

Lucas Chan
Andreassend

01/03/2016

Task
list

Start

End

Week 1 Lecture

4:00PM

Lucas Chan
Andreassend

Same as above.

07/03/2016

Lucas Chan
Andreassend

07/03/2016

Billable

Billed

Time

Hours

6:00PM

2 hrs

2.00

2:00PM

2:45PM

45
mins

0.75

Same as above.

2:00PM

2:30PM

30
mins

0.50

Lucas Chan
Andreassend

Week 2 Lecture.

4:00PM

6:00PM

2 hrs

2.00

08/03/2016

Lucas Chan
Andreassend

Same as above.

11:00AM

11:45AM

45
mins

0.75

08/03/2016

Lucas Chan
Andreassend

Same as above.

12:00PM

1:30PM

1 hrs
30
mins

1.50

12/03/2016

Lucas Chan
Andreassend

Same as above.

1:00PM

2:00PM

1 hrs

1.00

13/03/2016

Lucas Chan
Andreassend

Began writing my assigned tasks for the proposal. Completed the contact page and rationale. Need more information to
complete the introduction,

11:00PM

1:30AM

2 hrs
30
mins

2.50

14/03/2016

Lucas Chan
Andreassend

Same as above.

12:45PM

1:10PM

25
mins

0.42

14/03/2016

Lucas Chan
Andreassend

Same as above.

2:00PM

2:45PM

45
mins

0.75

14/03/2016

Lucas Chan
Andreassend

Week 3 Lecture.

4:00PM

6:00PM

2 hrs

2.00

15/03/2016

Lucas Chan
Andreassend

Finished writing the introduction, touched up rationale. Reorganised the time log on Teamwork so group work is only
recognised as one set of billable hours. If people do any work by themselves, they can add it as their own billable hours
without needing to tag multiple people.

12:00AM

1:00AM

1 hrs

1.00

15/03/2016

Lucas Chan
Andreassend

Completed the project approach section of the document. Explained that we'll use DMAIC for the analysis and Kanban for
change management.

9:00PM

11:45PM

2 hrs
45
mins

2.75

16/03/2016

Lucas Chan
Andreassend

Edited some documents, wrote scope and objective documents.

7:30PM

11:30PM

4 hrs

4.00

18/03/2016

Lucas Chan
Andreassend

Collated V1 of final document.

12:00AM

2:00AM

2 hrs

2.00

19/03/2016

Lucas Chan
Andreassend

Group Skype call. Discussed what we needed to do for the scope and project plan.

12:25AM

1:50AM

1 hrs
25
mins

1.42

20/03/2016

Lucas Chan
Andreassend

Assembled final draft ready for peer review the following day.

12:00AM

5:00AM

5 hrs

5.00

20/03/2016

Lucas Chan
Andreassend

Thoroughly checked the document with everyone one last time that its all correct and no information is missing before I get
it printed out.

6:25PM

7:00PM

35
mins

0.58

04/04/2016

Lucas Chan
Andreassend

Team meeting with Greig. Discussed how the proposal went, what to say to the client, what we need to work on.

2:00PM

2:30PM

30
mins

0.50

04/04/2016

Lucas Chan
Andreassend

Week 6 Lecture.

4:00PM

6:00PM

2 hrs

2.00

08/04/2016

Lucas Chan
Andreassend

Revised sections of the proposal as per AUT's instructions.

3:00AM

6:10AM

3 hrs
10
mins

3.17

11/04/2016

Lucas Chan
Andreassend

Same as above.

1:50PM

2:20PM

30
mins

0.50

9:00AM

2:15PM

5 hrs
15
mins

5.25

9:00AM

2:00PM

5 hrs

5.00

*Notes:
- Communication policy should be clear and concise
- Easy to read
- Suitable for all departments
- Clear

1:00AM

2:30AM

1 hrs
30
mins

1.50

Went to Clearvision today and talked to the managers of MDU and SDU jobs. Decided to change from writing a change
management plan to a communication policy.

18/04/2016

Lucas Chan
Andreassend

We were given a brief introduction about Clearvision's business and how they use Simpro with regards to the jobs they get.
We have also realised that Ajit, the SDU manager was using spreadsheets instead of Simpro as it was very time
consuming for him. Based from what we all understood, he is the one that takes care of the SDU department and he can't
put every job into Simpro and now he has hired a new person who will enter all the job information into Simpro and that
they will try to catch up on logging the jobs. He is still in the transition phase.
We have also discussed that there is a lot of miscommunication with each departments so this prompted us to create a
communications plan for them.

28/04/2016

Lucas Chan
Andreassend

Went in to Clearvision to learn the business. Everyone there was enthusiastic about the communication policy, saying it was
a necessary document.
Team was discussing about Lucas' client visit on April 28th and from there we have discussed that we need to change the
whole communications plan so that it will be more of a policy and like in a numbered format which will be generalized so
that each department are able to follow a set of rules.

2 of 5

01/05/2016

Lucas Chan
Andreassend

02/05/2016

Lucas Chan
Andreassend

Wrote up a plan of what to do later in the day, framework for a comms plan, start of the policies.

4:00AM

6:00AM

2 hrs

2.00

02/05/2016

Lucas Chan
Andreassend

Third visit to Clearvision. Learnt the basics of how to use simPRO, what kind of data types we're working with, introduced
ourselves and asked questions to the accounts manager and assistant civil manager.

8:30AM

3:00PM

6 hrs
30
mins

6.50

02/05/2016

Lucas Chan
Andreassend

Complete meeting with supervisor and Sam. Established what work we would be doing in the future, what needed to be
done now.

12:00PM

12:30PM

30
mins

0.50

02/05/2016

Lucas Chan
Andreassend

Week 8 Lecture.

4:00PM

6:00PM

2 hrs

2.00

03/05/2016

Lucas Chan
Andreassend

Had a meeting with our team mates as we needed to change our communication policy - making it more as a policy rather
than a plan for Clearvision. We discussed about what we needed to include, remove and change in order to create a more
professional policy.

9:15PM

11:40PM

2 hrs
25
mins

2.42

03/05/2016

Lucas Chan
Andreassend

Re-wrote format of comms policy and added to list of policies.

10:55PM

11:55PM

1 hrs

1.00

04/05/2016

Lucas Chan
Andreassend

Re-wrote format of comms policy and added to list of policies.

12:00AM

3:00AM

3 hrs

3.00

04/05/2016

Lucas Chan
Andreassend

Edited the work Joni and Kim did. Mostly formatting and content.

10:55PM

11:55PM

1 hrs

1.00

05/05/2016

Lucas Chan
Andreassend

Edited the work Joni and Kim did. Mostly formatting and content.

12:00AM

2:00AM

2 hrs

2.00

06/05/2016

Lucas Chan
Andreassend

Finished comms policy draft. Added a company map and re-added change log.

1:30AM

3:00AM

1 hrs
30
mins

1.50

Lucas Chan
Andreassend

Fourth visit to Clearvision. The teams' official training for the simPRO software was conducted by the SDU manager.
Gained a broader knowledge about the tool and the team got a chance to ask questions and get more ideas to further
assist us in identifying the best tool that could help improve the company particularly in the lead time area. We also figured
that the SDU manager is using both the simPRO tool and the old excel spreadsheet that they were using before as he's
still in the transition phase. He mentioned that he will eventually move to the new software being used once he becomes
fully proficient with it. During the training, we have decided that we will be using MS excel and some sort of visual basics
coding for analysing the SDU's lead time data instead of using Weka. This is because we think that it's best to develop
something that could be beneficial to the company for the long run. We also got to have a short meeting with Sam today.
We discussed about the communications policy draft that we sent him last week and updated him about the training that we
did with the SDU manager. With regards to the communications plan that we sent him, we were told to send it to the other
managers as well to get valuable feed backs and improve the quality of the policy's content.

9:00AM

12:00PM

3 hrs

3.00

9:15AM

1:00PM

3 hrs
45
mins

3.75

09/05/2016

Fifth visit to Clearvision. Looked at data stored on simPRO and came to the conclusion that it was unusable. The manager
of the SDU department only started using it recently and as a result there is no history of data with proper integrity,
consistency etc. Furthermore, the manager does not like entering data on simPRO because he is doubling up on work
which is counterproductive. We will be collecting data from Visionstream's ETA Direct software because that is kept
up-to-date and will give us something to work with. We either use this data or we having nothing at all to work with.
Our client wants this manager to use simPRO, but it isn't our responsibility to tell his employees how to work, nor do we
have any sort of authority to do so. As much as we would like to use simPRO, we do not have this option.
16/05/2016

Lucas Chan
Andreassend

Need to get feedback on our comms policy from the health and safety manager. We organised to have a meeting with him
today last Monday but he forgot and didn't have time for us today. We'll need to get him to send us his thoughts over email
instead.
Need to email Greig to know his opinion on our approach. Our plan is to do two months worth of data analysis taken from
ETA Direct and present the data in a way which lets Clearvision see where jobs are left pending and it's within their control
to fix. The issue with this method is it is difficult to automate this process completely.
We also need to email our client informing him of the issue using simPRO for data analysis.

16/05/2016

Lucas Chan
Andreassend

Did a data dump for a day's worth of jobs and tried various ways of manipulating it.

9:00PM

11:30PM

2 hrs
30
mins

2.50

23/05/2016

Lucas Chan
Andreassend

Wrote the 'Project Approach'.

12:00AM

1:00AM

1 hrs

1.00

23/05/2016

Lucas Chan
Andreassend

Sixth visit to Clearvision. Gathered feedback from Ajit, Jawed and Sultan on our communication policy. Need to send Neel
an email asking for his feedback, as well as Asim. Have not heard from Matt and it has been two weeks since we asked for
his feedback. Unfortunately he was in a meeting today and we could not see him in person.

9:00AM

12:00PM

3 hrs

3.00

1:30PM

2:30PM

1 hrs

1.00

Meeting with our supervisor. Just regarding our concerns about the project and also a discussion of our status report for
our upcoming mid project review. Also, gathered advice as how to we should handle our concerns about our client.
23/05/2016

3 of 5

Lucas Chan
Andreassend

*Send Greig copies of our work (cc him in)

*Status report - send a copy of the draft to Greig
*Weekly report - put in all the issues that you have found as a team
*Update proposal due to scope

24/05/2016

Lucas Chan
Andreassend

Wrote 'major milestones' and 'planned end products' section for status report. Also changed sections in the project plan.

2:00AM

5:00AM

3 hrs

3.00

24/05/2016

Lucas Chan
Andreassend

Finishing sections ready for the mid-project review tomorrow.

7:30PM

11:55PM

4 hrs
25
mins

4.42

25/05/2016

Lucas Chan
Andreassend

Finishing sections ready for the mid-project review tomorrow.

12:00AM

2:00AM

2 hrs

2.00

11:00AM

12:00PM

1 hrs

1.00

We had our Mid project review meeting with Gisela, Greig and another moderator as Stephen couldn't make it that time.

25/05/2016

Lucas Chan
Andreassend

Basically we just handed our status reports to them, a presentation all about the KPI: Lead Time for our Clearvision Project
was presented to them. We were also interviewed one by one by the moderators about the project and how we feel about
it, what our project is about and etc. We also showed them what deliverables we have done, where are we on our project
plan and our plans for later on.
As we were the first one for the mid project review, we weren't sure how it works and so Gisela has also advised us about
the folders on our Google Drive and that we should put it in HTML format, moreover we also needed to have physical
deliverables and the project proposal needs to be updated if we make changes to our project according to what we have
discussed during our mid project review.

01/07/2016

Lucas Chan
Andreassend

Made a script for merging multiple Excel files into one. The idea is to download a month of job lists, merge them, and then
perform formatting scripts.

11:30PM

11:55PM

25
mins

0.42

02/07/2016

Lucas Chan
Andreassend

Made a script for merging multiple Excel files into one. The idea is to download a month of job lists, merge them, and then
perform formatting scripts.

12:00AM

3:30AM

3 hrs
30
mins

3.50

05/07/2016

Lucas Chan
Andreassend

Finalised the merging script. Ascertained what keywords to look for when sorting the data and turned that into one macro.
This basically spits out a list of tallies to show the reasons for job delays. Still needs work.

12:00AM

5:30AM

5 hrs
30
mins

5.50

11/07/2016

Lucas Chan
Andreassend

Worked some more on the merge/sort script. Added percentages and a few other search headings. Refined the search
queries as well. Tested ways of making the script accessible from any Excel document for ease of access.

12:00AM

5:00AM

5 hrs

5.00

13/07/2016

Lucas Chan
Andreassend

Tried more ways of making the script accessible. Basically put it into an empty Excel workbook which people can download
and it will contain all the scripts. Easiest way to do it without modifying Excel settings which is tedious to explain. Also
makes it more portable. Did some more testing to see the stability and if it's repeatable, which it is.

12:30AM

3:30AM

3 hrs

3.00

20/07/2016

Lucas Chan
Andreassend

Created a macro for automatically generating graphs from sorted data. Only have 2 so far but need to see what
information is actually important to the client. But it works and is good enough for now. Again, it's easy to repeat so when
the project is over our client's company will be able to do this for themselves. Need to get access to more data and run the
scripts on those. Can do some more refinement on the code too. Finally, need to perform analysis and come to some
conclusions.

12:00AM

4:00AM

4 hrs

4.00

Lucas Chan
Andreassend

Had a meeting with our supervisor today with regards to the progress of our project and also so that we can address our
concerns about Sam and his employees. In addition, how we got the data from ETAdirect instead of Simpro due to the
inconsistencies of the data entered on Simpro. e.g. doesn't have a start date and end date that the job was completed, the
comments are pretty much useless and etc. We are also planning to visit Sam with Greig next week and to address our
issues as a team and just an overall discussion about our project.

11:00AM

12:00PM

1 hrs

1.00

9:30AM

10:45AM

1 hrs
15
mins

1.25

28/07/2016

Semester 2, Week 3:

01/08/2016
4 of 5

Lucas Chan
Andreassend

We had a meeting today with both our client and supervisor at Clearvision just to update the client about our project status
and our concerns for this project. We also discussed about our time of coming to Clearvision for this semester but
unfortunately due to clashes in timetable and the location of Clearvision, it was quite difficult for the team to decide a time
of when we are all available to come in to Clearvision. The client also initially wanted that each member of the team to
come on different days which wasn't ideal for us. The client thinks that this isn't very good and we are not going to learn a
lot from the business and how they operate. I supposed that he thinks we are interns as he wants us all to come everyday
(he was comparing us to the business students as the business students do a "Co-Op" paper and that means that they
have to be at the clients for 9 weeks).We think that, it is also better for us to come together so that we don't miss out of
any information and that we can work together on our project. After the meeting, we realised that our team and Greig
needs to have another meeting next week to discuss whether we should still continue the project or just cancel it due to the

issues that we are having right now.

Meeting today consists:
- Addressing Issues
- Aims of the client: Understanding the business.
- Reports that have been produced.
- QA and setup lead time reports.
- Meeting with Greig at 4pm on Wednesday.
Today, we had a meeting with Greig just to discuss about our meeting with the client on 1/08/2016 and he also said that
he had discussed our matters about the project to Gisela and Stephen. We have all decided that we are going to cancel
our project and our meeting was all about how we are going to present a presentation about Clearvision.

03/08/2016

Lucas Chan
Andreassend

Our presentation should contain the following:

-what we have done so far,
-our scope for this project,
-what we have achieved so far,
-issues with the client,
-progress with the project,
-etc.

3:30PM

4:30PM

1 hrs

1.00

11:00AM

12:00PM

1 hrs

1.00

10:00AM

10:30AM

30
mins

0.50

Lastly, the meeting was set on Friday at 11:00 am with the other academic supervisors.
We had our meeting today with the academic supervisors, Stephen and Gisela, along with our supervisor, Greig.

05/08/2016

Lucas Chan
Andreassend

12/08/2016

Lucas Chan
Andreassend

- We have decided to cancel the project with Clearvision, thinking about another project that we can do which is the website
making or the KPMG project.
- Greig and Stephen has a meeting with Alistair Morgan (new client from KPMG) on Monday at 10.00am.
- Package up the script professionally send a preview of it to Greig and we've got until the end of week 4
- Alternative options --> website (client in AUT)
- Scope - mini proposal, planning and outcomes
- Physical outcomes e.g. requirements analysis design or database documents
- Artifacts should be bundled up e.g. portfolio
- Reflective report (2 parts)
- Html website (the portfolio)
- 2 portfolios - 2 projects
- End of year assessments will be checked
- Put the macros used in the portfolio
- Documentation with the script
Just had a small meeting with the team to discuss about the instructions and the test script that we are about to hand over
to Sam.
Kimberley said that the meeting with Alistair will be on Monday (15/08/2016).

Generated for Kimberly Capati at 2:15AM 04/11/2016

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5 of 5

Total

121 hours 35 minutes

121.58

Billable Time

121 hours 35 minutes

121.58