JOB DESCRIPTION

JOB TITLE:

Documentation Officer - Part Time (18 hours)

DEPARTMENT:

National Collections: Curatorial

LOCATION:

Fort Brockhurst, Gosport, PO12 4DS.

START DATE:

22 October 2012

RESPONSIBLE TO:

Registrar

PAYBAND:

D Heritage

National Collections Group is responsible for all aspects of the stewardship, management and
public enjoyment of the national collections of historic properties, artefacts and archives in EHs
care.
OVERALL PURPOSE OF THE JOB:
To document the English Heritage collections of museum objects in accordance with the
national collections documentation strategy.
MAIN DUTIES AND RESPONSIBILITIES:
1.
Document the collections held in store and on display at Fort Brockhurst and elsewhere
in England. (including task planning, reconciliation of paper and computer records, entering
information on to computer from paper records, reconciling computer records with objects on
display and in store, photography, and liaising with curatorial and other staff).
2.
Undertake data cleaning and preparation of records for on-line public access. (including
producing reports, liaising with curators, updating records).
3.
Assist with current collections documentation tasks as required (for example, scanning
documents and photographs, creating Crystal Reports)
4.

Providing support, help and training to other MimsyXG users in English Heritage.

5.
Other tasks appropriate to the grade as directed by the Registrar and Head Curator
(collections)
PHYSICAL CONSIDERATIONS
Need to be able to move freely around English Heritage sites including rough ground and stairs
and move objects by hand and with mechanical aids. Some travelling will be necessary including
some overnight stays.
SECURITY CONSIDERATIONS
Must have a checkable 10 year employment and/or education history.
1

PERSON SPECIFICATION
DOCUMENTATION OFFICER
OFFICER

ESSENTIAL ATTRIBUTES

DESIRABLE ATTRIBUTES

TRAINING, EXPERIENCE & QUALIFICATIONS

Experience of working with databases
Experience of using MimsyXG
Experience of using Excel

Experience of using Crystal Reports

Experience of carrying out museum

documentation

Experience of using IrfanView

Counter balance Fork lift truck licence

Experience of using digital cameras and

resizing digital images

Driving licence

KNOWLEDGE & SKILLS

SKILLS
Very good general IT skills and a proven
ability to learn new applications.

An understanding of Health and Safety

issues

Attention to detail and accuracy

10 year checkable history (employment
and/or education)

An understanding of archaeological
material.
A knowledge of British History

INTERPERSONAL SKILLS
Ability to work with others
Ability to work alone
Willingness to travel and stay overnight