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Real-World Data Governance

Data Governance Framework Components


Monthly Webinar Series Hosted by DATAVERSITY
Robert S. Seiner KIK Consulting / TDAN.com
April 16, 2015 2:00 p.m. EST

Robert S. Seiner
KIK Consulting & Educational Services KIKconsulting.com
The Data Administration Newsletter TDAN.com

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Real-World Data Governance


Current Events

Non-Invasive Data Governance:


The Path of Least Resistance and Greatest Success
ISBN 9781935504856 / Technics Publishing September 2014

KIKConsulting.com
Home of Non-Invasive Data Governance

DATAVERSITY Events
Data Governance & Information Quality (DGIQ) Conference 2015
Getting Started with Data Governance (Tutorial 6/8)
Advanced Metadata Requirements for Data Governance (Tutorial 6/8)
Applying Data Governance to Agile Projects (Session 6/9)

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Real-World Data Governance


Upcoming Webinars

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May 21, 2015 Build Your Own Data Governance Tools


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Third Thursday of Every Month at 2pm EST
Register On-Line at DATAVERSITY.net or KIKConsulting.com

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Data Governance Framework Components


Abstract

There are several basic components that go into delivering a successful and
sustainable data governance program. Many of these framework items can
be developed using tools you already own and without going to great
expense. Organizations swear by the items that will be discussed in this
webinar.

Bob will discuss these core components:


Gaining Leaderships backing and understanding
1. Best Practice Analysis leading to Recommended Actions
2. Operating Model of Roles & Responsibilities
3. Communications Plan to improve awareness
4. Action Plan / Roadmap to success

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Data Governance Framework Components


Definitions

Data Governance is the execution and enforcement of authority over the


management of data and data-related assets.

Data Stewardship is the formalization of accountability for the management of


data and data-related assets.

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Data Governance Framework Components


Definitions

Non-Invasive Data Governance


The practice of:
applying formal accountability & behavior
through a non-invasive framework of roles & responsibilities
to existing and / or new processes
to assure that the definition, production & usage of data
improves regulatory compliance, security, privacy & protection.

Non-Invasive describes how governance is applied to assure


non-threatening management of valuable data assets.
The goal is to be
Transparent
Supportive
Collaborative.

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Data Governance Framework Components


The Components

Data Governance Framework Components Consists of:


Gaining Leadership Backing
1. Best Practice
2. Operating Model of Roles & Responsibilities
3. Communications Plan
4. Action Plan

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Data Governance Framework Components


Gaining Leadership Backing

Messages for Management


We ARE already governing data (but we are doing it informally).
We CAN formalize how we govern data by putting structure around what we are
presently doing.
We CAN Improve:
How We Manage Data Risk & Secure Data
Data Quality & Provide Quality Assurance
Coordination, Cooperation, Communications Around Data
We DO NOT Have to Spend A Lot of Money.
In fact Data Governance only costs the time we put into it.

We NEED structure. We should consider a Non-Invasive approach.

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Data Governance Framework Components

Best Practice

Best Practice Overview & Process

Data Governance Best Practices are defined as the basis and guideline for the
execution of a Data Governance Program.
1. Organizations that successfully implement Data Governance Programs begin by
defining a limited series of best practices before assessing their present practices
in comparison to the best practices.
2. Once the best practices are defined, a gap-risk assessment can be completed to
identify the differences (gap) between the defined Data Governance Best Practices
and the present practices.
3. This report should identify the risks (and potential risks) associated with the gap
prior to defining the action plan for delivering the Data Governance Program.

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Data Governance Framework Components


Best Practice

Criteria for Identifying Best Practices


Is the Statement Practical, Do-able and will it Add Value?
Answer should be Yes or the best practice statement should not be considered.
Is the Program At Risk if the practice is not achieved?
Answer should be Yes or the best practice statement should not be considered.

Best Practice versus Practice

Worded in Present tense.

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Data Governance Framework Components


Best Practice

Sample Best Practices:


There is a high level of Senior Management support, sponsorship, and
understanding of the processes, definition and activities of the Data Governance
program.
Resources are dedicated to the definition, development, execution and
sustainability of the Data Governance program.
Data Governance Principles and the concept of Data Stewardship are the backbone
of making the action and assurance of managing data consistent and habitual.
Data Governance is applied consistently and continuously to any data that is
defined, produced, and used .
The goals, focus areas, roles & responsibilities, and measurements of success of the
Data Governance program are clearly defined, approved by Senior Leadership, and
communicated throughout the organization.

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Data Governance Framework Components

Roles & Responsibilities

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Non-Invasive Data Governance is a trademark of Robert S.
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Data Governance Framework Components


Roles & Responsibilities

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Non-Invasive Data Governance is a trademark of Robert S.
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& KIK
KIK Consulting
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Copyright 2012
2015 Robert S. Seiner KIK
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Data Governance Framework Components


Roles & Responsibilities

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Non-Invasive Data Governance is a trademark of Robert S.
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& KIK
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2015 Robert S. Seiner KIK
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Data Governance Framework Components


Role & Responsibilities: Operational Level

Responsibilities of the Operational Data Stewards:


Defining the data that will be used by their part of the organization, how that data
will be used, and how that data will be managed. Data Definers
Producing, creating, updating, deleting, retiring, archiving the data that will be
managed. Data Producers
Using data to perform their job and processes. Data Users
Integrity of data usage. Data Users

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Non-Invasive Data Governance is a trademark of Robert S.
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Data Governance Framework Components


Role & Responsibilities: Operational Level

Responsibilities of the Operational Data Stewards:


Doing what is expected of them in their job while being held formally accountable
for how they do it when it comes to data.
Begs the question becomes What does it mean to be held formally accountable?

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Data Governance Framework Components


Role & Responsibilities: Operational Level

Rules for Becoming a Data Steward


1. A Data Steward can be absolutely anybody.
2. Being a Data Steward describes a relationship to data and is not a position.
3. A Data Steward is not hired to be a Data Steward.
4. A Data Steward does not need to have the title of Data Steward.
5. A Data Steward does not have to be told how to do their job.
6. Public or Industry Data Steward Certification is a load of bunk.
7. There is more than one Data Steward for each type of Data.
8. Data Steward training should be focused on Formalizing Accountability.

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Data Governance Framework Components


Role & Responsibilities: Operational Level

Rules for Becoming a Data Steward


You may not agree with all of them.
You may not agree with any of them.

Is this basically a
Nobody
approach?

Or an
Everybody
approach?

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Data Governance Framework Components


Role & Responsibilities: Tactical Level

Responsibilities of the Data Domain Stewards:

Responsible for enterprise management of a domain of data.


Identified by position (or person) as part of a single business unit or function.
When acting in role of domain steward, affiliation to business unit secondary.
Involved/facilitator in cross business unit resolution of data definition, production
and usage issues.
May or not be the authority (decision maker).
Depends on position in the organization.

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Data Governance Framework Components


Role & Responsibilities: Tactical Level

Responsibilities of the Data Domain Stewards:


Responsible for escalating well-documented issues to the strategic level with or
without recommendation.
Responsible for documenting data classification rules, compliance rules, business
rules for data in their domain (may delegate this).
Responsible for making certain the rules are communicated to all stakeholders of
data in that domain (may delegate).
Responsible for participating in tactical groups (with other domain stewards,
steward coordinators, and operational stewards) for finite periods of time to
address specific issues and projects related to their domain and business unit.

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Data Governance Framework Components


Role & Responsibilities: Tactical Level

Responsibilities of the Data Steward Coordinators:


Identify the operational stewards of data per domain for their business unit. This
typically requires research and inventory time for the Data Steward Coordinator.
Work alongside the Data Domain Stewards and operational data stewards on
specific Tactical Data Steward teams that are set up for the duration of issue
resolution or project focused task.
The Data Steward Coordinator typically has no decision making authority but plays
a pivotal role in data governance and data stewardship success.

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Non-Invasive Data Governance is a trademark of Robert S.
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Data Governance Framework Components


Role & Responsibilities: Strategic Level

The Data Governance Council Consists of Strategic Representatives of Business


Divisions & Information Technology.

Why do we need a Data Governance Council?

Coordination of Data Governance Activities Across Divisions


Cooperation Assurance Across Divisions
Communications Assurance Across Divisions
Comprehensive Risk Management Across Divisions
Consistency in Ability to Apply Discipline Across Divisions

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Data Governance Framework Components


Role & Responsibilities: Strategic Level

What does a Data Governance Council Do?


Make decisions at a strategic level in a timely manner given the appropriate
knowledge to make that decision.
Meet regularly (or send alternate), read minutes to stay informed of Data
Governance Program activities.
Identify and approve of pivotal data governance roles including cross-enterprise
domain stewards and coordinators.
Advise the Data Governance Council Owner in applying data governance to Risk
Management, Compliance, Business Unit-specific governance interests.

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Data Governance Framework Components


Role & Responsibilities: Strategic Level

How much of a time commitment is there for Council Members:


Monthly Data Governance Council Meetings
Council Consists of Representatives from All Divisions
Meetings Scheduled by Council Owner
Meeting Agenda and Facilitation by DGPT Minutes, Action Items,
Meeting Time 60 to 90 minutes a month

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Data Governance Framework Components


Role & Responsibilities: Strategic Level

How much of a time commitment is there for Council Members:


Availability to Read / Review / Comment / Recommend / Approve
Data Policy & Mandates
Data Governance Roles & Responsibilities
Pro-Active and Reactive Data Governance Activities
Time needed varies 60 to 90 minutes a month

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Data Governance Framework Components


Role & Responsibilities: Strategic Level

How much of a time commitment is there for Council Members:


Availability to Resolve Data Issues Escalated to the Strategic Level
~5-10% of Data Issues Get Escalated to this Level
Higher Percentage Indicates Deficiency in Tactical Level
Issues Not Resolved at Council Meetings
Time commitment varies according to number of escalated issues

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Non-Invasive Data Governance is a trademark of Robert S.
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Data Governance Framework Components


Role & Responsibilities: Support Level

Responsibilities of the Data Governance Program Team:

Oversee Enterprise Data Governance Program Development


Architect Solution & Framework
Administer the Program including facilitate the Data Governance Council meetings
Provide the Agenda for the Data Governance Council Meetings to the Approved by
Council Owner Pre-Meeting
Facilitate Data Governance Organization, Tactical & Operational Stewards, the
Data Governance Council Involvement

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Non-Invasive Data Governance is a trademark of Robert S.
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Data Governance Framework Components


Role & Responsibilities: Support Level

Responsibilities of the Data Governance Program Team:


Develop & Deliver Data Governance Program Educational, Awareness & Mentoring
Materials
Provide Quality Assurance Oversight, Monitor, Report Results to Governance
Council
Establish, Maintain, and Periodically Review and Recommend Changes to Data
Governance Policies, Standards, Guidelines, and Procedures
Assist in Defining Data Quality Metrics for Periodic Release
Support Data Quality Issue Analysis & Remediation for Strategic Data
Conduct Audits to Ensure that Policies, Procedures and Metrics are in Place for
Maintaining/Improving the Program

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Data Governance Framework Components


Role & Responsibilities: Support Level

Responsibilities of the Data Governance Partners (IT, PMO, R&C ):


Focus on Consistent Protection/Classification of Data by Data Classification
(Confidential, Public, Internal Use, )
Responsible for Project Management to Meet Data Classification Requirements
Secure Infrastructure On Behalf of the Business Units that Own or Have
Responsibility for the Data
Assure that sensitive data, regardless of format, is protected at all times by only
using approved equipment, networks, and other controls
Responsible for championing the integration of data governance within the
standard project methodology.

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Data Governance Framework Components


Role & Responsibilities: Support Level

Responsibilities of the Information Technology (DSMEs & SSMEs):


Ensure that standard project methodology is followed and that policies, procedures
and metrics are in place for maintaining/improving data quality and the creation,
capture and maintenance of metadata.
Ensure that all strategic data is modeled, named, and defined consistently.
Ensure that projects source and utilize data as much as is feasible from the
designated system of record.
Provide technical support for ensuring data quality.
Provide technical support for data governance and data cleansing efforts where
required.
Ensure that metadata critical to Data Governance is included in the metadata
resource and is accessible

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Non-Invasive Data Governance is a trademark of Robert S.
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Data Governance Framework Components

Communication Planning

The improvement of communications around managing data and information


as a valued enterprise asset is a primary focus of many Data Governance
programs.

The Three Os of Data Governance Communications:


Orientation Communications
Onboarding Communications
Ongoing Communications

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Non-Invasive Data Governance is a trademark of Robert S.
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Data Governance Framework Components


Communication Planning

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Data Governance Framework Components


Action Planning
Opportunity

Proactive Build DG Into What the Data Stewards Do

Governance Activity Matrix


Governance Processes RACI Chart
System Development Life Cycle (SDLC) / Project Planning
Do Not Call Them Data Governance Processes!
Two Pronged Approach to Action Plan
Further Develop the Program
Do Something!

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Data Governance Framework Components


Action Planning
DATA GOVERNANCE ACTIVITY MATRIX

MASTER DATA
DEVELOPMENT
LIFE CYCLE
(MDDLC)

INFORMATION
GATHERING
(DOMAIN, SYSTEM,
STEWARDS)

ASSESSMENT &
REQUIREMENTS

PLANNING &
ANALYSIS

SOLUTION DESIGN

SOLUTION
DEVELOPMENT

SOLUTION TESTING

SOLUTION
IMPLEMENTATION

SOLUTION
MONITORING &
MAINTENANCE

IT
SYSTEM SMEs

DATA DOMAIN / LOB/FUNCTIONAL AREA


DATA DOMAIN
STEWARD
(or designee)

DATA SMEs

Activity initiated re: this domain,


Data Domain Steward is involved
in identifying and recording info
related Domains, Systems,
Stewards per issue or task.

DATA STEWARD
COORDINATOR

Coordinate and manage all


technical aspects of system
information gathering with Data
Domain Stewards and Steward
Coordinators. Assure appropriate
technical meta-data is recorded.

Coordinate and manage all


technical aspects of data
information gathering with Data
Domain Stewards and Steward
Coordinators. Assure appropriate
technical meta-data is recorded.

Coordinate and manage all


technical aspects of system
assessment & requirements
gathering with Data Domain
Stewards and Steward
Coordinators.

Coordinate and manage all


technical aspects of data
assessment & requirements
gathering with Data Domain
Stewards and Steward
Coordinators.

Coordinate and manage all


technical aspects of system
planning and analysis with Data
Domain Stewards and Steward
Coordinators.

Coordinate and manage all


technical aspects of data planning
and analysis with Data Domain
Stewards and Steward
Coordinators.

Coordinate system design with


Data Domain Stewards and
Steward Coordinators.

Coordinate data design with Data


Domain Stewards and Steward
Coordinators.

Coordinate and manage all


technical aspects of system
solution development. Assure
that appropriate technical metadata is recorded.

Coordinate and manage all


technical aspects of data solution
development. Assure that
appropriate technical meta-data is
recorded.

Perform EIS system testing.


Assure that appropriate technical
meta-data is recorded.

Perform EIS data testing. Assure


that appropriate technical metadata is recorded.

Coordinate business tasks


associated with solution testing
steps.

Coordinate activities of the


Operational Stewards related to
testing work including timelines,
status, tactical decision making.

Coordinate and manage all


technical aspects of system
solution implementation.

Coordinate and manage all


technical aspects of data solution
implementation.

Coordinate business tasks


associated with solution
implementation.

Coordinate activities of the


Operational Stewards related to
solution implementation including
timelines, status, tactical decision
making.

Coordinate and manage all


technical aspects of system
solution monitoring &
maintenance.

Coordinate and manage all


technical aspects of data solution
monitoring & maintenance.

Coordinate business tasks


associated with solution
monitoring & maintenance.

Coordinate activities of the


Operational Stewards related to
solution monitoring &
maintenance including timelines,
status, tactical decision making.

OPERATIONAL DATA STEWARDS


DATA DEFINER

DATA
PRODUCER

Activity initiated re: this domain,


Steward Coordinator is involved in
identifying Operational Stewards
in this LOB/FA that should
participate in this work flow.
Assure appropriate business
meta-data is recorded.

Participate in data
definition information
gathering as needed.

Coordinate activities of
Operational Stewards including
project timelines, status reporting,
tactical decision making. Assure
appropriate business meta-data is
recorded.

Provide definition
requirements &
gathering document.
Define data needed to
operate business &
report results.

Produce user
requirements. Use
data needed to
operate business &
report results.

Coordinate tasks associated


conducting planning and analysis
steps.

Provide data
definition guidance to
build the appropriate
solution.

Provide data usage


guidance to build the
appropriate solution.

Coordinate tasks associated


conducting planning and analysis
steps. Accept or Resolve solution
from the Steward Coordinator.

Propose alternatives
for data definition
solution that best fits
with defined
requirements.

Coordinate activities of all


individuals related to development
work including timelines, status,
tactical decision making.

Participate in data
production
information gathering
as needed.

DATA USER

Propose alternatives
for data production
that best fits with the
data definition
solution and defined
requirements.

Participate in data
usage information
gathering as needed.

Propose alternatives
for data usage
solution that best fits
with defined
requirements.

Provide input to the


development of the
data production
solution.

Test data solution


from a definition
perspective. Assure
that appropriate
business meta-data is
recorded.

Test data solution


from a production
perspective. Assure
that appropriate
business meta-data is
recorded.

Test data solution


from a usage
perspective. Assure
that appropriate
business meta-data is
recorded.

As part of daily job,


identify operation
data issues pertaining
to their domain of
data.

As part of daily job,


identify operation
data issues pertaining
to their domain of
data.

As part of daily job,


identify operation
data issues pertaining
to their domain of
data.

34
Non-Invasive Data Governance is a trademark of Robert S.
S. Seiner
Seiner &
& KIK
KIK Consulting
Consulting
Copyright 2012
2015 Robert S. Seiner KIK
KIK Consulting
Consulting &
& Educational
Educational Services
Services//TDAN.com
TDAN.com

#RWDG @RSeiner

Data Governance Framework Components


Action Planning

35
Non-Invasive Data Governance is a trademark of Robert S.
S. Seiner
Seiner &
& KIK
KIK Consulting
Consulting
Copyright 2012
2015 Robert S. Seiner KIK
KIK Consulting
Consulting &
& Educational
Educational Services
Services//TDAN.com
TDAN.com

#RWDG @RSeiner

Data Governance Framework Components


Action Planning

Reactive Follow a Data Quality Methodology

Qualify & Prioritize Data Issue


Identify Affected Data Domain
Identify Affected Data Stewards
Conduct Data Systems & Data Resource Discovery
Conduct Root Cause Analysis
Conduct Cost-Benefit Analysis
Analyze & Recommend Resolution
Gain Approval, Funding, Resources
Resolve Data Issue

36
Non-Invasive Data Governance is a trademark of Robert S.
S. Seiner
Seiner &
& KIK
KIK Consulting
Consulting
Copyright 2012
2015 Robert S. Seiner KIK
KIK Consulting
Consulting &
& Educational
Educational Services
Services//TDAN.com
TDAN.com

#RWDG @RSeiner

Data Governance Framework Components


Action Planning

37
Non-Invasive Data Governance is a trademark of Robert S.
S. Seiner
Seiner &
& KIK
KIK Consulting
Consulting
Copyright 2012
2015 Robert S. Seiner KIK
KIK Consulting
Consulting &
& Educational
Educational Services
Services//TDAN.com
TDAN.com

#RWDG @RSeiner

Data Governance Framework Components


Summary

Data Governance Framework Components Consists of:

1.
2.
3.
4.

Gaining Leaderships backing and understanding


Best Practice
Operating Model of Roles & Responsibilities
Communications Plan
Action Plan

38
Non-Invasive Data Governance is a trademark of Robert S.
S. Seiner
Seiner &
& KIK
KIK Consulting
Consulting
Copyright 2012
2015 Robert S. Seiner KIK
KIK Consulting
Consulting &
& Educational
Educational Services
Services//TDAN.com
TDAN.com

#RWDG @RSeiner

Real-World Data Governance


Upcoming Webinars

Real-World Data Governance Monthly Webinar Series 2pm EST

May 21, 2015 Build Your Own Data Governance Tools


June 18, 2015 Everybody is a Data Steward How to Deal with it
Third Thursday of Every Month at 2pm EST
Register On-Line at DATAVERSITY.net or KIKConsulting.com

39
Non-Invasive Data Governance is a trademark of Robert S.
S. Seiner
Seiner &
& KIK
KIK Consulting
Consulting
Copyright 2012
2015 Robert S. Seiner KIK
KIK Consulting
Consulting &
& Educational
Educational Services
Services//TDAN.com
TDAN.com

#RWDG @RSeiner

Real-World Data Governance


Contact Information

Robert S. Seiner
KIK Consulting & Educational Services KIKconsulting.com
The Data Administration Newsletter TDAN.com
Post Office Box 112571, Upper St. Clair, Pennsylvania 15241
412.220.9643, 412.220.9644 (Fax)
rseiner@kikconsulting.com
rseiner@tdan.com

@RSeiner
#RWDG

40
Non-Invasive Data Governance is a trademark of Robert S.
S. Seiner
Seiner &
& KIK
KIK Consulting
Consulting
Copyright 2012
2015 Robert S. Seiner KIK
KIK Consulting
Consulting &
& Educational
Educational Services
Services//TDAN.com
TDAN.com

#RWDG @RSeiner

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