COMPUTER ACCOUNTING WITH

QUICKBOOKS 2012

CHAPTER 01
Quick Tour of
QuickBooks
Donna Kay

McGraw-Hill/Irwin

Copyright 2013 by The McGraw-Hill Companies, Inc. All rights reserved.

WHY CHOOSE QUICKBOOKS?

4 million users
95% of small business
accounting software sales

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TRANSACTIONS
Two ways to enter transactions in QuickBooks:
1. Onscreen journal

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TRANSACTIONS
Two ways to enter transactions in QuickBooks:
2. Onscreen forms

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CREATE AN ACCOUNTING
SYSTEM USING QUICKBOOKS
Step 1: Create a new company data file.
Step 2: Create a chart of accounts.
Step 3: Create lists:
Customer list
Vendor list
Item list
Employee list
Other

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CREATE AN ACCOUNTING
SYSTEM USING QUICKBOOKS
Step 4: Enter transactions using an
onscreen journal or onscreen form.

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CREATE AN ACCOUNTING
SYSTEM USING QUICKBOOKS
Step 5: Prepare reports.
Balance sheet
Income statement
Statement of cash flows

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QUICKBOOKS NAVIGATION
Icon bar

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QUICKBOOKS NAVIGATION
Menu bar

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QUICKBOOKS NAVIGATION
Home page

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HOME PAGE
CUSTOMERS

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HOME PAGE
VENDORS

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HOME PAGE
EMPLOYEES

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HOME PAGE
BANKING

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HOME PAGE
COMPANY

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COMPANY SNAPSHOT

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CUSTOMER CENTER

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VENDOR CENTER

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EMPLOYEE CENTER

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DOCS CENTER

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REPORT CENTER

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GO PAPERLESS
Two types of QuickBooks templates:
REPORTS Excel templates
QB reports exported to Excel
Example: Trial Balance
DOCS Excel templates
QB Documents export to Excel
Example: Invoice, Check

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GO PAPERLESS
Export QuickBooks Reports to Excel:
Download Go Paperless Reports Excel
template (www.myquickbooks.me)
Save workbook as:
YourFirstName YourLastName CH 1 REPORTS

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GO PAPERLESS
Export QuickBooks Reports to Excel:
Display Trial Balance on QB screen.
Select Excel > Update Existing Workbook.

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GO PAPERLESS
Export QuickBooks Reports to Excel:
Select workbook and sheet.
Select Advanced > uncheck Include QuickBooks
Export Guide worksheet with helpful advice >
OK.
Select Export.

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GO PAPERLESS
Step-by-step instructions to Export QuickBooks
Reports to Excel:
See Chapter 1, pages 1.28 - 1.30
See INSTRUCTIONS sheet in the Reports Excel
template

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APP CENTER

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QUICKBOOKS HELP

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QUICKBOOKS FILES
.QBW = QuickBooks Working File

.QBB = QuickBooks Backup File

.QBM = QuickBooks Mobile (Portable) File

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QUICKBOOKS BACKUPS
See Chapter 1 or Appendix B for step-bystep instructions on how to back up your
QuickBooks files.

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TWO WAYS TO DO YOUR

QUICKBOOKS ASSIGNMENTS
Workflow
If you are using the same computer
And you have no errors
Keep using the same .QBW file.
Restart & Restore
If you are changing computers
Or if you have an error
Use the text .QBB data files to restore.
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TO LEARN MORE
Turn to Chapter 1

Visit the Online Learning Center

www.mhhe.com/kay2012
Visit
www.myquickbooks.me

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