CHILD LABOR

The local minimum working age for children is applied. (If

there is no local legal standard, the minimum standard is
UHR
set at age 14). Precise the age of the youngest worker
found.
The supplier must have official documents proving the age
HHR
of all employees
Young workers (between the legal minimum age and 18)
have protected status: they are recognized as such, they do
HHR
not work at night, they do not work overtime, nor do they
do dangerous work.
Only people above the minimum working age may be
present in the working area. If some children are staying in
UHR
the factory facilities, they must have adequate area and
must be clearly listed.
FORCED LABOR
UHR
UHR
HHR
HHR
HHR

During interviews, the employees confirm that they are

working for the company of their own free will.
Foreign employees have full freedom of access to their
passports.
Employees are free to quit after having given their employer
the legally required prior notice (period to be specified for
local law).
In case of Dormitories. The employees are free to enterleave the dormitories at any time.
Employees, particularly foreign employees workers, are not
required to leave a guarantee with their employer or with
any other third party (money, etc).

If there are security guards, their role is only to watch over

goods and property. They must not be allowed to intimidate
HHR
or restrict the movement of the workers. When they are
inside the factory the security guards should not be armed.
Systematic direct body searching, by any personnel of the
factory, is prohibited
All forms of prison labor are prohibited for Oxylane. Any
UHR
subcontracting with prisons is prohibited.
HEALTH & SAFETY FOR ALL FACILITIES : FACTORY,
DORMITORY, CANTEEN.
Required local operating authorizations, including fire
department authorization, are available and up to date for
HHR
the various premises and their uses including premises used
for housing and cafeterias
The fire safety compliance document is available and up to
MHR
date (for the various premises).
MHR

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The company is aware of the health and safety regulations

(and their evolution)
There is a risk analysis to identify the risks associated with
production and risk analysis is reviewed regularly and
updated when necessary. High risk activities identified from
risk analysis must have proper protection, engineering
control and management.
A register of accidents and the care given is available (or
any other form of records) and used for all accidents, even
minor ones.
A register of professional illness and involuntary interrupted
pregnancy for professional reasons is available at the
factory.
There is at first aid kit containing products suited to the
risks encountered and which is regularly checked (around
one box for 100 employees). Those First aid kits must be
clearly identified and must not be under lock and key.
There is an in-house clinic/first aid station established with
competent doctor/nurse employed at the facility according
to regulation.
There are written instructions for the procedure to be
followed in case of a serious accident or emergency posted
up; the personnel is familiar with it.
Health and safety training is given to each new employee
and to everyone who changes activities; the personnel is
familiar with it. ( operation workers, canteen workers, etc,
chemical operator )
There is a special procedure formalized for what to do in
case of pregnant ladies, breastfeeding ladies and young
workers in the factory and records to support the
application of the procedure are available.

Special attention is paid to pregnant women to avoid

dangerous or physically tiring work (such as job
UHR reassignments to non-hazardous or lighter work, provision
of seating, extended breaks, no overtime, no night shifts,
etc.).
In general, the various premises are at an acceptable
HHR
temperature for working (also in dormitories).
In general, the various premises have proper lighting (think
HHR of nighttime work)
MHR

In general, the premises are properly ventilated (= air

circulating in all the workshops).

MHR In general, the premises are sufficiently clean .

The noise level is acceptable. Factories should attempt to

reduce noise levels through proper maintenance of
HHR
equipment, installation of rubber padding, etc. Where noise
levels remain higher than 85 decibels.
All of the personnel has free, safe access to toilets and
lavatories.
HHR

HHR
HHR

UHR

HHR

Tout le personnel a un accs libre aux toilettes.

The toilets are individual (except for urinals), clean with
running water connections. There is a sufficient number of
toilets (local law).
All of the personnel have access to free drinking water at
the workplace in adequate supply.
There is no any life threatening situation to the employees
at any facility of the factory, including dormitories and
canteen. (Ex : workers working on electrical system without
having shut down the electrical supply)
The workstation is safe and doesn't cause any injury to the
workers or doesn't set the worker in a immediately risky
situation. (Ex. Workers don't climb on top of an unstable pile
of boxes to access material)

The workstation is convenient for the work requested and

MHR doesn't create possible mid or long term injuries. (Ex: proper
seating is provided to avoid bad back position, etc. )
If there are DORMITORIES, they are clean, safe, properly
equipped and sufficiently spacious (in compliance with local
HHR laws). They get all the fire protection and system. Lockers
are provided to the workers. Describe the main points of
non-compliance.
If there are DORMITORIES, they are equipped with showers
and lavatories: in sufficient numbers, clean and connected
HHR
to hot running water.
If there is a dormitory, they include appropriate recreation
facility.
If there is a CANTEEN, it is clean, safe, properly equipped
and sufficiently spacious (everyone can eat sitting down ). If
HHR required by legislation, the necessary health authorizations
are available. Describe the main points of noncompliance
If there is a kitchen, the conditions for preserving foodstuffs
HHR
are hygienic.
In all cases, food will be stored in appropriate place (clean
MHR
and safe). It can't be stored in the workshop.
INSTALLATIONS - MACHINES - DANGEROUS
SUBSTANCE
BP

HHR The electrical installations are in good condition.

Compliance of these electrical installations is verified
MHR periodically (internal an/or external). Specify the frequency
and the last verification
The machines are in good condition and receive good
MHR
maintenance.
The machines are equipped with sufficient protection on the
HHR
parts or components that are dangerous for operators.
MHR

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The inventory of the chemicals used in the factory has been

established and is up to date. All the MSDS are available.
Workstations that use dangerous substances are equipped
with suitable equipment which comply with risk analyses
(ventilating hoods or tables, etc.).
Dangerous substances are stored on specific premises.
( new, in use, or used ).
The specific premises for dangerous substances have
proper ventilation.
Contaminated air flow is directed away from fresh air supply
and away from workers and people. ( Away from canteen or
resting space for instance ).
Dangerous substances that are incompatible with each
other are identified and separated.
Dangerous substances are identified by labeling ( name +
danger pictograms ) in the language of the majority of the
employees.
Chemical substances must be in adequate supply in the
work station : The maximum amount of chemicals near the
work station should be the quantity necessary for 1 day of
work.
All containers must be closed and adapted to the product
from storage to production line to waste storage.
Workers who used chemicals should given training in proper
chemical handling, use of suitable personal protective
equipment and emergency procedures. They must know the
risks related to the dangerous substances.

The risks related to the use of dangerous substances (CSDS

+ pictograms) are posted near the place of storage and use
of these substances. The recommendations are familiar to
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the personnel.
Note CSDS : Hazards + precaution of use + first aid +
pictograms.
First aid resources suited to the risks related to the
dangerous substances are available near their place of
HHR storage and use and are known to the employees. Workers
should have immediate access to this equipment (within 10
seconds).secondes).

HHR

MHR
HHR
MHR

UHR

BP
MHR

Emergency response kit, to prevent contamination of other

workers, suited to the risks related to the dangerous
substances are available near their place of storage and use
and are known to the employees. ( ex : absorbing sand ).
Personal protective equipment suited to the risks is
distributed free of charge to the personnel
Personal protective equipment is regularly worn (security
shoes, mask, security glasses)
Mandatory-PPE usage signs should be posted in the
appropriate locations.
In case of use of Toxic or Carcinogenic product, the factory
has implemented proper collective protection system and/or
the operator use the appropriate PPE and apply a correct
handling method.
Chemical waste is disposed and taken care of by a qualified
contractor.
Cylinder/Tank and its component are clearly labeled, closed
and inspected regularly (at least yearly). It is located at the
adequate location with protection in place.
FIRE PREVENTION MEANS / EXITS FOR EMPLOYEES

UHR

MHR
BP
HHR
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HHR

Factories must have a separate sounding (or flashing) fire

alarm, easy to operate, that is distinct and audible in all
parts of the workplace and that can be rung from various
points throughout the facility. The alarm must have a back
up battery and maintained in proper working order.
The premises are equipped with a fire detection system in
accordance with the risk analysis.
The premises are equipped with sprinkler system in
dangerous areas in accordance with the risk analysis.
The premises are equipped with efficient safety lighting in
all buildings and stairways.
Access routes to emergency exits and emergency exits are
clearly identified.
The evacuation routes can be used safely (clean, good
condition, free of obstacles, etc.). Aisles should be minimum
1,1m in width.

UHR Each shop floor must have at least 2 (non elevator) exits.
The emergency exits are in good working order, open out in
HHR the direction of evacuation, with no special effort and be at
least 81 cm in width.
The emergency exit doors are never locked during working
UHR
hours (even at night time, lunch time)
The emergency escape routes and doors are efficient and
UHR lead directly to a safe assembly area: The factory can be
evacuated quickly.

MHR

UHR

HHR

BP
MHR

There is an evacuation map for the premises (different

maps if there are several levels or buildings ); it is visibly
posted in all buildings.
There is an assembly area in case of emergency. This place
is known by all the employees, safe, and can welcome all
the workers.
Safety equipment (fire hose station, extinguishers, etc.) are
present, appropriate, highly visible, accessible, in good
working order and in sufficient numbers (local laws or
following the recommendation of 1 per 200 m)
Appropriate fire extinguishers must be located in highly
visible, accessible locations. The proper class of
extinguisher is provided for each area.
There are employees trained in the use of the safety
systems

HHR All of the personnel have received training for evacuation

The causes of fire are prohibited in the workshop where this
MHR risk has been identified. For example, no cigarettes or
matches in the chemical storage

UHR : Risque Humain Innaceptable

HHR = Risque Humain Fort
MHR = Risque Humain Moyen

BP = Best Practice

naceptable
ain Fort

n Moyen

ice

MHR

The fire safety compliance document is available and up to

date (for the various premises).

HHR

There is at first aid kit containing products suited to the risks

encountered and which is regularly checked (around one box
for 100 employees). Those First aid kits must be clearly
identified and must not be under lock and key.

MHR

There are written instructions for the procedure to be followed

in case of a serious accident or emergency posted up; the
personnel is familiar with it.

HHR
MHR
MHR

The electrical installations are in good condition.

Compliance of these electrical installations is verified
periodically (internal an/or external). Specify the frequency and
the last verification
The machines are in good condition and receive good
maintenance.

MHR

The inventory of the chemicals used in the factory has been

established and is up to date. All the MSDS are available.

HHR

Workstations that use dangerous substances are equipped with

suitable equipment which comply with risk analyses
(ventilating hoods or tables, etc.).

HHR

HHR

HHR
HHR

Dangerous substances are stored on specific premises. ( new,

in use, or used ).
The specific premises for dangerous substances have proper
ventilation.
Contaminated air flow is directed away from fresh air supply
and away from workers and people. ( Away from canteen or
resting space for instance ).
Dangerous substances that are incompatible with each other
are identified and separated.
Dangerous substances are identified by labeling ( name +
danger pictograms ) in the language of the majority of the
employees.

MHR

Chemical substances must be in adequate supply in the work

station : The maximum amount of chemicals near the work
station should be the quantity necessary for 1 day of work.

HHR

All containers must be closed and adapted to the product from

storage to production line to waste storage.

MHR

Workers who used chemicals should given training in proper

chemical handling, use of suitable personal protective
equipment and emergency procedures. They must know the
risks related to the dangerous substances.

MHR

The risks related to the use of dangerous substances (CSDS +

pictograms) are posted near the place of storage and use of
these substances. The recommendations are familiar to the
personnel.
Note CSDS : Hazards + precaution of use + first aid +
pictograms.

HHR

First aid resources suited to the risks related to the dangerous

substances are available near their place of storage and use
and are known to the employees. Workers should have
immediate access to this equipment (within 10
seconds).secondes).

HHR

Emergency response kit, to prevent contamination of other

workers, suited to the risks related to the dangerous
substances are available near their place of storage and use
and are known to the employees. ( ex : absorbing sand ).

UHR

In case of use of Toxic or Carcinogenic product, the factory has

implemented proper collective protection system and/or the
operator use the appropriate PPE and apply a correct handling
method.

BP

Chemical waste is disposed and taken care of by a qualified

contractor.

MHR

Cylinder/Tank and its component are clearly labeled, closed

and inspected regularly (at least yearly). It is located at the
adequate location with protection in place.