GROUP ENTERPRISE RESOURCE MANAGEMENT SYSTEM (GEMS)

AUTHORIZATION REQUEST FORM

SOLMAN Ticket No. / Request No. _____________________ (For GEMS Office use)

FORM A (Version 3.2)

SECTION 1

REQUESTER INFORMATION (Complete ALL fields in the following section with current information)

Full Name

MOHD HAMEZAN BIN MOHD ZAINUDDIN

Staff ID

K22594

Company

Status

Permanent

TM

MKL

GITN

TM RND

TSSSB

TMF

TAB

TMIM

YTM

TMNet

VADS

Others:

Post / Position

PEM. PEGAWAI TEKNIK

Unit

Cost Centre

WPAB1B

Department

Phone No (O)

TMFS

NETWORK MAINTENANCE NPRTHEN

011 11 443576

Email Address

mhamezan@tm.com.my

SECTION 2

REQUEST TYPE (All fields in this section are MANDATORY)

NEW USER

TMFA

Leasing

RNO OFM PERAK UTARA (TASEK)

Phone No (HP)

User Type

Contract

EXISTING USER
Add Authorization
Change Authorization (Revoke current authorisation Yes / No )
Revoke Authorization (No longer using SAP)

Reason for
request
(Please tick one)

SECTION 3

Restructuring

Change of Job Function

Leaving company

Transfer

User Rationalisation

Others (Please specify) :

___________________________
___________________________

AUTHORIZATION REQUIREMENT (Must complete all MANDATORY fields with **)

Module **

Job Function **

New Job Scope

FIN

SCM

SRM

EAM

HCM

MBI

Please make your selection of job functions by fill in the Attachment (available in GEMS website)
according to your requested Module in the above field.
a. Attachment A Finance (FIN)
b. Attachment B Supply Chain Management (SCM)
c. Attachment C Supplier Relationship Management (SRM)
d. Attachment D Enterprise Asset Management (EAM)
e. Attachment E Human Capital Management (HCM)
f.
Attachment F Management Business Intelligent (MBI)
1.

Task
Description **

2.
3.
4.
5.

Period
Required **

Date Start: ___ / ___ / 20___

to

Date End: ___ / ___ / 20___

Additional
Remarks
(Optional)

GEMS Authorization Request Form A (Version 3.2)

SECTION 3.1

REQUIREMENT DETAILS BY MODULES

Please fill in and tick the required values for each field where the applicability to the module is marked with X.
This value is mandatory for fields where module is marked with X.

EAM (PM)
EAM (PS)
HCM

Fields

X X

Company Code

Cost Centre

Asset Category

LSMW Project

Cash Journal Number

Purchasing Organization

Purchasing Group

Plant

Storage Location

Default Delivery Address

Catalogue View

Report Sub-Category

Sales Organization

Distribution Channel

Division

Shipping Point

Planner Group

Order Type

EAM Plant

Notification Type

Report Category

Profit Centre

User Category

X X

Region

- X

Values Required
(Values are available in GEMS website)

MBI

SCM (SD)
SRM

FIN

SCM (IM/MM/PU)

Applicability to Module

For PR Approver Only

(Release Strategy)
For Project Accountant &
Financial Controller- PS
(To be fill in by CAPEX

Employee Sub Group

Power User (Analyst)

End User

ALL

Central

Northern

Southern

HQ

Eastern

Sabah

Sarawak

All

Executive/Management

Non-Executive

Senior/Top Management

Cost Centre
Person Responsible No.
for Project/Network
IM Position ID

GEMS Authorization Request Form A (Version 3.2)

Group)

GEMS Authorization Request Form A (Version 3.2)

SECTION 4

REQUESTER SIGNATURE

I hereby have read and understand the terms and conditions stated below. By signing this form, I agree to follow the
mentioned terms and conditions. I also agree to take full responsibility for the information that Ive provided in the form and
attachment.

...............................

..........

............

Name & Signature

Date

Official stamp

SECTION 5

REVIEW & APPROVAL

I hereby have reviewed and agree that all information provided in this form and attachment is accurate. By signing this form,
I approve that the requester is the right personnel to have the requested authorization.
REVIEWER & APPROVER DETAILS (SUPERIOR whose level MUST be MANAGER or ABOVE)
APPROVAL :
Name

Staff ID

I/C No

Approved

Signature & official stamp :

Not Approved

Remarks :
Date: ..

GIT APPROVER DETAILS (Required for HCM, Petty Cash, EAM IM (Budget) and SRM BE-LAC) #
APPROVAL :
Name

Staff ID

I/C No

Approved

Signature & official stamp :

Not Approved

Remarks :
Date: ..

# Please liaise with HCSSO for HCM GIT approval, FINSSO for Petty Cash GIT approval, CAPEX Group for EAM-IM (Budget) GIT
approval and Group Procurement for SRM BE-LAC GIT approval.
Terms and conditions:
Below are the terms and conditions for the usage of the SAP system ID:
1.
2.

User is responsible to ensure that there will be no abuse of the ID usage (password).
The ID will be subjected to the system maintenance policy as follows:

Password must be at least 6 characters.

Must be a combination of alphabet and numeric.

ID will be blocked after 3 unsuccessful login.

Password needs to be changed regularly. The system will force it to happen each time after a period of 60 days.

Reuse of password is disallowed until after the 5th consecutive change.

3.
User must acknowledge that while he/she may be given access to confidential information, it does not in any way give him/her the
right to share such information with others.
4.
User is responsible for maintaining the integrity of the data and information to which he/she has access and will protect them.
5.
User must acknowledge that any misuse of this authority that may cause any violation of companys business processes and
policies, could lead to disciplinary or criminal action.

Please FAX the completed form to GEMS Careline at 03- 2241 2244
The request could also be submitted to GEMS Careline, which is currently operating at the following address;
7th Floor, TM Annexe 2, Jalan Pantai Jaya, 59200 Kuala Lumpur.
Call GEMS Careline at 1-800-88-9779 for more information.

GEMS Authorization Request Form A (Version 3.2)