PROJECT MANAGEMENT

Concepts and Cases

Jeremy Jay V. Lim

Certified Six Sigma Black Belt

Certified Project Management Professional (PMP)
BPM Practitioner

Project Management Pillars

What is a Project?

What is Project Life Cycle?

What are Project

Management Processes?

WHAT IS A PROJECT?

A Project is...

We do projects because..
Projects make it "possible"

BUT Operational processes give us the results

and benefits of the projects on an ongoing basis.

A Project is a means to create ...

A Project is...

A Project is...

A Project is...
A Project is A TEMPORARY ENDEAVOR
undertaken to create
A UNIQUE PRODUCT, SERVICE or RESULT!

A Project is of ...

Keep in mind...

Keep in mind...

Keep in mind...
There's always a challenge in a project
It's called the "Project Constraints"

Pushing too much in one direction causes

problems on the other.

That's why Project Management is

so important..

And the role and responsibilities of

a project manager are ..

And the cross-cutting skills

and traits of an effective
project manager are ..

And the cross-cutting skills

and traits of an effective
project manager are ..

How many
projects can a
project manager
handle at one
time?
Now,
Your Idea

WHAT IS A PROJECT
LIFE CYCLE?

Project Life Cycle

Project Life Cycle

Initiating Process Group.

Those processes performed to define a new project or a new phase of an
existing project by obtaining to start the project or phase.

Project Life Cycle

Planning Process Group.

Those processes required to establish the scope of the project, refine the
objectives, and define the course of action required to attain the objectives
that the project was undertaken to achieve.

Project Life Cycle

Executing Process Group.

Those processes performed to complete the work defined in the project
management plan to satisfy the project specifications.

Project Life Cycle

Monitoring & Controlling Process Group.

Those processes required to track, review, and regulate the progress
and performance of the project; identify any ares in which changes to
the plan are required; and initiate the corresponding changes.

Project Life Cycle

Closing Process Group.

Those processes performed to finalize all activities across all Process Groups
to formally close the project or phase.

Effort Spent in the Process Groups

How do you save a

problematic or
troubled project
that no one wants
to take?
Now,
Your Idea

WHAT ARE THE

PROJECT MANAGEMENT
PROCESSES?

PROJECT MANAGEMENT CORE PROCESSES

Or Knowledge Areas

Integration
Procurement
Project Risk
Communication
Human
Resources

Scope
Schedule
Cost
Quality

Stakeholder
Management

Making sure that

people concerned
with the project are
continuously
engaged and their
expectations met.

6
6

47
PM Processes

7
4
3
4
3
6
4
4

Initiating
Project Integration

Project Scope

Scheduling

Project Cost

Quality

Human Resource

Communications

Project Risk

Procurement

Stakeholder Mgt

Planning

Executing

Monitoring &
Controlling

Closing

Project Integration: "Getting the job done"

4.1. Getting the project charter approved to be authorized to control the budget and assign resources
4.2. Planning all of the work that's going to happen throughout the project
4.3. Directing the work once it gets started
4.4. Monitoring the way the work progresses and looking for potential problems
4.5. Looking out for changes, understanding their impacts, and making sure they don't derail the
project
4.6. Closing out the project and making sure that there are no loose ends when it's over

Project Integration: "Getting the job done"

Steps when making a Project Charter

States the need,

expected project benefit

and the compelling

reason to do the project

Steps after making a Project Charter

Identify Stakeholders is
part of Stakeholders
Management

Project Scope: "Doing the right stu"

Steps when defining Project Scope

When Project Scope is poorly defined

Project Schedule: "Getting it done on time"

Project Schedule: "Getting it done on time"

Steps when defining Project Schedule

Steps when defining Project Schedule

Different techniques of Determining Activity Duration

Computing Activity Duration with 3-Point Estimate

Let's try identifying the technique used

Project Cost: "Watching the Bottom Line"

Inputs Needed when Creating the Project Budget

Accuracy of Budget Forecast throughout the Life Cycle

Variance
100% - (-50%) = 150%
50% - (-30%) = 80%
-20% - (+30%) = 50%
20% - (-15%) = 80%
15% - (-10%) = 25*%

Steps when Creating Project Budget

Steps when Computing Project Costs

Behavior of Project Cost

Behavior of Project Cost (2)

Behavior of Project Cost (3)

Let's Compute Project Cost Performance

How to Interpret Project Cost Performance

Project Quality: "Getting it Right"

Steps when defining Project Quality

Human Resources: "Getting the team together"

Steps when Forming the Project Team

Tips when Forming the Project Team

Tips when Assigning Roles and Responsibilities

Steps when Forming the Project Team

Project Comm'ns: "Getting the words out"

90% of the Project Manager's job is

Communications

Communication Techniques

Ways of Communicating Out the Project Status

More People, More Connections

Let's try ...

Project Risk: "Planning for the Unknown"

Steps when Managing Project Risks

Let's
Try...

Let's
Try...

Project Procurement: "Getting some Help"

And remember,
in each failed contracted service
there is a frustrated project manager

Procurement is an Intuitive Process

Plan what to contract
Plan how to contract
Contact Sellers re.
Requirements
Sellers bid for a contract
Select best Seller
Sign contract with Seller
Monitor adherence to
agreed contract

Close out Contract

Let's
Try...

Let's
Try...

Steps when Managing Project Procurements

Steps when Managing Project Procurements

Stakeholders Mgt: "Managing Expectations"

Knowing the PM
processes now, is
there anything you
would have done
differently?
Why?

Now,
Your Idea

How do you work

with people not
familiar with Project
Management
practices?
Now,
Your Idea

Updates on PMBOK from 4th Ed to 5th Ed

References

2013