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Contents
1

PROJECT OVERVIEW

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PROJECT ORGANIZATION CHART

PROJECT PERFORMANCE
3.1

Project scope ( Initial Vs. Actual )

3.2

Project schedule ( Planned Vs. Actual )

3.3

Project Performance Rate

3.4

Project cost ( Planned Vs. Actual )

3.5

QA/QC performance

3.6

HSE performance

3.7

Best Practices Implementation

3.8

Major Deficiencies

3.9

Subcontractor performance evaluation ( schedule , Quality & Cost )

NON-CONFORMITIES & CLIENT COMPLAINTS LIST

PROJECT EXECUTION PROBLEMS /OBSTRUCTIONS

LESSONS LEARNED

ATTACHMENTS
7.1

Completion Certificates

7.2

Project Certificates

7.3

Project Objectives

7.4

Project Execution Plan

7.3

Project Quality Plan

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1-PROJECT OVERVIEW

Project Name :-

Owner :-

Main
contractor :-

Sub-contractor :-

Project in brief :-

Scope of work :-

Contractual schedule: From ..to ..

Project
schedule :-

Actual schedule

: From to

..

Project Cost :-

Planned cost

Actual cost

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Project budget :-

1-PROJECT OVERVIEW (Project Photos)

PROJECT PHOTOS

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2-PROJECT ORGANIZATION CHARTs

Organization charts shall be put in several pages like :

- Overall Management Project Organization Chart
- Project Control Organization Chart
- QA/QC Organization Chart
- H.S.E. Organization Chart
- Project Site Construction Organization Chart
- Commissioning Organization Chart
- Project Engineering Organization Chart
- Project Procurement Organization Chart

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3. PROJECT PERFORMANCE

3.1 SCOPE OF WORK

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Initial scope of work ( contractual scope)

Describe
..
...
..
...
..
...
..
...
..
...
..
...

Actual Works
Describe

..
.
..
....
..
....
..
....
..
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....
..
.
..
.

3.2 PROJECT SCHEDULE

Project Master schedule
Item

Initial project schedule

( contractual Schedule )
From
To

Engineering
Issuance of AFC Drawing
Issuance of AFC P&ID
..etc

Procurement ( long lead items only)

Steel structure sections
Pipes
Equipment ( in detail )
..etc

Mechanical Works
Steel structure fab.
Steel structure erection.
Pipe fabrication
..etc

Civil Works
Surveying
Site preparation
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Actual schedule
From

To

Reasons for
delaying

Piles
... etc

E&I Works
Cables
Cable tray installation
... etc

3.2 PROJECT SCHEDULE

Item

Initial project schedule

( contractual Schedule )
From
To

Actual schedule
From

To

Reasons for
delaying

Painting / coating / insulation

Hydrostatic test
Pre commissioning & commissioning

N.B:
-The approved project master schedule to be attached (the initial schedule and the last revised schedule)
-The major delaying in any activity which effect on the project time schedule, the delaying causes shall be
mentioned

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3.2 PROJECT SCHEDULE

Progress S-Curve (planned /actual)

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3.2 PROJECT SCHEDULE

Planned/Actual Man-hours Histogram .

3.2 PROJECT SCHEDULE

Planned/Actual Man-power Histogram.
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3.2 PROJECT SCHEDULE

Planned/Actual Equipment Histogram.

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3.3 Project Performance Rates

Labors' Performance rate

Exam
ple
Exam
ple

Activity

Unit

type of
Labors

Total
Quantity of
the activity
to be carried
out / unit

Welding of
pipes

inch

welder

10.000 inches

100 days /
25welders

102 days / 25
welders

(- 2 ) days / 25
welders

inch

welder

10.000 inches

100 days /
25welders

98 days / 25
welders

(+ 2 ) days / 25
welders

Welding of
pipes
Plain
concrete
Reinforce
ment

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Planned
working days
/ labors

Actual
working days
/ labors

Planned /
Actual
Variation

Planned
Performance
Rate
(per labor per
day)

Actual
Performance
Rate
(per labor per
day)

concrete
.
.
etc.

Equipment's Performance rate

Equipme
nt

Activity
type

Unit

Total
Quantity of
the activity
to be carried
out / unit

Planned
working days
/ equipment

Actual
working days
/ equipment

Planned /
Actual
Variation

Planned
Performance
Rate
(per
equipment
per day)

Actual
Performance
Rate
(per
equipment
per day)

Planned
consumptio
n Rate
(work
executed
per unit)

Actual
consumptio
n Rate
(work
executed
per unit

Crane

Side boom
Excavator
.
.
etc.

3.3 Project Performance Rate

Consumption rates of the consumables

Consuma Activity
ble
type

PTJ-PLN-F13

Unit

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Total
Quantity
of the
activity to
be carried
out

Planned
Quantity
required

Actual
quantity
consumed

Planned /
Actual
Variation

Exam
ple

Rt films

Radiograp
hic test

Film
10*48c
m

10.000 inches

650 films

640 films

(+ 10 )

Welding
wires/electro
des
Grinding
disks
Cement
Reinforcem
ent steel
.
.
etc.

3.4 PROJECT COST

Contractual Vs. Actual Revenue / Outstanding dues
Budgeted Revenues
ITEM

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Foreign
currency

Total
Equiv. in
L.E

Actual Revenues
Foreign
currency

Total
Equiv. in
L.E

Outstanding Dues
Foreign
currency

Total
Equiv. in
L.E

Main scope
Variation order
Claims
Daily rates
Acceleration bonus
Total

3.4 PROJECT COST ( continue)

Project Revenue curve planned/Actual

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3.4 PROJECT COST ( continue)

Project Cash Out curve (cost status) planned/Actual.

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3.4 PROJECT COST ( continue)

Project Net profit curve Planned / Actual.

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3.4 PROJECT COST ( continue)

Cost performance Index

3.5 PROJECT COST ( continue)

Cost Account Variance analysis

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COST ACCOUNT NO. :

REPORTING LEVEL

WBS / DESCRIBTION

AS OF

COST PERFORMANCE DATA

BCWS
(PV)

BCWP
(EV)

PERFORMANCE
ACWP
(AC)

CV

CPI

SV

SPI

AT COMPLETION
Budget

EAC

Variation

Contract to
date ( $)
Problem cause and impact:

Corrective action ( including recovery date)

CPI: Cost Performance Index

(AC): Actual Cost Work Performed
SPI: Schedule Performance Index
: Estimate at completion
CV: Cost variance

BCWS (PV): Budget Cost Work Schedule

BCWP (EV): Budget Cost Work Performed
SV: Schedule variance

3.4 PROJECT COST ( continue)

Variation Orders
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ACWP
EAC

Value

Ser. No.

Date

Description

1
2
3
4

Total

3.4 PROJECT COST ( continue)

Planned / Actual project Cost
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L.E

Contract
Currency
($ , , , SR ,
.etc. )

Months

1
ITEM

BCW BCW
BCW
CV
P
S
=
EVS
( EV ( AC
(PC)
AC
)
)

2
SV
BC
BC
= EV- BCW WP WS
S
PV
( EV ( AC
(PC)
)
)

3
CV
= EVAC

SV
BC
CV
= EV- BC BCW WS
=
EVWS
P
PV
( AC
(PC) ( EV )
AC
)

SV
= EVPV

Wages

Commodity
price

Services
prices

Subcontractors

Current
Expenses

Depreciation

Works performed by
other company
branches

Equipment
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Total

BCWS (PV): Budget Cost Work Schedule

(EV): Budget Cost Work Performed
CV = EV AC: Cost variance

ACWP (AC): Actual Cost Work Performed

BCWP

SV = EV PV: Schedule variance

3.4 PROJECT COST ( continue)

Sub-contractors Cost (Planned / Actual)
Se
r.
No
.

Scope of work

Name of
subcontractor

Planned
Quantity
Awarded
works

If the value of variation in minus: you should

give reasons

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Actual
Quantity
Executed
works

Planned
cost

Actual
cost

variation

3.4 PROJECT COST ( continue)

Procurement
Se
r.
No
.

Type of
Purchase
P.O
Requested
Order
Tender/dire Material
(P.O) No.
ct

Supplied
Materials

If the value of variation in minus: you should

give reasons

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Name of
supplier

Total
Planned
cost

Total
Actual cost

variation

3.5 QA/QC Performance

Project Audit Schedule (Planned / Actual)
Se
r.
No
.

Department / Activity
/Sub-contractors

Planned Audit date

(on project activities and sub-contractors)

Actual Audit
Date

No. of
CARs/NCRs
issued

N.B: Approved internal & External Audit schedule to be attached

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Date of close
out of
CARs/NCRs

Remarks

3.5 QA/QC Performance ( continue)

List of Approved welding procedure specifications (WPSs)
WPS
No.

PTJ-PLN-F13

Support
PQR No.

Applie
d code

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Material
specification

Thicknes
s Range

Welding
Process

Welding
consumable

IMPACT
Temp.

Heat
treat
Treatmen
t

3.5 QA/QC Performance ( continue)

Weld rejection rate of project
Ser Welding
No Process
.
(s)

Radiographic
type
(x-ray /or
gamma ray)

Total
Welded
Joint
(in inch )

RT %

Total
Radiographe
d (Joints / or
Length)

2
3
4
5
6
7
N.B
- Pipeline : Rejection rate shall be per joint and per
length
- Piping : Rejection rate shall be per joint
- Storage tanks (Spherical/Cylindrical ) : Rejection
rate shall be per length
- Steel structure : Rejection rate shall be per
length
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Rejection Rate (%)

Per
Welded
Joint

Per
Length

Remarks

3.6 HSE Performance

Ser.
No.

Measures

Total to date

Total safe working Man-hour without any lost time injuries

N.M.R Reports

Lost time injury reports

Days Away from work (DAFWO)

Vehicle accident

Advanced safety audit conversation

Tool Box Took sessions (T.B.T) / hours

HSE site Induction / hours

Specific HSE training / hours

10

Emergency exercises / drills

11

HSE management meetings

12

HSE campaigns

Recommendation /
remarks

Total Man-hours

3.7 BEST PRACTICES IMPLEMENTATION

Item No.
PTJ-PLN-F13

Creative Technique /
Idea
Rev.0 Page 28 of 34

Action By

Recommendation

1
2
3
4
5
6
7
8
9
10

3.8 SUB-CONTRACTOR PERFORMANCE

Sub-contractor performance evaluation
Se
r.
No

Subcontractor
Name

PTJ-PLN-F13

Assigned
activities

Rev.0 Page 29 of 34

Adhering to
planning
schedule

Adhering to
Quality
requirement

Adhering to
HSE
recommendat

Total
Plann
ed

Total
Actua
l cost

Recommend
ation /
Remarks

Planned

Actual

ions

Cost

4.NON-CONFORMITIES & CLIENT COMPLAINTS LIST

List of Non-conformities ( CARs/ NCRs)

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Ser
.
No

CAR/NCR
No.

Date of
issue

Description

Responsibi
lity

Date of close
out

Remarks

Description

Responsibi
lity

Date of close
out

Remarks

List of Customer Complaints

Ser
.
No

Complaint
No.

Date of
issue

CAR : Corrective Action Request

Report

NCR : Non-Conformance

5.PROJECT EXECUTION PROBLEMS /OBSTRUCTIONS/ DEFICIENCIES

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Ser.
No.

Obstruct description

Date of
issue

Causes

Action
taken

6.LESSONS LEARNED
PTJ-PLN-F13

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Action By

Recommendatio
n to avoid its
recurrence

Ser
.
No.

Concerned
Department

Lesson Learned

N.B :
1) Special Project Execution Techniques/ Idea , 2)The Best Practices Implementation , 3) any achievements
and successes experienced in the project , and 4) the best solutions of the project obstructions / problems all of
these can be considered as lesson learned

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7. ATTACHMENTS
7.1 Completion Certificates ( Mechanical , Civil , E&I )
7.2 Appreciation Certificates
7.3 Project Execution Plan
7.4 Project Quality Plan
7.5 Letter of Guarantee or Performance bond recovery ( if found)
7.6 Any other financial belongings.

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