FOR INTERNAL CIRCULATION ONLY

users manual
of
Construction
(part three)

General Support
Volume-1
Measurement Book
(Procedures & Guidelines)

Construction Management
Power Grid Corporation of India Limited
(A Government of India Enterprise)
DOCUMENT CODE NO. : MR / CM / MB / 03-01

Nov. 1997

CONTENTS
SECTION ONE
PROCEDURES FOR RECORDING
PAGE
1.1

INTRODUCTION

1.2

MEASUREMENT BOOK

1.3

ABSTRACT BOOK

1.4

FORMAT OF MB/AB

1.4.1

SL. NO. OF MB/AB

1.4.2

SIZE OF MB/AB

1.5

RUNNING ACCOUNT BILL (RA BILL)

1.6

JOINT MEASUREMENT CERTIFICATE (JMC)

1.7

MATERIAL RECONCILIATION STATEMENT (MRS)

1.7.1

OWNER SUPPLIED MATERIALS.

1.7.2

CONTRACTOR SUPPLIED MATERIALS.

1.7.3

CEMENT & STEEL

1.8

CUSTODY OF MB/AB

1.8.1

ISSUE OF MB/AB

1.8.2

STOCK OF MB/AB

1.8.3

LOSS OF AB/MB

1.8.4

HANDING/TAKING OVER OF MB/AB

1.9

RECORDING OF MEASUREMENTS:

1.9.1

RECORDING IN MB

1.9.2

RECORDING IN AB

1.9.3

RELEASE OF PAYMENT

1.10

RECORDING AND TEST CHECKING

1.10.1

RESPONSIBILITIES FOR RECORDING & CHECKING MEASUREMENTS

1.10.2

TEST CHECKS

1.10.3

IMPORTANT ITEMS FOR MEASUREMENT

(A)

HIDDEN & CONCEALED ITEMS

(B) COSTLY/SPECIAL ITEMS

(C)

RECORDING OF MEASUREMENTS IN RESPECT OF LENGTH OF

PILE:
BORED CAST-IN-SITU PILES:
DRIVEN CAST - IN - SITU PILES:
DRIVEN PRE-CAST

(D)

MEASUREMENT OF STEEL BARS:

(E)

MEASUREMENTS OF EARTH MAT & FIRE FIGHTING PIPES

(F)

ANTIWEED TREATMENT IN SUBSTATION

SECTION -TWO
GUIDELINES
2.1

GUIDELINES FOR MAINTENANCE OF MB/AB

2.2.

GUIDELINES FOR FILLING UP OF MATERIAL RECONCILIATION

STATEMENT (MRS)

SECTION THREE
FORMATS & PROFORMAS
ANNEXURE I

FORMAT OF MEASUREMENT BOOK

ANNEXURE II

FORMAT OF ABSTRACT BOOK

ANNEXURE III

FORMAT OF RUNNING/FINAL ACCOUNT BILL

ANNEXURE- IV

FORMAT OF JOINT MEASUREMENT CERTIFICATE

ANNEXURE VA

PROFORMA OF MATERIAL RECONC. STATEMENT (RECT.)

ANNEXURE VB

PROFORMA OF MATERIAL RECONC. STATEMENT

(CONSUMPTION)

ANNEXURE VI

FORMAT OF STOCK REGISTER FOR

MEASUREMENT/ABSTRACT BOOKS
ANNEXURE VII

FORMAT OF CERTIFICATE FOR FINAL BILLS

ANNEXURE VIII

FORMAT OF BILL MOVEMENT SHEET

ANNEXURE IX

LOCATION CODES

ANNEXURE X

FORMAT OF INDEX FOR TEST CHECKING

ANNEXURE XI

FORMAT OF LEVEL BOOK

SECTION-FOUR
CHECKLISTS & FLOW DIAGRAM
ANNEXURE XII

FORMAT OF CHECK LIST FOR RUNNING ACCOUNT BILLS

ANNEXURE XIIIA

FORMAT OF CHECK LIST OF FINAL BILL FOR

EARTH WORK

ANNEXURE XIIIB

FORMAT OF CHECK LIST OF FINAL BILL (GENERAL)

ANNEXURE-XIV

FLOW DIAGRAM OF PAYMENT PROCEDURES

ANNEXURE XV

CALCULATION OF EARTH VOLUME FROM SPOT LEVELS

ACRONYMS USED
AB
CC
CFM
CI Pipes
CHP
C&M
CPM
CS
Deptt.
DGM
DHQ
DOP
E-I-C
Engg.
F&A
FR
GHQ
GR
HOD
HO/TO
HQ
HR
JMC
LOA
LR
MAB
MB
MICC
MM
MRHOV
MRN
MRS
MTN
MTV
NIT
No.
NOC
O&M
OS
P&C
PV

Abstract Book
Corporate Centre
Chief Finance Manager
Cast Iron Pipes
Consumer Hold Point
Contracts & Materials
Chief Personnel Manager
Contract Services
Department
Deputy General Manager
Divisional Head Quarter
Delegation of Powers
Engineer-In-Charge
Engineering
Finance & Accounts
Fissured Rock
Group Head Quarter
Goods Receipt
Head of Department
Handing Over/Taking Over
Head Quarter
Hard Rock
Joint Measurement Certificate
Letter of Award
Lorry Receipt
Master Abstract Book
Measurement Book
Material Inspection Clearance Certificate
Materials Management
Material Receipt & Handing Over Voucher
Material Return Note
Material Reconciliation Statement
Material Transfer Note
Material Transfer Note
Notice Inviting Tender
Number
No Objection Certificate
Operation & Maintenance
Operation Services
Planning & Co-ordination
Price Variation

Section-One
Procedures for Recording

-----------------------------------------------------------------------------SECTION

ONE
------------------------------------------------------------------------------

PROCEDURES FOR RECORDING

Back to contents page

1.1

Introduction
Back to contents page
Measurement methods need to be evolved, so that a uniform
and standard procedures for recording various measurements
and maintaining Measurement Books is followed throughout
the Corporation in respect of erection contracts, supplycum-erection
contracts,
civil
contracts,
maintenance
contracts & horticulture contracts. In line with the above,
procedures and guidelines for Measurement Books alongwith
appropriate formats have been prepared.

1.2

Measurement Book
Back to contents page
Various works at the construction sites being executed as
works contract i.e. construction of Transmission Lines,
Sub-Stations erection works, Civil Construction works, all
maintenance works and other miscellaneous works shall be
duly recorded in a book known as Measurement Book (MB).
Measurements for the works actually executed shall be
recorded in the MBs in a systematic & chronological
orderlike security contracts etc. which are recurring in
nature shall also be recorded.

1.3

Abstract Book
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An abstract of Measured quantities and payments shall be
entered in another Book known as Abstract Book (AB). The
payment shall be released on the basis of abstract recorded
in AB supported with respective measurements recorded in
MB.
The following payments pertaining to each contract shall be
entered in the Abstract Books for verification and
releasing the payments for erection/construction/mtc. works
to the concerned agency:a)

Mobilisation/materials/machinery advance.

b)

RA Bills and final bills.

c)

Any other advances.

d)

Reimbursement of Insurance premiums.

e)

PV Bills

f)

Approved extra items/substituted items/claims.

g)

Release of S.D. and other retention amounts etc.

MBs/ABs are considered to be the most important documents.

MBs/ABs shall be standard in design and printing throughout
the Corporation. As per the approved design & Size,
printing of the MBs/ABs shall be carried out by each RHQ.
At Corporate Centre printing work shall be taken up by
Corporate Material Deptt.
1.4

Format of MB/AB
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1.4.1

Sl. No. of MB/AB

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Each of the MB/AB shall be machine numbered serially. MB/AB
shall have eight digit numbers as
X/YY/MB/ZZZ
AB
1 23 45 678
Ist digit 'X' in the code specifies the Corporate Centre,
National Load Despatch and Region etc. Remaining two digits
'YY' denote location code viz. GHQ/Transmission Line
office/Sub-station/Site offices. For Corporate Centre 2nd
and 3rd digits shall be the abbreviated name
of
the
deptt. as shown in the Annexure-IX. This shall be followed
by word MB/AB as the case be (4th and 5th digit). Again it
shall be followed by three digit Sl. No. (at 6th, 7th and
8th digit) of MB/AB as shown in illustration in AnnexureIX, being the Sl. No. of MB/AB.
Above codification has been done in line with codification
done for Uniform Material Codification System as circulated
by Corporate Material Deptt. to keep uniformity. Any
addition/deletion in the above codification shall only be
done by the Corporate Centre.

1.4.2

Size of MB/AB
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The size of the Measurement Book shall be of standard A-4
size. Each Measurement Book shall contain 50 pages in
triplicate as per the standard format enclosed at AnnexureI. The first page shall be of white colour with
perforations, the second page shall be of yellow colour
with perforations and the third page shall be of light

green colour without perforations. Similarly, ABSTRACT

BOOKS are to be printed separately. Abstract Book shall
also be of standard A-4 size. A standard format for
Abstract Book is enclosed at Annexure-II. The abstract Book
shall contain 100 pages. On the cover of the books, the
following shall be printed:
MEASUREMENT BOOKS (MB)/ ABSTRACT BOOKS (AB)
i)
ii)
iii)
iv)
v)
vi)
1.5

MB/AB No. on top right corner.

Name of Region .....................
Name of Divn. .....................
Name of Group .....................
LOA No. & Date .....................
Name of work
.....................

Running Account Bill (RA Bill)

Back to contents page
Abstract of the measured quantities and payments as
prepared and entered in Abstract Book (vide 1.3 of Page 1)
shall also be prepared on loose sheets known as Running
Account Bill.
Besides abstract of measured quantities and payments, RA
Bill forms shall also contain the Certificates to be given
by Engineer, acceptance of the payment by the contractor
and approval by the competent authority. RA Bill form shall
also contain the details of Pass Order of Accounts Deptt.
i.e. payments, adjustments, deductions and recoveries, net
payment made etc. in the bill.
RA bill shall be prepared in 3 copies. Two copies shall be
forwarded to concerned Finance Deptt. and third copy shall
be retained as office copy by the official recording the
Measurement. Along with these two copies of RA bill, two
copies of Measurement Book and Abstract Book shall be
forwarded for releasing the payment.
After release of the payment Finance Deptt. shall send back
the following documents to Group Head.
i)

Abstract book with pass order.

ii)

2nd Copy of the RA bill alongwith pass order. This

copy
shall
be
kept
by
the
recording
official
in
the
safe
custody
and
filed
in
chronological order.

iii) 2nd copy of MB.

The corrections, if any made by Finance Deptt. should be
incorporated in copy of MB retained with the official
recording the MB.

The standard bill form for RA/Final Bill is enclosed at

Annexure-III.
1.6

Joint Measurement Certificate (JMC)

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Joint Measurement is a record of measurements taken jointly
by the representatives of Power Grid and of the executing
agency. Joint Measurement certificate shall be of A4 size
and shall be prepared in duplicate. Original copy of the
JMC shall be white in colour and shall be perforated.
Second copy of the JMC, without perforation shall be light
green
in
colour
and
shall
be
prepared
for
the
hidden/concealed items and shall be prepared immediately on
starting/completion of an activity. A format of the JMC is
enclosed as Annexure-IV.

1.7

Material Reconciliation Statement (MRS)

Back to contents page

1.7.1

Owner Supplied Materials (OSM)

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In order to ensure timely & proper reconciliation of Owner
Supplied Materials on construction sites of T/L, S/S and
Civil
works(including
steel
&
cement),
a
material
reconciliation
statement
(MRS)
shall
be
submitted
alongwith every third RA/Final bill.
This material reconciliation statement both for receipt and
consumption of Owner Supplied Materials is to be enclosed
with every IIIrd RA/final bill and same shall be recorded
in corresponding Measurement Books.
Proformas of Material Reconciliation Statement both for
materials received and consumed during the period are
enclosed as Annexure-Va and Vb. Guidelines for filling up
these proformas are also being enclosed.

1.7.2

Contractor Supplied Materials.

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For reconciliation of Contractor Supplied Materials at
construction sites of T/L, S/S and Civil works, a material
reconciliation statement (MRS) shall be submitted alongwith
every third RA/Final bill.
The above MRS Proformas (both for OSM and Contractor
supplied
material)
shall
be
submitted
by
erection
contractor and duly signed by concerned site Engineer.

1.7.3.1

Cement & Steel

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In case of consumption of steel/cement both for Owner's

Supplied as well as Contractor's Supplied a statement shall
be given in each of the RA Bills, shown hereunder
+-----------------------------------------------------+

Theoretical
Actual

Consumption
Consumption

+-----------------------------------------------------
Cement

Steel

+-----------------------------------------------------+
1.8

Custody of MB/AB
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1.8.1

Issue of MB/AB
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Each group shall get the MB's issued from RHQ and the stock
of blank Measurement Books shall be maintained by P & C
deptt. of respective deptt./ Groups. The measurement books
shall be issued to the concerned officials on specific
indents. Each MB/AB, in addition to the standard format
shall also contain pages in the beginning as per proforma
enclosed
at
Section-Two
indicating
guide
lines
for
recording measurements and an index. The issuing authority
shall record on the inside cover of MB
i)
ii)
iii)
iv)
v)
vi)

MB No.
Name of the work
.....................
LOA No. & Date
.....................
Issued To
.....................
Date of Issue
.....................
Certificate that the book has been examined by me and
contains......pages duly numbered.

Issuing official
Signature
.................
Name
.................
Designation .................
Date
.................
1.8.2

Receiving Official
Signature
Name
Designation.
Date

Stock of MB/AB
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The stock of blank measurement books in the custody of P&C
deptt.
at
Regional/Divisional/group
offices
shall
be
verified
atleast
once
a
year
by
the
respective
Head/Incharge or his authorised representative not below
the rank of E-4 and a certificate in token of verification
shall be recorded in the stock register of MB/AB. The
standard format for 'Stock Register for Measurement/
Abstract Books' is enclosed herewith at Annexure-VI.
The executive receiving the measurement books shall count

the pages of the MB at the time of receipt and record a

certificate indicating the
number of pages contained in
the MB/AB. On closing of the contract entries shall be made
in MB issuing register maintained in P&C deptt. Thereafter
these shall be returned to F&A deptt. and these are to be
preserved for a period of 10 years after closing of
contract. In case of arbitration and court cases pertaining
to certain contracts, the concerned MBs/ABs should be
retained till such time the arbitration/court cases are
finalised even though the 10 years period had exceeded.
1.8.3

Loss of AB/MB
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When an MB/AB is lost by an official, a report indicating
the
circumstances
under
which
it
was
lost
should
immediately be reported to the Incharge of the work with a
copy to
F&A deptt. at regional/divisional/group offices
for
taking
further
action
as
considered
necessary.
Divisional/Regional head should constitute an enquiry
committee for ascertaining the circumstances and facts
under which MB/AB was lost. Penal action shall be taken as
per findings of Enquiry Committee against defaulting/erring
officials. Also the Site Engineer/Group Head shall ensure
that the MB/AB lost be made up with the corrected second
copy of measurement Book/RA bill.

1.8.4

Handing/Taking over of MB/AB

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MB/AB
shall
be
properly
handedover/taken
over
on
transfer/long leave of the official to whom it is issued.
Proper HO/TO certificate shall be furnished on the inside
cover of the MB/AB in continuation to earlier issue
certificate.
The
certificate
shall
be
properly
countersigned by the Group Head/HOD issuing authority with
entry in MB/AB stock register.

1.9

Recording of measurements:
Back to contents page
The measurements shall be recorded neatly, clearly and
accurately in the MB. Ballpen/Inkpen should be used for
making entries in the MB/AB. Overwriting and erasing shall
not be done. In case, wrong measurements were recorded
inadvertently, these shall be scored out under the full
signatures of the person recording the measurements and
fresh entries shall be made. Entries shall be made
continuously and no blank page shall be left. Any blank
pages left
inadvertently shall be cancelled
by diagonal
lines in red under dated signatures.
No page should be torn out under any circumstances.

1.9.1

Recording in MB

Back to contents page

While recording detailed measurement in
instructions shall be carefully observed:-

MB,

following

Measurements shall be recorded in Measurement Books.

Measurements can be recorded in any number of MB's
depending upon classification of various works under one
package, location of the works, site conditions etc.
However, only one Abstract Book shall be issued and made
against one contract. All advances, payments & adjustments
pertaining to one contract shall be entered in the A.B.
However, for transmission lines works where works under the
same contract are divided amongst two or more officials who
are stationed distant apart, Individual AB shall be
maintained by the concerned officials. Officials stationed
near to the GHQ or as decided by the Competent Authority
shall be issued AB known as Master Abstract Book (MAB).
Other officials shall be
issued AB as follower Abstract
Book & AB. In follower AB
abstract of the since previous
quantities & payments
shall only be entered & shall be
transferred in Master AB with suitable cross entries and
complete details of up to date quantities & payments. Thus,
bill for the purpose of release of payments with the upto
date quantities and payments (inclusive those for sections
covered by FAB) shall be prepared and entered in MAB.
All advances, payments, release of security deposits etc.
shall be entered in MAB for the purpose of release of
payments by A/C Deptt.
The entries at the time of first measurement for each of
the works in MB shall be as under.
a)

RA Bill No. ..................dtd. ..........

b)

Name of the work

c)

Location of the work

d)

Agency by which executed

: Contractor/departmental

e)

LOA No. and date

f)

Name of the contractor

g)

Date of commencement of work :

h)

Schedule / anticipated
date of completion

i)

Period of Measurement

j)

Date of Recording of Measurement in MB.

At

the

time

of

making

From.........To.......

subsequent

measurements

of

such

works, measurements of subsequent RA Bill may be recorded

by commencing with the following entries:a)

RA Bill No.dt.

b)

Period of Measurement :

c)

Date of Recording of Measurement in MB

d)

Schedule/anticipated
case of final bill,
should be recorded)

e)

No. & date of previous RA Bill.

From..........To

date
of
the actual

completion.
(In
date of completion

At the end of measurements, the Jr. Engineer/official recording measurements shall put his/her signatures in full
with name and designation.
Measurements
shall
be
recorded
in
the
MB
on
monthly/fortnightly basis. In case of concealed/hidden
items measurements shall be recorded immediately on
starting/completion of the activity. In case the recording
of measurements directly
in MB immediately on completion
of the activity is
not possible the measurements can be
recorded in
the JMC
before reproducing the same in the
MB. However for T/L concealed/hidden works, measurements
shall be recorded on the basis of JMC only.
On completion of the measurements, the Executive/Jr.
Engineer
recording
the
measurements
shall
give
a
certificate as "Measurements taken by me". The Signatures
of the contractor/or his authorised agent shall also be
obtained on the measurement Books in token of the proof
that the measurement recorded in the measurement Book have
been accepted. The contractor/or his authorised agent shall
be asked to record a certificate "Measurement recorded at
Page No... to.. are accepted". In cases, where contractor
or his authorised representative does not agree to sign the
measurements or refuses to accept the measurements as
recorded in the MB, Engineer-in-Charge or the person
deputed by him for the purpose shall give a reasonable
notice to the Contractor. If the Contractor fails to attend
or send an authorised representative for measurement after
such a notice or fails to countersign or to record his
objection within a week from the date of measurement, then
in any such event measurements taken by the Engineer-inCharge or by the person deputed by him shall be taken to be
correct measurements of the work. If the Contractor objects
to any of the measurements recorded on behalf of the
Corporation a note to that effect shall be made in the
Measurement Book against the item objected to and such note
shall be signed and dated by both parties engaged in taking
the measurement. The decision of the Accepting Authority on
any such dispute or difference or interpretation shall be

final and binding on both the parties and shall be beyond

the scope of the settlement of disputes by Arbitration in
respect of all contract items, substituted items, extra
items and deviations.
The Contractor shall, without extra charge, provide
necessary assistance, labour and other things necessary for
measurements.
1.9.2

Recording in AB
Back to contents page
After recording measurements and obtaining signature of the
contractor or his authorised agent, an abstract of the work
measured, shall be prepared in the Abstract Book. At the
time of entering the abstract of first R.A. Bill the
following entries are to be made:1)

RA Bill No.......... Date.........

2)

Name of work

3)

Name of the contractor

4)

LOA No. and date

5)

Date of commencement of work

6)

Sch. date/Ant. date of completion

7)

Period of measurements

FromTo.

For subsequent R.A Bills of same work the following entries

are to be made:1)

RA Bill No.......... Dtd..........

2)

Period of measurements

: FromTo

3)

Reference to previous RA Bill

Indicating page nos.

Sch./Ant. date of completion

4)

The abstract shall also indicate the payments if any made

upto previous bill so as to arrive at the upto date payment
proposed under the current bill.
1.9.3

Release of payment
Back to contents page
At the end of each Bill in the Abstract Book, the
contractor shall give a certificate that the payments
recommended for in the respective bills are accepted.

Thereafter E-I-C shall forward the following documents to

the concerned finance department for release of the
payment:
1)
Bill movement sheet as per Annexure-VIII.
2)

Two copies (Original & Duplicate) of the Measurement

Book.

3)

Abstract Book

4)

Running Account bill in duplicate.

5)

Material Reconciliation
Consumption)

Statement

(Both

Receipt

&

6) Certificate
&
Check
Lists
as
per
Annexures-A
bill movement sheet for MB/AB shall be maintained by E-IC and also by the F&A deptt. as per the format enclosed
at Annexure-VIII. The accounts deptt. shall ensure that
the running bills are passed within 5 days of receipt of
the bill in F&A deptt. Where the running bill cannot be
passed within receipt of 5 days, the accounts deptt.
shall advice the bill preparing authority with remarks.
Payments where Foreign Currency is involved the relevant
documents
shall
be
forwarded
by
the
respective
group/division
office
through
Regional
Finance
to
Corporate Centre. All the corrections in the MBs/ABs and
bill forms including the pass order shall be done only in
red ink by F&A Deptt. Where the work is not measurable
such as patch work etc. a certificate shall be given in
the Abstract by the in-charge to the effect that the work
is not susceptible to measurements.
A Flow Diagram regarding
enclosed as Annexure-XIV.

release

of

payments

is

1.10

Recording and Test Checking

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1.10.1

Responsibilities for recording & checking measurements

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a) Detailed measurements should be recorded by Executive or Senior Executive only. Junior

Engineers(storekeepers in stores) may, in cases where the Engineer-in-charge considers that
the exigencies of the service require it, record the measurements in measurement book
subject to 100% verification by E1/E2/E3 for hidden/underground works & 40% for other
works.
b)
TRANSMISSION LINES
----------------------------------------------------------------------------------------------S.
Items
To be recorded by
Test Checked by
Approved by
No.
Field
Work
Engr.
Inch.
----------------------------------------------------------------------------------------------01. Survey & SoilJr. Engr.
E1/E2/E3 E4/E5
Divisional Head*
Investigation
100%
100%
40%
E6
20%
E1/E2/E3
E4/E5
E6
--- do --100%
40%
20%
02.

Foundation work
(classification &
concreting etc.)

Jr. Engr.
E1/E2/E3 E4/E5
Group Head**
100%
100%
40%
Test Check-10%
E1/E2/E3
E4/E5
--- do --100%
40%
-----------------------------------------------------------------------------------------------

----------------------------------------------------------------------------------------------S.
Items
To be recorded by
Test Checked by
Approved by
No.
Field
Work

Engr.
Inch.
----------------------------------------------------------------------------------------------03.

04.

Pile,well,Spl.
foundations and
other works like
benching/revetment etc.

Jr. Engr.
100%

E1/E2/E3
100%

E4/E5
40%

DGM

E1/E2/E3
100%

E4/E5
40%

E6
20%

--- do ---

Tower
Erection

Jr. Engr.
100%

E1/E2/E3
40%

E4/E5
20%

Group Head
Test Check-10%

E1/E2/E3
100%

E4/E5
40%

--- do ---

05.

Stringing

Jr. Engr.
100%
E1/E2/E3
100%

E1/E2/E3
40%
E4/E5
40%

E4/E5
20%

Group Head
Test Check-10%
--- do ---

06.

Other misc.
works of line
and O& M of
line

Jr. Engr.
100%

E1/E2/E3
40%

E4/E5
20%

Group Head
Test Check-10%

E1/E2/E3
E4/E5
--- do --100%
40%
----------------------------------------------------------------------------------------------*

The Divisional Head shall accord the principle approval for the item and the approved note
shall be enclosed with the bill. The bill shall be passed as per DOP

Note

- Bill shall be approved by the respective approving authority as per the DOP only.
However, in the due course of works the test checks may be carried out by the various
higher authorities as given in the above chart and this shall be recorded in prescribed
formates in measurement book.
-

Divisional
head
should visit the site frequently. Test
check
of
the important
activities shall be carried out by the divisional head whenever he visits the site and the

same shall be recorded in JMC/MB.

----------------------------------------------------------------------------------------------S.
Items
To be recorded by
Test Checked by
Approved by
No.
Field
Work
Engr.
Inch.
----------------------------------------------------------------------------------------------01. Under Ground/
Jr. Engr.
E1/E2/E3
E4/E5
Group Head
Hidden/Costly
100%
100%
40%
Test Check-10%
Works
E1/E2/E3
E4/E5
--- do --100%
40%
02.

Site Levelling

Jr. Engr.
100%
E1/E2/E3
100%

E1/E2/E3
100%
E4/E5
40%

E4/E5
40%
E6
20%

Divisional Head*
Test Check-10%
--- do ---

03.

Boundaery wall
(Super Str.)

Jr. Engr.
100%
E1/E2/E3
100%

E1/E2/E3
40%
E4/E5
40%

E4/E5
20%

Group Head
Test Check-10%
--- do ---

04.

Road Works

Jr. Engr.
E1/E2/E3
E4/E5
Group Head
100%
40%
20%
Test Check-10%
E1/E2/E3
E4/E5
----do---100%
40%
--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------S.
Items
To be recorded by
Test Checked by
Approved by
No.
Field
Work
Engr.
Inch.
-----------------------------------------------------------------------------------------------

05.

S/S. Civil/
Bldg. Constn./

Jr. Engr.
100%

E1/E2/E3
40%

E4/E5
20%

Group Head
Test Check-10%

06.

07.

E1/E2/E3
100%

E4/E5
40%

S/Yard
Erection/Fire
Fighting/A/C.
TF/SR erection
Etc.

Jr. Engr.
100%

E1/E2/E3
40%

E1/E2/E3
100%

E4/E5
40%

S/stn. O&M
works

Jr. Engr.
100%

E1/E2/E3
40%

--- do --E4/E5
20%

Group Head
Test Check-10%
--- do ---

E4/E5
20%

Group Head
Test Check-10%

E1/E2/E3
E4/E5
--- do --100%
40%
----------------------------------------------------------------------------------------------*

- The Divisional Head shall accord the principle approval for the item and the approved note
shall be enclosed with the bill. The bill shall be passed as per DOP

Note-

Bill shall be approved by the respective approving authority as

per
the DOP only.
However, in the due course of works the test checks may be carried out by the various
higher authorities as given in the above chart and this shall be recorded in prescribed
formates in measurement book.
Divisional head should visit the site frequently. Test check of the important activities
shall be carried out by the divisional head whenever he visits the site and the same shall
be recorded in JMC/MB.

1.10.2

Test Checks
Back to contents page
i)

Test checking is to be carried out by the authorities

as stipulated in the para 1.10.1. Authority carrying
out check test should record the same in the
Measurement Book as per index for test checking
(Annexure-X). Nevertheless authorities carrying out
check test should ensure that item being test checked
by him was not already test checked by the authority
below him.

ii)

The percentage of the test check shown in para 1.10

is both for payment & possibly the number of items.
Test check should be carried out atleast every
alternate bill for the works at HQ of the authority
and atleast every third bill for the work out of HQ of
the authority. However, total test check carried out
by an authority should satisfy the percentage mention
as per para 1.10.
Test check of the authority shall also include atleast
10% of test checks of the measurements of RCC item so
as to ensure structural safety of the building/
structure.
A remark to the effect that an item has been test
checked shall be recorded against the items checked
in the MB indicating the date of test check and
initials
of
the
test
checking
official.
When
measurements are taken by two persons jointly, both of
them shall sign on the MB. For T/L foundation, test
check shall be recorded in JMC.

iii) Divisional head should visit the site frequently.

Test check of the important activities shall be
carried out by the divisional head whenever he visits
the site and the same shall be recorded in JMC/MB.
v)

The
official
carrying
out
test
check
of
the
measurements, recorded by their subordinate official,
is normally expected to carry out an effective check
of costly, hidden & special items.

vi)

In case of levelling operations and earth work,

measurements are required to be recorded in level
books in addition to Measurement Books. The level
books should be numbered, accounted for and
handled
like Measurement Books. Before starting the earth work
(S/S levels), original ground level should be recorded
in the level book in the presence of contractor or his
authorised representative and should be signed by him
and the Departmental Officer who records the levels.
All the local mounds and depressions should be

indicated clearly in the drawing and field level book

and should be checked by site Engineer before
levelling is started.
Measurements of the levelling work shall be recorded
by an official not less than E1. Levels may also be
taken
by
a
Jr.
Engineer
but
these
shall
be
verified/checked by an officer not less then E1 in
presence of the contractor. Contour map shall be
prepared before commencement of the work & after
completion of the job. Also
"L"section & cross
section as per the spot levels shall be prepared
&
duly signed by the rep. of Powergrid & contractor.
The"L" section,contour plan & the level book shall be
sent to DHQ & Approval
of Divisional Head shall be
obtained.
After approval,the
contour plan"L"section
& spot levels field book shall be kept in the safe
custody of E-I-C of the work. Format of Level Book
is given in Annexure-XI.
In case of large scale levelling works involving both
cutting and filling, an accurate site plan should be
prepared before the work is commenced. The portions
requiring cutting and filling shall then be divided
into squares and corresponding squares into filling,
which are complementary to the squares in cutting
given
the
same number. A table may be written upon
the plan showing leads involved between the various
complementary
squares. This would form a lead chart
for the work to be done. Before the work of levelling
is commenced, the lead chart shall be checked by a
responsible officials of the department not below the
rank of an E4/E5 in presence of the contractor or his
authorised representative and his signatures shall be
obtained on the same. This should form an integral
part of the contract and should be duly signed by both
the parties before commencement of the
work. The
quantity payable for earthwork shall be lower of the
two quantities
derived from cutting or filling. The
payment for lead shall be based on lead chart
prepared in the aforesaid manner. The detailed
calculation procedure has been explained as per
Annexure-XV.
Every fourth running bill & the
paid on the basis of levels.
can, however, be made on the
measurements. The EIC should
quantities thus assessed are not
the actual work done.
vi)

final bill should be

Intermediate payments
basis of borrow pit
take care that the
in any case more than

For gravel work, a detailed record of material brought

by the contractor shall be maintained by the Site
Engineer. Gravelling work shall be measured both ways
i.e. stack measurement shall be taken before spreading

the gravel and it shall be counter checked by

measuring
after
the
same
has
been
spread
and
compacted. Both the modes of measurements shall be
recorded in the MB.
1.10.3

Important Items for Measurement

Back to contents page
Important works within meaning of above, includes items
which owing to the situation cannot be subsequently checked
or which have very high unit rates. For guidance, these
items are classified generally as follows: The list is only
indicative and any such or similar items shall fall under
this category.
(A)

Hidden & Concealed Items

Back to contents page

Items of work which owing

subsequently be checked.

to

their

situation

cannot

i)

All work below ground level such as : (a) Concrete,

Masonary, Steel work etc. in foundations

ii)

Fabricated steel work in columns, beams etc. which are

encased either in masonary or concrete.

iii) Wood work, iron work etc. hidden by ceilings, wall

panelling or floor boardings.
iv)

Bitumen painting of roofs under mud phuska and tiles

paving or under terrace concrete.

v)

Water proofing compounds used in grouting cement.

vi)

Lines of pipes buried in floor or masonary in internal

sanitary, water supply or drainage installations.

vii) Any other

above.
(B)

hidden

or

concealed

work

not

mentioned

Costly/Special Items
Back to contents page

Civil Works
Items of works which are considered to have very high
unit rates.
i)

RCC work.

ii)

Items in sunk ashlar stone or marble work, plain

sunk or moulded in walls, columns, arches or
domes. Any other stone superior to marble.

iii) Stone or marble in wall lining.

iv)

v)

vi)

a)

All wood work in Chowkhats,

trusses
whether in country,
Burmah teakwood.

frames
Indian

or
or

b)

All joinery work in shutters trellis works,

miscellaneous wood work etc. whether in
country, Indian or Burmah teakwood.

c)

All brass, oxidised brass or other similar

costly fit-tings of doors, windows etc.
where payable separately. Items of aluminium
door/windows/glazing work.

a)

Steel work cut, hoisted and fixed or steel

work fabricated, hoisted and fixed.

b)

Steel doors, windows, shutters, grills etc.

Flooring, skirting and dado work in situ-mosaic,

terrazo tiles, Shahbad stone slabs, Agra stone
slabs, or marble slabs.

vii) Ceiling with A.C. sheets, hard board insulation

board or wooden planks. Items of false ceiling
and its support system.
viii)All sanitary fittings such as wash basins, sinks,
urinals,stall
urinals,
bath
tubs
and
water
closets.
ix)

x)

a)

Storage tank items in water supply.

b)

Sluice valves, fire hydrants etc. in water

supply.

c)

C.I. or Hume pipes and specials and their

lead caulked joints in water supply.

a)

Manholes, ventshafts, road gully chambers,

adams syphons, manhole covers and frames.

b)

C.I. Inspection bends and chambers in C.I.

Pipes drainage.

Electrical Items
i)
ii)

Welding of aluminium pipes used for bus.

Welding of
substation

ground

mat

used

iii) Welding of fire fighting pipes.

iv)

Cables burried in ground.

for

earthing

of

v)
vi)

Earthing of substation and equipments.

Thermal
ducts.

insulation

used

for

air

conditioning

vii) Laying & dressing of power & control cables.

viii)Tightening of nut
clamps/connectors.

(C)

bolts

for

structures

ix)

Electrical fixtures and MCB's

x)

Electrical wires and its conduits.

Recording
Pile:

of

Measurements

in

Respect

of

Length

and

of

Back to contents page

The method of measurement for different types of piles
is given in IS:1200 part (XXIII) latest
edition.
However, the following method should be adopted in
the case of bored cast in situ, driven cast in situ
and driven pre- cast piles.
Bored Cast-in-situ piles:
The steel cage to be lowered in the pile bore hole
shall be measured accurately by a steel tape on the
ground. After the cage is lowered and rested in the
hole, the length of the cage above the cut-off level
shall be measured separately with the help of levels.
The difference between the total length of the steel
cage and the latter length shall be the length of the
pile below cut-off level and shall be (x-Y) units
(Fig.-I, Sketch-I).
Driven Cast - in - situ piles:
The height of the shoe shall be measured in advance of
its placement in position. The length of the casing
pipe to be driven for a particular pile shall be
measured with the help of steel tape accurately on the
ground. If more than a single piece of casing pipe is
required to be driven into the hole, the same shall
also be measured. After the casing has been driven to
refusal as per specification, the length of the casing
above the cut-off level shall be measured with the
help of levels. The length of the pile below cut off
level shall be calculated by deducting the later
length from the total length of the casing pipe(s)
plus the shoe height (Fig.-I, Sketch-II) and shall be
(x+z-y) units.
However

in

case

the

reinforcement

cage

is

made

by

joining two or more no. of cages then the overlapping

distances at the joints should not be considered.
Driven pre-cast
The length of the pre-cast pile shall be measured upto
toe with the help of steel tape accurately on the
ground. The length above cut off level shall be
measured with the help of levels. The length of the
pile below cut off level/shall be (x-y) units(Fig.-I,
Sketch-III).
(D)

Measurement of Steel Bars:

Back to contents page
Bar or any other type of reinforcement used, like
hard drawn steel wire fabric etc. for reinforced
concrete shall be measured
by weight in Tonnes. The
weight shall be arrived at by multiplying the actual
or theoretical length measured along standard hooks,
cranks, bends, authorised laps etc. whichever is less,
by the sectional weights. Claims for payment for this
item shall be submitted with supporting document
giving the schedule of Bars with sketches. The
sectional weight to be adopted shall be IS Sectional
weight.
Standard hooks, cranks, bends, authorised laps etc.
shall be measured. Separator pieces between two or
more layers of steel shall not be measured.
No payment shall be made for lap welding or butt
welding if permitted, supports, chairs, hangers, etc.
of height 300
mm and less, required for keeping the
steel in position unless otherwise specified in the
contract. For supporting horizontal reinforcement at
heights larger than 300 mm, support drawings shall be
prepared by the Contractor and payment shall be made
for the supports as approved by the Engineer-inCharge, or as actually placed, whichever is less, at
the same rate as for reinforcement.
No extra payment shall be paid for modification of
already embedded reinforcement, if required due to
faulty fabrication or placement. Dowels neither shown
in the drawings nor instructed by the Engineer-inCharge, but required for construction facilities
and/or sequences, shall not be measured.

(E)

Measurements of Earth Mat & Fire Fighting Pipes

Back to contents page
Earth Mat & Fire Fighting Pipes shall be treated as
hidden items and the measurements & the test check of

these items shall be carried out as applicable

hidden items of Civil construction works.
(F)

to

Antiweed Treatment in Substation

Back to contents page
Anti-weed treatment shall be treated as hidden items
and the measurements & the test check of these items
shall
be carried
out as applicable to hidden items
of Civil construction works.

Section-Two
Guidelines

----------------------------------------------------------------SECTION

TWO
----------------------------------------------------------------GUIDELINES
Back to contents page

2.1

Guidelines for maintenance of MB/AB

Back to contents page

2.1.1

The Measurement Book/Abstract Book must be looked upon as

the most important record since it is the basis of all accounts of quantities, work done by daily labour, by the
piece worker or contractor or of materials received, which
have to be counted or measured. The description of the works
must be such as to admit the easy identification and check.
Before the book is brought into use, the pages should be
examined and any serious defects such as tearing off or the
substitution of pages brought to notice at once.

2.1.2

All entries in Measurement Book/Abstract Book should be made

in ink/dot pen.

2.1.3

As all payments of works or supplies must be based on the

quantities recorded in the Measurement Book, it is incumbent
upon the person taking the measurement to record the
quantities clearly and accurately. If the measurements are
taken in connection with a running contract on which work
has been previously measured. He is further responsible (1)
that a reference to the last set of measurement is recorded
(2) that if entries for job or contract have been completed
the fact is recorded prominently just above his initials.

2.1.4Entries should be recorded continuously in the Measurement

Books/Abstract Book. No blank page may be left and no page torn
out. Any page left blank inadvertently must be canceled by
diagonal lines, the cancellation being attested. No, entry should
be crossed, or effected so as to be legible. If a mistake is
made, it should be corrected by crossing out the incorrect words
or figures and rewriting in the words or figures and the
correction thus made should be initialed and dated by the officer
making it. When any measurements are cancelled, the cancellation
must be supported by the dated initials of the officer ordering
the cancellation or by a reference to his orders by the officer
who made the measurements. In either case, the reason for
cancellation should be recorded. A reliable record is the object
to be aimed at as it may have to be produced as an evidence in
court of law.
2.1.5

No lines may be left blank. The lines not required should be

carefully crossed out in ink in order to prevent additional
entries being made afterwards. The total carried forward

from the previous page of a measurement book should be

entered above the top line, similarly the total at the foot
of each page should be entered below the bottom line.
2.1.6

Each Measurement Book should be provided with an index which

should be posted upto date as measurements are recorded in
the book.

2.1.7

The signature of the contractor or his agent should be

obtained in measurement book after such set of measurements
with the addition, I accept all
measurements. In the case
of illiterate men their thumb impression may be taken.

2.1.8

Construction Engineers are responsible for the correctness

of the entries in Measurement Book.

2.1.9

Check-measurements should be noted in Measurement Books, the

items actually check measured being distinguished by the
initials of checking officer.

2.2.

Guidelines for filling up of

Statement (MRS, Annex.-Va & Vb)

Material

Reconciliation

Back to contents page

2.2.1

Itemwise proforma at Annexure-Va for receipt of various

materials is to be submitted alongwith every IIIrd RA bill
as well as the final bill by the erection contractor or his
authorised representative and POWERGRID official recording
the bill.

2.2.2

Items received datewise in various consignments in the

period since the last MRS should be indicated in columns no.
1 to 14.

2.2.3

For supplies from the manufacturers, name of manufacturer

should be filled up in column no.3. However, for supplies
diverted from other regions, name of region should also be
entered in this column. Possibly the make/manufacturer's
name should also be mentioned.

2.2.4MRHOV/TOC No. should be indicated for materials from suppliers

in column no.8. MTV should also be filled up in this column if
the supplies are diverted from other regions /other packages at
the same site.
2.2.5

Itemwise opening balance from the last such Reconciliation

statement for good/complete and damage/incomplete material
should be entered in column No. 5&6. These entries have to be
taken from Column (9&10) of Annexure-Vb submitted with the last
MRS.

2.2.6

For material transferred out to other sites/regions, entries

should be filled up in column no. 15 & 16. (Name of the
site/region should also be filled up in Column No.3 along
with all details of MTV No., make & date etc.)

2.2.7

Net receipt entries of Column No. 17 & 18 in Annexure-Va

should be reproduced in column no. 2 & 3 of Annexure-Vb.

2.2.8

Material reconciliation
statement for
consumption (at
Annexure-Vb) should be filled while preparing every
IIIrd
RA as well as the final bill by the erection contractor or
his
authorised
representative
and
POWERGRID
official
recording the bill.

2.2.9

For
control
purpose
RAB
No.
statement No. should be the same.

2.2.10

Material consumed since last reconciliation should be

entered in Column No. 4 of Consumption Statement (Annex.Vb).

and

receipt/consumption

2.2.11All the columns in the Annexure are self explanatory and should
be filled up accordingly.

Section-Three
Formats & Proforma

----------------------------------------------------------------------------------SECTION

THREE
-----------------------------------------------------------------------------------

FORMAT OF MEASUREMENT BOOK

ANNEXURE-I
Back to contents page
POWER GRID CORPORATION OF INDIA LIMITED
GROUP....................
M.B.NO..........

RA BILL NO.............PAGE NO......

+-------------------------------------------------------------------+
Sl.Item DESCRIPTION Carried Over
Details of
Content
No.No. of
to page No.
actual
-------

BOQ

of Abstract
measurements
Area

+--------------------------------------------------------------

No L B D

+-----------------------------------------------------------

+-------------------------------------------------------------------+
Dtd. sign. of the
officer preparing
the bill
Dtd. Sign of
contractor

Engineer/Sr. Engineer

Dtd. sign. of the

officer authorising
payment
Dy. Mgr./Mgr./Chief Mgr.

Annexure-II
Back to contents page
FORMAT OF ABSTRACT BOOK

POWER GRID CORPORATION OF INDIA LIMITED

Period of Measurement

From..to

Date of Recording of Measurement

Schedule date of completion as per Bar Chart
Actual Date of Completion (in case of final Bill)
Reference to previous RA Bill
RUNNING/FINAL BILL No............

Book No. ..........

Page No. ..........
+--------------------------------------------------------------------+
Item NoDescrip-Ref.
Quantity Executed

AMOUNT

of BOQ tion of page no+------------------

--------------

work
of MB Upto dateSince

Upto Since

PreviousUnitRateDate Previous
+---------------------------------------+---------------------

+--------------------------------------------------------------------+
Dtd. sign. of the
Officer preparing
the bill

Dtd. sign. of
contractor

Engineer/Sr. Engineer

Dtd. sign. of the

officer authorising
payment
Dy.Mngr./Mngr./Chief Mngr.

Annexure-III
Back to contents page
FORMAT OF RUNNING/FINAL ACCOUNT BILL

POWER GRID CORPORATION OF INDIA LIMITED

Name of the work

Name of the Contractor

LOA No.

Period of Measurement

From.to

Date of Recording of Measurement

Scheduled date of completion as per Bar Chart

Actual Date of Completion (in case of final Bill) :

Reference to previous RA Bill

RUNNING/FINAL BILL No............

+--------------------------------------------------------------------+
Item NoDescrip-Ref.
Quantity Executed

AMOUNT

of BOQ tion of page no+------------------

--------------

work
of MB Upto dateSince

Upto Since

PreviousUnitRateDate Previous
+---------------------------------------+---------------------

TOTAL

Add/deduct tender percentage if any

Total value of work upto date

Deduct upto date value of work

shown in previous bill

Value of work since prev. bill

+--------------------------------------------------------------------+
CERTIFICATE & SIGNATURES
1.

The measurement recorded above are based on the entires at

pages....to....of Measurement Book No....which
were recorded
by...........on.............

2.

Certified that not less than the quantity of work shown above has
actually been executed by the contractor.

3.

Certified that no other materials Plant/Machinery as shown in

the schedules attached have been issued to the contractor.

4.

Certified that work has been completed as per specifications and

methods of measurment are correct.

5.

There are no claims against the contractor.

Certificate No.4&5
are to be issued for
final bills only

Dtd. sign. of
the officer
preparing bill

Dtd. sign. of
the officer
authorising payment

Dtd. sign. of
contractor

Engr./Sr. Engr.

Dy. Mngr./Mngr./
Chief Mngr.

Running/Final Bill No........

Dated...............
MEMORANDUM OF PAYMENT (FOR USE IN ACCOUNTS OFFICE)
-----------------------------------------------------------------Value of Works since previous

Bill payment now to be made as detailed

below by recovery of amount creditable to

i)
Income tax

ii) Security Deposit

iii) Mobilisation advance

iv) Interest

v)
Secured Advance

vi) Retention Money

vii) Cost of Material

a)
Cement

b)
Steel Mild

c)
Steel Tor

d)
Others

viii)Rebate

ix)

Other Recoveries

Total of Recoveries
-----------------------------------------------------------------Pay....................Rs..................
Acctt/Sr.Acctt.

Acctt. Officer

Sr. Acct Officer

Manager(F)

Received Rs.......................................
(Rs..............................................)
+--------+
Stamp

+--------+
(Full Signature of the Contractor)
Paid by me vide cheque No.............of ..............
---------------------------------------------------------------Remarks

Annexure -IV
Back to contents page
FORMAT OF JOINT MEASUREMENT CERTIFICATE

POWER GRID CORPORATION OF INDIA LTD.

JOINT MEASUREMENT CERTIFICATE(T/L. FOUNDATION)
Name of Group
Name of Line
LOA No. & Date
Executing Agency

:
:
:
:

JMC No.
..................
Loc No.
..................
Drawing No. ..................
(1)
(a)

Date: .....................
Type of tower .............
Fndn. classification.......
Depth of water table ......

Excavation Details
Type of soil
+------------------------------------------+
DESIGNATION
TYPE OF SOIL & DEPTH

OF PIT
+-----------------------------

DRY WET HARD FR HR

+------------+-------------------------
PIT A

PIT B

PIT C

PIT D

+------------------------------------------+
b)
c)

AREA OF PIT : L= .... mt. B= ..... mt. AREA = ..... sq. m.

Vol. of Excavation
= .......cu. m.

2)
a)

Checking of casting
Alignment of loc.
& template
b)
Diagonal
c)
Level
d)
Quality of
i)
Metal
ii) Sand
iii) Cement
iv) Reinforcement
v)
Water
3)

Concreting Details

a)
b)
c)
d)

Volume of concrete (1:2:4)

Volume of concrete (1:3:6)
Quant. of cement bags
Quant. of Reinforcement
(Dia. wise)

4)

Test cube prepared

= .....
= .....
= .....
=
=
=
=
=

=
=
=
=

....
....
....
....
....

.......cu. m.
.......cu. m.
.......Bags
.......MT
= ....

CERTIFICATE:
WORK IS EXECUTED AS PER SPECIFICATION.

FOR CONTRACTOR

FOR POWERGRID

Signature ......

Signature ......

Name: .........

Name ...........

Design. ........

Design.(Jr.Engr./E1/E2/E3)

Date

Date ...........

........

Name of Contractor:Statement No.:Package Name/LOA:-

ANNEXIURE-VA

Back to contents page

PROFORMA OF MATERIAL RECONCILIATION STATEMENT
(RECEIPTS)
Sl.
No.

Item
Name

i)

E/W

Name
of
Manuf.
/Site
or
Regio
n
3

Unit

Opening Balance

Good/
Comp.
4

Dat
e

MRHOV/
MRC/
MTV No.

Damage/
Incomp.
6

Received from
Supplier

GOOD/
COMP.
7

DAMAG
E/
INCOMP
.
10

TRANSFER/ IN

GOOD/
COMP.
11

DAMAG
E/
INCOMP
.
12

TOTAL RECEIPT

GOOD/
COMP.
13=9+1
1

DAMAG
E/
INCOMP
.
14=10+1
2

TRANSFER OUT

GOOD
/
COMP
.
15

DAMAG
E/
INCOMP
.
16

NET RECEIPT =
(OP.BAL+TOT. RECT.)TR.OUT
GOOD/
COMP.

DAMAGE/
INCOMP.

17=5+13-15

18=6+14-16

----TOTAL
ii)

ACSR
-----TOTAL

iii)

M.S. Jt.
For
ACSR
TOTAL

CONTRACTOR
Signature .........
Name
............
Desgn. ............
Date
.............

Name of Contractor:-

POWERGRID
Signature .........
Name .............
Desgn. (Supr./E1/E2/E3)
Date .............

Statement No.:Package Name/LOA:-

Annexure-VB
Back to contents page

PROFORMA OF MATERIAL RECONCILIATION STATEMENT

(CONSUMPTION)
_________________________________________________________ FOR FINAL BILL _____________________________________________________
Sl.
No.

Item Receipt

Good/
comp.

Damage/
Incomp.

Qty.
consumed
since prev.

Allowable
wastage

Actual wastage
by contractor

Total
consumption=
consumed+
(allow.\
actual wastage)

Qty.

8=4+(6or7)*

Material lying
with
the contractor

Balance Mat. to be
Returned to
POWERGRID

MATERIAL
RETURNED

GOOD/
COMP.

DAMAG
E/
INCOMP
.

GOOD/
COMP.

DAMAGE/
INCOMP.

GOOD/
COMP.

9=2-8

10=3

11=9+(76)#

12=10

13

DAMAG
E/
INCOMP
.
14

MATERIAL NOT
RETURNED/TO
BE RECOVERED

GOOD/
COMP.

DAMAG
E/
INCOMP.

15=1113

16=12+1
4

CONTRACTOR

POWERGRID

POWERGRID

Signature .........

Signature .........

Signature .........

Name

Name

Name

............

.............

.............

Desgn. ............

Desgn. (Jr. Engr./E1/E2/E3)

Group Head .

Date

Date

Date .

.............

.............

1. * Whichever is high
2. # If (7-6) > 0 otherwise 11=9

Annexure-VI

FORMAT OF STOCK REGISTER FOR MEASUREMENT/ABSTRACT BOOKS

Back to contents page

POWERGRID CORPORATION OF INDIA LIMITED
(A Govt. of India Enterprise)
+--------------------------------------------------------------------------------------------------+

Receipt
Cumula-
Issued
Balance Verif-
Sl.Open.+---------------------------tive
+----------------------------------Stock
ied by
No.Bal. DateNo. Sl. No. Recd. ReceiptDateNo.Sl. No. Issued Issued

of

by

of of books by
to

BooksFrom-To(Sign.&

bo-
(Sign.&(Sign.&)
(Sign.&

Design.)

oks
Design)Design.)
Design)
1 2
3 4
5
6
7=(2+4) 8 9 10
11
12
13=(7-9)
14

+---+-----+----+-----+-------+--------+-------+----+---+--------+-------+--------+--------+--------

+--------------------------------------------------------------------------------------------------+

Annexure-VII
Back to contents page
FORMAT OF CERTIFICATE FOR FINAL BILLS

POWER GRID CORPORATION OF INDIA LIMITED

NAME OF WORK

................

LOA NO. & DATE: ............

NAME OF CONTRACTOR

......................

1)

Measurements recorded at Page No. to . Of MB

No. are accepted.

2)

Certified that the quantities under BOQ item No. was not
required in the work and hence has not been executed.

2)

Final measurement and payment accepted in full and final

settlement of the contract and there are no dues against this
contract.

3)

There are no claims against this contract.

SD/- & date
CONTRACTOR

1)

Certified that the work is hereby taken over by POWERGRID

on ..

2)

Certified that site has been cleared by the contractor.

3)

Certified that the quantities of BOQ No.........

was
not
required
in this work and the same has not
been
executed
through any other agency during the currency of the contract.

SD/- & Date

E1/E2/E3

SD/- & Date

E4/E5

SD/- & Date

Group Head

Annexure - VIII
Back to contents page
FORMAT OF BILL MOVEMENT SHEET

POWER GRID CORPORATION OF INDIA LIMITED

BILLS MOVEMENT SHEET
(BY GHQ)
1)

Contract No. & date

_________________________

2)

Name of the Contractor

_________________________

3)

Name of work

_________________________

4)

Bill No and date

_________________________

5)

Date of receipt of the

Bill by E-I-C

_________________________

Date of forwarding of Bill

to Finance by Group Head and
Despatch No.and MB/AB nos.

_________________________

Gross value of the R/A Bill

_________________________

6)

7)

Sign. of E4/E5

Sign. of Grp. Head

(BY FINANCE DEPTT.)

1)

Contract No. & date

_________________________

2)

Name of the Contractor

_________________________

3)

Name of work

_________________________

4)

Bill No. and date

_________________________

5)

Date of receipt of the Bill

_________________________

6)

Date of passing the bill

_________________________

7)

Date of returning the

bill to E-I-C and despatch no.

_________________________

Sign. of AO/Sr. AO/DM F&A

Sign. of Head/HOD
Annexure - IX
Back to contents page

LOCATION CODES

POWER GRID CORPORATION OF INDIA LIMITED

LOCATION CODE : (1st DIGIT)

1.0

2.0

LOCATION

CODE

CORPORATE CENTRE (CC)

NATIONAL LOAD DESPATCH

CENTRES (NLDCC)

NORTHERN REGION (NR-I)

NORTHERN REGION (NR-II)

EASTERN REGION (ER)

NORTH EASTERN REGION (NER)

WESTERN REGION (WR)

SOUTHERN (SR)

--

LOCATION CODE (II & III DIGIT)

POWERGRID'S Groups/Sub Stn./Site Offices
(01 to 40)
NR-I
BASSI (JAIPUR)

01

BALLABGARH

02

MANDOLA

03

AGRA

04

MURADNAGAR

05

BAREILLY

06

DADRI

07

RIHAND

08

VIDHYACHAL

09

KANPUR

10

ALLAHABAD

11

SHAKTINAGAR

12

NR - II

WAGOORA

01

KISHENPUR

02

SALAL

03

SARNA

04

NURPUR

05

MOGA

06

MALERKOTLA

07

HISSAR

08

JAMMU

09

JALANDHAR

10

ABDULLAPUR

11

NALAGARH

12

ER
FARAKKA

01

KAHALGAON

02

DURGAPUR

03

MAITHON

04

JAMSHEDPUR

05

ROURKELA

06

RENGALI

07

INDRAVATI

08

JEYPORE

09

MALDA

10

SILIGURI

11

BIRPARA

12

POOORNEA

13

DALKHOLA

14

NER

MISA

01

BALIPARA

02

SALAKATI

03

IMPHAL

04

DIMAPUR

05

JIRIBAM

06

AIZWAL

07

HAFLONG

08

KUMARGHAT

09

NIRJULI

10

WR
ITARSI

01

JABALPUR

02

BHADRAWATI

03

DEHGAM

04

SR
GUNTUR

01

GHATKESAR MANDAL

02

CUDDAPAH

03

SALEM

04

BANGALORE

05

GOOTY

06

RAICHUR

07

KHAMMAM

08

VIJAYWADA

09

VISAKHAPATNAM

10

TRICHY

11

UDUMALPET

12

MADURAI

13

TRICHUR

14

CHENGULPET

15

JEYPORE

16

KORAPUT

17

3.0

STORES AT SEB'S SUB-STATION HAVING POWERGRID BAYS

- CODE 41 TO 70

4.0

OFFICES AT SLDC (SUB-LOAD DESPATCH CENTRE)

- CODE 71 TO 99
Illustration For Numbering MB/AB

(i)

Code for Constrn. Mgt.in Corp. Centre for MB No.125 is

1/CM/MB/125

(ii)

Code for Shaktinagar office in NR-I for MB No.112 is

3/12/MB/112

(iii)

Code for Abdullapur office in NR-II for AB No. 156 is

4/11/AB/156

Annexure-X
Back to contents page
FORMAT OF INDEX FOR TEST CHECKING

BOOK NO. .............

POWERGRID CORPORATION OF INDIA LIMITED
MEASUREMENT BOOK
I N D E X
--------------------------------------------------------------------------------------------Sl. Page
Name of Name of
RA Bill Work order
Details of test check
Remarks
No. Fromcontra- work
No. &
No./AgreeTo
ctor
Executed
date
ment No. &
-----------------------date
Page
Design. of test
No.&
checking
Date
official
---------------------------------------------------------------------------------------------

___________________________________________________________________________________________________

Annexure-XI
Back to contents page
FORMAT OF LEVEL BOOK

POWER GRID CORPORATION OF INDIA LIMITED

+-------------------------------------------------------+
STATION R E A D I N G S R.L OF PLANEREDUCEDREMARKS

+-----------------
OF
LEVEL

BACKINTERFORE COLLIMATION

SIGHTSIGHTSIGHT

+------- -----------------------------------------

+-------------------------------------------------------+
Sign. ............
Name ............
Desig.(Jr.Engr./E1/E2/E3)
Date ............

Annexure- XII
Back to contents page

FORMAT OF CHECK LIST FOR RUNNING ACCOUNT BILLS

POWER GRID CORPORATION OF INDIA LIMITED

NAME OF WORK

.............

LOA NO. ........

NAME OF CONTRACTOR

.............

DATE ...........

RUNNING BILL NO.

.............

1)
2)
3)
4)
5)

6)
7)
8)

9)
10)
11)

Has the bill been prepared in the specified form

and in ink/types.

YES/NO

Has the Contractor/Attorney signed the bill and

accepted the measurements.

YES/NO

Have the measurement been test checked as per

procedure.

YES/NO

Have all the items billed been covered by the

sanctioned rates.

YES/NO

Has the work measured been executed within the

period of completion as per the LOA/extension of
time granted.

YES/NO

Does the quantities billed fall within the quanttities provided in the agreement.

YES/NO

Have the entries for the realisation of cost of

materials issued/services rendered been made.

YES/NO

YES/NO

Has the statement submitted regarding Theoretical/

Actual consumption of cement/ steel.

YES/NO

All cuttings & overwriting have been checked &

signed by E-I-C

YES/NO

Have the Material Reconciliation Statements both

for Receipt & Consumption enclosed (with every
3rd RA bill)

Any other specific point (if any)

..............................................
..............................................

..............................................
..............................................
..............................................
..............................................
..............................................
..............................................
..............................................
..............................................

Field Engineer

Work Incharge

Name

Name

...........

...........

Design. ...........

Design. ...........

Date

Date

...........

...........

Annexure- XIIIA
Back to contents page
FORMAT OF CHECK LIST OF FINAL BILL FOR EARTH WORK

POWERGRID CORPORATION OF INDIA LIMITED

(TO BE SUBMITTED WITH FINAL BILL)

Name of contractor .............................
LOA No. and date ...................................
Special Checks to be exercised in case of final bill :
1. Whether L section and cross section
levels at the specified intervals
(whether so required) have been
recorded prior to commencement of the
work and on completion of the work.

YES/NO

2.

Whether the level books have been

kept in the safe custody of Incharge
of the work.

YES/NO

3.

Whether initial ground levels have

been recorded in the level book and
got duly signed from the contractor
or his authorized representative/agent
and POWERGRID prior to the commencement of the work?

4.

5.

6.

7.

Whether blocks levels recorded have

been countersigned by the Incharge
of the work?
Whether record of levels with grid
plan (which forms the basis
for
future measurements) have been made
and original deposited with Engineer
Incharge with one copy to Finance and
accounts Departments, one copy to
contractor and one copy to Jr. Engineer/
Engineer measuring the work?

Whether the compaction test results

to the required percentage
have been achieved for each layer?
If so mention the number of tests on
specified surface area of each
layer recorded?
Whether location mentioned in the
MB tally with those in the level
book? (Uniformity in location
mentioned in various documents
should be maintained to ensure
proper checks)

YES/NO

YES/NO

YES/NO

YES/NO

YES/NO

8.

Whether the calculations of

quantities have been checked properly?

9.

Whether any extra earth is brought

from outside the specified area for
levelling and if so whether their
location has been approved by Engineer
I/C and quantum indicated separately?

10.

Whether the measurement have been

taken as per the methods of measurements specified in special conditions/
specifications applicable to the contract?

11.

Whether all the excavated materials like

singles, boulders, stones, ballast
etc. which are not utilised in the
levelling work and are required to be
stacked as per direction of the E-I-C have
been stacked properly (Counter check over
the quantity with reference to the stacked
materials with due allowance for voids/
shrinkage should be exercised).

12.

13.

14.

Whether the classification of soil

other than 'ordinary soil' has been
checked at each stage of recording
measurements and approved by the E-I-C
of the works:
Whether all payments made for lead
and lift have been measured as per
pre-determined scheme of Lead and Lift
for each area as approved by E-I-C of
works? (The official recording the
measurements of lead in MB shall record
a certificate in the MB to the effect that
the lead has been approved by the E-I-C)
Where the excavation is in partial
cutting and partial filling, the
disposal of earth which is cut should
be indicated to ensure that payment for

YES/NO

YES/NO

YES/NO

YES/NO

YES/NO

YES/NO

YES/NO

filling is not made for more than the

necessary quantity. This shall have to be
indicated on a plan grid with specified
area indicating = filling/cutting.

Field Engr.

Work Inch.

Sig.

......

Sig.

......

Name

......

Name

......

Design. .....

Design. ....

Date

Date

.....

....

Note:- The L-Section and cross-section to be prepared as per the

direction of the E-I-C depending on the volume of work.

Annexure- XIIIB
Back to contents page
FORMAT OF CHECK LIST OF FINAL BILL (GENERAL)

POWERGRID CORPORATION OF INDIA LIMITED

(TO BE SUBMITTED WITH FINAL BILL BY E-I-C)
Name of contractor .............................
Name of Works

.............................

LOA No. and date

.............................

1)

All the points (1 to 10) in

checklist for RA Bill(Annex.- XII)
have been taken care .

Yes/NO/NA

2)

Whether copies of LOA/ agreement

available with all concerned.

Yes/NO/NA

3)

Final time extension approved by competent

Authority(C/A).

Yes/NO/NA

4)

Final deviation statement approved by C/A.

Yes/NO/NA

5)

Final escalation bill has been submitted to

Finance Department.

Yes/NO/NA

6)

Extra item/deduction item/substituted items

have been got approved by C/A (to mention
approval ref. no. and date)

Yes/NO/NA

7)

Any amendment issued by contracts Deptt. and

if so, the reference of the same (Amendment
No. and date)

Yes/NO/NA

8)

NOC issued by site.

Yes/NO/NA

9)

All certificates regarding final bill have

been entered in MB as per Annexure-VII

Yes/NO/NA

10)

All retentions made upto pre final bill have

been reviewed by E-I-C.

11)

All advances (mob., equip., matls. etc.) have

been fully adjusted.
Approval of C/A for Time Extension has been
obtained with/ w.o. levy of LD. (ref. no.
and date) and deduction of LD levied if any
has been affected in RA Bill No. .....
/Final Bill in full.

12)

Yes/NO/NA

Yes/NO/NA

Yes/NO/NA

13)

All relevant certificates required for

closing of the contract have been received
and enclosed.

Yes/NO/NA

14)

Corrections made in the MB of previous RA

Bills taken care of in preparing abstract
in the final bill.

Yes/NO/NA

15)

Recovery on account of material supplied

outside the scope of LOA is made.

Yes/NO/NA

16)

"NO DEMAND CERTIFICATE" by the contractor

enclosed.

Yes/NO/NA

17)

Any other specific points, (if any)

...................................
...................................
...................................
...................................
...................................
...................................
...................................

Field Engineer

Work Incharge

Sign.

...........

Sign.

...........

Name

...........

Name

...........

Design. ...........

Design. ...........

Date

Date

...........

...........

ANNEXURE-XIV
FLOW DIAGRAM OF PAYMENT PROCEDURE
EXECUTION OF WORKS
AT SITE

For T/L Works

PREPARATION OF JMC FOR

FOUNDATION WORKS

For S/S works

PREPARATION OF JMC FOR HIDDEN

ITEMS IF NOT RECORDED IN MB

IMMEDIATELY

IF WORK UNDER THE SAME CONTRACT

IS DIVIDED IN 2 OR MORE
SECTIONS

ABSTRACT OF QTYS & PAYMENT

TO BE RECORDED IN FOLLOWER
AB (FAB) BY INDIVIDUAL SECTION
INCHARGE

ABSTRACT OF QTYS & PAYMENT

TO BE TRANSFERRED TO MAB
WITH CROSS REFERENCE

RECORDING OF MEASUREMENTS
IN MB

RECORDING OF MEASUREMENTS IN
MEASUREMENT BOOK (MB)

PREPARATION OF ABSTRACT
OF QTYS & PAYMENTS (BOTH
PREVIOUS & UPTO DATE) IN
ABSTRACT BOOK (AB)

RECORDING OF MEASUREMENTS IN
ABSTRACT BOOK (AB)

PREPARATION OF RUNNING BILL (RAB)

IN TRIPLICATE ON THE BASIS OF
ABSTRACT

PREPARATION OF RUNNING BILL (RAB)

IN TRIPLICATE ON THE BASIS OF
ABSTRACT

PREPARATION OF MATERIAL RECONCILIATION

STATEMENT (MRS) BOTH FOR RECEIPT &
CONSUMPTION WITH EVERY IIIRD RAB

FORWARDING OF COMPLETE BILL

TO FINANCE

1.
2.
3.
4.
5.
6.

RAB IN DUPLICATE
AB
MB SHEETS IN 2 COPIES
CERTIFICATE & CHECKLIST
MRS WITH EVERY IIIRD RAB
BILL MOVEMENT SHEET

CHECKING OF BILL BY FIN. DEPTT. MAKING ALL

RECOVERIES, ADJUSTMENTS, TAXES & PLACING THE
PASS ORDER

RELEASE OF PAYMENT

RETURN OF DOCUMENTS TO
FIELD OFFICIALS

1. AB WITH PASS ORDER

2. IIND COPY OF RAB ALONG
WITH PASS ORDER
3. IIND COPY OF MB DULY
CORRECTED, IF ANY
4. BILL MOVEMENT SHEET

Annexure- XV
Back to contents page
CALCULATION OF EARTH VOLUME FROM SPOT LEVELS

In this method, the field work consists in dividing the area into a
number of squares, rectangles or triangles and measuring the levels of
their corners before and after the construction. Thus, the depth of
excavation or height of filling at every corner is known. Let us
assume that the four corners of any one square of rectangle are at
different elevations but lie in the same inclined plane. Assume that
it is desired to grade down to a level surface a certain distance
below the lowest corner. The earth to be moved shall be a right
truncated prism, with vertical edges at a, b, c and d [Fig. a]. If ha,
hb, hc and hd represent the depth of excavation of the four corners,

the volume of the right truncated prism shall be given by

V = {(ha +hb +hc +hd)/4} X A
= average height x horizontal area of the rectangle.
Similarly, let us consider 'the triangle abc of Fig. (b). If ha, hb and
hc, are the depths of excavation of the three corners, the volume of
the truncated triangular prism is given by
1

Fig.(a)

Fig. (b)

V={(ha+hb+hc)/3} X A
=(average depth) x horizontal area of the triangle.
Volume of a group of rectangles or squares having the same area.[Fig.
(a)]
Let us now consider a group of rectangles 'of the same area arranged
as shown in [Fig.(b)]. It shall be seen by inspection that some of
the heights are used once only, some heights are common to two
rectangles (such as at b), some heights are common to three
rectangles (such as at e), and some heights are common to four
rectangles (such as at f). Thus, in Fig. each corner height shall be
used as many times as there are rectangles joining at the corner
(indicated on the figure by numbers)
Let ?h1= the sum of the heights used once.
?h2 = the sum of the heights used twice.
?h3 = the sum of the heights used thrice.
?h4 = the sum of the heights used four times.
A = horizontal area of the cross-section of one
prism.
Then, the total volume is given by
V = A(1Sh1+2Sh2+3Sh3+4Sh4)/4

Volume of a group of triangles having equal area [Fig. (b)]

If the ground is very much undulating, the area may be divided into a
number of triangles having equal area. In this case, some corner
heights shall be used once such as point 'a' of Fig.(b) , some twice
(such as at d), six times (such as at f) , and seven times (such as
at j). The maximum number of times a corner height can be used is
eight. Thus, in Fig. (b), each corner height shall be used as many
times as there are triangles joining at
the corner
(indicated in
the figure by numbers) .
Let
?h1 =the sum of the heights used once.
?h2 =the sum of the heights used twice.
?h3 =the sum of the heights used thrice.
.........................................
.........................................
?h8 = the sum of height used eight times.
A = area of each triangle.
The total volume of the group is given by
V=A/3(l?h1+2?h2+3?h3+4?h4+5?h5+6?h6+7?h7+8?h8)