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A PROJECT PROPOSAL OF ONLINE ENROLLMENT IN WMSU

Submitted to:
Prof. Alicia Gonzales
Western Mindanao State University

In Partial Fulfilment of the Requirement in


ENGLISH III Technical and Scientific Writing

Submitted By:
Felipe, Julie Ann F.
Quilantang, Clairole Marie L.
General Engineering 2-A

March 19, 2014


Western Mindanao State University
College of Engineering and Technology

March 19, 2014


Prof. Alicia Gonzales
Professor of ENG III Technical and Scientific Writing
College of Communication and Humanities
WMSU, Normal Road Baliwasan
Dear Madam,
This is to respectfully submit our project proposal on the online
enrollment in Western Mindanao State Universitys website. This project
proposal has the estimated total cost of 20,000 - 60,000 and project
duration of 15 days.
Your approval of our project proposal is greatly appreciated and we
hope that you will find the needed information in the attached project
proposal.
Respectfully yours,

Approved By:
Felipe, Julie
Ann F.

Prof. Alicia Gonzales


Professor of ENG III
Quilantang, Clairole Marie L.
Proponent
s

I. Project Proposal
A. Project Title: Proposal for the Online Enrollment in WMSU
B. Proponents: Julie Ann F. Felipe
Clairole Marie L. Quilantang
C. Project Site: WMSUs website
D. Project Duration: 20 days
E. Project Cost: 20,000 - 60,000
F. Brief Executive Summary:
The proposal for the online enrollment in WMSU will be develop in WMSUs
website with the total estimated cost of 20,000 - 60,000. And the total project
duration of 20 days which will be starting from the date of April 1, 2014 to April 23,
2014.
II. Project Proper
A. Rationale
Western Mindanao State University has a huge amount of students who are
having a hard time in enrolling. This project, Online Enrollment is focusing on
helping students in doing their enrollment easier and faster. This is also for the
parents to lessen their expenses and to make sure that their children is safe.
Through this project Western Mindanao State University is opening more doors on
the opportunities to elevate its standard.
B. Project Description
To ensure the success of the proposal ONLINE ENROLLMENT we must take
into considerations some certain procedures:
1. We will ask for the certain budget to the assigned official.
2. Develop the WMSUs website.
3. Create posters and flyers.
This proposal is beneficial not only to the students of WMSU but also the
parents of the students and the budget of this university, because the parents will
be at ease for the safety of their children and the students can enroll quicker and
easier.
C. Objectives

Provide the students an additional way of enrolling in order to decrease


complications that they felt during enrolments.
Make the enrolment system more efficient.
Enhance the enrolment system for a quick and easy way to be enrolled.
Assist them better on how to have access in online enrolment.
Lessen the works of employees

D. Significance
The proposal is most significant for the students of Western Mindanao State
University.
In a university like Western Mindanao State University, students will have easy and
better enrollment system to follow and to elevate the standard of this university.
E. Highlights

This would have an easy step by step procedure for the students in each of
their colleges by posting and orienting them.
Online enrolment improves the standard of WMSU which introduce advance
and easier way of handling this process.

We could recommend our Computer Engineers to do online enrolment system


and have cost-effective program.

F. Project Component
1. Gathering Information and Opinions

Inquiring the MISTO on the development


of WMSUs website.
Developing the WMSUs website.
Creating stable and comprehensive
posters and flyers.

2. Website Development
3. Advertisement

G. Implementing Schedule

Gathering of
information
and opinions
Web
development
Advertisemen
t

3 4

APRIL
9 1 1 1
0 1 2

x x

1
4

1
5

1
6

1
7

1
8

1
9

2
1

2 2
2 3

x x

H. Summary of Estimated Budget


Description
A. Item expenses: Posters and Flyers
B. For the Labor:
Web developer
layout Artist
Total Estimated Cost:

Costs
10,000
10,000 - 50,000
20,000-60,000

Freshmen Students
Bank Procedures
1. Open the Western Mindanao State
For Non-ATM Accounts or Cash
1. Select the bank you wanted
University (WMSU) website:
2. Click Enroll Now for Non-ATM account
http://wmsu.edu.ph/ .
3. Read and accept the terms and
2. Click ADMISSION, then choose and
conditions by clicking I AGREE.
click enrollment procedure for more
4. Input your ID Number and Password to
information about the procedures of
be enrolled and click submit.
paying by automated teller machine
5. Wait for confirmation via email/SMS.
(ATM) or cash in the bank.
6. After receiving the email/SMS proceed
3. After reading step 1-7 of part 1, go
back to the WMSUs website and click to the Bank you have chosen and pay the
certain amount.
the logo of online enrollment.
7. Dont forget to get the receipt from the
4. Choose your course and year level
bank.
and then click it.
5. Choose your schedules (NOTE: your
For ATM Accounts
subjects are automatically arranged
by the university colleges) then press 1. Select the bank you wanted
2. Click Enroll Now for ATM account
ok.
6. Choose Partial or Full Payment after 3. Read and accept the terms and
conditions by clicking I AGREE.
reading the Payment Assessment.
4. Input your ID Number and Password to
7. Input the amount to be paid.
be enrolled and click submit.
8. Decide if you will pay by ATM or
5. Type your Account number and your
Cash.
PIN.
9. Follow the Banks Procedures.
6. Wait for confirmation and check if
10. Give the receipt signed by the
youre enrolled.
Bank Teller to the cashier and claim
your certificate of registration (COR).
11. And surrender the colored one
COR to the department head of your
college.
12. You are now officially enrolled.
Old Students
Regular Students
Irregular Students
1. Do the same step 1 4 of part 2
1. Do the same step 1 4 of part 2
written on the enrollment procedure.
written on the enrollment procedure.
2. Choose your schedules (NOTE: Your 2. Choose your schedules (NOTE: Your
subjects are automatically arranged
subjects are automatically arranged by
by the university colleges) press ok.
the university colleges) but if you have
3. Choose Partial or Full Payment after behind or want to advance subjects, click
reading the Payment Assessment.
behind or advance.
4. Input the amount to be paid.
3. Choose the year level, click the
5. Decide if you will pay by ATM or
subjects and press done. (Note: You can
Cash.
only advance minor subjects)
6. Follow the Banks Procedures.
4. Click OK after completing all the
7. Give the receipt signed by the Bank subjects and their schedules.
Teller to the cashier and claim your
5. Do the same step 6-11 of FRESHMENT
COR.
STUDENT PROCEDURE.
8. And surrender the colored one COR 6. You are now officially enrolled.
to the department head of your
college.
9. You are now officially enrolled.
TRANSFEREE
RETURNING
CROSS ENROLLEE
STUDENTS

1. Follow procedure 1-2


of Part 4, Step 3-7 of part
1, and procedure 4-11 of
FRESHMENT STUDENT
PROCEDURE.
2. Enrollment is
complete.

1. Follow procedure 1-2


of Part 3, Step 3-7 of
Part1, and procedure 411 of FRESHMENT
STUDENT PROCEDURE.
2. Enrollment is
complete.

1. Follow procedure 1-3 of


Part 5, Step 3-7 of Part1,
and procedure 4-11 of
FRESHMENT STUDENT
PROCEDURE.
2. Enrollment is complete.

For more information please visit the admissions office located at the back of
College of Teacher Education.

ENROLLMENT PROCEDURE
I. NEW STUDENTS
1. Proceed to the College for Admission
2. Present the following document in two (2) long brown envelopes, Write Name at upper left
corner)
NSO Certified Birth Certificate (Original &2 photocopies)
NSO Certified Birth Certificate (Original &2 photocopies)
College Entrance Test Result (Original &1 photocopy)
Form 138 (H.S. Card) (Original &1 photocopy)
Medical Certificate (Original &1 photocopy)
Certificate of Good Moral Character (Original &1photocopy)
College Admission Evaluation Form/College
Admission interview form
(Original &1photocopy)
3. Fill up the Admission form legibly and submit to Admission officer.
4. Photocopy the Approved Admission form (2copies)
5. Present the original copy of the admission form to the Program Adviser for issuance of
Enrolment Advising Form
6. Fill up the Enrolment Advising form, write legibly Name, Course major (if any), College,
Year Level, Semester and School Year; Subject ID, Subject Code, Subject Description, Units,
Time, Days and Room.
7. Present duly accomplished advising form to the adviser for approval.
8. Proceed to the Encoding/Advising Center and present the Approved Advising form and the
photocopy of the admission form.
9. Then proceed to Assessment for assessment of fees then pay at the cashier.
10. Proceed to enlistment center for Enlistment to class (for confirmation of enrolment) and
will be issued a Certificate of Registration (COR)
11. Proceed to the college and present COR-Green copy.
12. Enrollment is Complete.
II. OLD STUDENTS
1. Secure clearance for enrolment from the College.
2. Present duly accomplished clearance form to the class/level/program adviser for issuance
of enrolment advising form.
3. Fill up the enrolment advising form, write legibly Name, Course, major (if any), College,
Year Level, Semester, School Year, Subject ID, Subject Code, Subject Description, Units,
Time, Days, Room and Student Number.
4. Present duly accomplished Advising form to the Adviser for approval.
5. Proceed to the encoding/Advising Center and present the approved advising form and
approved admission form.
6. Proceed to Assessment for assessment of fees, and then Pay at the Cashier.
7. Proceed to Enlistment Center for Enlistment to Class; confirmation of Enrolment.
Certification of Registration (COR) will then be issued.
8. If section/class is full an alternative class will be provided or a request for increase in class
size form will be issued for approval.
9. Return to the College and Present the green copy of the COR, to the class/program
adviser.
10. Enrolment is Complete.
III. RETURNING STUDENTS
1. Secure Clearance for enrolment, present to the Dean your Leave of Absence Form (LOA)
duly approved by the Dean of Admission for re-admission.
2. Present accomplished clearance form and LOA to your program adviser for issuance of
enrolment advising form. Present secure/ present grade from previous subject enrolled.
3. FOLLOW PROCEDURE 3 TO 10 OF PART II.
4. Enrollment is complete.
IV. TRANSFEREE
1. Proceed to the University Dean of Admission Office.
2. Present the following document in two (2) long brown envelopes:
NSO Certified Birth Certificate (Original &2 photocopies)
NSO Certified Birth Certificate (Original &1photocopy)
College Entrance Test Result (Original &1photocopy)
Medical Certificate (Original & 1 photocopy)
Transcript of Records (Original & 2 photocopy)
Certificate of Eligibility to Transfer
College Admission Evaluation Form/College Admission interview form (Original
&1photocopy)
3. FOLLOW PROCEDURE 3 TO 11 OF PART I.
4. Enrollment is complete.
V. CROSS ENROLLEE
1. Proceed to the University Dean of Admission Office
2. Present the following document in two (2) long brown envelopes
Certificate of Eligibility to CROSS-ENROLL
Medical Certificate (Original & 1 photocopy)
3. Proceed to the college where the subject/course you intend to cross enroll is offered with a
duly accomplished admission application form; enrollment advising form will be issued.
4. FOLLOW PROCEDURE 3 TO 11 OF PART I.
5. Enrollment is complete.