PUBLIC FINANCIAL AND ECONOMIC MANAGEMENT STRUCTURES

PFEM Structure
The PFEM Structure comprises

PFEM Steering Committee

PFEM Technical Committee
PFEM Unit
Group on Financial and Economic Management - GFEM
Specific Programmes and Projects Steering Committees i.e. for the Trust Fund
and the EU programme
PFEM Technical Working Groups

PFEM Steering Committee

Membership
1. Secretary to the Treasury Chairman
2. Auditor General
3. PS Planning and Development
4. Accountant General
5. PS Finance OPC
6. PS Public Sector Reform Management
7. PS Local Government & Rural Development
8. PS Public Service Management
9. Commissioner General MRA
10. Director of Public Procurement
11. Commissioner of Census and Statistics
12. General Manager, RBM
13. Executive Secretary, NLGFC
14. PS e Government
15. Chairman of PFEM Technical Committee

Terms of Reference for PFEM Steering Committee

Provide guidance and direction on PFEM Reform activities and to the PFEM
Technical Committee
Receive reports on progress on the PFEM Reform Programme, progress under the
budget calendar and any other activities relating to the success of achieving improved
financial and economic management.
Ensure directives on agreed government actions in PFEM are carried out
Provide reports on PFEM activities to the Principal Secretaries meetings

Provide periodic updates to the Cabinet and/or Economic Management Committee of

Cabinet on progress throughout government of activities under PFEM
Ensure updates are provided to development partners as per agreement with them
through the Group on Financial and Economic Management.

Meetings to be held at least twice a year

PFEM Technical Committee

Membership
The directors and another representative from the following departments, divisions and
agencies
1. Debt and Aid Division (Chairman)
2. Budget Division
3. Economic Affairs Division
4. Revenue Policy Division
5. Accountant Generals Department
6. Human Resources MFDP
7. PERMU
8. Malawi Revenue Authority
9. Economic Planning Division
10. Development Division
11. Monitoring and Evaluation Division
12. National Statistics Office
13. National Audit Office
14. Central Internal Audit Unit
15. Office of the Director of Public Procurement
16. Public Sector Reform Management Unit
17. Policy Research Monitoring and Evaluation Unit
18. DISTMIS
19. Planning Division MLGRD
20. RBM
21. NLGFC
The meetings will be held at least every 2 months and more if required

Terms of reference for the PFEM Technical Committee

Ensure implementation of directives from PFEM SC

Coordinate and monitor progress of activities that are concerned with strengthening
public financial and economic management and accountability

Receive and approve progress reports on the status of initiatives for PFEM reform

Oversee and validate the overall direction of the PFEM Unit

Determine where there are capacity constraints to undertake the actions recommended
and propose actions to overcome such constraints.

Ensure that PFEM Reform Programme projects are properly designed and
implemented

Ensure that Technical Working Groups are properly functioning and receive progress
reports from them

Exchange information and debate on public financial and economic management

issues.

Ensure that reports to the PFEM Steering Committee are prepared

PFEM Unit
This presently comprises the Head of the Unit, 3 officers, a technical adviser, a financial
officer, an ICT officer and support staff.

Terms of Reference for PFEM Unit

Provide secretariat services for the various PFEM Committees including the
PFEM Steering and Technical Committees, GFEM and the Economic Governance
Sector Working Group

Facilitate the implementation of the PFEM Reform Programme by

coordinating Stakeholders inputs and reporting to PFEM Committees and
GFEM on progress;

Provide support and coordination for PFEM Technical Working Groups and
other task forces as maybe set up under the PFEM Structure

Provide secretariat services for the Trust Fund and PFEM Programme
Estimate (PE) Steering Committees;

Undertake financial management including procurement for support programmes

on PFEM reforms

Provide assistance on harmonizing CABS, IMF, World Bank,

MGDS indicators with regard to PFEM issues;

Participate and facilitate in

collaboration and networking ;

Facilitate the monitoring of activities on PFEM reform and coordinate reporting

on such activities including updating information on a web page

Prepare reports on PFEM programmes and projects for the PFEM SC and TC

PEFA and

bilateral, regional and international PFEM

Group on Financial and Economic Management

Membership
GFEM is comprised of members of the Development Partners concerned with developing
PFEM reforms and members of the PFEM Technical Committee
It is co-chaired by the Secretary to the Treasury and one of the principal dev elopement
partners concerned with PFEM on a rotational basis.

Terms of reference for GFEM

Assisting in implementing, coordinating and monitoring the progress of the PFEM

reforms and proposing solutions to implementation issues.
Enhancing GoM/donors collaboration and coherence on financial and economic
management issues
Exchange of information and discussion on economic and financial developments in
the public sector and on economic policy issues

TECHNICAL WORKING GROUPS

Membership
The membership is from those entities concerned with implementation of particular
components. It includes representatives from other entities which impinge on the successful
implementation of project activities
It should be chaired by the director or deputy most directly concerned with the project
activity
Under the PFEM Reform Programme there were ten Technical Working Groups designated.
They are as follows:-

Working Groups supporting PFEM RP

Activities

Convenor

Other Participants

IFMIS

AGD

EAD, BD,RPD, RBM, MRA,

DAD, DPSM

Treasury Instructions

AGD

BD, RPD, MDAs, CIAU

Public Expenditure Reviews and related

Reports

EAD

BD, OPC, M&ED, DAD

Budget Output and MTEF

BD

DD, AGD, PD, EAD

Cash and Debt Management

AGD

DAD, BD, RPD, MRA, RBM

Auditing

NAO

CIAU, AGD

Procurement

ODPP

BD, AGD, MDAs

Parastatal Financing

PERMU

BD, AGD, DSC

Macroeconomic Analysis (BOP and NA

committee)

EAD/PD

PD, DD, BD, RPD, DAD, RBM,

NSO

Revenue Administration

RPD

MRA, AGD, BD

Training for PFEM

PFEM
Unit

DPSM, All PFEM Institutions

This list can be amended as the TWGs evolve but it is required that those designated as
convenors call initial meetings if the group has not yet been formed. It is then possible for the
group to select who will convene meetings in future and to alter the membership of the group
to ensure effective progress on the component to which it is related.
There will be a focal person(s) from the main beneficiary entity who will liaise with the
PFEM Unit and will be responsible for reporting on meetings of the TWG to the PFEM
Technical Committee and provide reports to the PFEM Unit

Terms of reference

Preparation of project activities for specific component or sub component

Preparation for project appraisals for funding through the MDTF or other agreed financial
arrangement
Indentify potential bottlenecks and risks and plan how to ameliorate the same
Ensure project implementation is undertaken through relevant bodies
Set performance targets and monitor progress against these
Ensure there is a reporting mechanism on progress
Review progress reports and make presentation to the PFEM TC